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Home My WebLink About2007-12-04; City Council; 19242; Christmas Bureau Cost Waiver RequestCITY OF CARLSBAD - AGENDA BILL AB# 19,242 MTG. 12-4-07 DEPT. Police S*ADI GDArt /^LJDICTKJI A C DIIDCAII f*f\OTUAKLoDAU UHKIolMAo oUKtAU OUol WAIVER REQUEST DEPT. HEAD f \^ CITY ATTY. <@& CITY MGR. f/> RECOMMENDED ACTION: Discuss request from Carlsbad Christmas Bureau and adopt Resolution No. 2007-305 ITEM EXPLANATION: The Carlsbad Christmas Bureau is requesting the City Council consider waiving the costs associated with the 2007 Special Event Permit Application for their event taking place on December 15, 2007. These costs include the application fee ($100, Police Department/Special Events), cost of updating the existing traffic control plan ($100, Engineering Department), and traffic control signs, labor and implementation of the traffic control plan ($357.25, Streets Department). FISCAL IMPACT: If approved, the fiscal impact would be the associated costs of $100 to the Police Department/Special Events, $100 to Engineering Department, and $357.25 to Streets Department for a total of $557.25 to be appropriated from the City Council Contingency fund. ENVIRONMENTAL IMPACT: None. EXHIBITS: 1. Resolution No.2007-305 2. Letter from the Carlsbad Christmas Bureau, received by Special Event Coordinator 11/8/07. DEPARTMENT CONTACT: Jessica Field 760-931-2297 ifiel@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED S D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D Da D 1 RESOLUTION NO. 2007-305 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN THE AMOUNT OF $557.25 FOR COSTS ASSOCIATED WITH CARLSBAD 4 CHRISTMAS BUREAU. 5 WHEREAS, Carlsbad Christmas Bureau has requested the waiver of fees and costs 6 associated with service for the Carlsbad Christmas Bureau; and 7 WHEREAS, staff determined the Special Event Application fee and Streets Department 8 traffic control equipment and labor are necessary to assist with the Carlsbad Christmas Bureau; 9 and 10 WHEREAS, staff determined the cost of providing the Special Event Permit and Streets Department traffic control equipment and labor for the Carlsbad Christmas Bureau is $557.25. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows:13 1. That the above recitations are true and correct. 14 2. That the City Council elects to appropriate the funds requested. 15 3. That the Finance Director is hereby authorized to appropriate $557.25 from the 16 Council's Contingency Account balance to cover the costs of fees and of providing services for the 17 Carlsbad Christmas Bureau. 18 /// 19 /// 20 /// 21 /// 22 '" 23 '" III 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 4th day of December, 2007, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard, and Nygaard. NOES: None. ABSENT: None. CLAUDE A LtWIS", Mayor ATTEST: 10RRAI /(SEAL) '',?* * - '''/IMIII'*' Carlsbad Christmas Bureau Adopt-A-Family Project November 8, 2007 Jessica Field Special Events Coordinator City of Carlsbad 2560 Orion Way Carlsbad, CA 92008 Request for waiver of permit and sign fees Dear Miss Field; I am writing this letter on behalf of Carlsbad Christmas Bureau Adopt-A-Family Project to ask for your support. As you are aware, the Carlsbad Christmas Bureau is a non-profit, all-volunteer organization. For the past 30-plus years, the Bureau has been brightening the holidays for less fortunate Carlsbad families by providing food and gift baskets. Last year the Christmas Bureau, with tremendous support from businesses, individuals and several city departments, facilitated the "adoption" of more than 3,000 people in 400-plus families. Recipients who sign up to receive assistance must demonstrate proof that they live in Carlsbad to qualify for the program. The past several years the City has assisted us by waiving the Special Events Permit cost and providing No Parking signage and traffic signs for distribution day. We will conduct final distribution on Saturday, December 16 at the Boys and Girls Club Village branch, from about 7:30 a.m. to noon. It generally takes less than 30 minutes for one individual to set up the signs. The Carlsbad Christmas Bureau has been asked to pay for our permit this year and to obtain our own signage. If necessary, we would be happy to do that; however, every dime spent for such things takes away from what we are able to provide for those in need. Therefore, we respectfully request that the City Council help the Christmas Bureau by waiving the permit fee and providing us with the use of signs (fewer than 10) needed. If you would prefer, we would be glad to attend a City Council meeting and make this request in a public forum or in whatever manner you find most fitting. We greatly appreciate your consideration in this matter. X" ^Respectfully, Phil Urbina, President Carlsbad Christmas Bureau EO. Box 1669 * Carlsbad, California 92018-1669 * (760)599-7567 www.christmasbureau.org The Carlsbad Christinas Bureau is a Non-Profit Corporation: 501-C3 Tax. Number 33-0204560 CARLSBAD CHRISTMAS BUREAU2007 What makes up the Carlsbad Christmas Bureau?It is comprised of 100% volunteers! The Carlsbad Christmas Bureau partners with:•Private Citizens•Schools•Churches•Businesses•Service Clubs•The City of Carlsbad This year the Carlsbad Christmas Bureau will provide food and gifts for over:•1,100 Children•875 Adults –many of whom are senior citizens These children and adults comprise:•377 Families•71 of these are single parent homes Contributions to the Carlsbad Christmas Bureau this year alone will exceed $50,000.00.All of this amount will be redistributed to Carlsbad Residents in need.