HomeMy WebLinkAbout2008-01-08; City Council; 19272; Approval of Purchase of Police Patrol SedansCITY OF CARLSBAD - AGENDA BILL
19,272AB#
MTG. 01/08/08
DEPT. FIN
APPROVAL OF PURCHASE OF POLICE
PATROL SEDANS
DEPT. HEAl
CITY ATTY.
CITY MGR.it
2008-001 approving the purchase of
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No.
six police patrol sedans from Villa Ford.
ITEM EXPLANATION:
Staff is requesting that six new Crown Victoria police patrol sedans be purchased from Villa
Ford. Two vehicles are slated to replace and downsize units A887 and A888, from 4-wheel
drive SUV's to sedans. Four additional units are slated to replace police patrol sedans. The
units tentatively scheduled for replacement include units A811, A846, A894, and A897. These
vehicles have all exceeded the three year guideline for replacement and are expected to
exceed or near the mileage guideline. Traditionally the Fleet Operations staff meets with the
Police Department liaison at the time of vehicle delivery to make a final determination of the
actual vehicles that are replaced. The final replacements are determined by the vehicle age,
mileage, vehicle condition, anticipated future major repairs and maintenance cost history.
Police sedans are only produced by the manufacturer for a limited time each model year. Lead
times between ordering and actual delivery can be several months. Deferment of the actual
replacement vehicles until delivery allows the City to replace the police sedans that are most in
need of replacement due to the above-mentioned criteria. At the time of replacement, the
replaced vehicles will be stripped of all reusable specialty equipment, retired from the fleet and
sent to auction.
Funds are appropriated in the 2007-2008 fiscal year vehicle replacement budget for the
purchase of six police patrol sedans that have exceeded the age and mileage requirements of
the City's vehicle replacement program.
Section 3.28.090 of the Carlsbad Municipal Code allows the Purchasing Officer to purchase
equipment through cooperative purchasing programs with other public agencies when the
agency has made its purchase in a competitive manner. In December of 2005, the City of San
Diego received 9 bids for 115 police patrol sedans. The lowest responsive bid of $22,681 per
vehicle (base vehicle plus specifications, after discount terms of 10% if paid within 20 days of
invoice), was submitted by Villa Ford. The City of San Diego and Villa Ford exercised the option
to renew their agreement for another term ending on 12/06/2008.
DEPARTMENT CONTACT: Colette Wengenroth 760-602-2430 cweng@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
JfD
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
D
Page 2
This bid included a public agency clause, allowing other governmental agencies to purchase
like units under a cooperative purchasing arrangement.
As in previous years, staff recommends ordering our vehicles with additional options not
included on the San Diego vehicles. The options include: keyed alike key code, power pedal
adjust, rear door locks/handle inoperable, anti-lock brakes, and power windows (DIP switches
only).
Our price per vehicle (base vehicle plus specifications, after discount terms of 10% if paid within
20 days of invoice) with the additional options is $25,091 including tax.
FISCAL IMPACT:
Unencumbered funds in the amount of $150,545 are available in the Vehicle Replacement
Capital Outlay Account for the six replacement vehicles.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065 and CEQA Guidelines Section 15738, this
does not constitute a "project" within the meaning of CEQA and, therefore, does not require an
environmental review.
EXHIBITS:
1. Resolution No. 2008-001 Authorizing the Purchase of Six Police Sedans.
DEPARTMENT CONTACT: Colette Wengenroth 760-602-2430 cweng@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED D CONTINUED TO DATE SPECIFIC D
DENIED D CONTINUED TO DATE UNKNOWN D
CONTINUED D RETURNED TO STAFF D
WITHDRAWN D OTHER-SEE MINUTES D
AMENDED D
9-
1 RESOLUTION NO. 2008-001
4
2 | A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
3 PURCHASE OF SIX POLICE PATROL VEHICLES
5 WHEREAS, the City of Carlsbad wishes to purchase six patrol vehicles, and;
6 WHEREAS, Section 3.28.090 of the Carlsbad Municipal Code provides that the
7 City may participate in cooperative purchasing programs with other public agencies,
8 and;
9 WHEREAS, the City of San Diego received bids to purchase patrol vehicles
10
which included a public agency clause, and;
11
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
12
Carlsbad as follows:13
14 1. That the above recitations are true and correct.
15 2. The purchasing Officer is hereby authorized and directed to issue a purchase
16 order to Villa Ford in the amount of $150,545.
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of January, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
A
ATTEST: