HomeMy WebLinkAbout2008-01-08; City Council; 19274; Award of Contract for Traffic Signal UPS & BackupCITY OF CARLSBAD - AGENDA BILL
AB#
MTG. 1/08/08
19,274
DEPT. PW/GS
AWARD OF CONTRACT FOR TRAFFIC SIGNAL UPS
AND BATTERY BACKUP INSTALLATION
CONTRACT NO. PWGS316R, BID NO. PWS 08-1OSTS
DEPT. HEAD
CITY ATTY.
CITY MGR. (jLf—"
RECOMMENDED ACTION:
Adopt Resolution No. 2008-002 accepting the bid of $194,436 and awarding the
contract to Steiny and Company, Inc., to perform Traffic Signal UPS and Battery Backup Installation,
Contract No. PWGS316R, and Bid No. PWS08-10STS.
ITEM EXPLANATION:
On September 25, 2007, City Council adopted Resolution No. 2007-253 approving contract
documents, special provisions and specifications, and authorized the City Clerk to advertise for bids.
On November 14, 2007, nine bids were received, opened and recorded. The result of the nine bids
received follow:
Steiny and Company:
TDS Engineering:
Republic ITS:
Select Electric:
Sutherlin Contracting:
Perry Electric:
Freeway Electric:
Macadee Electrical:
Moore Electrical:
$194,436
$231,165
$239,250
$260,040
$272,415
$288,816
$296,670
$300,300
$336,798
Beginning in 2005, the City of Carlsbad began a phased program to retrofit critical existing signalized
intersections with emergency battery backup systems to ensure that traffic signals would operate
during power failures or other power interruptions. Over the course of time, the most critical
intersections were initially retrofitted with these devices. This project retrofits the final 33 critical
signalized intersections and will result in the equipping of all critical signalized intersections with these
important safety improvements.
Steiny and Company, Inc., submitted the lowest responsive bid. Therefore, staff recommends the
contract be awarded to Steiny and Company, Inc., the lowest responsive bidder, in the amount of
$194,436. The contractor's registration and bonds are in order and references are satisfactory.
Contract documents are on file in the General Services offices of Public Works.
ENVIRONMENTAL IMPACT:
This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and
is, therefore, exempt from the environmental review process under provisions of the California
Environmental Quality Act (CEQA), Section 15301(c).
FOR CITY CLERKS USE ONLY. . /
COUNCIL ACTION: APPROVED \D
DENIED /U
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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FISCAL IMPACT:
TRAFFIC SIGNAL UPS AND BATTERY BACKUP INSTALLATION
PROJECT SUMMARY
Construction Contract
Contingency
TOTAL ESTIMATED PROJECT COST
$194,436
$20,000
$214,436
The total project cost is estimated at $214,436, which includes $20,000 of contingency funds.
Design and inspection will be performed in-house. Sufficient funds have been appropriated in the
City's General Fund, Traffic Signals Department Capital Outlay budget, and CIP budget to complete
the project.
EXHIBITS:
1.Resolution No.2008-002 accepting the bid of $194,436 and awarding the
contract to Steiny and Company, Inc., to perform Traffic Signal UPS and Battery Backup
Installation, Contract No. PWGS316R, and Bid No. PWS08-10STS.
DEPARTMENT CONTACT: Dale A. Schuck, (760) 802-5788, dschu@ci.carlsbad.ca.us
1
RESOLUTION NO. 2008-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AWARDING THE CONTRACT TO
PERFORM TRAFFIC SIGNAL UPS AND BATTERY BACKUP
4 INSTALLATION CONTRACT NO. PWGS316R. BID NO. PWS08-10STS.
WHEREAS, the City Council adopted Resolution No. 2007-253 approving contract
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documents, special provisions and specifications, and authorized the City Clerk to advertise for
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bids to perform Traffic Signal UPS and Battery Backup Installation, Contract No. PWGS316R and
7
Bid No. PWS08-10STS, hereinafter referred to as the "Project;" and
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WHEREAS, bids have been received by the City of Carlsbad, California to perform
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Traffic Signal UPS and Battery Backup Installation; and
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WHEREAS, the bids were opened, witnessed, and recorded on November 14, 2007;
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and,
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WHEREAS, the lowest responsive bid received was submitted by Steiny and Company,
IO
Inc. in the amount of $194,436; and,14
WHEREAS, sufficient funds have been appropriated in the General Fund, Traffic Signals15
Department Capital Outlay budget and CIP budget to complete the project.16
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:18
1. That the above recitations are true and correct,i y
2. The bid of $194,436 by Steiny and Company, Inc. to perform Traffic Signal UPS and
_. Battery Backup Installation, and a contingency account of $20,000 is hereby accepted.
22 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
23 a contract to perform Traffic Signal UPS and Battery Backup Installation, Contract No. PWGS316R
24 and Bid No. PWS08-10STS, with Steiny and Company, Inc.
25 4. That the award of this contract is contingent upon Steiny and Company, Inc.
2Q executing the required contract and submitting the required bonds and insurance policies, as
2y described in the contract, within twenty (20) days of adoption of this resolution. The City Manager
28 may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of January, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
te^L, *
ORRAfNE M. WOOD, City
(SEAL,^