HomeMy WebLinkAbout2008-01-08; City Council; 19278; Approval of Purchase of 12 Ford VehiclesCITY OF CARLSBAD - AGENDA BILL
19,278AB#
MTG. 01/08/08
DEPT. FIN
APPROVAL OF PURCHASE OF
TWELVE (12) FORD VEHICLES
DEPT. HEAD
CITYATTY
CITY MGR.
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. 2008-005 approving the purchase of
six (6) Ford F-150's, three (3) Ford Rangers, and three (3) Ford Explorers from Burch Ford.
ITEM EXPLANATION:
Funds are appropriated in the 2007-2008 fiscal year vehicle replacement budget for the
purchase of four (4) Ford F-150's and two (2) Ford Explorers. These replacement vehicles have
exceeded the age and/or mileage requirements of Administrative Order No. 3 for replacement.
The Fleet Manager has reviewed the maintenance history of the vehicles, inspected their
overall condition and reviewed pending repairs. As a result of the review, he recommends that
they be replaced. The four F-150's are like for like replacements for W-718, W-768, W-829 and
W-830 which are currently assigned to the Water Department. Two of the Explorers replace Z-
677 and Z-678 assigned to the Engineering Department. These replacements have been right-
sized from four wheel drive vehicles to two wheel drive vehicles which more closely meet the
current needs of the Construction Management and Inspection Division. When these vehicles
are procured, the replaced vehicles referenced will be retired from the fleet and sold at auction.
In addition, the City Council approved in the FY 2007-08 budget two (2) F150's for the Water
Department, one (1) Ford Explorer for the Engineering Department, two (2) Ford Rangers for
Storm Water, and one (1) Ford Ranger for Potable & Recycled Water Operations.
Funds are appropriated in the 2007-2008 budget for the additional vehicles. Staff is requesting
that the replacement and additional vehicles be purchased from Burch Ford.
In accordance with Section 3.28.050 of the Carlsbad Municipal Code, Notice to Bidders was
published and Requests for Bid were sent to sixteen vendors. Six bids were opened on
September 20, 2007, as listed below:
Vendor Location Bid
Burch Ford La Habra, CA $235,687
Wondries Fleet Group Alhambra, CA $240,007
El Cajon Ford El Cajon, CA $240,883
Raceway Ford Riverside, CA $242,698
Pearson Ford San Diego, CA $244,843
Kearny Mesa Ford San Diego, CA $246,301
DEPARTMENT CONTACT: Colette Wengenroth 760-602-2430 cwenq@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
Xnnn
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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The lowest, responsible bidder submitting a responsive bid is Burch Ford.
FISCAL IMPACT:
Unencumbered funds in the amount of $119,458 are available in the Vehicle Replacement
Capital Outlay Account for the six replacement vehicles.
Payment for the additional vehicles for the Water Department, Engineering Department, Storm
Water, and Potable & Recycled Water Operations, will be paid from their respective funds.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065 and CEQA Guidelines Section 15378, this
does not constitute a "project" within the meaning of CEQA and, therefore, does not require an
environmental review.
EXHIBITS:
1. Resolution No. 2008-005 authorizing the purchase of twelve (12) Ford Vehicles.
1 RESOLUTION NO. 2008-005
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
3 PURCHASE OF TWELVE (12) FORD VEHICLES
4
5 WHEREAS, the City of Carlsbad wishes to purchase six Ford F-150's, three Ford
6 Rangers and three Ford Explorers; and
7 WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that
8 materials and services costing over thirty thousand dollars must be obtained through
9 formal bidding procedures; and
10
WHEREAS, bid proposals were submitted by six vendors and the bid of Burch
11
Ford was determined to be the best value.
12"
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14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
15 Carlsbad, California, as follows:
16 1. That the above recitations are true and correct.
17 2. The Purchasing Officer is hereby authorized and directed to issue a
18 purchase order to Burch Ford in the amount of $235,687 including sales tax.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of January, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
o
XORRAINHM. WOOD,
/(SEAL)
Page 1 of 1
Lisa Hildabrand - Re: vehicle purchases
From: Colette Wengenroth
To: Lisa Hildabrand
Date: 01/08/2008 8:16 AM
Subject: Re: vehicle purchases
CC: Jim Elliott; Lisa Irvine
All Receive
For the Information of the
CITY COUNCIL
Asst. CM
Date 1^ Ci
Lisa,
A bid package was sent to Ken Grody Ford in Carlsbad. I believe their bid was received past the due
date/time and returned unopened. We also sent packages or letters announcing the bid to vendors in
Vista, El Cajon, San Diego, National City, and San Marcos.
Colette
>» Lisa Hildabrand 01/07/2008 6:11 PM >»
Colette-
Did the request for bids on the ford vehicles go out to Carlsbad dealerships?
Lisa
JAN -8
CITY OF CARLSBAD
CITY CLERK'S OFFICE
file://C:\Documents and Settings\LHild\Local Settings\Temp\XPgrpwise\47833149GW-... 01/08/2008