HomeMy WebLinkAbout2008-01-08; City Council; 19280; community Activity Grants Program 2007-08 FundingCITY OF CARLSBAD - AGENDA BILL 10
AB# 19,280
MTG. 1/8/08
DEPT. FIN
COMMUNITY ACTIVITY GRANTS
PROGRAM
2007-08 FUNDING RECOMMENDATIONS
DEPT. HEAffcs^V
CITY ATTY. <gi*^
CITY MGR. ///-^
RECOMMENDED ACTION:
Adopt Resolution No. 2008-007 accepting the recommendations of the Community
Activity Grant Citizen Review Committee allocating funds to the organizations identified and
amending Council Policy #51.
ITEM EXPLANATION:
Under the guidelines established in Council Policy #51, a seven-member Citizen Review
Committee was appointed by the City Council to review the 2007-08 Community Activity Grant
applications and make recommendations to Council. These guidelines specify that a review
panel be made up of one representative from each quadrant of the City, one Senior
Commission member, one Library Board member, and one Parks and Recreation Commission
member.
The grant applications were due to the Finance Department by October 30, 2007. A total of 6
grant applications were received with funding requests totaling approximately $43,000. The
Citizen Review Committee met during the month of November. They reviewed the applications
and evaluated the grant requests based on level of enrichment, experience, background and
scope of project. As a result of their review and evaluation, the Citizen Review Committee
decided to fund five of the six requests that best met the Community Activity Grant Criteria for a
total of $30,000.
The table in Exhibit 1 summarizes the grant requests and the Citizen Review Committee's
recommendations for funding.
The Committee is also recommending City Council amend Council Policy #51 to allow local
organizations that have received 3 years of grant funding in previous years be allowed to
reapply after a 2 year hiatus from the Community Activity Grant program and be eligible to
apply for another 2 years of grant funding.
The total number of applications to the Community Activity Grant Program has continued to
decline over the last several years. In Fiscal Year 2007-08 the Finance Department noticed the
community in a local newspaper on the timing and requirements for the grant and identified
over 35 local organizations that could potentially apply for a Community Activity Grant. The
local organizations were sent grant applications and instructions. The grant deadline was
extended by two weeks and still only six applications were received. Amending Council Policy
DEPARTMENT CONTACT: David Barnum 760-602-2430 dbarn@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
4
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
D
Page 2
#51 will allow approximately a dozen organizations that have received the maximum number of
grant awards to reapply and potentially increase the total number of annual applications.
The amended language to Council Policy #51 would read as follows:
"2. Organizations funded under this policy may receive grants for no more than 3
years, with the exception of the Community Activity Grant. Organizations funded by
the Community Activity Grant may receive grants for 3 years and then cannot apply for
grant funding for a minimum of 2 years. After at least a 2 year hiatus, organizations
can again apply for grant funding and receive a maximum of two additional years of
grant funding."
A revised Council Policy #51 is attached as Exhibit 2.
FISCAL IMPACT:
The 2007-08 operating budget contains an appropriation of $30,000 for Community Activity
Grants. No further appropriations are required.
EXHIBITS:
1. Summary of 2007-08 Community Activity Grant requests and recommended funding.
2. Council Policy #51 strikeout/underline revision to reflect the Citizen Review Committee's
recommendation.
3. Resolution No. 2008-007 accepting the recommendations of the Community
Activity Grant Council subcommittee allocating funds to the organizations identified and
amending Council Policy #51.
Summary of 2007-08 Community Activity Grant Requests Exhibit 1
Applicant Program Description
2006-07 2007-08 2007-08
Grant Grant Recommended Years
Funding Request Funding Funded*
1 Classic Youth Theatre Classic Youth Theatre
Classic Youth Theatre was founded in Carlsbad in 2005 to provide a
classic theatrical experience for the enrichment of North County youth
at no cost to the participating production team. The grant request is to help
fund the costs of productions to be held during the next year.
Holidays in the Village
The CVBA will join with the Chamber of Commerce, Carlsbad Rotary,
Carlsbad Optimist Club, Carlsbad Kiwanis Club, Boys & Girls Clubs of
Carlsbad and local business owners to sponsor several holiday events.
The events include tree lighting at the Carlsbad Village Faire Shops, Kids Holiday
Activity Night, Pictures with Santa, Family Holiday Celebration Day and a
Military Appreciation Pancake Breakfast.
Sculpture by the Sea
Sculpture by the Sea is an existing program that provides classical
sculpture lessons free to the public every other weekend in the grassy
area at the intersection of Pine and Carlsbad Blvd. The CVBA would
like to expand the program to include other local artist teaching other
art forms. The funding would be used to provide supplies so that the
activity can remain free to the public.
4 Carlsbad Village Blast to the Past in the Village
Business Association A 50's/60's themed event which will include a Hot Rod car show
(CVBA) and Beach Party movies at the Carlsbad Theater. The program intends to
draw Carlsbad citizens and visitors into the Village and the funding will be
used to promote the event and secure entertainment.
5 Assistance League Operation School Bell
of Rancho San Dieguito This program provides new clothing, hygiene items, a backpack and
school supplies to elementary school students whose families are
economically disadvantaged.
10,000 10,000 8,000 2
Carlsbad Village
Business Association
(CVBA)
Carlsbad Village
Business Association
(CVBA)
N/A 10,000 10,000 1
N/A 5,000 5,000 1
N/A 10,000 0 1
6 St. Elizabeth Seton Mothers of Preschoolers (MOPS)
MOPS is open to all mothers with new bom through Kindergarten age children.
The program provides encouragement, practical tips, group activities and
speakers to assist mothers and their young children. The funding would
be used to provide training for MOP Coordinators.
5,000 6,000
N/A 2,000
$5,000 1
2,000 0
Total $15,000 $43,000 $30,000
* Does not include any potential funding for 2007-08
Page 1 Exhibit 2
Policy No. _ 51.
CITY OF CARLSBAD Date Issued _ 1/8/08
COUNCIL POLICY STATEMENT
Supersedes No. 1/20/04
General Subject: Community Activity Funding
Specific Subject: Process for Funding Community Activities
Copies to: City Council, City Manager, City Attorney, Department and Division
Heads, Employee Bulletin Boards, Press, File
BACKGROUND; The City Council has, in the past, chosen to fund community
activities with General Fund monies. This has included the allocation of funds to agencies
that provide various enrichment programs to Carlsbad residents and visitors. During the
2003-04 budget process, the City Council directed a council subcommittee to evaluate the
current process and recommend changes to facilitate that process. The following policy
outlines those changes.
PURPOSE: To establish the process for distributing funds for community activities.
POLICY:
1 . It is the policy of the City of Carlsbad to allocate funds for
community activities.
lr. - Organizations funded under this policy may receive grants for no
more than 3 years.
2. Organizations funded under this policy may receive grants for no
more than 3 years, with the exception of the Community Activity
Grant. Organizations funded by the Community Activity Grant
may receive grants for 3 years and then cannot apply for grant
funding for a minimum of 2 years. After at least a 2 year hiatus,
organizations can again apply for grant funding and receive a
maximum of two additional years of grant funding.
3. Community Activity Grants
a. These grants provide funding for enrichment programs for
the community.
b. The amount of funds to be allocated will be determined
annually during the budget process.
c. Once the budget is adopted interested groups will be
notified of the application process.
d. The application process will consist of the following:
i. City application for funds
ii. Public hearing before a citizen review panel
Page 2 of 2
iii. Recommendations submitted to City Council.
e. The City Council will establish a review panel comprised of
citizens and city staff to evaluate the applications, and make
recommendations to the City Council. The review panel will
be comprised of the following: One representative from each
quadrant of the City, one member of the Senior Commission,
the Library Board, and the Parks & Recreation Commission.
f. The review panel will consider the provision of matching
funds from other sources in evaluation of the applications.
4. Special Event Grants
a. These grants provide city funding for Special Events in the
city of citywide interest.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. The application process will consist of the following:
i. Special event application
ii. Special Event Grant supplemental application
iii. Approval of special event by special events
committee
iv. Allocation of funding by the City Council
5. Winning Teams Grants
a. These grants provide funding to youth teams to offset the
cost of travel expenses to national championship
competitions.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. Eligibility requirements are:
i. The participants are all 18 years of age or under,
ii. The group or team is an organized non-profit
corporation or agency,
iii. The request for funding must be made prior to the
date of the event,
iv. At least 90% of the participants in the team or
group are residents of Carlsbad.
e. The application process will consist of the following:
i. Written request to Council
ii. Allocation of funding by the City Council
6. This policy may be amended as necessary.
Exhibit 3
1 RESOLUTION NO. 2008-007
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE
3 RECOMMENDATION OF THE COMMUNITY ACTIVITY
GRANT CITIZEN REVIEW COMMITTEE AND
ALLOCATING FUNDS TO THE ORGANIZATIONS
5 IDENTIFIED
6
WHEREAS, the City Council of the City of Carlsbad, California, appointed a
7
seven-member Citizen Review Committee to review Community Activity Grant8
applications and make a recommendation for funding; and;
WHEREAS, the Citizen Review Committee has recommended five organizations
1 1 and their funding level.
12 NOW, THEREFORE, IT IS AGREED by and between the City Council of the City
13 of Carlsbad, California, as follows:
14 1 . That the above recitations are true and correct.
15
2. That the following organizations are hereby granted funds in the amounts
16
shown from the Community Activity Grants fund for the 2007-08 fiscal year in
accordance with Council Policy #51 .
19 Classic Youth Theatre $ 8,000
20 Holidays in the Village 10,000
21 Sculpture by the Sea 5,000
22 Blast to the Past in the Village 5,000
23 Mothers of Preschoolers 2,000
24 TOTAL $30,000
25
26
27
28
Exhibit 3
1 3. That Council Policy #51 be amended to allow an organization which has
2 received three years of Community Activity Grant funding to be eligible to
apply and receive an additional two years of funding after a two year hiatus.
4
3
5
6
7
8 "
9
10 //
11 //
12 //
13 //
14 //
15
16
17
18 "
19 "
20 //
21 //
22 //
23 //
24 //
25
26
27
28 7
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of January, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
L0RRAIN&M
(SEAL)
Community Activity Grants2007-08January 8th, 2008
BackgroundCouncil subcommittee designed program$30,000 appropriated for 2007-08$368K awarded to date
Eligibility RequirementsCannot receive funding from any other City sourceCannot be a social service programCannot be an educational institutionOrganization cannot receive more than 3 years of CAG funding
The Prior Year Grants(Fiscal Year 2006-07) Optimist Club $6,000 Classic Youth Theatre 10,000 Assistance League of Ranch San Dieguito 5,000 CA Surf Museum-Sunday Concert Series 5,000 N Coastal Prev. Coalition – 4/20 celebration 4,000 Total $30,000
Food & drinks for participants at North County Special OlympicsWhale watching trip for Carlsbad 6thgraders$6,000Optimist Club
Classic Youth TheatreFour productions$10,000
Operation School Bell$5,000
Surf Sounds Concert Series$5,000Sunday surf music concert series
4/20 Celebration of Drug Free Life Choices$4,0004/20 Celebration
Summary of 2007-08 RequestsApplications were extended to October 30thdue to the Fires6 applications$43,000 requested
Citizen Review Committee2007-08Al TorkarLisa StavengaRob SwetteMike O’ConnellElaine NielsenSally LyonsLance Schulte
Evaluation of RequestsLevel of enrichment Experience & background Scope of project
2007-08 Committee Recommendation Classic Youth Theatre $8,000 Holidays in the Village 10,000 Sculpture by the Sea 5,000 Operation School Bell 5,000 Mothers of Preschoolers 2,000 Total $30,000
Classic Youth TheatreFour productions$8,000
Tree LightingKids Holiday Activity NightPups in the VillageMilitary Appreciation Pancake Breakfast$10,000Holidays in the Village
Local artists providing free art lessons$5,000Sculpture by the Sea
Operation School BellBackpack of clothing and school supplies for economically challenged families$5,000
Mothers of Preschoolers (MOPS)$2,000Training for MOPs coordinators to assist mothers and young children
Additional CommitteeRecommendationCouncil to consider amending Council Policy 51¾Allowing organizations that have received 3 years of grant funding to request an additional 2 years of grant funding after 2 year hiatus
Council ActionsAccept Citizen Review Committee’s Funding RecommendationsConsider Amending Council Policy 51