HomeMy WebLinkAbout2008-01-15; City Council; 19282; Approval of Professional Services Agreement with Brown & Caldwell, Inc. for Buena Vista Lift Station Forcemain (VC4) Project 5508CITY OF CARLSBAD - AGENDA BILL
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MTG. 1/15/08
DEPT. ENG
APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT WITH BROWN & CALDWELL, INC., FOR
BUENA VISTA LIFT STATION FORCEMAIN (VC4}
PROJECT NO. 5508
DEPT. HEAD ^~]"^
CITYATTY. fo{
CITYMGR. (tj^^
RECOMMENDED ACTION:
Adopt Resolution No. 2008-008 approving and authorizing execution of a professional
services agreement with Brown & Caldwell, Inc., to provide professional engineering and design
services for the Buena Vista Lift Station Forcemain (VC4), Project No. 5508.
ITEM EXPLANATION:
On April 1, 2007, a break occurred on the Buena Vista Lift Station Forcemain Reach VC4, near the
intersection of Jefferson Street and Marron Road. The City staff completed a preliminary assessment
of the forcemain and recommended that the forcemain be replaced.
On September 11, 2007, the City Council approved an appropriation of funds to design the
replacement forcemain pipe. The project would consist of a parallel forcemain and also
improvements to the existing forcemain including a slip liner, valve improvements, and redundancy
features to enhance reliability of the forcemain delivery system.
The City issued a request for proposals to perform preliminary and final design. Proposals were
received from four consulting teams. The SOQ's were evaluated based on firm experience, project
team, and project approach, consistent with Carlsbad Municipal Code section 3.28.070. Based on the
ranking of the proposals by the selection committee, staff is recommending that the City execute a
professional services agreement with Brown & Caldwell, Inc.
The subject agreement consists of a scope of work and fee for the preliminary engineering-
alignment/alternatives study and design services, including preparation of final plans, specifications,
and an engineering cost estimate (PS&E) for construction of the project.
ENVIRONMENTAL IMPACT:
The planning phase of the project is statutorily exempt from the requirements of the California
Environmental Quality Act (CEQA) per Section 15262, Feasibility and Planning Studies, of the
State CEQA Guidelines and will not have any adverse significant impact on the environment.
The project will be subject to CEQA upon the selection of the alignments and a CEQA document and
Notice of Determination will be processed and filed prior to adoption of the project's plan and
advertisement for construction.
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
4
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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FISCAL IMPACT:
The Engineer's Estimate for the first phase costs of the Buena Vista Lift Station Forcemain
Improvement Project is shown in Table 1.
TABLE 1
PROJECT
Preliminary Design Report, Environmental Review and Permits
Final Design, Plans and Specifications
Engineering Staff
PROJECT TOTAL COST
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION REQUIRED
ESTIMATED
COSTS
$156,511
$298,645
$44,844
$500,000*
$500,000*
NONE
FUNDING
SOURCE
Sewer
Replacement
Funds
The actual cost will be split between the Cities of Vista and Carlsbad; 89.6% and 10.4%, respectively.
Carlsbad will invoice Vista for their share of the work.
From the agreement with the City of Vista, their share of the Preliminary Design Report for Reach VC4
of the Vista Carlsbad Interceptor Sewer system is 89.6 percent and Carlsbad's share is 10.4 percent.
In accordance with Section 6.1 of the agreement between Vista and Carlsbad, a Preliminary Design
Report is first required on a project detailing the improvements to be made and their associated cost.
Upon acceptance of the findings in the Preliminary Design Report, a Project Agreement shall be
prepared to identify specific improvements, including cost sharing. The Project Agreement must be
approved and accepted by each agency before final design can begin. Staff at the City of Vista
indicated that they are in agreement with proceeding on this project at this time and will be making a
recommendation to their City Council for full project funding.
The cost associated with the subject agreement is $455,156. Sufficient funds are available for the
completion of the project design. An engineer's cost estimate for construction will be completed as
part of the design phase and any necessary revisions to the project budget, including additional
appropriation for construction costs, will be done as part of the FY 2008-09 CIP process. The project
is funded by the Sewer Replacement Fund.
EXHIBITS:
1.
2.
3.
2008-008 _approving Professional Services Agreement with Brown &
Location Map.
Resolution No.
Caldwell, Inc., Buena Vista Lift Station Forcemain (VC4), Project No. 5508.
Professional Services Agreement with Brown & Caldwell, Inc., Buena Vista Lift Station
Forcemain (VC4), Project No. 5508.
DEPARTMENT CONTACT: David Ahles, (760) 602-2748, dahle@ci.carlsbad.ca.us
LOCATION MAP
S/7E
NOT TO SCALE
sm
PROJECT NAME
BUENA LIFT STATION FORCE MAIN (VC 4)
EXHIBIT
1
DRAW/ BYi SCOTT EVANS; CARLSBAD ENQNEERNG KPT. 8/30/07 C \CAP)TAL\AHt£S\BU£NA UfT STATION FORCE HMH.DWG
3
1
RESOLUTION NO. 2008-008
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, TO APPROVE PROFESSIONAL SERVICES
AGREEMENT WITH BROWN & CALDWELL, INC., BUENA VISTA LIFT
4 STATION FORCEMAIN (VC4). PROJECT NO. 5508.
5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it
6 necessary and in the public interest for the City of Carlsbad to enter into an agreement with
7 Brown & Caldwell, Inc., Buena Vista Lift Station Forcemain (VC4), Project No. 5508; and
8 WHEREAS, Public Works staff solicited, received, and reviewed four proposals for
9 professional engineering services consistent with Carlsbad Municipal Code Section 3.28.070; and
10 WHEREAS, subsequent to a review of the proposals, staff recommends Brown &
11 Caldwell, Inc., as the most qualified consultant for the project; and
12 WHEREAS, City staff and Brown & Caldwell have negotiated fees for the sum of
13 $455,156 to provide engineering services for the design of the project, as described in this
professional services agreement; and
WHEREAS, $500,000 in Sewer Replacement Funds have been appropriated in the15
Capital Improvement Program for Project No. 5508 sufficient to fund this professional services16
agreement; and
17
WHEREAS, an Agreement dated February 26, 2002, titled "Agreement for Ownership,
18
Operation and Maintenance of the Vista/Carlsbad Interceptor Sewer" calls for the City of Vista's
19
share in the cost of the Preliminary Design Report to be 89.6 percent and Carlsbad's share to be
20
10.4 percent.
21
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
22
California, as follows:
23 1. That the above recitations are true and correct.
24 2. That the agreement with Brown & Caldwell, Inc., for professional engineering
25
services for Project No. 5508 is hereby approved.
OO
3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
?7 the agreement with Brown & Caldwell, Inc., for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 15th day of January, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
5LAUDE A LEWIS.Tflayor
ATTEST:
XORRAI
/(SEAL)
M. WOGfo) City Cler^v-
^— C" f irv°°,
AGREEMENT FOR DESIGN SERVICES FOR
THE BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
(BROWN & CALDWELL, INC.)
THIS AGREEMENT is made and entered into as of the 13 day of
, 200#. by and between the CITY OF CARLSBAD, a municipal
*ity"), and BROWN & CALDWELL, INC., a corporation, ("Contractor").
RECITALS
A. City requires the professional services of a civil engineering firm that is
experienced in sewer force main design.
B. Contractor has the necessary experience in providing professional
services and advice related to sewer force main design.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) years from the date
first above written.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
City Attorney Approved Version #11.28.06
5. COMPENSATION
The total fee payable for the Services to be performed during the Agreement term will
be defined in attached Exhibit "B", which is incorporated by this reference in accordance
with this Agreement's terms and conditions, to a not-to-exceed value of four hundred
fifty five thousand one hundred fifty six dollars ($455,156). No other compensation for
the Services will be allowed except for items covered by subsequent amendments to
this Agreement. The City reserves the right to withhold a ten percent (10%) retention
until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
City Attorney Approved Version #11.28.06
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
City Attorney Approved Version #11.28.06
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
City Attorney Approved Version #11.28.06
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name David Ahles Name Ray Fakhoury
Title Senior Civil Engineer Title Principal-in-Charge
Dept PW/Engineering
CITY OF CARLSBAD BROWN & CALDWELL, INC.
Address 1635 Faraday Avenue Address 9665 Chesapeake Drive, Ste. 201
Carlsbad, CA 92008 San Diego, CA 92123
Phone No. (760) 602-2748 Phone No. (858)514-8822
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
City Attorney Approved Version #11.28.06
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
City Attorney Approved Version #11.28.06
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq.. the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
City Attorney Approved Version #11.28.06
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
City Attorney Approved Version #11.28.06
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of S^A/
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On
Date
personally appeared _
ore me,
MARY AGOSTINO
COMM. #1680039
NOTARY PUBLIC-CAUFORNIA
SAN DIEGO COUNTY
MyComm. Expires JULY 8, 2010
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Name(s) of Sjrfher(s)
D personally known to me
jSljproved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) is/are
subscribed to the within instrument and
acknowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s)
acted, executed the instrument.
WITNESS my hand and official seal.
1 Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: "pOfeUC iOOf2j££
Document Date: \i^ 6-4?" O /. Number of Pages:.
Signer(s) Other Than Named Above:.
Capacities) Claimedjby Signc
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D Partner — D Limited D General
D Attorney-in-Fact
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D Guardian or Conservator
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Signer Is Representing:.
01999 National NoUry Association • 9350 De Solo Ave.. P.O. Box 2402 • ChaBworth, CA 91313-2402 • www.NationalNotary.oig Prod. No. 5907 Rsordar: CU Tol-FtM 1-800-876-6827
am
CERTIFICATE OF SECRETARY
OF
BROWN AND CALDWELL,
A CALIFORNIA CORPORATION
I, the undersigned, do hereby certify that:
1. I am the duly elected and acting Secretary of Brown and Caldwell, a
California corporation, and am keeper of the corporate records and seal of
said corporation.
2. At the annual meeting of the Board of Directors on February 2, 2007, the
following resolution was adopted:
RESOLVED that all Brown and Caldwell officers currently
appointed to serve are ratified and authorized to continue to
hold their offices at the pleasure of the Board of Directors of
this corporation until the next annual meeting of the Board of
Directors of this corporation or until their respective
successors are elected or qualified, or until their earlier
resignation. A listing of current company officers is attached.
BE IT FURTHER RESOLVED that all Brown and CaldweU
officers listed are authorized to financially commit the
corporation in accordance with the Company procedures and
policies within their respective area of responsibility or as stated
in the Bylaws.
3. Ray H. Fakhoury is a Vice President of Brown and Caldwell, is so identified
in the February 2, 2007, resolution referenced above, and in that capacity is
duly authorized to financially commit the corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Corporation this 17h day of December, 2007.
SIGNED: __„__„„—v—1> *w" i i/ 11s\iyJER, Secretary
(SEAL)
EXHIBIT A
SCOPE OF WORK
CITY OF CARLSBAD
BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
December 17, 2007
SCOPE OF SERVICES:
The project will consist of the following scope of services, as a minimum for design of the
Buena Vista Lift Station Force Main (VC-4) Project. CONSULTANT'S services shall conform to
the standards, criteria, and requirements of this Scope of Basic Services, and shall include
preparation of plans, reports, estimates, and special provisions necessary to complete
engineering design of the Project as defined herein.
CONSULTANT shall prepare final plans, specifications, and estimates, (PS&E) for construction
of the Project. All deliverables shall be in English units.
The plans, designs, specifications, estimates, calculations, reports, and other documents
furnished under this Scope of Services shall be a product of neat appearance, well organized,
technically and grammatically correct, checked, and having the maker and checker identified.
The minimum standard of appearance, organization, and content of the plans, estimates,
calculations, reports, and other documents shall conform to applicable City of Carlsbad
standards and manuals, except where noted herein.
CITY shall approve all changes to the Scope of Services. Changes to the Scope of Services will
not be made without prior written approval from CITY. CONSULTANT will not be compensated
for services provided prior to approval of a change to the Scope of Services. The CITY will not
reimburse any services provided by CONSULTANT that are not covered by the Scope of
Services.
The following is an itemized breakdown of the professional and technical engineering services
required for preparation of the plans, specifications, and estimates for the Project.
Design Services
Task 1 - Project Management
1.1 CONSULTANT will manage this project with responsibility for the execution of the
overall work effort. CONSULTANT will provide project management and administration
including attending meetings, quality control/quality assurance, utility and subconsulting
coordination, scheduling, budgeting, progress reporting, and invoicing.
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-2
1.2 CONSULTANT'S Project Manager will monitor and direct work activities on this project in
accordance with the contracted work scope and schedule. Regular project team
meetings will be held in at least monthly intervals to review work in progress.
1.3 Meetings - The Project "Kick-Off" Meeting will be held within a week of Notice to
Proceed. This meeting should include representatives from, but not be limited to, City of
Carlsbad Engineering Department, City of Vista, Encina Wastewater Authority,
CONSULTANT, and subconsultants. The primary objective is to establish project
protocol, finalize the project schedule, and identify key technical issues. Attend
progress meetings following each submittal to discuss review comments.
CONSULTANT shall provide ag^nda and meeting minutes.
1.4 CONSULTANT shall maintain close contact between the Project Manager, CITY and
subconsultant personnel. All team members will be involved in development of the
project schedule in order to assure proper coordination of all the required tasks.
1.5 CONSULTANT shall prepare monthly billing, (by Task), update project schedule with
key submittal dates, and prepare monthly progress reports which shall be submitted to
the CITY. The progress reports will discuss the progress schedule status and key
technical issues. They will also include a discussion of issues requiring actions or
decisions, which may impact, project deliverables.
1.6 Regular communications will be facilitated through the Project Manager.
CONSULTANT'S staff and other team members will be available to meet with CITY
personnel to discuss technical or administrative issues to keep the project on track.
1.7 Project management will include a Quality Control/Quality Assurance Program to review
the final preparation of the plans, specifications, and estimate.
Task 2 - Field Reconnaissance, Data Collection, and Utility Search
2.1 CONSULTANT shall perform a reconnaissance survey to become familiar with the
alignment corridor, develop a photographic inventory, and identify difficult construction
areas. CONSULTANT shall obtain and review all available reports, right-of-way maps,
drawings, and standard specifications from Carlsbad Municipal Water District (CMWD),
the City of Carlsbad, the City of Vista, and from other local agencies.
2.2 CONSULTANT shall collect and review all existing and future flow information regarding
pumping capacities of the Buena Vista Lift Station. The Buena Vista Lift Station currently
has a pumping capacity of 21 mgd. It is anticipated that the new force main shall be
capable of conveying existing and ultimate flows. The flow capacity through the use of a
rehabilitated existing force main shall be verified with respect to the ability of the pumps
at the Buena Vista Lift Station to convey wastewater through the rehabilitated existing
force main. CONSULTANT shall verify proposed parallel force main size requirements.
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-3
2.3 CONSULTANT shall collect and review utility maps and easement information regarding
abandoned, existing, and proposed utilities corresponding to the proposed pipeline
alignment. It is anticipated that the pipeline alignment will be in a paved roadway of
public streets except for crossing of Buena Vista Creek, and potential alignment with the
Carlsbad Mall. Utility maps shall be reviewed to determine potential conflicts with the
proposed pipeline. A utility search and conflict resolutions shall be coordinated with the
following agencies including, but not limited to:
a. City of Vista
b. City of Carlsbad
c. City of Oceanside
d. Caltrans
e. San Diego Gas & Electric
f. AT&T
g. COX Communications
h. Other local utilities
CITY will be pay any charges by the utility agencies and entity associated with provided
utility maps for the purpose of locating utilities for design of the Project.
2.4 CONSULTANT shall arrange with utility owners mark-outs and potholing of existing
utilities in areas of proposed pipeline alignment conflict. CONSULTANT shall locate
facilities to determine their physical size (if possible), horizontal location and alignment
(if possible) and vertical elevation at the pothole locations. Vacuum extraction
technology will be utilized for the verification of existing utilities.
2.5 Following markouts and potholing of the existing utilities, CONSULTANT will field survey
points set by the potholer, reference points to pothole locations, and provide coordinate
and elevation data for each. This information will be presented on the construction
drawings. CONSULTANT shall identify and plot on all drawings the locations of all
above and below ground utilities and facilities that are along the pipeline alignment and
provide recommendations to remedy conflicts.
Task 3 - Surveying, and Mapping
3.1 The City of Carlsbad completed a city-wide survey control network. The City's Survey
Control Network is referenced on Record of Survey Map No. 17271 filed in the office of
the San Diego County Recorder on February 8, 2002. CONSULTANT shall field verify
existing survey control points and benchmarks within and adjacent to the project limits.
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-4
3.2 CONSULTANT shall develop topographic survey by photogrammetric methods for the
pipeline alignments. The basis of bearings and all coordinates of data submitted to the
City must be in reference to the California Coordinate System - 1983, Zone VI, 1991.35
Epoch, North American Datum of 1983 (NAD83) based on ties to the City of Carlsbad
Survey Control Network monuments as published on Record of Survey Map No. 17271.
For vertical control, the NGVD 29 datum is still in effect. The mapping will include 1-foot
contour intervals at 1-inch = 40-feet scale and labeled California Coordinate System grid
ticks. The survey will be provided in digital format with 3-dimensional elevation contours
for AutoCAD software format, refer to City's standard for digital submittal of Maps and
Plans. Mapping will extend 10 feet beyond right-of-way line on each side of streets
within the pipeline corridor. Photo coverage will be a minimum of 10 feet beyond
right-of-way line on each side of streets within the pipeline corridor. CONSULTANT shall
field check aerial survey data and shall survey invert elevations of culverts and drain
pipes and elevation of top of water valve operating nuts within the mapped area.
3.3 CONSULTANT will obtain City of Carlsbad GIS mapping of parcels to superimpose
existing parcel lines along the pipeline corridors on the topographic mapping. Existing
rights-of-way will be mapped from street improvement plans and mapped locations of
right-of-way centerline monuments. No survey ties or right-of-way analysis are included
in this task.
Task 4 - Geotechnical Investigation
4.1 CONSULTANT shall prepare a separate geotechnical investigation to assist in the
design and construction of the proposed pipeline and appurtenant facilities.
The investigation shall include review of available information (consisting of available
geotechnical reports, geological maps, and stereoscopic aerial photographs),
geotechnical field reconnaissance, site visit to mark boring locations and meet with
Underground Service Alert for utility clearance, acquisition of permits necessary for the
boring work, traffic control for soils borings, soils borings, laboratory testing, and
preparation of a geotechnical report. The report shall bear a State of California Certified
Engineering Geologist or Registered Professional Engineer seal with the signature,
license number, and registration certificate expiration date of the geologist or engineer
responsible for the preparation of the report presenting the results of the investigation.
Four hard copy of the report shall be submitted along with a printable (pdf) electronic
copy.
4.2 CONSULTANT shall conduct soil borings, perform laboratory tests, and analyze test
data. The field exploration program will consist of drilling, logging, and sampling test
borings with a truck mounted drill rig along the proposed pipeline alignment. Proposed
boring locations will be reviewed with CITY prior to drilling. Two (2) borings will be
drilled to a depth of approximately 40 feet (or refusal) for the purpose of establishing a
potential Horizontal Directional Drill Program under the creek near the intersection of
Jefferson Street and Marron Road. Three (3) borings shall be drilled to a depth of 10 to
15 ft below the existing ground surface (or refusal) at equal intervals along the
remainder of the alignment. Bulk and in-place samples of the encountered soils will be
collected and transported to the laboratory for testing. Geotechnical laboratory testing
shall be performed on selected samples and will consist of in-situ moisture content and
dry density, grain size analyses, Atterberg limits, shear strength, and corrosivity. In the
event the existence of hydrocarbons is discovered by CONSULTANT during drilling;
CONSULTANT shall immediately notify the City and seal the hole. Environmental
sampling and testing of the subsurface soils is not part of this work.
0
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-5
4.3 The geotechnical report will address geotechnical aspects of the alignment and
alternatives as related to pipeline design. Design recommendations for bearing capacity,
soil modulus "E"', pipe flexibility, backfill and compaction requirements, pipe bedding,
thrust blocks, pavement replacement will be made and included in the geotechnical
report. Site conditions, earth materials, soil properties, slope stability, trenching, shoring,
groundwater, excavation difficulty, liquefaction potential, anticipated corrosion potential
of on-site soils, and seismology will be described and discussed.
4.4 CONSULTANT shall obtain all required permits and perform required traffic control for
the purposes of geotechnical investigation drilling. The CONSULTANT may assume that
the alignment is accessible for its personnel and truck mounted drilling equipment and
that site access will be granted.
Task 5 - Legal Descriptions and Plats
5.1 CONSULTANT shall review City, County, and SDG&E right-of-way maps, records, to
verify existing rights-of-way along the pipeline corridor. Determine additional permanent
and temporary right-of-way requirements for proper construction, operation, and
maintenance of the pipeline and appurtenances.
5.2 CONSULTANT shall prepare Legal Descriptions and Plats required for proper
construction, operation, and maintenance of the pipeline and appurtenances.
Task 6 - Preliminary Design Report and 30% Design Submittal
6.1 CONSULTANT shall prepare a preliminary design report for the Project. This report will
include the 30% submittal of plans. The 30% submittal of plans shall be limited to plan
and profile sheets of the force main alignment. The report shall include: an engineer's
estimation of construction cost; the basis of pipeline design - pressure, surge, external
loading; recommendations for pipe material selection; corrosion control; a discussion of
the pipeline horizontal alignment; consideration to install the force main under the
creeks, lagoon, or other locations using tunneling methods such as jacked casings,
horizontal directional drill, or micro-tunneling; methods to inspect the force main within
existing Jefferson Street Bridge over Interstate 5, and basis for other key design
features. Replacement of the dual 16-inch ACP force mains within the Jefferson Street
Bridge is not part of this project. In addition, a section to discuss traffic control
requirements and schematics will be provided in the preliminary design report. All work
done under this project must be accomplished while existing facilities are kept online.
The station cannot be totally shut down, flows can be bypassed during the early morning
hours of weeknights. The report shall discuss jurisdiction of relevant government
agencies and permits that will be required for the project. As part of the 30% Design
Submittal, 30% drawings will only include the proposed horizontal alignment for the
pipelines, existing utilities, and proposed easements, and right-of-way demarcation shall
be submitted. The Preliminary Design Report will include a draft Table of Contents for
the technical specifications to be included in subsequent submittals. The preliminary
design report will be issued only once, with comments generated by CITY being
incorporated into the subsequent design submittals. Five (5) copies of the 30% Design
Submittal, including preliminary design report and half-size 30 percent drawings, will be
submitted to CITY.
6.2 Following submittal and review of the 30% Design Submittal and preliminary design
report, CONSULTANT shall provide the CITY with a written response to all review
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-6
comments within three weeks of receipt of comments. Responses to comments shall
indicate concurrence, offer or request clarification, and identify comments requiring
resolution prior to the next design submittal.
Task 7 - Construction Drawings
7.1 CONSULTANT shall prepare and deliver to CITY the Project construction drawings.
All cover sheets, sheet index, general notes, layout, profiles, construction details, and
other related sheets shall be provided on CITY standard "full size" sheets.
CONSULTANT shall prepare plans at 1 inch = 40 feet horizontal scale and 1 inch = 4
feet vertical scale. California Coordinate System grid ticks shall be located on the plans
and labeled. CONSULTANT shall provide a benchmark description and basis of bearing
for the project control survey, which will be shown on the construction drawings.
CONSULTANT shall sign and stamp all construction drawings. The construction
drawings will be provided in digital format using AutoCAD software with layers to follow
CITY standard layers format. Pipeline plan and profile drawings will be prepared using
AutoCAD with SoftDesk COGO, DTM, and Design Modules as needed for design.
7.2 CONSULTANT shall deliver submittal and review plan packages to the CITY.
The number of sets of each plan will be five half size and two full size. CITY will review
the plans after each submittal and transmit review comments to the CONSULTANT.
CONSULTANT shall deliver the following plan packages to the CITY:
a. 70% PS&E: Construction drawings will be submitted at the 70% complete level
that incorporate comments from the 30% Design Submittal and Preliminary
Design Report. This requirement has been omitted per meeting with Dave Ahles,
City of Carlsbad on December 5, 2007.
b. 90% PS&E: Construction drawings will be submitted at the 90% complete level
that incorporate comments from the 30% construction drawings along with the
CADD drawing files used to generate plots and electronic files of the
specifications.
c. 100% PS&E: Construction drawings will be submitted at the 100% complete level
that incorporate comments from the 90% construction drawings along with the
CADD drawing files used to generate plots and electronic files of the
specifications.
d. Final PS&E: Upon approval of final PS&E, CONSULTANT shall furnish CITY
with approved drawings for advertising, including full size plan sheets on mylar,
along with the CADD drawing files used to generate plots and electronic files of the
specifications.
e. ACP Condition Assessment: A condition assessment of the dual, existing 16-inch
ACP force mains within the Jefferson Street Overcrossing (O/C) at Interstate 5 will
be conducted to determine the present condition of this section of line. The
assessment will be limited to the following:
1. Visual, non-destructive testing (NOT) with video or photos of only
the segments accessible from the three bridge deck manhole
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-7
access locations. Assume inspection personnel will not travel thru
the interior diaphragms.
2. CCTV inspection from the downstream manhole west of the
Jefferson Street O/C to where the force mains crown in the bridge
deck or as far as feasibly possible. Visual inspection with
photographs of the pipe ends where they discharge to the manhole
3. Traffic control and permits for all inspection activities
4. Letter report with findings supported by photographic and
videographic results of inspection.
7.4 In addition to the plans and specifications, CONSULTANT shall include with each design
submittal a technical memorandum, (TM) that will address any changes to the design
since the subsequent submittal, will update the construction cost estimate as necessary,
and will include calculations completed to date. The design submittal TM will bring to the
attention of along with the CADD drawing files used to generate plots and electronic files
of the specifications any specific issues requiring special attention.
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-8
7.5 Following submittal and review of each design submittal, CONSULTANT shall provide
CITY with a written response to all review comments within two weeks of receipt of
comments. Responses to comments shall indicate concurrence, offer or request
clarification, and identify comments requiring resolution prior to the next design
submittal.
7.6 Construction drawings shall include adequate details for pipeline connections to existing
facilities, including modification to the discharge modified piping within the lift station,
by-pass, valving as appropriate and tie-in to gravity structure.
7.7 Construction drawings shall include details at both ends of the force main so the new
force main can be operated separately or in parallel with the existing force main.
Task 8 - Traffic Control and Signal Plans
8.1 CONSULTANT shall prepare traffic control plans for the construction work along the
entire length of the project. CONSULTANT shall prepare traffic handling plans, which
show closure of lanes, detours, and number of available lanes. Included in these plans
is signing, striping, and temporary signaling as necessary. Traffic control plans will be
prepared in accordance with the requirements of the City of Carlsbad. Traffic flow must
be maintained on Jefferson Street north of Marron Road, however portions of
Jefferson Street can be closed, except to local traffic west of the Hosp Grove Park.
Final plans shall be prepared to the approval of the CITY'S Traffic Engineer.
8.2 The basic standard used for traffic control design will be the latest edition of the Caltrans
Manual of Traffic Controls in Construction and Maintenance Work Zones. For those
areas not addressed by the Caltrans Manual, the following standards will be referenced:
San Diego's Regional Standard Drawings, City of Carlsbad Policies, and the latest
edition of the Manual on Uniform Traffic Control Devices. Traffic control shall maintain
reasonable access to private and commercial driveways and shall consider pedestrians
and bicyclists.
Task 9 - Specifications
13.1 CONSULTANT shall prepare contract technical specifications (Divisions 1 through 16) to
construct the force main improvements. The complete package will include bid proposal,
contract agreement, insurance and bid schedules, the detailed technical specifications,
bond forms, general provisions, special provisions, and reference to standard
specifications. CITY will provide CONSULTANT the front end documents and the
general provisions for red-line markup. Five (5) sets of technical specifications shall be
provided to CITY for review at each submittal beginning with the 90% submittal.
9.2 CONSULTANT shall include provisions in the specifications to provide erosion control.
October 4, 2007
EXHIBIT A - SCOPE OF WORK - BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
DESIGN ENGINEERING SERVICES
Page A-9
Task 10 - Project Cost Estimate
10.1 CONSULTANT shall prepare a detailed construction cost estimate that represents the
best estimate of the fair and reasonable price expected for each of the items of work to
be performed as of the mid-point of construction. The preliminary design report
construction cost estimate will be updated at each subsequent design submittal for
design changes and advancements and will be included in the design submittal report.
Task 11 - Permitting
11.1 CONSULTANT shall determine jurisdictional boundaries of public agencies over and
adjacent to the proposed pipeline alignment. CONSULTANT shall identify regulatory
agencies, permits, fees, and anticipated lead times for permit issuance. CONSULTANT
shall prepare all required encroachment permit application and submit it to the agencies
and the CITY will process the necessary checks to cover the cost of permits and review
fees by the various permitting agency. Permits shall be coordinated with the following
agencies including, but not limited to:
a. City of Carlsbad (Coastal Development Permit)
b. Caltrans (Encroachment)
c. Resource agency permits if required
11.2 CONSULTANT shall identify requirements regarding permits to be obtained by the
contractor. Additional permits to be obtained by the contractor may be required for
construction activities including, but not limited to: shoring, discharge of groundwater,
well-point installations, handling regulated waste, offsite material storage, grading
outside of right-of-way and blasting.
Task 12 - Bidding Phase Services
Bid phase services will be provided as requested by CITY. The extent of bid phase services will
be limited to the budgeted cost amount.
12.1 Provide responses to all written and telephone inquires as requested by CITY.
12.2 Prepare addenda as needed to clarify technical questions and questions asked
repeatedly by bidders, to include items omitted from the original bid documents, and as
instructed by CITY. Addenda must be reviewed by CITY, and signed by the Deputy City
Engineer. Addenda prepared by CONSULTANT will be signed and stamped by a State
of California Registered Civil Engineer.
COMPENSATION BY TASK
EXHIBIT "B1
Task Description
Hourly Rates
TASK 1 - Project Management
1 t 1 Schedule. Budget, Invoicing Progress Reports
1 1 2 Subconsullanl Coofdmalion
1.2 Regular Projecl Team Meetings (10 assumed, 2 p Q 3 hr nota incl. KO and Das Sub Mlgs)
1.3 Meetings (Kick- Oft, 30/90/100 and Final/6 with 2 p@ 2 h nola omit per Dave Ah las)
Executive
Engineer
(Qa/Qc)
$248
1 5 Invoice/Schedula Update s/Monlhly Progress Reports (10 assumed) I
1 6 Projecl Communical ions/As-Needed Meetings (6 assumed, 2 p Q 3 h)
1 7 Quality Control/Quality Assurance (see Design Submiltats below) 2
Subtotal TUBK i 2
TASK 2 - Field Reconnaissance, Data Collection and utility Search
2 2 Buana Vista LS Hydraulic s/Delermi nation ot Exi si ./Future Flows i
2 3 Utility Research/Retireval and Review
2.4 Ulility Markout/Potholing (AirX)
2.5 Field Survey o( Potholes (AirJVROW]
Subtotal 7«»k2
TASK 3 - Surveying and Ma pping
3.1 . 3.2. 3.3 Surveying and Mapping (ROW Engineering)
Subtotal Task 3
TASK 4 • Gcotechnica! ImesdgaOon
4 1 . 4.2, 4.3, 4.4 Geolechnical Investigation (Ninyo & Moore)
:?, SirtaolRtTtwM
TASK 5 - Legal Descriptions and Plats (easements assumed on 2 parcels)
SuMoudTttkS
TASK « - Preliminary Design Report and 30% Design Submlttal
6 1 ,1 Engineers Estimate of Probable Cost
r
0
0
0
0
6 1 2 Prelimmaiy Design Report 6
6 1 3 30% Drawings 2
6 1 4 Construction Sequence Worli Plan Dimension and Connection Details
6.2 PDR/30% Design Workshop
SobtotttlTasKe
TASK 7 - Construction Drawings (and Specifications, see Task 9)
7 2 b 90% Design Submittal (Plans and Specs)
7 2 c Structural Design/Catas and Drawings
7 2c 1 ACP Condition Assessment in Jefferson SI O/C [Added Task per Cily Negotiation)
7.2.C.2 Corrosion Subconsullanl Services (Assume no CP req'd)
7.2.C 100% Design Submillal (Plans and Specs) (Add Task per City Negotiation)
7.2.d Final Design Submittal (Plans and Specs)
7 4 Design Submittal TMs (includes supporting calculations)
7.5 Design Submittal Review and Response
TASK 8 - Traffic Control and Signal Ptan»
Subtotal Taik 8
TASK 9 - Specifications [see Task 7}
TASK 10 - Project Cost Estimate
TMk 11 -Permitting
1 1 .2 Contractor Permit Identification
, ,, ^ SuMoWTtsfcH
Task 12 - Bidding Phase Services
12.2 Preparation ot Addenda (Omit Task per City Negotiation)
TOTAL HOURS ABOVE Incl. SUBCONSULTANT HOURS
Managing
Engineer
(PM)
5198
8
2
30
0
8
12
12
72
Principal
Engineer
(PE)
$175
0o
0
0
0
0
0
0
2
Senior
Engineer
Engineer
til
$142 $122
'
12 ! 8
12
0
8
9
41
4
2
0
0
3
3
2
2
2
8
3
3
I 1 »
9 24
I« ~ i" - 36-- -
g
4
8
4
2
28
0
Sa
24
24
16
4
117
0
4
4
2
0 2
6
4
2
2
4
4
4
4
4
12
12
6
42
80
2
6
0
2
J
0
6
Senior
Designer
$122
,
6 !
0
14
4
2
4
2
12
2
2
0
0
24
24
4 ,
8
66 0
96 ' 160
34
8 • i
48
36
48
8
228
0
4
4
4
4
8
• 0 0
0 86
47 230 300
•
(1) Subconsultants fees Includes Brown and Caldwell's 5% standard Markup.
BROWN AND
CALDWELL
^B
^^^B
eX#*X&
64
64 '• 64
16 16
12
252
2
J
140
S
2
10
12
0
12
S31
12
218
4
4
0
8
6
14
20
0
39!
-.0 '
4
Senior i Word
Drafter processor
S99 i $79
I
6
0.
B
16 8
2
22
2
2
0
0
4
82
4
99
4
W
D
0
0
12
4
0
6
4
V • 20
2
8
10
. 0
0
0
2
24
67 2
8 2
a
96 161
32
56 113
24
12
189
4
4
t
a
0
.0 ..
SOS
39
4
34
36
2
4
24
388
0
. '• c
0
0
0 . .
476
42
• . 0 .
8
t
4
2
«
4
0
4
' .. 1Z4
Clerk
S73
2
2
0
2
2
e .
4
4
0
0 .
0
2
8
2
2
14
4
Labor
Hours
0
16
22
54
0
24
27
14
157
18
8
40
4
6?8
6
s
9
9 ' ,
6
16
98
194
27
31
366
0
679
77
12
0
313
263
98
72
t 1514
10o to
164
5 184 .
2 • 28
; 10
t 3» .
4 I 54
0 0
4 ' ; 54
- «e : 2402i ssa
Labor
Cost
$0
52,204
$3,076
S8.838
$0
S3. 340
$4.116
52.872
$24,446
51,926
51,162
54,156
J634
$884
$8,782
3836
$838
$1,578
$1,578
$1,096
51.096
$2,252
$12.736
$23,539
$3,650
$4,630
S47.007 ,
$0
$88,247
$9,256
52,192
50
542,243
$36,337
$16,288
$9,200
$203.763
$1,260
$1,260
$23,988
$23,988
$3,670
$1.174
$4,944
$7.340so
" S7.34Q
$324,922
Subs(1)
JO
$7,540
$1.950
$9,480
517,120
$17,123
529,504
$29.504
$9,680
59,630
Direct
Costs(2)
Total
Cost
" I
SUBCONSULTANT
$0
52,204
$100
$600
5400
5200
5250
5200
$1,750
$300
$3,176
$9,438 j
$400
$3,540
$4,366
$3,072
AirX
$2.226
: $1,162
$400 $4,556
$8,551
.$700
$0
$0
$0
5150
$250
$750
$100
$0 $1,250
; $0
$750
5250
516500 50
$0 I $0
$0
$2,000
$250
$100
$16,505 $3,350
$18,000
$18.003 $0
; $100
$0 ' $100
$16,500 $200
$16,500
5100
$300
$150
$0
$0 $156
$118,794 $7,800
^
Subconsurtant Hours Summary
V&A ; 65
ROW 160
AirX
Planning Systems
LLG
TOTAL HOURS SUB
24
105
128
637
$2,932
$19,427
ROW
$18,814
$18,814
$32,557
$32,557
ROW
511,260
$11,280
52,402
512,986
$24,289 ' ]_
$3,650
$4.930
$48,257
V&A
$0
$88,997
$9,506
519517 ;
50 j
542,243
$36,337
$16,538
$9,300
$224,438
520,160 i
$20,130
$0
$24,088 !
$24,088
Planning Systems
$21,195 i , i
$1,274
522.469
57490
SO i I '
S7.4SO , .
"""
|
CITY OF CARLSBAD BUENA VISTA LIFT STATION FORCE MAIN (VC-4)Fee Estimate Exriibit10;35 AM12/18/2007
Preliminary Project Schedule
ID Task Name I Duration ! Start : Finish ! ;2008 .2009 12010 12011 :2012 i
1 i : ! Oct
1 1 Preliminary Design Report Preparation 175 days Mon 1/14/08 Fri 9/12/08T
~"2~1 Perform Utility Research 20 days Mon 1/21/08 Fri 2/15/08
3 Environmental Documentation / NOE 175 days Mon 1/14/08 Fri 9/12/08
~4~~ Initial Study/NOP 20 days Mon 1/14/08 Fri 2/8/08 i
5] Technical Studies 20 days Mon 1/14/08 Fri 2/8/08 !
~6~~| Draft MND and CUP / NOE 30 days Mon 2/1 1/08 Fri 3/21/08 j
~~7 City Review 15 days Mon 3/24/08 Fri 4/1 1/08^
8 Final MND 20 days Mon 4/14/08 Fri 5/9/08
~~9~~ Coastal Development Permit 90 days Mon 5/12/08 Fri 9/12/08
__p Prepare Draft PDR 60 days Mon 1/14/08 Fri 4/4/08
"Til City Review 10 days Mon 4/7/08 Fri 4/1 8/08
" 12 ] Prepare Final PDR / 30% Design 1 0 days Mon 4/21/08 Fri 5/2/08
13 ] Contract Documents Preparation 173 days Mon 1/21/08 Wed 9/17/08
14 i Perform Detailed Geotechnical Investigation 30 days Mon 5/5/08 Fri 6/1 3/08
15 ! Prepare Draft Geotechnical Investigation Report 20 days Mon 6/1 6/08 Fri 7/1 1/08
16 1 Report Review 10 days Mon 7/1 4/08 Fri 7/25/08
~~V7~1 Prepare Final Geotechnical Investigation Report 20 days Mon 7/28/08 Fri 8/22/08
18J Professional Surveying 30 days Mon 1/21/08 Fri 2/29/08 i
19 Conduct Potholing 20 days Mon 3/3/08 Fri 3/28/08
20 i Construction & Permanent Easement Acquisition 40 days Mon 5/5/08 Fri 6/27/08 i
21 90% Design Submittals 63 days Mon 5/5/08 Wed 7/30/08
~22~; City Review 10 days Thu 7/31/08 Wed 8/1 3/08 j
23 100% Design Submittals 10 days Thu 8/14/08 Wed 8/27/08 \
24 | City Review
25 Final Design Submittals
~26~] Bidding Phase
27 Project Advertisement
~28~j Project Award
29 | Construction Phase
~30~| Shop Submittal Process
1 0 days Thu 8/28/08 Wed 9/1 0/08 i
5 days Thu 9/11/08 Wed 9/17/08
70 days Thu 9/18/08 Wed 12/24/08
40 days Thu 9/18/08 Wed 11/12/08^
30 days Thu 1 1/1 3/08 Wed 1 2/24/08
240 days Thu 12/25/08 Wed 11/25/09
30 days Thu 12/25/08 Wed 2/4/09
31 Procurement of Equipment and Materials 160 days Thu 2/5/09 Wed 9/16/09
32 Forcemain Construction 90 days Thu 2/5/09 Wed 6/10/09
33 j Testing 30 days Thu 6/1 1/09 Wed 7/22/09
34 i Existing Forcemain Rehabilitation 60 days Thu 7/23/09 Wed 10/14/09
35 1 Testing 30 days Thu 10/15/09 Wed 11/25/09
36 ] Project Closeout SOdays Thu 11/26/09 Wed 1/6/10
Project: Buena Vista Lift StationDate: Mon 12/17/07
i Jan j Apr i Jul : Oct : Jan Apr i Jul Oct i Jan i Apr i Jul Oct i Jan Apr i Jul i Oct Jan i Apr
D
\V
ijl |
C=KL^faj
Task r I Summary ^••'^^V
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
BROWN & CALDWELL, INC., a
corpora
*By:
icipal
lifornia
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation. Agreement must be signed by one corporate
officer from each of the following two groups.
'Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By-
Deputy City Attorney
City Attorney Approved Version #11.28.06