HomeMy WebLinkAbout2008-02-05; City Council; 19308; Discuss Allocation 2010 Sandag Regional Beach Sand ProjectCITY OF CARLSBAD - AGENDA BILL 12
AB# 19,308
MTG. 2/05/08
DEPT. ENG
DISCUSS COST ALLOCATION METHODOLOGY FOR
2010 SANDAG REGIONAL BEACH SAND PROJECT
DEPT. HEAD ^^S
CITYATTY. f§
CITYMGR. K./-^
RECOMMENDED ACTION:
Consider the request by the SANDAG Shoreline Preservation Working Group to provide a
recommendation for an appropriate cost allocation methodology to fund the local share requirement
for the SANDAG Regional Beach Sand Project and provide direction as appropriate.
ITEM EXPLANATION:
For the past year, the SANDAG Shoreline Preservation Working Group (SPWG) has been pursuing
the necessary steps to implement a region wide beach nourishment project known as the
2010 Regional Beach Sand Project. To date, progress has been made in securing funding for
preliminary engineering and environmental planning activities, as well as submitting a State grant
application with the California Department of Boating and Waterways requesting funds for a regional
beach nourishment project. The next step is to develop a cost allocation methodology for the coastal
cities of San Diego County in order to fairly share the anticipated local matching requirement.
SANDAG staff is requesting the SPWG, at their February 7th meeting, provide a recommended
allocation method which will then be forwarded to the SANDAG Regional Planning Committee for
consideration at their meeting in March.
Over the past six months, the SPWG staff advisory committee, which consists of staff from each of
the coastal jurisdictions and SANDAG, met to consider various cost allocation methodologies.
In January, the group came to consensus on a general method taking into consideration three factors:
1) amount of sand pumped onto each beach; 2) miles of shoreline restored; and (3) city population.
The staff advisory committee discussed how each of the factors should be weighted with the goal of
trying to ensure a cost allocation would be fair to both large and small communities.
The four allocation methods are outlined in the chart on Page 2. The SPWG advisory committee
developed Options A and B. SANDAG staff has provided two additional options for each jurisdiction to
consider. The chart identifies the anticipated 15% match required for State funding and is further
categorized based on a phased approach to project implementation (year one match) and total project
match (three year total). Please note the dollar figures provided are for planning purposes only, actual
allocated project costs may be different based on the requirements of the funding source. The goal is
to provide an approximate allocation of estimated project costs based on current information.
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED B
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Council concurred to Support Option D
(See Minutes for details.)
Page 2
Option A:
Jurisdictions
Oceanside
Carlsbad
Encinitas
Solana Beach
Del Mar
San Diego
Imperial Beach
Total
50% Sand
$115,374
$105,731
$124,960
$38,458
$49,421
$107,108
$32,948
$574,000
10% Miles
$18,517
$20,446
$25,405
$12,513
$12,904
$14,580
$10,435
$114,800
40% Population
$47,665
$26,588
$16,072
$3,628
$1,240
$356,523
$7,485
$459,200
Year One Total
$181,556
$152,764
$166,437
$54,599
$63,565
$478,211
$50,868
$1,148,000
3-Year Total
$544,222
$457,917
$498,902
$163,662
$190,538
$1,433,456
$152,479
$3,441,176
Option B:
Jurisdictions
Oceanside
Carlsbad
Encinitas
Solana Beach
Del Mar
San Diego
Imperial Beach
Total
33% Sand
$76,916
$70,487
$83,307
$25,639
$32,948
$71,406
$21,965
$382,667
33% Miles
$61,724
$68,153
$84,684
$41,711
$43,012
$48,599
$34,784
$382,667
33% Population
$39,721
$22,156
$13,393
$3,023
$1,033
$297,102
$6,237
$382,667
Year One Total
$178,361
$160,797
$181,384
$70,372
$76,993
$417,107
$62,987
$1,148,000
3-Year Total
$534,644
$481,994
$543,706
$210,944
$230,788
$1,250,294
$188,806
$3,441,176
Option C:
Jurisdictions
Oceanside
Carlsbad
Encinitas
Solana Beach
Del Mar
San Diego
Imperial Beach
Total
60% Sand
$138,449
$126,877
$149,952
$46,150
$59,306
$128,530
$39,537
$688,800
10 % Miles
$18,517
$20,446
$25,405
$12,513
$12,904
$14,580
$10,435
$114,800
30% Population
$35,749
$19,941
$12,054
$2,721
$930
$267,392
$5,614
$344,400
Year One Total
$192,715
$167,264
$187,411
$61,384
$73,139
$410,502
$55,586
$1,148,000
3-Year Total
$577,670
$501,379
$561,772
$184,000
L $219,237
$1,230,496
$166,622
$3,441,176
Option D:
Jurisdictions
Oceanside
Carlsbad
Encinitas
Solana Beach
Del Mar
San Diego
Imperial Beach
Total
45% Sand
$103,837
$95,158
$112,464
$34,612
$44,479
$96,398
$29,653
$516,600
10% Miles
$18,517
$20,446
$25,405
$12,513
$12,904
$14,580
$10,435
$114,800
45% Population
$53,623
$29,911
$18,081
$4,081
$1,395
$401,088
$8,421
$516,600
Year One Total
$175,977
$145,515
$155,950
$51,207
$58,778
$512,065
$48,509
$1,148,000
3-Year Total
$527,498
$436,186
$467,467
$153,494
$176,188
$1,534,937
$145,407
$3,441,176
The action before the Council is to consider the cost allocation methods and provide a
recommendation to the SPWG member for consideration at the meeting of February 7, 2008.
Option D seems to be the least costly for most coastal jurisdictions and appears favorable to
Carlsbad. The ultimate decision will be made by the SANDAG Board of Directors.
PageS
ENVIRONMENTAL IMPACT:
Pursuant to Section 15378(b) of the California Environmental Quality Act (CEQA), the City Council
recommendation to the SANDAG Shoreline Preservation Working Group regarding its preferred cost
allocation methodology to fund the local share requirement for the SANDAG Regional Beach Sand
Project is not a project and, therefore, is not subject to CEQA.
FISCAL IMPACT:
The action before the Council is to provide a recommendation for a cost allocation methodology only,
and does not request nor commit the city to future funding of this project. As the project continues
through the approval process, SANDAG will be requesting the various agencies to commit to a
partnership for the 2010 Regional Beach Sand Project and ultimately a financial commitment to a
determined share of the project costs. Sufficient funds have been previously allocated from
Agricultural Conversion Mitigation Fee Funds to satisfy Carlsbad's potential financial commitment.
DEPARTMENT CONTACT: Steve Jantz, (760) 602-2738, siant@.ci.carlsbad.ca.us
The following table details the status of each reach:
AllReceive-AgendaItem# l***—J
For the Information of the:
CITY COUNCIL
Reach
1
2
3
4
5
6
Status
Preliminary
Engineering and
Environmental
NCTD
Guidelines
Preliminary
design
Complete
Preliminary
design
Preliminary
Design
Final Design
Complete
Constraints
After approval of Project Study Report and submittal of
30% plans in March 2002, NCTD initiated the process to
establish Trail Design Guidelines
Project development was delayed after NCTD staff
determined in 2002 the trail as approved in the Project
Study Report could limit rail maintenance and operation
activities. The development of Design Guidelines took a
year and required redesign of major portions of the trail.
The changes to the trail have extended the project several
years as City staff coordinates with property owners
adjacent to NCTD property to construct the project on the
adjacent property.
NCTD has requested City not use NCTD right of way or
take trail under Carlsbad Blvd as approve in original PSR.
An NCTD Variance Request to NCTD Policy allowed
construction of the trail fence 73 feet from rail road
centerline
NCTD has requested City construct rail trail outside
railroad right of way due to narrow easement. Adjacent
property owner is NRG (Cabrillo Power Plant). NRG has
been conditioned to work with the City to locate the trail
within their property.
NCTD has requested City construct rail trail outside
railroad right of way due to narrow easement. Adjacent
property is business park off Avenida Encinas.
Insufficient property to construct trail through parking lots.
City is reviewing options to construct the trail on the west
side of the tracks on property owned by the City of
Carlsbad and the State of California.
The trail has been preliminarily designed as far from the
tracks as feasible, however, NCTD has stated they will
not approve a variance from NCTD Guidelines. NCTD has
determined the property has development potential and
does not the trail to preclude that development potential.
This portion is on City street, therefore there are no
constraints
Next Steps ^\ ^jr* t
After City receJKgd quideflHB^Maaager,
March 2003, trail has been
redesigned to best meet the
criteria.
Staff understood the guidelines
to state they would approve a
trail in NCTD right of way in
areas where right of way greater
than 100 feet is trail proposed as
far from tracks as feasible.
Explore options outside NCTD
right of way. New environmental
will be required.
Trail under Carlsbad Blvd. still
appears best solution for
Carlsbad Boulevard/State Street
intersection.
Complete
Look at options to go around
Cabrillo Power Plant Property
Exploring trail options on west
side of railroad through property
owned by the State of California.
Issues with elevation difference
between Palomar Airport Road
and proposed trail location.
The City is negotiating a contract
with a new design engineer to
construct the trail within Avenida
Encinas right of way.
Complete.
C:\Documents and Settings\Kdill\Desktop\CRT Update February 1 2008.doc
COST ALLOCATION METHODOLOGY COST ALLOCATION METHODOLOGY FOR 2010 SANDAG REGIONAL FOR 2010 SANDAG REGIONAL BEACH SAND PROJECTBEACH SAND PROJECTCARLSBAD CITY COUNCILCARLSBAD CITY COUNCILFEBRUARY 5, 2008FEBRUARY 5, 2008
2010 SANDAG REGIONAL BEACH 2010 SANDAG REGIONAL BEACH SAND PROJECTSAND PROJECT••Current StatusCurrent StatusFunding secured to begin preliminary engineering and Funding secured to begin preliminary engineering and environmental studiesenvironmental studiesProcessing funding request with California Department Processing funding request with California Department of Boating and Waterwaysof Boating and WaterwaysSPWG staff advisory committee evaluated various cost SPWG staff advisory committee evaluated various cost sharing methodologies sharing methodologies Next StepNext StepRecommend to the Recommend to the SandagSandagRegional Planning Regional Planning Committee a Cost Allocation Methodology for local Committee a Cost Allocation Methodology for local shareshare
2010 SANDAG REGIONAL BEACH 2010 SANDAG REGIONAL BEACH SAND PROJECTSAND PROJECTCurrent Project Cost EstimateCurrent Project Cost Estimate$21,939,528$21,939,528Potential 15% Local Cost SharePotential 15% Local Cost Share$3,441,176$3,441,176
COST ALLOCATION OPTIONSCOST ALLOCATION OPTIONSQuantity of Quantity of Sand pumped Sand pumped to the beachto the beachLength of Length of beach createdbeach createdPopulationPopulationOption AOption A50%50%10%10%40% 40% Option BOption B33%33%33%33%33%33%Option COption C60%60%10%10%30%30%Option DOption D45%45%10%10%45%45%
Recommended ActionRecommended ActionConsider the request by the Consider the request by the SandagSandagShoreline Shoreline Preservation Working Group to provide a Preservation Working Group to provide a recommendation for an appropriate cost recommendation for an appropriate cost allocation methodology to fund the potential allocation methodology to fund the potential local share requirement for the 2010 local share requirement for the 2010 SandagSandagRegional Beach Sand ProjectRegional Beach Sand Project