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HomeMy WebLinkAbout2008-02-05; City Council; 19308; Discuss Allocation 2010 Sandag Regional Beach Sand ProjectCITY OF CARLSBAD - AGENDA BILL 12 AB# 19,308 MTG. 2/05/08 DEPT. ENG DISCUSS COST ALLOCATION METHODOLOGY FOR 2010 SANDAG REGIONAL BEACH SAND PROJECT DEPT. HEAD ^^S CITYATTY. f§ CITYMGR. K./-^ RECOMMENDED ACTION: Consider the request by the SANDAG Shoreline Preservation Working Group to provide a recommendation for an appropriate cost allocation methodology to fund the local share requirement for the SANDAG Regional Beach Sand Project and provide direction as appropriate. ITEM EXPLANATION: For the past year, the SANDAG Shoreline Preservation Working Group (SPWG) has been pursuing the necessary steps to implement a region wide beach nourishment project known as the 2010 Regional Beach Sand Project. To date, progress has been made in securing funding for preliminary engineering and environmental planning activities, as well as submitting a State grant application with the California Department of Boating and Waterways requesting funds for a regional beach nourishment project. The next step is to develop a cost allocation methodology for the coastal cities of San Diego County in order to fairly share the anticipated local matching requirement. SANDAG staff is requesting the SPWG, at their February 7th meeting, provide a recommended allocation method which will then be forwarded to the SANDAG Regional Planning Committee for consideration at their meeting in March. Over the past six months, the SPWG staff advisory committee, which consists of staff from each of the coastal jurisdictions and SANDAG, met to consider various cost allocation methodologies. In January, the group came to consensus on a general method taking into consideration three factors: 1) amount of sand pumped onto each beach; 2) miles of shoreline restored; and (3) city population. The staff advisory committee discussed how each of the factors should be weighted with the goal of trying to ensure a cost allocation would be fair to both large and small communities. The four allocation methods are outlined in the chart on Page 2. The SPWG advisory committee developed Options A and B. SANDAG staff has provided two additional options for each jurisdiction to consider. The chart identifies the anticipated 15% match required for State funding and is further categorized based on a phased approach to project implementation (year one match) and total project match (three year total). Please note the dollar figures provided are for planning purposes only, actual allocated project costs may be different based on the requirements of the funding source. The goal is to provide an approximate allocation of estimated project costs based on current information. FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED B DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D Council concurred to Support Option D (See Minutes for details.) Page 2 Option A: Jurisdictions Oceanside Carlsbad Encinitas Solana Beach Del Mar San Diego Imperial Beach Total 50% Sand $115,374 $105,731 $124,960 $38,458 $49,421 $107,108 $32,948 $574,000 10% Miles $18,517 $20,446 $25,405 $12,513 $12,904 $14,580 $10,435 $114,800 40% Population $47,665 $26,588 $16,072 $3,628 $1,240 $356,523 $7,485 $459,200 Year One Total $181,556 $152,764 $166,437 $54,599 $63,565 $478,211 $50,868 $1,148,000 3-Year Total $544,222 $457,917 $498,902 $163,662 $190,538 $1,433,456 $152,479 $3,441,176 Option B: Jurisdictions Oceanside Carlsbad Encinitas Solana Beach Del Mar San Diego Imperial Beach Total 33% Sand $76,916 $70,487 $83,307 $25,639 $32,948 $71,406 $21,965 $382,667 33% Miles $61,724 $68,153 $84,684 $41,711 $43,012 $48,599 $34,784 $382,667 33% Population $39,721 $22,156 $13,393 $3,023 $1,033 $297,102 $6,237 $382,667 Year One Total $178,361 $160,797 $181,384 $70,372 $76,993 $417,107 $62,987 $1,148,000 3-Year Total $534,644 $481,994 $543,706 $210,944 $230,788 $1,250,294 $188,806 $3,441,176 Option C: Jurisdictions Oceanside Carlsbad Encinitas Solana Beach Del Mar San Diego Imperial Beach Total 60% Sand $138,449 $126,877 $149,952 $46,150 $59,306 $128,530 $39,537 $688,800 10 % Miles $18,517 $20,446 $25,405 $12,513 $12,904 $14,580 $10,435 $114,800 30% Population $35,749 $19,941 $12,054 $2,721 $930 $267,392 $5,614 $344,400 Year One Total $192,715 $167,264 $187,411 $61,384 $73,139 $410,502 $55,586 $1,148,000 3-Year Total $577,670 $501,379 $561,772 $184,000 L $219,237 $1,230,496 $166,622 $3,441,176 Option D: Jurisdictions Oceanside Carlsbad Encinitas Solana Beach Del Mar San Diego Imperial Beach Total 45% Sand $103,837 $95,158 $112,464 $34,612 $44,479 $96,398 $29,653 $516,600 10% Miles $18,517 $20,446 $25,405 $12,513 $12,904 $14,580 $10,435 $114,800 45% Population $53,623 $29,911 $18,081 $4,081 $1,395 $401,088 $8,421 $516,600 Year One Total $175,977 $145,515 $155,950 $51,207 $58,778 $512,065 $48,509 $1,148,000 3-Year Total $527,498 $436,186 $467,467 $153,494 $176,188 $1,534,937 $145,407 $3,441,176 The action before the Council is to consider the cost allocation methods and provide a recommendation to the SPWG member for consideration at the meeting of February 7, 2008. Option D seems to be the least costly for most coastal jurisdictions and appears favorable to Carlsbad. The ultimate decision will be made by the SANDAG Board of Directors. PageS ENVIRONMENTAL IMPACT: Pursuant to Section 15378(b) of the California Environmental Quality Act (CEQA), the City Council recommendation to the SANDAG Shoreline Preservation Working Group regarding its preferred cost allocation methodology to fund the local share requirement for the SANDAG Regional Beach Sand Project is not a project and, therefore, is not subject to CEQA. FISCAL IMPACT: The action before the Council is to provide a recommendation for a cost allocation methodology only, and does not request nor commit the city to future funding of this project. As the project continues through the approval process, SANDAG will be requesting the various agencies to commit to a partnership for the 2010 Regional Beach Sand Project and ultimately a financial commitment to a determined share of the project costs. Sufficient funds have been previously allocated from Agricultural Conversion Mitigation Fee Funds to satisfy Carlsbad's potential financial commitment. DEPARTMENT CONTACT: Steve Jantz, (760) 602-2738, siant@.ci.carlsbad.ca.us The following table details the status of each reach: AllReceive-AgendaItem# l***—J For the Information of the: CITY COUNCIL Reach 1 2 3 4 5 6 Status Preliminary Engineering and Environmental NCTD Guidelines Preliminary design Complete Preliminary design Preliminary Design Final Design Complete Constraints After approval of Project Study Report and submittal of 30% plans in March 2002, NCTD initiated the process to establish Trail Design Guidelines Project development was delayed after NCTD staff determined in 2002 the trail as approved in the Project Study Report could limit rail maintenance and operation activities. The development of Design Guidelines took a year and required redesign of major portions of the trail. The changes to the trail have extended the project several years as City staff coordinates with property owners adjacent to NCTD property to construct the project on the adjacent property. NCTD has requested City not use NCTD right of way or take trail under Carlsbad Blvd as approve in original PSR. An NCTD Variance Request to NCTD Policy allowed construction of the trail fence 73 feet from rail road centerline NCTD has requested City construct rail trail outside railroad right of way due to narrow easement. Adjacent property owner is NRG (Cabrillo Power Plant). NRG has been conditioned to work with the City to locate the trail within their property. NCTD has requested City construct rail trail outside railroad right of way due to narrow easement. Adjacent property is business park off Avenida Encinas. Insufficient property to construct trail through parking lots. City is reviewing options to construct the trail on the west side of the tracks on property owned by the City of Carlsbad and the State of California. The trail has been preliminarily designed as far from the tracks as feasible, however, NCTD has stated they will not approve a variance from NCTD Guidelines. NCTD has determined the property has development potential and does not the trail to preclude that development potential. This portion is on City street, therefore there are no constraints Next Steps ^\ ^jr* t After City receJKgd quideflHB^Maaager, March 2003, trail has been redesigned to best meet the criteria. Staff understood the guidelines to state they would approve a trail in NCTD right of way in areas where right of way greater than 100 feet is trail proposed as far from tracks as feasible. Explore options outside NCTD right of way. New environmental will be required. Trail under Carlsbad Blvd. still appears best solution for Carlsbad Boulevard/State Street intersection. Complete Look at options to go around Cabrillo Power Plant Property Exploring trail options on west side of railroad through property owned by the State of California. Issues with elevation difference between Palomar Airport Road and proposed trail location. The City is negotiating a contract with a new design engineer to construct the trail within Avenida Encinas right of way. Complete. C:\Documents and Settings\Kdill\Desktop\CRT Update February 1 2008.doc COST ALLOCATION METHODOLOGY COST ALLOCATION METHODOLOGY FOR 2010 SANDAG REGIONAL FOR 2010 SANDAG REGIONAL BEACH SAND PROJECTBEACH SAND PROJECTCARLSBAD CITY COUNCILCARLSBAD CITY COUNCILFEBRUARY 5, 2008FEBRUARY 5, 2008 2010 SANDAG REGIONAL BEACH 2010 SANDAG REGIONAL BEACH SAND PROJECTSAND PROJECT••Current StatusCurrent StatusƒƒFunding secured to begin preliminary engineering and Funding secured to begin preliminary engineering and environmental studiesenvironmental studiesƒƒProcessing funding request with California Department Processing funding request with California Department of Boating and Waterwaysof Boating and WaterwaysƒƒSPWG staff advisory committee evaluated various cost SPWG staff advisory committee evaluated various cost sharing methodologies sharing methodologies Next StepNext StepƒƒRecommend to the Recommend to the SandagSandagRegional Planning Regional Planning Committee a Cost Allocation Methodology for local Committee a Cost Allocation Methodology for local shareshare 2010 SANDAG REGIONAL BEACH 2010 SANDAG REGIONAL BEACH SAND PROJECTSAND PROJECTCurrent Project Cost EstimateCurrent Project Cost Estimate$21,939,528$21,939,528Potential 15% Local Cost SharePotential 15% Local Cost Share$3,441,176$3,441,176 COST ALLOCATION OPTIONSCOST ALLOCATION OPTIONSQuantity of Quantity of Sand pumped Sand pumped to the beachto the beachLength of Length of beach createdbeach createdPopulationPopulationOption AOption A50%50%10%10%40% 40% Option BOption B33%33%33%33%33%33%Option COption C60%60%10%10%30%30%Option DOption D45%45%10%10%45%45% Recommended ActionRecommended ActionConsider the request by the Consider the request by the SandagSandagShoreline Shoreline Preservation Working Group to provide a Preservation Working Group to provide a recommendation for an appropriate cost recommendation for an appropriate cost allocation methodology to fund the potential allocation methodology to fund the potential local share requirement for the 2010 local share requirement for the 2010 SandagSandagRegional Beach Sand ProjectRegional Beach Sand Project