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Home My WebLink About2008-03-04; City Council; 19349; Request for Contribution of Portion of Senior Center Fees for Easter Pancake BreakfastCITY OF CARLSBAD - AGENDA BILL 15 AB# 19,349 MTG. 03-04-08 DEPT. Recreation REQUEST FOR CONTRIBUTION OF PORTION OF SENIOR CENTER FEES ^XNn ^.AOTTO nJIAf^>li/P nOCT A IXTJl C*TFO/? EASTER PANCAKE BREAKFAST DEPT. HEAD /G CITY ATTY. (&& CITY MGR. L>*-^ RECOMMENDED ACTION: To receive a presentation, consider a request from Boys Scouts Troop 748 and Adopt Resolution 2008-070. ITEM EXPLANATION: The City Council provides an opportunity for citizens and organizations to have an item placed on a City Council Agenda by submitting a letter to the City Manager. Attached is a letter (Exhibit 1), from Craig Correl, Assistant Scout Master of Boys Scouts Troop 748, who has requested that the City Council consider assisting them with the cost for use of the Senior Center for their proposed Easter Breakfast and Red Ribbon Tea event. The Carlsbad based Boys Scout Troop 748 is celebrating their 50th year of service to the Carlsbad Community. A list of Eagle Scout projects performed in the community is also attached for review (Exhibit 3). The Troop is also planning on March 23rd from 7:30 a.m. until Noon, to use the Senior Center to hold their 50th Annual Easter Pancake Breakfast. In past years between 800 and 1,000 people have attended the event with proceeds from ticket sales going toward funding the scouting program and assisting scouts to attend summer camp. Troop 748 has an excellent track record in past events held at the Senior Center, ensuring that the Pancake Breakfast is conducted in a respectful, careful and appropriate manner. Based on the event being housed within a city facility, city staff has determined that this event would not require a special event permit. FISCAL IMPACT: The fee total associated with the use of the Senior Center in the manner that the group is requesting totals $1,057.50 (Exhibit 2). The group is requesting City Council contribute $557.50 to the Senior Center to offset a portion of these costs. This contribution would reduce the financial impact of the facility rental, leaving $500.00 for the Troop to contribute towards the rental fees. If approved, the funds would be appropriated from the City Council Contingency fund to the Recreation Department. ENVIRONMENTAL IMPACT: None. EXHIBITS: 1. Letter of request, from Craig Correll, Boys Scouts of America - Troop 748, dated February 1, 2008. List of Senior Center fees for event. List of Eagle Scout Projects completed in Carlsbad. Resolution No. 2008-070 2. 3. 4. DEPARTMENT CONTACT: Sue Spickard 760-434-2858 sspic@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED * D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D D D D Exhibit 1 Boy Scouts of America Troop 748 P.O. Box 877 Carlsbad, CA 92008 February 1, 2008 Ms. Lisa Hildebrand Acting Carlsbad City Manager 1200 Carlsbad Village Dr. Carlsbad, CA 92008 Re: Placement on City Council Agenda - Senior Center Fee Reduction Request - Carlsbad Boy Scout Troop 748 Dear Ms. Hildabrand: I am an Assistant Scoutmaster with Carlsbad Boy Scout Troop 748. Please place our request for a fee reduction for use of the Carlsbad Senior Center on an upcoming City Council agenda. The events are planned for Saturday, March 22 and Easter Sunday, March 23, 2008. Reservations for the events were made several months ago. I believe that you have received a copy of our January 16, 2008, written request for a fee reduction (and supporting materials) from Sue Spickard at the Carlsbad Recreation Dept. Please confirm our agenda date with me at (760) 434-6800, so that the Troop may plan accordingly. Our normal Troop meetings are held on Tuesday nights at the Scout House in Holiday Park. We will need to adjust some schedules to attend the Council meeting which conflicts with our normal meeting time. Feel free to call with any additional information that you believe may assist the City Council in arriving at its decision. Thank you for your support, BE PREPARED! Craig Q: Correll Asst/S'cout Master, T-748 Carlsbad, CA 50 Years of Service 1958 -2008 Exhibit 2 CITY OF CARLSBAD SENIOR CENTER FACILITY SUMMARY OF CHARGES The fees listed below reflect an itemized summary of charges applicable for rental of the Senior Center. These charges are in accordance with the City of Carlsbad "Facility Use Regulations," and based upon the "Facility Use Application" submitted by applicant. Any and all changes regarding fees must be initialed by both the applicant and staff persons. / ( 1 2 3 4 5 \pplicant's Name Bay Scout Troop 748 Classification B - Carlsbad Non-Profit . Cleaning/Damage Deposit (Refundable) 2!. Standard Hours (Minimum ^Hours) Dining Room is. 5 @ $ 30. /hour Kitchen is. 5 (5} $ is. /hour Auditorium 10.5 (5)$ 30. /hour Art Room @ $ /hour Dance Studio @ $ /hour Activity Room @ $ /hour . Liability Insurance . Security Guards @ $ /hour . Facility Staff Fees 16-5 @$ 15- /hour Remarks: Quote based on City Facility Use Regulations & Fees - C^\bJs £j^r>rv_- Date March 22&23. 200F $ $ $ $ $ $ $ $ $ $ Total $i/ 500.00 495.00 247. 50 315.00 247.50 557.50 see attached letters. 2/26/08 Staff Signatui Date H:FACILITY FEES & REGS/FACILITYCHARGES1.DOC. 08/07 to Exhibit 3 c eZL°W8"f f 2 «SS£It 15 ||| 11 fl g E S 2««. «. F F F I|!l|i!l§Ill|a=m£S = 2c=i8-=:c =o o o U U U as!?4^ ^^ TO -—= C 7Z *-? 2« » 8O.O 0.a> - ff "S '5- » S » -t^2l5{j •Itstllllil'e|pl|!^|S(?cS = E». ^fflw » S E o mQi I Q LJ O -SCTOJ 3UJ i-l CO 01 Is ^c-S S 2 IJEI J3&• =c > j5 —01 01 = WX Q w 2 13 o (O a_2 X <D «i 1 s 11^<uf^w 1 EXHIBIT 4 2 RESOLUTION NO. 2008-070 3 4 5 6 7 8 9 10 11 12 1. That the above recitations are true and correct. 13 14 15 16 17 18 19 20 21 '" 22 23 24 25 26 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPRORIATING FUNDS FOR THE AMOUNT OF $557.50 CONTRIBUTION OF PORTION OF SENIOR CENTER FEES FOR EASTER PANCAKE BREAKFAST. WHEREAS, the Boys Scouts Troop 748 have requested a contribution from Council to the Senior Center to offset a portion of the facility rental fees and WHEREAS, staff determined total fees associated with the use the Senior Center in the manner that the group is requesting totals $1,057.50. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 2. That the City Council elects to appropriate the funds requested. 3. That the Finance Director is hereby authorized to appropriate $557.50 from the Council's Contingency Account balance to cover the contribution requested and transfer those funds to the Recreation Department. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 4th day of March, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. , Mayor ATTEST: OD, City Clerk U