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Home My WebLink About2008-03-18; City Council; 19359; Authorization to Bid Construction for Barn Stabilization at Leo Carillo Ranch Historic Park Barn Project 39611CITY OF CARLSBAD - AGENDA BILL 10 AB# 19,359 MTG. 3/18/08 DEPT. REC. AUTHORIZATION TO BID CONSTRUCTION FOR THE BARN STABILIZATION AT LEO A m nnf f f f\ n A ftix*i_f Liic*v^\mf* n n m^CARRILLO RANCH HISTORIC PARK, PROJECT 39611 DEPT. HEAB£^ CITYATTY. rf& CITY MGR. ^ RECOMMENDED ACTION: Adopt Resolution No. 2008-080 , authorizing the City Clerk to advertise for bids for construction of the Barn Stabilization at Leo Carrillo Ranch Historic Park, City Project No. 39611. ITEM EXPLANATION: On March 22,2005, the City council voted to accept grant funding in the amount of $197,535 from the Save America's Treasures (SAT) federal grant program for the stabilization and restoration of the historic bam located at Leo Carrillo Ranch Historic Park. In addition the City Council authorized a 1:1 non-Federal match requirement in order to receive the Federal grant funds, thus securing a total amount of $395,070 for the stabilization of the bam. In January of 2006, Heritage Architecture was hired to prepare plans and specifications for the stabilization and restoration of the bam project. Heritage Architecture and staff have worked on the project and coordinated with the State Office of Historic Preservation and National Park Service (NPS) to ensure that plans and specifications for the stabilization work meet the SAT requirements. Since that time, several conditions of the SAT grant were also met including NPS and State Office of Historic Preservation reviews and approvals (June of 2007). In addition a condition of the federal grant was that an outside non-profit historic preservation organization, accept a Historic Preservation Easement for the restoration of the bam. On December 4, 2007, Council approved the Preservation Easement Agreement with the Friends of Carrillo Ranch (AB 19,234). With the Preservation Easement Agreement in place, all special conditions of the federal grant were met, clearing the way for the final bid and construction documents to be completed for the barn stabilization. Construction items for the bam stabilization include the following: - Foundation wall footings - Structural bracing for walls - Concrete flooring - Roofing - Cupola restoration - Restoration of the exterior stairs - Restoration of the entry doors - Minor exterior grading and drainage improvements DEPARTMENT CONTACT: Liz Ketabian 76O434-2978 lketa@ci.cartsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED * D Da CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES a Daa Page 2 FISCAL IMPACT: Sufficient funds are available in the Carrillo Ranch Bam Restoration Project to cover the estimated construction costs of the project. A total of $500,000 in General Capital Construction funds have been appropriated to date in the Capital Improvement Program budget for the Carrillo Ranch Bam Restoration, City Project No. 39611. The appropriations to date include the $197,535 in SAT Grant funds the City has advanced. Once grant funds have been drawn down, they will be used to reimburse the General Capital Construction Fund. A summary of the project funding is outlined below. Project Funding Summary-Carrillo Ranch Barn Stabilization Design (Spent/Encumbered to Date) Construction Engineer's Estimate for Construction Costs for Stabilization Construction Contingency (15%) Construction Management Inspection and Testing (12%) Miscellaneous Construction Costs (10%) Total Estimated Construction Costs TOTAL ESTIMATED PROJECT COSTS Total Appropriations $58,360 $307,338 $46,100 $36,880 $30,734 $421,052 $479,412 $500,000 ENVIRONMENTAL IMPACT: The Leo Carrillo Ranch Park Master Plan was originally approved by the Planning Commission with a Mitigated Negative Declaration, on November 11,1999 (Planning Commission Resolution No, 4694). Planning staff has reviewed the proposed bam stabilization project and the Planning Director has determined that the proposed project is within the scope of the prior environmental documents and that no further environmental documentation is required per CEQA Guideline Sections 15162. EXHIBITS: 1. Resolution No. 2008-080 . of the City of Carlsbad, California, authorizing the City Clerk to advertise for Bids for the Carrillo Ranch Bam Stabilization, City Project 39611. 2. Location Map 3. Plans and Specifications for the Leo Carrillo Ranch Bam Stabilization - On file at the Recreation Department Administration Office - (Park Development) .f / 1 RESOLUTION NO. 2008-080 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY CLERK 3 TO ADVERTISE FOR BIDS FOR THE CARRILLO RANCH BARN STABILIZATION , CITY PROJECT NO. 39611 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to stabilize and restore the existing barn structure 7 at Leo Carrillo Ranch Historic Park; and 8 WHEREAS, funds are available in the Fiscal Year 2007-08 Capital Improvement 9 Program Budget for the stabilization of the barn structure; and 10 WHEREAS, grant funds have been awarded from the Save America's Treasure's Grant 11 Program and are available in the amount of $197,535 for the stabilization of the barn; and 12 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, 13 equipment, transportation, and other expenses necessary or incidental to the construction for the 14 stabilization of the barn at Leo Carrillo Ranch Historic Park, Project No. 39611, have been 15 prepared and are on file in the Recreation Department of the City of Carlsbad and are 16 incorporated herein by reference. 17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 1 o Carlsbad, California, as follows: 20 1 • That the above recitations are true and correct. 21 2. Funds are available in the Fiscal Year 2007-08 Capital Improvement Program 22 Budget for the estimated costs of the barn stabilization construction at Leo 23 Carrillo Ranch Historic Park. 3. Funds have been awarded to the City of Carlsbad Recreation Department from 25 the Save America's Treasures federal grant program for the stabilization of the o/: barn at Leo Carrillo Ranch Historic Park and such funds are available for the 27 . .project. 28 J 4. That the plans, specifications and contract documents for the construction of the stabilization work at Leo Carrillo Ranch Historic Park, Project No. 39611 are on file in the Recreation Department of the City of Carlsbad and are hereby 4 approved. 5. That the City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of the Barn Stabilization at Leo Carrillo Ranch Historic Park, City 0 Project No. 39611, in accordance with the plans, specifications, and contract 9 documents referred to herein. 10 // 11 12 13 14 " 15 16 // 17 // 18 // 19 // 20 // 21 22 23 24 25 " 26 // 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 18th day of March, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. ATTEST: i K^Jj RRAINE M. WOOD, CityJ r /i'. SITE PLAN SCALE 1"=80'-0" 0 Sff 100' 2001 REFERENCE PREPARED W1-. CITY OF CARLSBAD RECREATION DEPARTMENT PARK DEVELOPMENT DIVISION 1200 CARL58AD VIL1ACE OfilvE - CARLSBAD. CA 92008 PHONE (760) 434-2820 - FAX (760) 720-B4O1 REVISION DESCRIPTION LEO CARRILLO RANCHBARN-THEATER ARK DEVELOPMENT MANAGER