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Home My WebLink About2008-03-18; City Council; 19365; Award of Contract for 2007-08 Village Concrete and Hardscape Repairs Project No 60231, STS 08-01, PWS08-16STSCITY OF CARLSBAD - AGENDA BILL 14 ^•JTOIJJX AB# 19,365 MTG. 3/18/08 DEPT. PW/GS AWARD OF CONTRACT FOR 2007-08 VILLAGE CONCRETE AND HARDSCAPE REPAIRS, PROJECT NO. 60231, CONTRACT NO. STS 08-01, BID NO. PWS08-16STS DEPT. HEAD % jJL'tiy1^ CITY ATTY. (jjp CITY MGR. (^t~ RECOMMENDED ACTION: Adopt Resolution No. 2008-086 accepting the bid of $222,979 and awarding the contract to Tri-Group Construction and Development, Inc., to perform 2007-08 Village Concrete and Hardscape Repairs, Project 60231, Contract No. STS 08-01, and Bid No. PWS08-16STS. ITEM EXPLANATION: On November 20, 2007, City Council adopted Resolution No. 2007-297 approving contract documents, special provisions and specifications, and authorized the City Clerk to advertise for bids. On February 27, 2008, seven bids were received, opened, and recorded. The result of the seven bids received follow: Tri-Group Portillo Concrete Doherty Concrete HTA Engineering HMS Construction Pereira Engineering Murrietta Development $222,979 $233,673 $233,854 $234,788 $293,215 $300,601 $360,396 In FY 2006-07, a Management Goal Team was formed to develop and implement a Downtown Village Streetscape work plan that addressed the necessary maintenance, repair, and replacement standards for the long-term sustainability of this area. The formation of this team was in direct relation to the Downtown Village Streetscape maintenance being one of the City Council's top 15 priorities for 2006. Funds to address Downtown Village Streetscape repairs were identified by this team and City Council approved an appropriation of $275,000 from the Village Redevelopment Area Operations Fund to address deficiencies with the curb/gutter, asphalt, concrete sidewalks, and decorative tiles/pavers and surface patching that was not performed with thematic continuity. The result of this previous patching resulted in an over-diversity of colored/stamped concrete and decorative tiles/pavers. This funding was also approved to address portions of the right-of-way that have been negatively impacted by tree roots, graffiti, and a variety of staining. In order to provide a product that will be maintainable in the future, staff is recommending utilizing a standard stamped concrete pattern in many of these areas. Stamped concrete is a product that can be incorporated at a lower cost than decorative pavers, can provide consistency in repaired areas, and can be duplicated by City forces when necessary. A commercial concrete stamp with a herringbone paver style similar to the inlaid stone pavers is available and has been specified for this work. The types of repairs and improvements noted above are expected to continue to be in demand within the Downtown Village over the course of the next several years. Pending budgetary approval, the various segments of Streetscape deemed to be of the highest-priority will be addressed. FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES O Page 2 Staff is requesting that Council authorize extended night and weekend work hours for this project. Many repairs will be performed in the immediate vicinity of businesses in the Village area. In some cases, the only public entrance to these businesses will have concrete and hardscape demolition and repairs prohibit or otherwise hinder public access to their premises. Allowing extended work hours will minimize inconvenience to businesses, residents, and visitors to the Village. The Contract documents specify these extended work hours and costs associated are included in the contract price. Tri-Group Construction and Development, Inc., submitted the lowest responsive bid. Therefore, staff recommends the contract be awarded to Tri-Group Construction and Development, Inc., the lowest responsive bidder, in the amount of $222,979. The contractor's registration and bonds are in order and references are satisfactory. Contract documents are on file in the General Services offices of Public Works. ENVIRONMENTAL IMPACT: This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and is, therefore, exempt from the environmental review process under provisions of the California Environmental Quality Act (CEQA), Section 15301(c). FISCAL IMPACT: 2007-08 VILLAGE CONCRETE AND HARDSCAPE REPAIRS PROJECT NO. 6023-1 SUMMARY Construction Contract Contingency TOTAL ESTIMATED PROJECT COST $222,979 $50,000 $272,979 The total project cost is estimated at $272,979, which includes $50,000 of contract costs for contingency funds. Sufficient funds are available in the Village Redevelopment Area Operations Fund to complete Project No. 6023-1. EXHIBITS: 1. Resolution No. contract to Tri-Group 2008-086 accepting the bid of $222,979 and awarding the Development, Inc., to perform 2007-08 VillageConstruction and Concrete and Hardscape Repairs, Project No. 60231, Contract No. STS 08-01, and Bid No. PWS08-16STS. DEPARTMENT CONTACT: Dale A. Schuck, (760) 802-5788, dschu@ci.carlsbad.ca.us 2. 1 RESOLUTION NO. 2008-086 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, AWARDING THE CONTRACT TO PERFORM 2007-08 VILLAGE CONCRETE AND HARDSCAPE 4 REPAIRS, PROJECT NO. 60231, CONTRACT NO. STS 08-01, BID NO. PWS08-16STS. 5 WHEREAS, the City Council adopted Resolution No. 2007-297 approving contract 6 documents, special provisions and specifications, and authorized the City Clerk to advertise for bids to perform 2007-08 Village Concrete and Hardscape Repairs, Project No. 60231, 8 Contract No. ST S08-01, Bid No. PWS08-16STS, hereinafter referred to as the "Project"; and Q WHEREAS, bids have been received by the City of Carlsbad, California, to perform the 10'u Project; and 1 ^ WHEREAS, the bids were opened, witnessed, and recorded on February 27, 2008; and 12 WHEREAS, the lowest responsive bid received was submitted by Tri-Group 13 Construction and Development, Inc., in the amount of $222,979; and 14 WHEREAS, sufficient funds have been appropriated in the Village Redevelopment Area 15 Operations Fund to complete Project No. 60231. 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 17 California, as follows: 18 1 • That the above recitations are true and correct. -19 2. The bid of $222,979 by Tri-Group Construction and Development, Inc., to perform 20 the Project, and a contingency account of $50,000 is hereby accepted. 21 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute „„ a contract to perform 2007-08 Village Concrete and Hardscape Repairs, Project No. 60231, Contract No. STS 08-01, and Bid No. PWS08-16STS, with Tri-Group Construction and 4L.O Development, Inc.24 4. That the award of this contract is contingent upon Tri-Group Construction and ^O Development, Inc., executing the required contract and submitting the required bonds and 26 insurance policies, as described in the contract, within twenty (20) days of adoption of this 27 resolution. The City Manager may grant reasonable extensions of time. 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 18th day of March, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. )EALEWISfMayor ATTEST: /-">C7 C\ —^»11""//,r ^^S , /iVce^^uSB^'S ZORRAJNE M. \A@OD, Ci /(SEAL)^