HomeMy WebLinkAbout2008-05-06; City Council; 19431; El Camino Real 24-inch tranmission mainCITY COUNCIL AND CARLSBAD MUNICIPAL WATER DISTRICT
AGENDA BILL
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AB# 19,431
MTG. 5/06/08
DEPT. ENG
APPROVAL OF PLANS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF
EL CAMINO REAL 24-INCH TRANSMISSION MAIN,
FLOW CONTROL STATION, WIDENING NORTH OF
COUGAR DRIVE, MEDIAN IMPROVEMENTS,
PAVEMENT OVERLAY AND CONCRETE REPLACEMENT
PROJECT NOS. 3843, 3920, 6001, AND 6013
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RECOMMENDED ACTION:
Adopt Resolution No.2008-133 approving plans and specifications for the construction of
Widening of El Camino Real North of Cougar Drive, Median Improvements, Pavement Overlay and
Concrete Replacement, Project Nos. 3920, 6001, and 6013.
Adopt Resolution No.1320 approving plans and specifications for the construction of
El Camino Real 24-Inch Transmission Main and Flow Control Station, and authorizing the District's
Secretary to the Board to advertise for bids for the construction of El Camino Real 24-Inch
Transmission Main, Flow Control Station, Widening North of Cougar Drive, Median Improvements,
Pavement Overlay and Concrete Replacement, Project Nos. 3843, 3920, 6001, and 6013.
ITEM EXPLANATION:
This project combines several projects along El Camino Real between Faraday Avenue and north of
Cougar Drive into one project to be bid. The projects involve:
• 24-Inch Transmission Main - This project replaces 2,000 feet of an existing 20-inch diameter
steel pipeline that is currently in use with 24-inch diameter ductile iron pipeline between
Cougar Drive and Faraday Avenue. Improvements to upgrade the existing pipeline in
El Camino Real south of Faraday Avenue to Palomar Airport Road and north of Cougar Drive
to Hosp Way have been completed.
• Flow Control Station - This project replaces the existing Flow Control/Pressure Reducing
Station that is placed between the 550 pressure zone and the 490 pressure zone.
Currently, the existing Flow Control/Pressure Reducing Station is located within the roadway
at the intersection of El Camino Real and Faraday Avenue. Access to the existing station
requires traffic control and other safety issues to enter the below ground facility. The location
of the new station will be outside of the roadway behind the sidewalk on the east side of
El Camino Real a few hundred feet north of Faraday Avenue. This location will greatly improve
the flow control station access for water district maintenance personnel.
• Pavement Overlay - The Pavement Overlay is part of the City's ongoing annual Pavement
Management Program. The overlay has been completed on El Camino Real to the north and
south of the project. For the subject project, the overlay is for the northbound lanes only.
The southbound lanes were overlayed in 2004.
• Concrete Repair - This project replaces damaged concrete curb, gutter, sidewalk and one
driveway within the project limits on El Camino Real.
FOR CITY CLERKS USE ONLY.
COUNCIL/BOARD ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
CONTINUED TO DATE SPECIFIC
D CONTINUED TO DATE UNKNOWN
D RETURNED TO STAFF
D OTHER-SEE MINUTES
D
D
D'
D
D
DEPARTMENT CONTACT: Eva Plajzer, (760) 602-2787, eplai@ci.carlsbad.ca.us
Page 2
• Widening North of Cougar Drive - This project widens El Camino Real along the eastern side
from Cougar Drive to approximately 330 feet north. The widening will consist of construction of
the outside travel lane, bike lane, and parkway improvements consistent with the Prime Arterial
street classification and completes the three northbound lanes on El Camino Real between
Faraday Avenue and College Boulevard. All property acquisitions required for the project
(three easements) have been completed and recorded with the County Recorder's office.
The project was also presented to the Planning Commission on April 18, 2007 and approved with
conditions through Special Use Permit 06-15.
• Median Improvements - This project replaces the concrete median located on the north side of
the intersection of El Camino Real and Faraday Avenue with pavement to increase the length of
the left-turn lanes serving southbound El Camino Real to eastbound Faraday Avenue.
Upon opening of Faraday Avenue between Melrose Drive and Orion Street in October 2007, the
traffic volumes increased significantly for this traffic direction. This extension of the dual left-turn
lanes will accommodate the additional vehicles turning left and minimize blocking through traffic
in the southbound number 1 lane.
Staff determined that combining these projects into one bid package will reduce overall costs, will limit
the duration of the overall construction activities, provide more efficient operation, and minimize the
impact to the traveling public as compared to implementing the projects separately on an individual
basis. Cost sharing details between the City of Carlsbad and CMWD will be finalized prior to the
award of contract.
ENVIRONMENTAL IMPACT:
As this construction project is a composition of individual projects into one bid package, various
environmental evaluations have been performed to determine the impacts of the different activities
that this project encompasses. The environmental findings for this project are as follows:
• 24-inch Transmission Main - This project is a replacement of an existing facility and is
categorically exempt from the environmental review process under Section 15302 (c) of the
California Environmental Quality Act (CEQA).
• Flow Control Station - This project is a small structure addition for a public water main and,
therefore, is categorically exempt from the environmental review process under 15303 (d) of
CEQA.
• Pavement Overlay - This project is a repair of a public facility and, therefore, is categorically
exempt from the environmental review process under Section 15301 (c) of CEQA.
• Concrete Repair- This project is a repair of a public facility and, therefore, is categorically
exempt from environmental review per Section 15301 (c) of CEQA.
• Widening North of Cougar Drive - A Mitigated Negative Declaration as per Section 15063 of
CEQA was prepared for this project. Mitigation measures have been incorporated into the plans
and specifications.
• Median Improvements - This project is minor alteration of an existing facility and, therefore, is
categorically exempt from the environmental review process under Section 15301 (c) of CEQA.
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FISCAL IMPACT:
Several projects on El Camino Real are being simultaneously coordinated and constructed.
A description of the estimated funding requirements is provided below:
• Additional funds in the amount of $414,650 are anticipated to be needed to complete Project No.
3843 (ECR Transmission Main - Faraday to Cougar). The project was initially designed in
2003 and, because of property acquisition issues, could not proceed The property was acquired
in late 2006. The funding for the project was not increased during the time the project was
dormant. Also, the project needed to be redesigned to meet current standards. This, combined
with increases in materials and labor costs, increased the total project budget where additional
funding is required. Sufficient funds are available in the Water Capital Replacement Fund to
accommodate the increased costs necessary to complete the project should additional funds be
required. The additional funds may be requested at time of award of construction based on actual
construction bids received.
• Although the pavement overlay portion of this project is part of the Pavement Management
Program (Project No. 6001), this street was not included in the 2008 calendar year pavement
overlay project. As such, additional funds in the amount $118,585 are anticipated to be needed to
complete the pavement overlay required for this project. Sufficient funds are available in the
TransNet Fund to complete the pavement overlay required for this project. The additional funds
will be requested at time of award of construction based on the actual construction bids received.
• Sufficient Gas Tax Funds are available for the Concrete Repair Program (Project No. 6013) to
fund the $28,250 in estimated costs necessary to complete the concrete repairs required for this
project. Any remaining funds will be applied towards future projects in the Concrete Repair
Program.
• Additional funds in the amount of $266,300 are anticipated to be needed to complete Project No.
3920 (Widening North of Cougar Drive) due to increases in materials and labor costs and the
addition of median improvements. Sufficient funds are available from Proposition 42 funds to
accommodate the increased costs and scope of work necessary to complete the project.
The additional funds may be requested at time of award of construction based on actual
construction bids received. Also, the project initially consisted of a much broader project that
included widening El Camino Real at two locations, north of Cougar Drive and south of
Rancho Carlsbad Drive. The preliminary design was completed for both locations. However, the
location south of Rancho Carlsbad Drive was removed from the final project. The design costs for
the project include the preliminary design of both locations, final design of the north of
Cougar Drive location, geotechnical and environmental analysis, right-of-way acquisition, and
special use permit preparation. All these costs are included as the design cost item in the
subsequent table.
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The funding sources and project costs estimated for the El Camino Real Improvements are shown in
Table 1 below:
TABLE 1 - EL CAMINO REAL IMPROVEMENTS
K DESCRIPTION
24-INCH TRANSMISSION MAIN (PROJECT 3843)
Design
Construction
Construction Contingency (10%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL ESTIMATED COST
CURRENT APPROPRIATION (CAPITAL REPLACEMENT)
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
PAVEMENT OVERLAY (PROJECT 6001)
Design
Construction
Construction Contingency (10%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL ESTIMATED COST
CURRENT APPROPRIATION FOR ECR OVERLAY (TRANSNET)
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
CONCRETE REPAIR (PROJECT 6013)
Design
Construction
Construction Contingency (10%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL ESTIMATED COST
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
WIDENING NORTH OF COUGAR DRIVE & MEDIAN IMPROVEMENTS
(PROJECT 3920)
Design
Construction
Construction Contingency (1 5%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL ESTIMATED COST
CURRENT APPROPRIATION (TRANSNET)
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
ESTIMATED
COSTS
$170,000
$815,000
$81,500
$81,500
$40,750
$1,188,750
$774,100
$414,650
$6,085
$290,000
$29,000
$29,000
$14,500
$368,585
$250,000
$118,585
$2,000
$21,000
$2,100
$2,100
$1,050
$28,250
$250,000
-0-
$254,800
$388,000
$58,200
$38,800
$19,400
$759,200
$493,000
$266,300
PageS
EXHIBITS:
1. Location Map.
2. Resolution No. 2008-133 approving plans and specifications for the construction of
Widening of El Camino Real North of Cougar Drive, Median Improvements, Pavement Overlay
and Concrete Replacement, Project Nos. 3920, 6001, and 6013.
3. Resolution No. 1320 approving plans and specifications for the construction of
El Camino Real 24-Inch Transmission Main and Flow Control Station, and authorizing
the District's Secretary to the Board to advertise for bids for the construction of El Camino Real
24-Inch Transmission Main, Flow Control Station, Widening North of Cougar Drive, Median
Improvements, Pavement Overlay and Concrete Replacement, Project Nos. 3843, 3920,
6001, and 6013.
LOCATION MAP
SITE
NOT TO SCALE
SITE.
PROJECT NAME
EL CAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW CONTROL
STATION, WIDENING NORTH OF COUGAR DRIVE, MEDIAN IMPROVEMENTS
AND PAVEMENT OVERLAY AND CONCRETE REPLACEMENT
PROJECTNUMBER
3843,3920,
6001 & 6013
EXHIBIT
1
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 4/09/08 C:\CAP1TAL\PLUUUEK\3843-3920.DWG
1
RESOLUTION NO. 2008-133
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR THE CONSTRUCTION OF WIDENING OF
4 ELCAMINO REAL NORTH OF COUGAR DRIVE, MEDIAN
IMPROVEMENTS, PAVEMENT OVERLAY AND CONCRETE
REPLACEMENT. PROJECT NOS. 3920. 6001. AND 6013.
WHEREAS, the City Council of the City of Carlsbad, has determined it necessary,6
desirable, and in the public interest to construct the Widening of El Camino Real North of
Cougar Drive, Median Improvements, Pavement Overlay and Concrete Replacement,
8 Project Nos. 3920, 6001, and 6013; and
9 WHEREAS, the plans and specifications for furnishing all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental of said project have
been prepared and are on file in the Public Works-Engineering Department of the City of
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Carlsbad and are incorporated herein by reference; and
12 WHEREAS, additional funds in the amount of $384,885 are anticipated to be needed to
13 complete the pavement overlay and widening north of Cougar Drive and Median Improvements
14 and may be requested at time of award of construction based on actual award amount.
WHEREAS, the City of Carlsbad has determined it necessary, desirable, and in the
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public interest to have the Carlsbad Municipal Water District construct these improvements as
part of the El Camino Real 24-Inch Transmission Main and Flow Control Station, Project No.
17 3843.
! 8 NOW, THEREFORE, BE IT RESOLVED by the City of Carlsbad, as follows:
1. That the above recitations are true and correct.19
2. That the plans, specifications, and contract documents on file in the Engineering
20 Department of the City of Carlsbad are hereby approved.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
Carlsbad City Council and Carlsbad Municipal Water District, held on the 6th day of
May, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
UDEAlEWIS.Tfoayor
1
RESOLUTION NO. 1320
2
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
3 MUNICIPAL WATER DISTRICT (CMWD), APPROVING PLANS
AND SPECIFICATIONS FOR THE CONSTRUCTION OF
4 EL CAMINO REAL 24-INCH TRANSMISSION MAIN AND FLOW
CONTROL STATION, AND AUTHORIZING THE DISTRICT'S
c SECRETARY TO THE BOARD TO ADVERTISE FOR BIDS FOR5 THE CONSTRUCTION OF EL CAMINO REAL 24-INCH
TRANSMISSION MAIN, FLOW CONTROL STATION, WIDENING
6 NORTH OF COUGAR DRIVE, MEDIAN IMPROVEMENTS,
PAVEMENT OVERLAY AND CONCRETE REPLACEMENT,
7 PROJECT NOS. 3843. 3920. 6001. AND 6013.
8 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, has
p determined it necessary, desirable, and in the public interest to construct the El Camino Real
24-Inch Transmission Main and Flow Control Station, Project No. 3843; and
10 WHEREAS, the plans and specifications for furnishing all labor, materials, tools,
11 equipment, transportation, and other expenses necessary or incidental of said project have
12 been prepared and are on file in the Public Works-Engineering Department of the City of
^ 3 Carlsbad and are incorporated herein by reference; and
WHEREAS, additional funds in the amount of $414,650 are anticipated to be needed to
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construct the El Camino Real 24-inch transmission pipeline and flow control station and may be
requested at time of award of construction based on actual award amount; and
16 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has
17 determined it necessary, desirable, and in the public interest to construct the widening of
El Camino Real North of Cougar Drive, Median Improvements, Pavement Overlay and Concrete18
Replacement, Project Nos. 3920, 6001, and 6013, for the City of Carlsbad.
1Q NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
20 Municipal Water District, as follows:
21 1. That the above recitations are true and correct.
__ 2. That the plans, specifications, and contract documents on file in the Engineering
Department of the City of Carlsbad are hereby approved.
23 3. The District Secretary of the Carlsbad Municipal Water District is hereby
24 authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting
25 Bids for the construction of the El Camino Real 24-Inch Transmission Main, Flow Control
2Q Station, Widening North of Cougar Drive, Median Improvements, Pavement Overlay and
Concrete Replacement, Project Nos. 3843, 3920, 6001, and 6013, in accordance with the plans,
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specifications, and contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
Carlsbad Municipal Water District Board of Directors and the Carlsbad City Council held
on the 6th day of May, 2008, by the following vote to wit:
AYES: Board Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
, President
ATTEST:
LORRAINE M. WOOD,
'(SEAL)L/