The URL can be used to link to this page

Home My WebLink About2008-05-20; City Council; 19449; Rancho Santa Fe mitigation restoration contractcaji /SNSS^ \^^p/ AB# 19j449 MTG. 5/20/08 DEPT. ENG CITY OF CARLSBAD - AGENDA BILL AWARD OF CONSTRUCTION CONTRACT AND APPROPRIATION OF FUNDS FOR OFF-SITE WETLAND MITIGATION RESTORATION FOR RANCHO SANTA FE ROAD NORTH, PROJECT NO. 3907 a DEPT. HEAD j^"p3" CITY ATTY. ^ CITY MGR. [ | f RECOMMENDED ACTION: Adopt Resolution No.2008-142 accepting bids and awarding the construction contract and appropriating funds for Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road North, Project No. 3907. ITEM EXPLANATION: The regulatory permits for construction of Rancho Santa Fe Road North, Phases 1 and 2 required mitigation and restoration for disturbance to wetland, upland, and ephemeral stream areas. This project covers the off-site wetland restoration in San Marcos Creek east of Melrose Drive in the City of San Marcos. The on-site wetland mitigation restoration work was completed in December 2007 and is now in the 5-year monitoring and maintenance period. On January 8, 2008, City Council authorized the advertisement for bids for the Off-Site Wetlands Mitigation Restoration Project. The Purchasing Department received ten (10) sealed bids on April 16, 2008 as shown in Table 1. TABLE 1 - BIDS FOR OFF-SITE WETLAND MITIGATION RESTORATION ->5tj. !,"%!,« ,f»'; S"-S-"^^i-|SlftM*I*llfl**rt'I3^^^A«ff»«;TQ^ -•• < - Sierra Pacific West, Inc., Encinitas, CA Sukut Construction, Inc., Oceanside, CA Western Rim Constructors, Inc., Escondido, CA 3D Enterprises, San Diego, CA LB Civil Construction, Inc., San Diego, CA West-Tech Contracting, Inc., Escondido, CA Lonerock, Inc., Laguna Hills, CA Pinnick, Inc., El Cajon, CA John S. Meek Company, Inc., Gardena, CA Grand Pacific Contractors, Inc., Corona, CA $1,598,000.00 $1,613,771.58 $1,686,135.00 $1,731,436.60 $1,798,022.80 $1,838,742.31 $1,839,535.73 $1,863,402.44 $1,895,071.01 $2,089,225.70 The Engineer's Estimate for this contract is $1.9M. The apparent lowest responsible and responsive bidder is Sierra Pacific West. All bid documents submitted by Sierra Pacific West have been reviewed by staff and found to be in order. FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED «T D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D D D D DEPARTMENT CONTACT: David Hauser, 602-2739, dhaus@ci.carlsbad.ca.us Page 2 ENVIRONMENTAL IMPACT: The City Council, at their meeting on June 2, 1992, passed Resolution No. 92-152 certifying EIR No. 91-1 for both Phase 1 and Phase 2 of the Rancho Santa Fe Road project. The City Council, at their meeting on April 25, 2000, adopted Resolution No. 2000-128 approving Addendum No. 2 to the final EIR No. 91-1 for Rancho Santa Fe Road. This EIR covers the realignment and widening of Rancho Santa Fe Road from La Costa Avenue to Melrose Drive. This off-site wetland mitigation restoration is to comply with requirements of the California Department of Fish and Game (CDFG) 1601 permit issued for the road realignment project. FISCAL IMPACT: The table below summarizes the costs for the construction of Rancho Santa Fe Road Projects, Project No. 3907 and Project No. 3190. Project Costs ..TASK DESCRIPTION Design Environmental Mitigation & Monitoring Right-of-Way Acquisition Construction, Inspection, Materials Testing & Public Relations TOTAL ESTIMATED COST APPROPRIATED : 'TQ 'DATE " " - $3,722,517 $4,115,620 $246,164 $36,955,280 $45,039,581 EXPENDITURES/,: ENCUMBRANCES AS OF 4/30/2009 $3,704,420 $4,102,364 $246,164 $36,457,351 $44,510,299 REMAIifN^v 'BALANCES'" $18,097 $13,256 $0 $497,929 $529,282 The estimated cost for the Off-Site Wetland Mitigation Restoration work under consideration is $2,030,000. The estimated cost of $2,030,000 is comprised of construction costs of $1,598,000, a fifteen percent (15%) contingency at $240,000 and twelve percent (12%) for construction management/inspection at $192,000. Additional contract amendments are currently being processed using the Project's existing available balance. As such, additional funds need to be appropriated from the Rancho Santa Fe Road Fund in the amount of $2,030,000 to complete the project. Sufficient funds are currently available in the Rancho Santa Fe Road Fund for this appropriation. EXHIBITS: 1. Location Map. 2.Resolution No.2008-142 of the City Council of the City of Carlsbad, California, accepting bids and awarding the construction contract and appropriating funds for the Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road North, Project No. 3907. LOCATION MAP I OFF-SITE LOCATION WOT 70 SCALE CITY Of OCEAMSIOC HIGHWAY ^^ SITE PACIFICOCEAN VICINITY MAP NOT TOSCAUE PROJECT NAME OFF-SITE WETLAND MITIGATION PROJECT NUMBER 3907 EXHIBIT 1 DRAWN 8K SCOTT EVANS, CARISRW ENGHKR1NG KPT. 12/06/07 C:\CAPtTAL\HBMWG\iS07 OFF-STl UlTlGATION.Dm EXHIBIT 2 1 RESOLUTION NO. 2008-142 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONSTRUCTION CONTRACT AND APPROPRIATING 4 FUNDS FOR THE OFF-SITE WETLAND MITIGATION RESTORATION FOR RANCHO SANTA FE ROAD NORTH, 5 PROJECT NO. 3907. 6 WHEREAS, plans and specification have been approved by the City Council of the 7 City of Carlsbad, California for Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road 0 North, Project No. 3907; ando WHEREAS, the lowest responsible and responsive bid received for the Off-Site Wetland 9 Mitigation Restoration work was submitted by Sierra Pacific West in the amount of $1,598,000.00; 10 and 11 WHEREAS, the total estimated costs for the City's contract for construction of the 12 Off-Site Wetland Mitigation Restoration Project is 2,030,000; and 13 WHERAS, sufficient funds are currently available in the Rancho Santa Fe Road Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 14 California, as follows: 15 1. That the above recitations are true and correct. 16 2. That the bid of $1,598,000.00 submitted by Sierra Pacific West, Inc., for the 17 Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road North Project is accepted. 18 3. That the City Manager is hereby authorized to approve construction change orders for the Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road North Project, 19 up to $240,000. 20 4. That the Mayor of the City of Carlsbad is hereby authorized and directed to 21 execute a contract for the Off-Site Wetland Mitigation Restoration for Rancho Santa Fe Road 22 North, Project No. 3907, with Sierra Pacific West, Inc. 23 5. That the award of this contract is contingent upon Sierra Pacific West, Inc., executing the required contract and submitting the required bonds and insurance policies, as24 directed in the contract, within twenty (20) days of adoption of this resolution. The City Manager 25 may grant reasonable extensions of time. 26 6. That the Finance Director is hereby authorized and directed to appropriate 27 $2,030,000 from the Rancho Santa Fe Road Fund to Project 3907 for the construction of the 2Q Off-Site Wetland Restoration work and related construction management/inspection efforts. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 20th day of May. 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. LEWIS, Mayor ATTEST: (SEAL) WOOD! City Clerk