HomeMy WebLinkAbout2008-06-10; City Council; 19462; Award of contract for electrical servicesCITY OF CARLSBAD - AGENDA BILL
AB# 19.462
MTG. 6/10/08
DEPT. PW/GS
AWARD OF CONTRACT FOR
ELECTRICAL MAINTENANCE SERVICES
BID NO. 08-19
DEPT. HEAD^^
CITY ATTY. <^|§£
CITY MGR. [ jj^
RECOMMENDED ACTION:
Adopt Resolution No.2008-156 accepting the bid and awarding the contract to
Sadler Electric, Inc., for Electrical Maintenance Services, Bid No. 08-19, for an amount not-to-exceed
$390,480 in the initial two-year agreement term, and authorizing an increase to the previous
agreement term compensation amount by 20% in each subsequent two-year agreement period to a
maximum total compensation amount of $1,421,347 throughout the allowable contract term, and
authorizing the Public Works Director, or his designated representative, to add additional work
locations or to increase service frequencies up to the limits authorized for each two-year agreement
term.
ITEM EXPLANATION:
The City of Carlsbad utilizes contract electrical maintenance for thirty-three City-owned facilities,
sixteen public parks and landscaped medians throughout Carlsbad. This service has been traditionally
performed by a service contractor. Utilizing a service contractor allows the City to provide these
services without the need to increase staffing, purchase and maintain expensive specialty equipment,
and allows staff resources to be allocated to our core maintenance functions. This contract combines
two previous electrical maintenance contracts, one for facilities electrical maintenance, and one for
parks/outdoor electrical maintenance. Staff believes combining the agreements resulted in attracting
additional bidders, economy of scale, and reduced overhead to administer separate agreements.
The Carlsbad Municipal Code authorizes the City Manager to approve amendments to existing
agreements by a maximum of 25% of the original contract amount without prior approval by the
City Council. Several of our long-term agreements have reached this limit in a short period of time.
Some of the reasons for this are the addition of infrastructure to the City's inventory, allowable annual
compensation increases in accordance with the rise in the Consumer Price Index for San Diego
County, and needed increases in service frequencies to maintain the quality of service expected in the
City of Carlsbad. Service contracts that have reached the allowed maximum compensation in the last
three years include HVAC Maintenance Services, Landscape Maintenance Services, Median
Maintenance Services, Streetlight Damage Repair Services, and Traffic Signal Maintenance Services.
Additionally, another contracting issue staff has identified is the requirement to process formal
amendments to existing agreements to add relatively minor additional work items. In the previous
electrical maintenance contract, addition of any items not included in the original bid required a formal
amendment to the agreement and City Manager approval within his/her signature authority.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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DEPARTMENT CONTACT: Dale A. Schuck, (760) 802-5788, dschu(o)ci.carlsbad.ca.us
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In order to address these two issues, staff is recommending that Council authorize an increase to the
annual compensation amount by a total of 20% in each two-year agreement period to accommodate
infrastructure growth, allowable compensation increases, and to allow flexibility in service intervals to
meet quality standards. This requested increase is based on historical inflation averages in the
Consumer Price Index for San Diego County and projected project completion of Capital Improvement
Projects including the Library Learning Center, Police and Fire Training Facility, Alga Norte Park, the
Public Works Center, and various park community centers. Staff is also recommending that Council
authorize the Public Works Director, or his designated representative, to increase the services
provided, add additional maintenance locations from the current or future inventory, or increase
service frequencies to the limits authorized during the course of each agreement period to allow
day-to-day management of electrical maintenance service operations. On a bi-annual basis, a formal
amendment will be processed for City Manager approval indicating the actual service totals and the
maximum compensation for the next agreement year. Staff is also recommending that Council
approve a total maximum compensation amount of $1,421,347 over the maximum six-year period of
the agreement.
The City Clerk published a Notice Inviting Bids for this service agreement. Seven (7) bids were
received, opened, witnessed, and recorded on April 10, 2008. The bid amounts ranged from $162,700
to $238,590 per agreement year. The bids were reviewed by the Public Works Department and were
as follows:
1.
2.
3.
4.
5.
6.
7.
Sadler Electric
Stars Electric
Republic ITS
Global Power
Neal Electric
B&B Electric
PAR Electric
$162,700
$180,000
$190,450
$195,575
$199,050
$232,900
$238,950
In accordance with the Municipal Code, a best value evaluation was completed. Each contractor's bid
was evaluated against the following criteria:
Cost of Service
Ability to Provide Service
Previous Performance and References
Quality of Service
Responsiveness to Specifications
Unspecified Value Added Offerings
Sadler Electric, Inc., was evaluated the highest due to its submitted cost for service, ability to provide
service, previous performance and references, quality of service, responsiveness to specifications,
and value added offerings. Based on the results of the best value evaluation, staff recommends that
Council accept the bid and award a contract to Sadler Electric, Inc.
Page3
Staff wishes to recommend that Council approve this agreement for a two-year period and authorize
the City Manager to approve a maximum of two additional two-year extensions. There are two primary
reasons for establishing a two-year cycle with this and other major maintenance agreements.
Two-year agreements establish a cost basis for two years instead of the traditional one-year period
and limit cost of living compensation increase requests over the life of the agreement.
General Services also administers dozens of large and complex maintenance agreements.
Extending the agreement period to two years minimizes the number of amendments to extend and
greatly reduces the staff overhead required to process these amendments.
Staff wishes to inform Council that the bid is intended to establish bid item costs for each individual
item of work. The actual amount will vary depending on the actual services provided. Since payment
to the contractor will be for actual work performed the amount paid will likely exceed the actual bid
amount. Staff is requesting that Council approve an additional $65,080 (20%) in funding for the bid
from Sadler Electric, Inc., to ensure that funds are available to add work during the initial two-year
agreement term as infrastructure is completed and accepted by the City and to ensure that funds are
available in the event that the actual work exceeds the estimates indicated in the bid documents.
ENVIRONMENTAL IMPACT:
This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and
is, therefore, exempt from the environmental review process under provisions of the California
Environmental Quality Act (CEQA), Section 15301(c).
FISCAL IMPACT:
This contract is funded from the Facilities Maintenance Operating Budget - General Fund,
Parks Maintenance Operating Budget - General Fund, Trails Maintenance Operating Budget -
General Fund and the Medians Maintenance Operating Budget - Assessment District Fund.
Sufficient appropriations are available to fully-fund the agreement.
The contract amount for the electrical service agreement is provided by contract years in the table
below:
CONTRACT YEARS
Contract Years 1 & 2
Contract Years 3 & 4
Contract Years 5 & 6
TOTAL NOT-TO-EXCEED CONTRACT AMOUNT
CONTRACT AMOUNT
$390,480
$468,576
$562,291
$1,421,347
In summary, this is up to a six-year electrical maintenance service agreement based on the selected
best value contractor's bid of $162,700 per agreement year. The Public Works Department is
recommending an additional $65,080, approximately 20% of the bid amount, be added in the first
contract term. As such, the total contract cost for the initial two-year agreement period is $390,480.
The Public Works Department is also recommending that Council authorize increases to the contract
as needed by an additional 20% of the contract amount in each subsequent two-year agreement
period to account for increases in the City's assets requiring electrical maintenance services. This
increase is cumulative with increases allowed in previous agreement terms. The calculated amounts
per two-year term establish the not-to-exceed limit of the agreement $1,421,347. The actual annual
payments to the contractor will be based on the costs of services provided, on a time and material
basis, within each two-year term of the agreement. The work completed will be inspected and verified
by Public Works Department staff prior to authorization of each payment.
Page 4
EXHIBITS:
1. Resolution No. 2008-156 accepting the bid and awarding the contract to
Sadler Electric, Inc., for Electrical Maintenance Services, Bid No. 08-19, for an amount
not-to-exceed $390,480 in the initial two-year agreement term, and authorizing an increase to
the previous agreement term compensation amount by 20% in each subsequent two-year
agreement period to a maximum total compensation amount of $1,421,347 throughout the
allowable contract term, and authorizing the Public Works Director, or his designated
representative, to add additional work locations or to increase service frequencies up to the
limits authorized for each two-year agreement term.
2. Electrical Maintenance Services Contract.
1
RESOLUTION NO. 2008-156
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EM ten I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, ACCEPTING THE BID AND AWARDING THE CONTRACT
TO SADLER ELECTRIC, INC., FOR ELECTRICAL MAINTENANCE
SERVICES, BID NO. 08-19.
WHEREAS, the City of Carlsbad requires the services of an electrical maintenance
services contractor; and
WHEREAS, proper bidding procedures have resulted in the City's receipt of a bid from a
qualified contractor, Sadler Electric, Inc.; and
WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section
3.28.050 was performed by staff and has resulted in staff's determination that the bid submitted by
Sadler Electric, Inc., at $162,700 per agreement year is the best value to the City of Carlsbad; and
WHEREAS, staff recommends Council approve an additional $65,080 in funding for the
bid from Sadler Electric, Inc., in the initial two-year agreement term to ensure that funds are
available to add work during the two-year agreement term as infrastructure is completed and
accepted by the City and to ensure that funds are available in the event that the actual work totals
exceed the estimates indicated in the bid documents; and
WHEREAS, staff recommends award of the contract for Bid 08-19 Electrical
Maintenance Services to Sadler Electric, Inc., in an amount not-to-exceed $390,480 in the initial
two-year agreement term; and
WHEREAS, staff recommends Council authorize an increase of 20% in funding in each
subsequent two-year agreement period to a maximum compensation amount of $1,421,347 during
the maximum six-year life of the agreement to ensure that funds are available to add work during
the agreement year as infrastructure is completed and accepted by the City, to ensure that funds
are available in the event that the actual work totals exceed the estimates indicated in the bid
documents, and to ensure that sufficient funds are available to fund increases in compensation to
26 the contractor in an amount not-to-exceed the Consumer Price Index for San Diego County in the
97 preceding two-year term; and
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1 WHEREAS, staff recommends Council authorize the Public Works Director, or his
2 designated representative, to increase the services provided, add additional maintenance
locations from the current or future inventory, or increase service frequencies to the limitso
authorized during the course of each agreement year to allow day to day management of electrical
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maintenance operations. Bi-annually, for a maximum six-year agreement term, a formal
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amendment will be processed for City Manager approval indicating the actual service totals and
6 the maximum compensation for the next two-year agreement term; and
7 WHEREAS, sufficient appropriations are available in the Facilities Maintenance
8 Operating Budget - General Fund, the Parks Maintenance Operating Budget - General Fund,
Trails Maintenance Operating Budget - General Fund and the Medians Maintenance Operatingy
Budget - Assessment District Fund to fully-fund the agreement.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
11 California, as follows:
19' ^ 1. That the above recitations are true and correct.
13 2. The bid of Sadler Electric, Inc., 1946 John Towers Avenue, El Cajon, CA 92020,
14 is the best value.
15 3. The bid of Sadler Electric, Inc., is hereby accepted.
4. That an additional $65,080 in funding is authorized in the initial two-year term
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and increases of 20% in funding in each subsequent two-year agreement period are authorized.
17 5. That the maximum compensation amount will not exceed $1,421,347 over the
1 ft maximum six-year period of the agreement.
19 6. That the Public Works Director, or his designated representative, is authorized
20 increase the services provided, add additional maintenance locations from the current or future
21 inventory, or increase service frequencies to the limits authorized during the course of each
agreement year to allow day-to-day management of electrical maintenance service operations.
7. That bi-annually, for a maximum six-year agreement term, a formal amendment
23 will be processed for City Manager approval indicating the actual service totals and the maximum
24 compensation for the next two-year agreement term.
25 8. That the Mayor of the City of Carlsbad is hereby authorized and directed to
26 execute an agreement with Sadler Electric, Inc., for an amount not-to-exceed $390,480 in the
27 initial two-year agreement term, for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 10th day of June, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall and Nygaard.
NOES: None.
ABSENT: Packard.
CLAUDE A LE
ATTEST:
>f Mayor
LORRAINE M~. WOOD, City Clerk
(SEAL)
CONTRACT #08-19
ELECTRICAL MAINTENANCE SERVICES
Sadler Electric, Inc.
MAY 2008
City of Carlsbad 1
Bid No. 08-19 Electrical Maintenance Services
AGREEMENT FOR ELECTRICAL MAINTENANCE SERVICES
Sadler Electric, Inc.
THIS AGREEMENT is made and entered into as of the IQtb day of
June , 2008 . by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and Sadler Electric, a Corporation, ("Contractor").
DEFINITIONS
Repair: Authorized service work to equipment and systems required to preserve and
protect any City owned or maintained Electrical system as specified in this Agreement.
Installations: Electrical equipment installation and adjustment required to preserve and
protect any City owned or maintained Electrical systems as specified in this Agreement.
Maintenance: Any routine, recurring, and usual services or preventative maintenance
on existing City systems necessary for the protection or preservation of any City owned
or maintained Electrical systems as specified in this Agreement.
Demolition: The removal of Electrical equipment required to preserve and protect any
City owned or maintained Electrical systems as specified in this Agreement.
Service Report: Contractor's detailed report in City-approved computer-generated
format covering all work performed under this Agreement. Service reports shall be
separate documents, listed by facility and shall note all inspections, repairs or service
work performed, condition statements and any other pertinent information to aid the City
in determining future equipment repairs, maintenance or replacement.
RECITALS
A. City requires the professional services of an Electrical Contractor that is
experienced in providing routine, recurring and usual Electrical maintenance work
necessary for the protection and preservation of City owned or maintained Electrical
systems for their intended purposes.
B. Contractor has the necessary experience in providing professional
services and advice related to providing routine, recurring and usual Electrical
maintenance work necessary for the protection and preservation of City owned or
maintained Electrical systems for their intended purposes.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
City retains Contractor to perform, and Contractor agrees to render the Electrical
maintenance and repair services described in the Scope of Work contained in the City's
Request for Proposals and the Contractor's proposal, which are incorporated by this
reference in accordance with this Agreement's terms and conditions. The Contractor
will perform Electrical maintenance and related services as needed and as authorized
on a time and materials basis as specified in the Contractor's proposal. Nothing in this
agreement is intended to create an exclusive arrangement between City and
Contractor. The City reserves the right to procure Electrical maintenance services from
other vendors as the City deems appropriate.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
Contractor shall maintain a C-10 license issued by the California Contractors State
License Board throughout the term of this Agreement.
3. TERM
The term of this Agreement will be effective for a period of two-years from the date first
above written. The City Manager may amend the Agreement to extend it for two
additional two-year periods or parts thereof in an amount not to exceed Four Hundred
Sixty Eight Thousand, Five Hundred and Seventy-six dollars ($468,576) in the first two
year extension period and not to exceed Five Hundred Sixty-two Thousand, Two
Hundred and Ninety-one dollars ($562,291) in the second two year extension period.
Total compensation under this agreement shall not exceed One Million, Four Hundred
Twenty-one Thousand, Three Hundred and Forty-seven dollars. Payments will be
made on a time and materials basis for actual work performed by the contractor and the
total compensation amounts are not guaranteed. Extensions will be based upon a
satisfactory review of Contractor's performance, City needs, and appropriation of funds
by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement. Either the City or the Contractor
may decline to confirm the renewal of the contract for any reason whatsoever, which
shall render the renewal option null and void.
If an increase in compensation for service in succeeding option periods is requested,
the Contractor must provide detailed supporting documentation to justify the requested
rate increase. The requested increase will be evaluated by the City, and the City
reserves the right to accept or reject the Contractor's requested compensation increase.
This Agreement's annual compensation terms may be adjusted by a mutually agreeable
amount based on and no greater than the aggregate San Diego Consumer Price Index
changes over the previous agreement period. Requests for price changes must be
made by the Contractor in writing sixty (60) days before the end of the then-current
agreement year and is subject to negotiation or rejection by the City.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
ID
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The Contractor's electrical maintenance work will be by paid at a fixed cost rate for
scheduled maintenance and at an hourly rate plus parts as indicated in the Contractor's
bid. The total fee payable for the Services to be performed during the initial Agreement
term will not exceed Three Hundred Ninety Thousand, Four Hundred and Eighty dollars
($390,480). No other compensation for the Services will be allowed except for items
covered by subsequent amendments to this Agreement. The City reserves the right to
withhold a ten percent (10%) retention until City has accepted the work and/or Services
specified in the Contractor's bid.
The Contractor will perform work in accordance with all applicable Carlsbad
Municipal Code sections, California building codes, California HVAC codes, OSHA
standards and any other regulatory requirements.
There will be no additional charges such as travel or trip costs allowed. Payment for
service starts when the technician arrives at the City of Carlsbad owned or maintained
properties, and ends at the completion of required service work. Portal to portal
payment is not included in this Agreement.
All parts will be newly manufactured replacement parts or an equal approved by the
Inspector, or his authorized representative. Pricing to City of Carlsbad will be in
accordance with hourly labor cost plus parts markup as indicated in the Vendor's
Proposed Cost of Services Chart. Invoices must be submitted with request for
payment.
The Contractor shall submit invoices to the Inspector, or his authorized representative
by the 5th day of the month for work performed in the previous month under this
contract. The Contractor shall provide detailed records of all work performed and
include all required reports of systems and/or equipment(s) serviced or repaired.
Failure to provide the required documents, invoices, and reports will result in the City of
Carlsbad withholding payment to the Contractor until all the required documentation,
including supplier invoices for parts, are provided to the City.
Certified payroll documents shall be submitted to the City with each billing.
If an increase in compensation for service in succeeding option periods is requested,
the Contractor must provide detailed supporting documentation to justify the requested
rate increase. The City will evaluate the requested increase, and the City reserves the
right to negotiate, accept or reject the Contractor's requested compensation increase.
This Agreement's annual compensation terms may be adjusted by a mutually agreeable
amount based on and no greater than the aggregate San Diego Consumer Price Index
changes over the previous contract period. Requests for price changes must be made
by the Contractor in writing sixty (60) days before the end of the then-current agreement
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
year and is subject to negotiation or rejection by the City. Compensation increases will
not be authorized prior to the end of each contract period.
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to this Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. PREVAILING WAGES TO BE PAID
The general prevailing rate of wages for each craft or type of worker needed to execute
the contract shall be those as determined by the Director of Industrial Relations
pursuant to Sections 1770, 1773 and 1773.1 of the Labor Code. Pursuant to Section
1773.2 of the Labor Code, a current copy of the applicable wage rates is on file in the
Office of the City Engineer. The contractor to whom the contract is awarded shall not
pay less than the said specified prevailing rates of wages to all workers employed by
him or her in execution of the contract.
8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
9. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
/Z
10. PARTS
The City reserves the right to supply needed parts and equipment to the Contractor for
Services.
11. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
12. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
12.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless the City Manager approves a lower amount. These minimum amounts of
coverage will not constitute any limitations or cap on Contractor's indemnification
obligations under this Agreement. City, its officers, agents and employees make no
representation that the limits of the insurance specified to be carried by Contractor
pursuant to this Agreement are adequate to protect Contractor. If Contractor believes
that any required insurance coverage is inadequate, Contractor will obtain such
additional insurance coverage, as Contractor deems adequate, at Contractor's sole
expense.
12.1.1 COMMERCIAL GENERAL LIABILITY INSURANCE
$1,000,000 combined single-limit per occurrence for bodily injury, personal injury and
property damage. If the submitted policies contain aggregate limits, general aggregate
limits will apply separately to the work under this Agreement or the general aggregate
will be twice the required per occurrence limit.
12.1.2 Automobile Liability
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
If the use of an automobile is involved for Contractor's work for City, $1,000,000
combined single-limit per accident for bodily injury and property damage.
12.1.3 ANY AUTO COVERAGE
Insurance must cover any vehicle used in the performance of the contract, used onsite
or offsite, whether owned, non-owned or hired, and whether scheduled or non-
scheduled. The auto insurance certificate must state the coverage is for "any auto" and
cannot be limited in any manner.
12.1.4 Workers' Compensation and Employer's Liability.
Workers' Compensation limits as required by the California Labor Code and Employer's
Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
12.1.5 Additional Provisions.
Contractor will ensure that the policies of insurance required under this Agreement
contain, or are endorsed to contain, the following provisions:
12.2.1 The City will be named as an additional insured on General Liability.
12.2.2 This insurance will be in force during the life of the Agreement and any
extensions of it and will not be canceled without thirty (30) days prior written notice to
City sent by certified mail pursuant to the Notice provisions of this Agreement.
12.2.3 Prior to City's execution of this Agreement, Contractor will furnish certificates of
insurance and endorsements to City.
12.3 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
12.4 Submission of Insurance Policies.
City reserves the right to require, at anytime, complete and certified copies of any or all
required insurance policies and endorsements.
13. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
14. ACCOUNTING RECORDS
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
15. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all documents related to services performed produced by Contractor or its
agents, employees and subcontractors pursuant to this Agreement will be delivered at
once to City. Contractor will have the right to make one (1 ) copy of the work product for
Contractor's records.
16. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
17. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City:
Name: Dale Schuck
Title: Public Works Superintendent
Department: Public Works. Contracts
City of Carlsbad
Address: 405 Oak Avenue.
Carlsbad. CA 92008
Phone No. (760) 434-2949
For Contractor:
Title
Address / 0 0/C/ To
Phone No.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
18. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required of
Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
19. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of
1986 and will comply with those requirements, including, but not limited to, verifying the
eligibility for employment of all agents, employees, subcontractors and consultants that
the services required by this Agreement.
20. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
21. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such documented
dispute will be forwarded to both parties involved along with recommended methods of
resolution, which would be of benefit to both parties. The representative receiving the
letter will reply to the letter along with a recommended method of resolution within ten
(10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party,
a letter outlining the disputes will be forwarded to the City Manager and/or designee. The
City Manager and/or designee will consider the facts and solutions recommended by
each party and may then opt to direct a solution to the problem. In such cases, the action
of the City Manager and/or designee will be binding upon the parties involved, although
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
IL,
nothing in this procedure will prohibit the parties from seeking remedies available to them
at law.
22. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City
may terminate this Agreement for nonperformance by notifying Contractor by certified
mail of the termination. If City decides to abandon or indefinitely postpone the work or
services contemplated by this Agreement, City may terminate this Agreement upon
written notice to Contractor. Upon notification of termination, Contractor has five (5)
business days to deliver any documents owned by City and all work in progress to City
address contained in this Agreement. City will make a determination of fact based upon
the work product delivered to City and of the percentage of work that Contractor has
performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering ninety (90) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will assemble
the work product and put it in order for proper filing and closing and deliver it to City.
Contractor will be paid for work performed to the termination date; however, the total will
not exceed the lump sum fee payable under this Agreement. City will make the final
determination as to the portions of tasks completed and the compensation to be made.
23. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or
any other consideration contingent upon, or resulting from, the award or making of this
Agreement. For breach or violation of this warranty, City will have the right to annul this
Agreement without liability, or, in its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of the fee, commission, percentage,
brokerage fees, gift, or contingent fee.
24. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City
must be asserted as part of the Agreement process as set forth in this Agreement and not
in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if
a false claim is submitted to City, it may be considered fraud and Contractor may be
subject to criminal prosecution. Contractor acknowledges that California Government
Code sections 12650 et seq.. the False Claims Act applies to this Agreement and,
provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false
information or in reckless disregard of the truth or falsity of information. If City seeks to
recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation
costs, including attorney's fees. Contractor acknowledges that the filing of a false claim
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
10
/7
may subject Contractor to an administrative debarment proceeding as the result of which
Contractor may be prevented to act as a Contractor on any public work or improvement
for a period of up to five (5) years. Contractor acknowledges debarment by another
jurisdiction is grounds for City to terminate this Agreement.
25. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing
a right or rights provided for by this Agreement will be tried in a court of competent
jurisdiction in the County of San Diego, State of California, and the parties waive all
provisions of law providing for a change of venue in these proceedings to any other
county.
26. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
27. SERVICES DURING STATE OF EMERGENCY
During a state of emergency as determined by the City Council or City Manager including,
but not limited to states of emergency defined by Government Code Section 8558, the
Contractor agrees to provide the services specified in this Agreement under the terms
and conditions herein.
28. ENTIRE AGREEMENT
This Agreement, the City's Request for Proposal, the Contractor's Proposal, and the
Specifications, together with any other written document referred to or contemplated by
these documents, along with the purchase order for this Agreement and its provisions,
embody the entire Agreement and understanding between the parties relating to the
subject matter of it. In case of conflict, the terms of the Agreement supersede the
purchase order. Neither this Agreement nor any of its provisions may be amended,
modified, waived or discharged except in a writing signed by both parties.
29. STORM WATER POLLUTION PREVENTION PLAN
The Contractor shall incorporate and comply with all applicable Best Management
Practices (BMPs) during the completion of this agreement. All work must be in
compliance with the most current San Diego Regional Water Quality Control Board
(RWQCB) permit, Carlsbad Municipal code and the City of Carlsbad Jurisdictional Urban
Runoff Management Plan (JURMP) incorporated herein by reference.
The Contractor shall indicate in his proposal methods of compliance, equipment utilized to
insure compliance, training of staff and experience in compliance with environmental
regulations. If in the opinion of the project manager, the Contractor is not in compliance
with this provision City reserves the right to implement BMPs to the maximum extent
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
11
practical, and deduct payment due or back charge the Contractor for implementation with
a 15% markup for administration and overhead.
30. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Agreement.
ATTEST:
\r
(print name/title)
tORltylNEM.WOOD
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must
If a Corporation. Agreement must be signed by one corporate officer from each of the
two groups.,X
'Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officers) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By:.
)eputy
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
12
CITY OF CARLSBAD
BID 08-19 ELECTRICAL MAINTENANCE SERVICES
EXHIBIT "A"
MANNER OF PERFORMING SERVICES
PARTI
GENERAL SPECIFICATIONS
DEFINITIONS
Whenever the following terms are used in this agreement, they shall have the following
meaning:
A. "BID ITEM" - Individual items of work in the CONTRACTOR'S proposal at an
agreed price for the work.
B. "CITY" - The CITY of Carlsbad.
C. "CITY MANAGER" - The fully appointed CITY MANAGER of the CITY or his
authorized representative.
D. "CONTRACT ADMINISTRATOR" - The PUBLIC WORKS DIRECTOR'S designee
for bidding, awarding and administering the CONTRACTOR'S work under this
agreement.
E. "CONTRACTOR" - The managing individual of the contracting entity or his
authorized employees or representatives.
F. "FULLY OPERATIONAL" - In a condition to undertake the function to adequately
as passenger or freight Electrical.
G. "PERIODIC INSPECTION" - Routinely scheduled or randomly noticed inspection
or audit conducted by CITY.
H. "PUBLIC WORKS DIRECTOR" - The official designated as the Public Works
Director of CITY, or any of his authorized representatives.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
13
"REPAIRS" - Work required to maintain the serviceability of Electrical equipment
specified under this agreement. REPAIR work must be authorized by the
CONTRACT ADMINSITRATOR prior to the CONTRACTOR performance. After
hours REPAIRS are work outside of normal business hours as indicated in the
Vendor's Proposed Cost of Services Chart and shall be compensated at the Bid
Item Rate for "After Hours" labor.
1.00 STANDARDS OF WORK AND CONTRACTOR RESPONISBILITY
1.01 The CONTRACTOR shall perform the work described herein in a thorough and
professional manner so that the City of Carlsbad is provided with reliable and high
quality Electrical Maintenance services at all times.
1.02 The CONTRACTOR shall furnish, at CONTRACTOR'S own expense, all labor,
tools, equipment, and materials necessary, unless specifically excluded herein, to
perform preventative maintenance at the Bid Item price. The CONTRACTOR
shall furnish, at CONTRACTOR'S own expense, tools and equipment necessary,
unless specifically excluded herein, to perform authorized repairs at the Bid Item
price for Labor. Cost of parts shall be paid at the CONTRACTOR'S invoice cost
for parts plus the percentage of markup indicated in this proposal.
1.03 The CONTRACTOR'S forces shall leave work areas free of all dirt, litter, lubricants,
or other materials utilized to perform maintenance services. The CONTRACTOR
shall erect barricades, warning signs and any other devices to prevent
unauthorized access by the public or unauthorized City staff to work areas.
1.04 Electrical maintenance and repair shall be performed in accordance with accepted
standards for Electrical maintenance and repair to the satisfaction of the
CONTRACT ADMINISTRATOR or his designee. CONTRACTOR shall
immediately respond when notified by CITY to correct unsatisfactory work at no
additional charge.
1.05 The CONTRACTOR shall maintain individual repair and maintenance logs listing
all work performed under this agreement. These repair and maintenance logs
shall be kept in a designated area on each site. Logs shall indicate the date of
service, time of service, service performed, the technician performing service and
any other information that may affect current or future operation of the Electrical
systems. The CONTRACTOR shall report these locations, by address, to CITY'S
CONTRACT ADMINISTRATOR, or designee, within 48 hours. (Deductions may
be made from the CONTRACTOR'S payments if maintenance and repair tasks are
not reported to CITY within the time allowed.)
1.06 The CONTRACTOR shall, during the term of this CONTRACT, respond to all
callbacks to the satisfaction of the CONTRACT ADMINISTRATOR, within four (4)
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
14
hours of notification. Failure to comply with this requirement will result in a
reduction in payment to the CONTRACTOR as determined appropriate by the
CONTRACT ADMINISTRATOR.
1.07 CONTRACTOR shall, during the term of this CONTRACT, respond to requests for
REPAIRS, or EMERGENCY REPAIRS as required, twenty-four (24) hours per day,
seven (7) days per week, by dispatching required technicians to the site, within
four (4) hours of contact by the CONTRACT ADMINISTRATOR.
2.00 ELECTRICAL SYSTEMS TO BE MAINTAINED
2.01 The service areas, hours of operation, and frequencies of service under the
provisions of this CONTRACT are detailed in Appendix "A".
2.02 CONTRACTOR acknowledges personal inspection of the sites and the
surrounding areas and has evaluated the extent to which the physical condition
thereof will affect the services to be provided. CONTRACTOR accepts the
premises in their present physical condition, and agrees to make no demands
upon CITY for any improvements or alterations thereof.
3.00 PAYMENT AND INVOICES
3.01 The CONTRACTOR shall present monthly invoices, for all work performed during
the preceding month. Said invoice shall include all required certifications and
reports as specified hereinafter. The invoice shall be submitted on or before the
fifth (5th) day of each month in the amount of the compensation to be paid by the
CITY for all services rendered by the CONTRACTOR under the terms and
conditions of this CONTRACT. Said payment shall be made within thirty (30) days
upon receiving the invoices, providing that all work performed during the preceding
month has been inspected and accepted by the CONTRACT ADMINISTRATOR
and that applicable certifications have been submitted in accordance with the
provisions of this CONTRACT.
3.02 Separate invoices for approved REPAIRS AND EMERGENCY REPAIRS shall be
prepared and submitted in an electronic format acceptable to the CONTRACT
ADMINISTRATOR, including attachments, such as copies of suppliers' invoices,
which the CONTRACT ADMINISTRATOR may require to verify CONTRACTOR'S
billing. Unless otherwise requested by the CONTRACT ADMINISTRATOR, one
invoice shall be submitted for each discrete and complete REPAIR or
EMERGENCY REPAIR.
3.03 In the event the CITY transfers title, maintenance responsibility, or changes service
frequency of a portion thereof, this CONTRACT shall continue in full force and
effect, except said portion, at the discretion of the CONTRACT ADMINISTRATOR,
may be deleted from the agreement and the CONTRACT sum shall be reduced
accordingly.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
15
The CONTRACT ADMINISTRATOR may, at his discretion, add new Electrical
systems to be maintained and/or repaired and/or require additional services. The
CONTRACTOR shall be compensated for the additional facilities or services that
are designated after the date of the commencement of this CONTRACT based on
a negotiated proposal. Proposal costs shall not exceed customary costs of similar
equipment as submitted in the REQUEST FOR BIDS or as adjusted in accordance
with subsequent amendments to the agreement.
The CONTRACT ADMINISTRATOR shall notify the CONTRACTOR of additions,
reductions or deletions of areas to be serviced in writing.
4.00 ENFORCEMENT. DEDUCTIONS AND LIQUIDATED DAMAGES
4.01 The CONTRACT ADMINISTRATOR shall be responsible for the enforcement of
this CONTRACT on behalf of CITY. In addition to deductions stipulated in other
sections of this agreement, the CONTRACT ADMINISTRATOR may enforce
deductions in accordance with Section 4.00.
4.02 If, in the judgment of the CONTRACT ADMINISTRATOR, the CONTRACTOR is
deemed to be non-compliant with the terms and obligations of the CONTRACT, the
CONTRACT ADMINISTRATOR, may, in addition to other remedies provided
herein, withhold the entire monthly payment, deduct pro-rata from the
CONTRACTOR'S invoice for work not performed, and/or deduct liquidated
damages. Notification of the amount to be withheld or deducted from payments to
CONTRACTOR will be forwarded to the CONTRACTOR by the CONTRACT
ADMINISTRATOR in a written notice describing the reasons for said action. The
written notice shall provide the CONTRACT ADMINISTRATOR'S reason for any
deductions so imposed.
4.03 The action above shall not be construed as a penalty but as adjustment of
payment to CONTRACTOR to recover cost or loss due to the failure of the
CONTRACTOR to complete or comply with the provisions of this CONTRACT.
5.00 INSPECTIONS. MEETINGS. & REPORTS
5.01 CITY reserves the right to perform inspections, including inspection of
CONTRACTOR'S equipment, at any time for the purpose of verifying
CONTRACTOR'S performance of CONTRACT requirements and identifying
deficiencies.
5.02 The CONTRACTOR or his authorized representative shall meet with the
CONTRACT ADMINISTRATOR or his representative on each site at the discretion
and convenience of the CONTRACT ADMINISTRATOR, for walk-through
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
16
inspections. All routine maintenance functions shall be completed prior to this
meeting.
5.03 At the request of the CONTRACT ADMINISTRATOR, the CONTRACTOR, or his
appropriate representative, shall attend meetings and/or training sessions, as
determined by the CONTRACT ADMINISTRATOR, for purposes of orientation,
information sharing, CONTRACT revision, description of CITY policies,
procedures, standards, and the like.
5.04 CONTRACTOR shall provide to the CONTRACT ADMINISTRATOR such written
documentation and/or regular reports as the CONTRACT ADMINISTRATOR
deems necessary to verify and review CONTRACTOR'S performance under this
CONTRACT and to provide to the CONTRACT ADMINISTRATOR pertinent
information relative to the maintenance, operation, and safety of the Electricals.
6.00 CONTRACTOR'S DAMAGES
6.01 All damages incurred to existing facilities by the CONTRACTOR'S operation shall
be repaired or replaced, by the CONTRACTOR or by other forces, all at the
discretion of the CONTRACT ADMINISTRATOR, all at the CONTRACTOR'S
expense.
7.00 COMMUNICATIONS AND EMERGENCY RESPONSE
7.01 The CONTRACTOR shall, during the term of this CONTRACT, maintain a two
twenty-four (24) hour emergency telephone numbers, toll free to a San Diego
region area code. For hours beyond a normal 7 AM to 5 PM business day, an
answering service shall be considered an acceptable substitute. Answering
machines are not acceptable.
7.02 All requests for emergency services shall require a qualified technician to be
dispatched to the required location as soon as possible after notification; but in all
cases within four (4) hours, to the satisfaction of the CONTRACT
ADMINISTRATOR. If any emergency service request is not responded to in four
(4) hours, the CONTRACT ADMINISTRATOR shall be notified immediately of the
reason for not meeting the required response time followed by a written report to
the CONTRACT ADMINISTRATOR within two (2) working days.
7.03 Whenever immediate action is required to prevent possible injury, death, or
property damage, CITY may, after reasonable attempt to notify the
CONTRACTOR, cause such action to be taken by alternate work forces and, as
determined by the CONTRACT ADMINISTRATOR, charge the cost thereof to the
CONTRACTOR, or deduct such cost from any amount due to the CONTRACTOR.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
17
This deduction shall include a markup for administrative costs equal to fifteen (15)
percent of the actual costs incurred.
7.04 The CONTRACTOR shall maintain a written log of all communications, the date
and the time thereof and the action taken pursuant thereto or the reason for non-
action. Said log of complaints shall be open to the inspection of the CONTRACT
ADMINISTRATOR at all reasonable times.
7.05 CONTRACTOR'S supervisor shall carry cellular telephones with local San Diego
region area code. Supervisor shall respond to any call from the CITY within thirty
(30) minutes at any time.
8.00 SAFETY
8.01 CONTRACTOR agrees to perform all work outlined in this CONTRACT in such a
manner as to meet all accepted standards for safe practices during the
performance of his duties and to safely maintain stored equipment, machines, and
materials or other hazards consequential or related to the work; and agrees
additionally to accept the sole responsibility for complying with all CITY, County,
State or Federal requirements at all times so as to protect all persons, including
CONTRACTOR'S employees, agents of the CITY, vendors, members of the public
or others from foreseeable injury, or damage to their property. CONTRACTOR
shall make annual inspections for any potential hazards at said sites and keep a
log indicating date inspected and action taken.
8.02 CONTRACTOR shall notify the CONTRACT ADMINISTRATOR immediately of any
occurrence of accident, injury, or persons requiring emergency services and, if so
requested, shall prepare a written report thereof to the CONTRACT
ADMINISTRATOR within three (3) calendar days following the occurrence.
CONTRACTOR shall cooperate fully with the CITY in the investigation of any such
occurrence.
9.00 HOURS AND DAYS OF SERVICES
9.01 The acceptable daily hours of services shall be 7:00 am to 5:00 pm, which shall be
considered normal work hours as may pertain to any other provision of the
CONTRACT.
9.02 CONTRACTOR shall provide staffing to perform the required services during the
prescribed hours as specified in these contract documents. Any changes in the
days and hours of operation heretofore prescribed shall be subject to approval by
the CONTRACT ADMINISTRATOR.
9.03 Per State of California Labor Code, CONTRACTOR is directed to the following
prescribed requirement with respect to the hours of employment. Eight (8) hours
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
18
of labor under this CONTRACT shall constitute a legal day's work and said
CONTRACTOR shall not require or permit any laborer, worker or mechanic, or any
subcontractor employed by him to perform any of the work described herein to
labor more than eight (8) hours during any one day or more than forty (40) hours
during any one calendar week, except as authorized by State of California Labor
Code Section 1815.
10.00 CONTRACTOR'S STAFF AND TRAINING
10.01 The CONTRACTOR shall provide sufficient personnel to perform all work in
accordance with the specification set forth herein.
10.02 In cooperation with the Carlsbad Police Department, CONTRACTOR agrees to,
and to pay for, background checks if required by the CONTRACT
ADMINISTRATOR on all personnel providing Electrical services for this contract.
In the event such background check reveals an item, which Carlsbad Police deems
a security problem, City may request that such individual be removed from the list
of personnel authorized to provide services to the CITY.
10.03 CONTRACTOR'S personnel shall possess the minimum qualifications for the
position in which each is working.
10.04 CONTRACTOR shall have a "Local" representative with authority to contractually
bind CONTRACTOR in matters, which may arise during this agreement
performance period. "Local" in the context of this agreement is defined as the
southern California metropolitan area consisting of San Diego, Orange, Los
Angeles or Riverside counties. CONTRACTOR shall provide, prior to
commencement of work under this Agreement, in writing to the CONTRACT
ADMINISTRATOR, a statement indicating by name the specific authority vested in
the "Local" representative. CONTRACTOR'S "Local" representative shall be
responsible for instructing and training of CONTRACTOR'S personnel in the
proper and specified work method and procedures; directing, scheduling, and
coordinating all services and functions to completely accomplish the work as
required by this Agreement. The "local" representative shall be available for
consultation regarding problems on a daily basis at some time during regular
working hours (7:00 a.m. to 5:00 p.m., Monday through Friday).
10.06 Each crew of CONTRACTOR'S employees shall include at least one individual
who speaks the English language proficiently. For the purposes of this section a
crew is understood to be any individual worker or group of workers who might
service any site without other CONTRACTOR'S supervisory personnel present.
10.07 The CONTRACT ADMINISTRATOR may at any time give CONTRACTOR written
notice to the effect that the conduct or action of a designated employee of
CONTRACTOR is, in the reasonable belief of the CONTRACT ADMINISTRATOR,
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
19
detrimental to the interest of the public patronizing the premises. CONTRACTOR
shall meet with representatives of the CONTRACT ADMINISTRATOR to consider
the appropriate course of action with respect to such matter and CONTRACTOR
shall take reasonable measures under the circumstances to assure the
CONTRACT ADMINISTRATOR that the conduct and activities of
CONTRACTOR'S employees will not be detrimental to the interest of the public
patronizing the premises.
10.08 The CONTRACT ADMINISTRATOR may at any time order any of the
CONTRACTOR'S personnel removed from the premises when, in the reasonable
belief of the CONTRACT ADMINISTRATOR, said CONTRACTOR'S personnel is
objectionable, unruly, unsafe, or otherwise detrimental to the interest of the CITY
or the public patronizing the premises
10.09 The CONTRACTOR shall require each of his personnel to adhere to basic public
works standards of working attire including uniform shirts and/or vests clearly
marked with the CONTRACTOR'S company name and employee name badges as
approved by the CONTRACT ADMINISTRATOR. Sufficient changes shall be
provided to present a neat and clean appearance of the CONTRACTOR'S
personnel at all times. Shirts shall be worn and buttoned at all times.
CONTRACTOR'S personnel shall be equipped with proper shoes and other gear
required by State Safety Regulations.
11.00 NON-INTERFERENCE-NOISE
11.01 CONTRACTOR shall not interfere with the public use of the premises and shall
conduct its operations as to offer the least possible obstruction and inconvenience
to the public or disruption to the peace and quiet of the area within which the
services are performed.
11.02 In the event that the CONTRACTOR'S operations must be performed when
persons of the public are present, CONTRACTOR shall courteously inform said
persons of any operations that might affect them and, if appropriate, request
persons to move out of the work area.
12.00 DRUG AND ALCOHOL FREE WORKPLACE
12.01 The CITY is committed to maintaining a work environment free from the effects of
drugs and alcohol consistent with the directives of the Drug Free Workplace Act.
As a condition of this agreement, CONTRACTOR and CONTRACTOR'S
employees shall assist meeting the requirements of this policy as set forth in the
"City of Carlsbad Drug and Alcohol Use Policy" incorporated by reference herein.
CONTRACTOR agrees that CONTRACTOR and CONTRACTOR'S employees,
while performing services for the CITY, on CITY property, or while using CITY
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
20
17
equipment will not be in possession of, use, or be under the influence of drugs or
alcohol.
CONTRACTOR has the duty to inform all employees or agents of CONTRACTOR
that are performing service for CITY on CITY property or using CITY equipment of
the CITY'S objective of a safe, healthful and productive workplace and the
prohibition of drug or alcohol possession, use or impairment from same while
performing such service for CITY.
CITY has the right to terminate, or declare this or any other agreement
CONTRACTOR has with the CITY in DEFAULT if CONTRACTOR'S employees
are determined by the CONTRACT ADMINISTRATOR to have breached the
provisions of Section 15 herein as interpreted and enforced pursuant to the
provision of the "City of Carlsbad Drug and Alcohol Use Policy".
13.00 ASSIGNMENT OF CONTRACT
13.01 CONTRACTOR shall not assign this contract or any part thereof and or monies
due there under without the prior written consent of the CONTRACT
ADMINISTRATOR.
14.00 NEGOTIATED PROPOSAL AND ACCEPTANCE
14.01 The CITY may award work to the CONTRACTOR, at the discretion of the
CONTRACT ADMINISTRATOR. New work will be awarded on a negotiated
proposal and acceptance basis as when the CONTRACT ADMINISTRATOR
determines that it is appropriate to negotiate a fixed price for work in lieu of utilizing
unit prices. Payment for Work shall be performed by negotiated agreement
between the CITY and the CONTRACTOR or on a TIME AND MATERIALS basis
in accordance with the Vendor's Proposed Cost of Services chart.
14.02 Prior to performing any work, the CONTRACTOR shall prepare and submit a
written proposal including a description of the work, a list of materials, and a
schedule for completion. No work shall commence without written approval of the
CONTRACTOR'S proposal by the CONTRACT ADMINISTRATOR. This proposal
is subject to acceptance or negotiation by the CONTRACT ADMINISTRATOR.
14.03 All work shall commence on the specified date established and CONTRACTOR
shall proceed diligently to complete said work within the time allotted.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
21
CITY OF CARLSBAD
TECHNICAL PUBLICATION
ELECTRICAL MAINTENANCE SERVICES
INVENTORY LIST
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
22
GENERAL SCOPE OF WORK
1. As needed routine, recurring and usual electrical work required for the
preservation or protection of all City of Carlsbad facilities and any associated
electrical systems as outlined within these specifications shall be provided by
the Vendor. (Public Contract Code Section 22002(d)).
2. This specification covers electrical service and repair work in all City facilities
and other City Maintained properties in the City of Carlsbad Public Works
Department, Facilities Management Inventory, including but not limited to the
following:
PUBLIC WORKS DEPARTMENT / FACILITIES MANAGEMENT
Facility Inventory
Facility Name
Bauer Lumber Facility
CSD Administration
CSD Modular Bldg/Break Room
Calavera Community Center
Calavera Park Restrooms
Calavera Treatment Plant
Chase Field Building
City Administration
City Council Chambers
City Hall Complex
City Yard
City Yard Modular Building
Community Development
Community Swim Complex
Elmwood House
Farmers Building
Fire Station #1
Fire Station #2
Fire Station #3
Fire Station #4
Fire Station #5
Fire Station #6
Granary
Harding Community Center
Heritage Hall
Hiring Center
Holiday House
Holiday Park Restrooms (2)
Housing & Redevelopment
Kruger House
La Costa Canyon Park Restroom
La Costa Heights Restroom
Laguna Rivera Park Restroom
Department
City
P&R
P&R
P&R
P&R
San
P&R
City
City
City
CSD
CSD
City
P&R
Lib
City
Fire
Fire
Fire
Fire
Fire
Fire
P&R
P&R
P&R
CDev
P&R
P&R
H&R
P&R
P&R
P&R
P&R
Address
2787 State Street
1166 Carlsbad Village Dr
1166 Carlsbad Village Dr
2997 Glasgow Drive
2997 Glasgow Drive
2400 Tamarack Avenue
3349 Harding Street
1635 Faraday
1200 Carlsbad Village Dr
1200 Carlsbad Village Dr
405 Oak Avenue
405 Oak Avenue
2075 Las Palmas
3401 Monroe Street
1255 Elmwood Avenue
5815 El Camino Real
1275 Carlsbad Village Dr
1906 Arenal Road
3701 Catalina Drive
6885 Batiquitos Lane
2540 Orion Way
3131 Levante
2659 Garfield
3096 Harding Street
2650 Garfield
5958 El Camino Real
3235 Eureka Place
3235 Eureka Place
2965 Roosevelt
3215 Eureka Place
Pueblo St. and Rana Ct.
3031 Levante St.
4900 Kelly Drive
Approx Sq. Ft.
10,000
504
1,610
17,400
900
3,300
1,600
68,000
2,500
13,500
8,249
1,800
22,627
4,102
1,843
128,000
5,040
3,982
4,084
3,900
12,600
2,000
572
12,392
1,608
280
855
1400
3,200
1,250
900
900
900
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
23
3o
Leo Carrillo Park Facilities P&R
Library (Dove) Lib
Library (Cole) Lib
Library Annex Lib
Library-Hispanic Info Center Lib
Magee House P&R
Poinsettia Park P&R
Poinsettia Park Restrooms P&R
Railroad Depot (ConVis) CofC
Safety Center Pol
S.C. Carrillo Modular CSD
S.C. Fleet Maintenance CSD
S.C. Modular Bldg #2 Storage CUSD
S.C. Modular Bldg #3 Trans. CUSD
S.C. Modular Bldg. #4 Restrooms CUSD
S.C. Wash Rack CSD
Scout House P&R
Senior Center P&R
Stagecoach Community Center P&R
Stagecoach Park Restrooms (2) P&R
Stay N Play Modular P&R
Village Grill City
Water District Wtr
Water District Modular Wtr
6200 Flying LC Lane
1775 Dove Lane
1250 Carlsbad Village Dr
1237 Carlsbad Village Dr
3430 Harding Street
258 Beech
6200 Hidden Valley Road
6200 Hidden Valley Road
400 Carlsbad Village Dr
2560 Orion Way
2480 Orion Way
2480 Orion Way
2480 Orion Way
2480 Orion Way
2480 Orion Way
2480 Orion Way
3225 Eureka Place
799 Pine Street
3420 Camino de los Coches
3420 Camino de los Coches
3430 Harding Street
2833 State Street
5950 El Camino Real
5950 El Camino Real
25,200
35,000
24,600
1,359
868
4,089
4,000
1,600
1,608
64,000
160
10,358
720
2,160
600
3,560
1,908
28,300
17,400
3,500
868
1,453
18,000
696
PUBLIC WORKS DEPARTMENT / PARKS MANAGEMENT
Parks Inventory
Facility Name
Cadencia Park
Calavera Hills Park
Cannon Park
Chase Field Sports Complex
Dog Park
El Fuerte
Farmers Property
Holiday Park
La Costa Canyon Park
Laguna Riviera
Larwin
Magee Park
Maxton Brown Park
Pine Field
Poinsettia Park
Pio Pico
Safety Center
Stagecoach Park
Zone 5 Park
Streets & Maint. Facility
Car Country Park
City of Carlsbad
Bid No. 08-19 Electrical Maintenance
Department
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
Approx AcreageAddress
3310 Cadencia 5.4
2997 Glasgow Drive 20
Carlsbad Blvd @ Cannon 1.7
3450 Harding Street 3.3
Carlsbad Village Drive @ .5
6000 El Fuerte 4.7
5815 El Camino Real 9
Pio Pico and Chestnut 7.5
Pueblo Street & Rana Court 14
Kelly Drive @ Park Drive 7.5
CVD and Elm 25
258 Beech Avenue 3.5
500 Laguna Drive 1.4
3333 Harding Street 8
6600 Hidden Valley Road 42
Pio Pico .8
2560 Orion Way 20
3420 Camino de los Coche 30
Faraday Ave and Hidden Valley Rd 3.5
405 Oak Avenue .4
Paseo Del Norte 1
Services
24
Beach Sculpture Park City Carlsbad Blvd .5
Harding Community Center City 3096 Harding Street 1.5
Swim Complex City 3401 Monroe Street 4.7
Parks Yard City 1166CVD 2.2
Hosp Grove Park City Jefferson & Monroe 11
Oak Park City Pio Pico @ CVD .5
City Hall/Cole Library City 1200 CVD 3
Carrillo Ranch City Carrillo Way 19
Senior Center Complex City 799 Pine 2.5
Scanlon House City 2955 Elmwood .5
PUBLIC WORKS DEPARTMENT / TREES AND MEDIANS DEPT
Landscape and Median Inventory
Alga Road
Altisma Way
Arenal Road
Avenida Encinas
Aviara Parkway
Carlsbad Boulevard
College Boulevard
Chestnut Avenue Right of Way
Carlsbad Village Drive
El Camino Real
Faraday Avenue
Grand Avenue
La Costa Avenue
Madison Street
Melrose Drive
Palomar Airport Road
Paseo Del Norte
Poinsettia Lane
Rancho Santa Fe Road
Roosevelt Street
Tamarack Avenue
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
25
ELECTRICAL SCOPE OF WORK AND EQUIPMENT LIST:
Contractually required work on City of Carlsbad Inventory includes but is not limited to
troubleshooting of problems, new installation, maintenance, demolition and repair of
the following items associated with, contained within or attached to any City of
Carlsbad owned or managed building:
1. Interior Fluorescent Lighting, Decorative Lighting, Stage Lighting, Emergency
Lighting Systems, Exit Lighting, Incandescent Lighting, Metal Halide Lighting,
Quartz Lighting, Neon Lighting, Sodium Lighting, Illuminated Signs and Other
Associated Indoors Lighting Fixtures and Control Systems and any other
lighting systems attached to buildings in any way.
2. Ballasts
3. Conduits
4. Wiring
5. Switches
6. Disconnects, Fused and Un-fused
7. Transfer Switches, Automatic and Manual
8. Rheostats
9. Amplifiers and Speakers
10. Receptacles
11. Meter Service Panels
12. Distribution Panels and Sub-panels
13. Enclosures
14. Breakers
15. Contactors
16. Motor Starters and Controls
17. Transformers
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
26
18. High Voltage Systems
19. Low Voltage Systems
20. New Circuits
21. Dedicated Electrical Circuits
22.Wiring and Control Systems of Special Electrical Equipment (Pumps,
Compressors, Stoves, Ovens, Refrigerators, Dishwashers, Garbage Disposals,
Stage Lighting, Timers, Irrigation Controllers, Elevators, Automatic Doors,
Washing Machines, Dryers, Fans, Clocks, Audio Visual and Multi-Media
Systems etc.) Uninterruptible Power Sources and Other Associated Equipment
and Appurtenances.
23. Examples of Troubleshooting include, but are not limited to, investigating
electrical failures on electrical equipment and systems located in or attached to
any City of Carlsbad building or facility, using standard and specialty diagnostic
tools including electrical multi-meters, amp probes, meg ohm meters, tick
tracers, phase rotation meters and other electrical diagnostic tools.
Determining cause of failures and recommending repairs or replacement of
electrical equipment as detailed in the Electrical Scope of Work and Equipment
List above as directed by the Public Works Supervisor or his authorized
representative.
24. Examples of New Installations include, but are not limited to, installation of new
equipment, conduits, wiring and associated electrical services or devices
necessary for the preservation or protection of a City facility as detailed in the
Electrical Scope of Work and Equipment List above as directed by the Public
Works Supervisor or his authorized representative. After performing
installations, the Technician shall show changes and modifications to the
system on plan sets provided by the City of Carlsbad and submit them for
review and approval. If plan sets are not available the technician shall submit
notes and line diagrams of changes for City's review and approval.
25. Examples of Maintenance include but are not limited to maintenance of
equipment, conduits, wiring and associated electrical equipment or devices as
detailed in the Electrical Scope of Work and Equipment List above.
Maintenance tasks include cleaning electrical cabinets, terminal and insulation
inspection, replacement of wire markers, electrical tape and wire nuts,
replacement of wire splices, replacement of contacts, replacement of other
worn equipment to prevent possible failure of associated electrical systems as
directed by the Public Works Supervisor or his authorized representative.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
27
26. Examples of Demolition include but are not limited to removal of equipment,
conduits, wiring and associated electrical equipment or devices necessary for
the preservation or protection of a City facility as detailed in the Electrical
Scope of Work and Equipment List above as directed by the Public Works
Supervisor or his authorized representative. This work may be required in the
case of upgrades of facilities, demolition of facilities or to remove obsolete
equipment from service.
27. Examples of Repairs include but are not limited to repair of equipment,
conduits, wiring and associated electrical equipment or devices as detailed in
the Electrical Scope of Work and Equipment List above as directed by the
Public Works Supervisor or his authorized representative. This work may be
made pursuant to troubleshooting work identified by the Vendor or City Staff, as
generated by work order from other City Personnel, request from other users of
City Facilities or as identified during other routine maintenance activities.
28.The Vendor shall furnish all personnel, parts, materials, test equipment, tools
and services in conformance with the terms and conditions of this Agreement.
29. City authorization is required prior to performing any repairs whose aggregate
parts and labor dollar amount exceeds one hundred and fifty dollars ($150.00).
The Vendor shall notify The City's Authorized Representative as designated by
Public Works Supervisor, Facilities Maintenance, and receive authorization
prior to performing repairs in excess of $150.00.
SPECIAL CONDITIONS
1. The Vendor's emergency service response system shall be a professionally
staffed telephone answering service. Automatic telephone answering/recording
machines, or home telephone numbers are not acceptable.
2. The Vendor is required to provide emergency service within four (4) hours of
City's request, seven (7) days per week, twenty-four (24) hours per day. The
Vendor will be required to demonstrate this ability when requested by The
City's Authorized Representative as designated by the Public Works
Supervisor, Facilities.
3. The Vendor is required to provide uniformed service personnel. The Vendor's
staff will be required to work in a semi-autonomous manner. The Vendor's staff
will be required to interact in a businesslike and professional manner with City
staff and members of the public.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
28
4. Payment for all work begins when the Technician reaches the City facility and
ends when the Technician completes the required service work. Portal to
portal pay is not included in this contract.
5. The City shall provide access to all devices to be serviced by the Vendor. The
Vendor shall not be held responsible for equipment malfunction or damage,
should access to equipment or the inability to start and stop primary equipment
incidental to the operation of the electrical system be denied or not provided by
the City.
6. The Vendor shall provide safe access and egress for City of Carlsbad
employees or members of the general public while work is in progress at City
facilities. The Vendor agrees to be responsible for providing and installing any
safety or cautionary equipment necessary to prevent unauthorized access to
work areas including common public areas.
7. The Vendor shall provide all hand tools, power tools, diagnostic tools and
equipment necessary to perform its work under this Agreement with the
exception of the specialty equipment as detailed in item #8 of the Special
Conditions.
8. The Vendor shall provide Personnel Lifts and/or Aerial Work Platforms as
specified in this Section for the price specified in Item #3 of the Vendors
Proposed Cost of Service. Hydraulic Personnel Lifts/Aerial Work Platforms
must be self propelled, street legal, and fully operational from the work platform.
The lifting portion of this equipment must be capable of reaching a minimum of
45 Feet in height. The hourly rate quoted must include an operator if the
dedicated technician does not operate the equipment. No additional hourly pay
will be provided for this fully operational equipment over and above the
Vendor's quoted hourly rate for the equipment and the dedicated technician.
9. In the event that the Public Works Supervisor or his authorized representative
requests the Vendor to provide specialty equipment that would not normally be
supplied by field technicians including Heavy Equipment (all types), Cranes,
Scaffolds, and Pavement Cutting Tools, the Vendor agrees that compensation
for the specialty equipment shall be as detailed in this section. Regardless of
ownership, the rates to be used in determining Vendor's equipment rental costs
shall be the edition of the "Labor Surcharge and Equipment Rental Rates"
published by CALTRANS, current at the time of the Vendor's actual use of the
tool or equipment. CALTRANS' equipment rates website can be found at the
following web address: http://www.dot.ca.gov/hq/construc/equipmnt.html The
labor surcharge rates and right of way delay multipliers published therein are
not a part of this contract. Specialty Equipment shall be procured from sources
within a fifty-mile radius of the City of Carlsbad if possible. Delivery time will be
compensated for actual delivery time or a maximum of one (1) hour for delivery
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
29
and one (1) hour for equipment return regardless of where the equipment is
actually located. Specialty Equipment that is not available within this parameter
will be compensated for actual delivery time with prior approval by the City of
Carlsbad's authorized representative.
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
30
VENDOR'S PROPOSED COST OF SERVICE*
PAG£ 10F3
The matrix below describes five items upon which the City requests a proposal. Please note that
the numbers listed in the "Quantity and Units" category of the matrix below are estimates
only, and will not be usecJ for any purpose other than to compare proposals received in
response to this Request for Proposal, The actual payments made to the Vendor will be
based on the Vendor's actual work performed for the City consistent with the terms and
conditions of the contract documents,
The undersigned declares he/sne has carefully examined the locations of the work reao the
Request for Proposal, examined all specifications, and hereby proposes to furnish all labor,
materials, equipment, transportation, and services required to do ail the work in this Electrical
Maintenance Agreement in accordance with the specifications of the City of Carlsbad, and the
Genera! Provisions and that he/she will take in full payment therefore the following unit prices for
each item complete to wit:
Item [
Wo. '
3
|
f
1. I
2. i
linn i i in miii4i
3.
1
4, \
5. |
Description
Cost of parts and
materials.
Cost of Authorized
Equipment Rental
Cost of Hydraulic Man
Lifting Truck Capable of
Reaching 45 Feet
Height
Cost of tabor for
installation,
maintenance ano
repairs (Monday -
Fnday. 8:00 AM - 5:00
PM)
Cost of emergency or
"after hours" labor for
Installations,
maintenance and
repairs.
'Estimated
Quantity and
Units
$60,000.00/year*
(•Estimated)
$5,000 00/year*
^Estimated)
(
§0 Hours*
1300 Hours*
("Estimated)
i 1 50 hours*
' ('Estimated)
Unit Price
Contractor's
markup from
supplier invoice
price.
Cattrans Rental
Rates
$ 90.60
per hour
$ £3. &>
per hour
(At Prevailing
Wape)
$78,^
; per hour
; (At Prevailing
1 Wage)
Total
f / O /i/,/S ~>S v) 7 f i/(JU
S$6C,000,oe * Ma* Up'i
(Extended Amount)
(Stipulated Amount)
» V./ooS
(Extended Amount)
ffl)
$6L^ '
(Exte-nefe-d Amount)
c^
s //, 'MJ •"
: (Exsenscd ArrxmnS.
31
PROPOSED COS F OF SERVICE - PASS 1 OF 3
"Estimate based on historical experience is for proposal comparison purposes only. The actual payments
made to the Vendor will be based on tie Vendor's actual work performed for the City consistent with the terms
and conditions of the contract documents, and may be different from the prices estimated above.
Note: This Agreement is subject to prevailing wage laws, Labor code Section 1770 et seq.
Total amount of Vendor's proposal per agreement year in
words jf/_ o -. v-w.M.c,d .4 I/X/'y 77^6 (Items 1 -5)
£C. ci £X> Uti
Total amount of Vendor's proposal per agreement year in numbers:
1-5)
in the event of a discrepancy between the total amount of Vendor's proposal written in
words or numbers, the amount written in words shall govern,
QPEJNiED, Wil KLi-wL- /.,v.,; -.C Ji .u-Q:
DATE
32
EXHIBIT "B"
CONTRACTOR'S WORK FORCE
Bid No. 08-19
The CON IRACT OR shal set forth in Exhibit B to the proposed CONTRACT.
A, Each labor or supervisory position by title that will make up the CONTRACTOR'S
work force needed to provide the described services,
B, A sufficiently detailed explanation of the minimum qualifications for a person working
in each position title, including any required licenses and/or certifications.
C, Tne minimum annual man-hours for each position title that the CONTRACTOR
proposes to commit to the performance of the described services.
D, A list and description of the qualifications of other pertinent staff that are not to be
directly committed to this project but who will be available to support, consult, perform Extra
Work, and the like.
E, A description of CONTRACTOR'S systematic skills training program,
The information provided in this attachment is for the purposes of determining the
CONTRACTOR'S commitment and preparedness to perform the DESCRIBED
SERVICES, and assuring that the CONTRACTOR'S bid is reasonable and complete.
Nothing In this Attachment shall In any way be construed to remove, tessen, or
relieve the CONTRACTOR from any responsibility prescribed by the CONTRACT.
CONTRACTOR may attach additional pages to describe Minimum Qualifications, if
needed. Label any such pages "Exhibit B - Additional Information" along with the
appropriate position title(s) corresponding to this form.
A, POSITION TITLE B. MINIMUM QUALIFICATIONS C. TOTAL
ANNUAL
HOURS
£6 act
-*,»•"«'">• I"-—*• fth
/n ft
t,
/ ~~/D
JU
33
EXHIBIT "B" Pagt 2
CONTRACTOR'S WORK FORCE
(Continued)
A. POSITION TITLE B. MINIMUM QUALIFICATIONS C. TOTAL
ANNUAL
HOURS
34
KEVIN C.HARRINGTO
35
ORIGINAL
VENDOR'S STATEMENT OF UNSPECIFIED VALUE-ADDED OFFERINGS
'_ist ;terr>s or sen/ices you are offering !n.jacld|$ion to those required by the attached specifications or scope
c? work, offered as part of your proposal and included in your proposal p'icing if any. !f none, please state
rone." Attachments rnav be used
36
forte of (Mtforma:
\ttmt
Signaiure of Licensee
Stgruituro of License Qualifier
Pursuant !o ClinpJer 9 of Division 3 of the Business and Professions Code-
and the Rules and Regulations of the Contractors State License Board,
the Registrar of Contractors does hereby issue this license to:
SADLER ELECTRIC INC
o engage in She business or act in she capacity of a contractor
in the following dassificationCs):
CIO - ELECTRICAL (GENERAL)
Witness my hand and seal this day,
March 23, t995
Issued August 10,
Reissued March 22,1995
IhH licens^ is the property of th? ^ej'istfSr nf Conirac;?ors< ?s nof
Sr.imfcrrahie, .irtd shall he relumed to she Registrar upon demand
when suspended, revoked, or invalidated for any reason, ij becomes
void H not
carh
Consumer
Affairs
Contractors
Reassigned 323556
License Number
37
SADLER ELECTRIC, INC.
1946 John Towers Ave, El Cojon, CA 920ZQ
Lk 323556 Phone 619.449-1266 Fax 619.449,4372
City of Carlsbad
Department of Public Works <S: Facilities
Purchasing Department
1635 Faraday Avenue
Carlsbad, CA 92008
Ref: Bid #08-19 ELECTRICAL MAINTENANCE SERVICES
Vernon Fuson has been employed a! Sadler Electric, Inc. Since 1994,
In 1984 Veraon successfully completed the electrical Apprenticeship though Associated Builders and
Contractors in San Diego, and is certified as an Electrical Journeyman.
He has been a lead electrician in charge of installation of conduits underground, for building interiors,
pulled wire and cable, installed panel boards, switchboards, transformers and lighting systems.
Vcnion is a Project Foreman and has supervised many duties including complicated installation of
batien backboard systems, fire alarm systems, lighting control and dimming control systems along \\ ith
electrical basics such as cable tray, under floor duct and surface raceway systems.
25+ years experience in the electrical field, means Vernon can be relied upon for correct decisions of
electrical installations
Robert M, Sadler, President
Sadler Electric, Inc.
38
SADLER ELECTRIC, INC,
1
1946 John Towers Ave, El Cajon, CA 92020
Lie 323556 Phone 619,449-1266 fax 619.449.4372
C it\ nt ( .irkhad
Department of Public % o:k< & Facilities
Purchasing IXpjnment
11>15 I Ji4da\ Avenue
CaiKbad.i \ 920QX
Ref: Bid #08-19 ELECTRICAL MAINTENANCE SERVICES
Sadler Electric, Inc. has provided the City of Carlsbad with quality electrical maintenance services for
over 6 years.
We arc looking forward to continue the relationship together we have built. Our technicians, headed h\
Vernon Fuson arc Certified Electrical Journeyman. Vernon has completed services at many of the City of
Carlsbad's facilities. Vernon has become familiar with the city's locations and key personnel and he will
remain the lead electrician for Sadler Electric, Inc.
Sen ices will be utili/ed by staying in daily contact with the building facilities maintenance department
to determine where services are needed Once a maintenance task is discussed between Carlsbad and
Sadler Fleetric, the decision will he made to accomplish the task. An urgent job will be tackled
immediately and work can be scheduled to the convenience of city workers, even on weekend and
holidays.
Sadler Electric has dedicated two electrical technicians on call with a service truck, in our experience
most of the service calls will require only one technician. Emergency calls or larger jobs may require
additional electricians, and Sadler Electric can provide work crews to complete the project.
Sadler Electric Inc. is looking forward to continuing our successful relationship with the city of
Carlsbad.
Robert M. Sadler, President
Sadler Electric. Inc.
39
Exam i Scoe IIS ."•:-•- ,4>/>;& «!, .:' -.
Z~?S~-.: j- "V. ?••!. ::. ' • '••-.""-. iL-'j'^:. '•• £• V
VBKNON W FUSON
BOSS OLD BARONA Rl)
"-ESIDE.CA 92040 '••
• :- - . .-. - ':•••••:. •<,-••
**fc 3m APPEBHi'iCESHi? STAND/^
r::.xtrioiaii
Identification''^.: N7S44282
Score: 73.0%
Congratulations. You have met the requirements for certification as a General Journeyman Electrician.
Your score report will identify you as a certified Genera! Journeyman Electrician until such time- as you
receive your permanent identification card.
s9 11
1
Services, Fgeaers and B.rani-fi 'CircmtS
ndingfod Bonding'./' ,,;<•.
due tors aiVd Ga'blsi K, "---''^~
\ Low-Voltage Circuits and Communications
•:quiprnfn'.
' ISv '
"Special Equi;**,, ';,i?: -1""Sf^" :Power and
Testing/Testing lifijmp
| Lighting
Raceways and Boxes
Emergency Systems
Fire Detection and Alarm Systems
Totals for all sections
:••'•m
i MiiS
ive x p e r i o
BEST
ORIGINAL
ELECTRIC, INC.
1946 John Towers Am,, & Cajon, CA 92020
LIC # 323556 PHONE (619) 449-1266 f*X (619) 449-4372
April 10,2008
Re: Building Electrical Maintenance Service Procedures
Task outiine / determine scope of work to be done,
A) Urgency of work to be performed.
a) Immediate action or future work.
B) Scheduling of work is to be performed,
a} Determine contact person.
b) Authorization to complete task.
C) Materials required.
2} Assign a Work Order Number to the task.
D) Track time and materials used,
3) Invoice Customer.
41
H$
42
ORIGINAL
c:ACU iin ictuun ouurt? nepon
'•A.ETANO G GIACALONE
J40 DOVE ST
SAN DfEGO, CA92103
Identification No,:
DIVISION OF APPRENTICESHIP STANDARDS
Class: CA Genera! Journeyman Electrician
Examination Date: 05/01/2007
Score: 75%
Congratulations. You have met the requirements for certification as a CA General Journeyman Electrician, Your score
report will identify you as a certified CA. Genera! Journeyman Electrician until such time as you receive your permanent
ideifin card
Section
Principles
Installations
Fundamentals
Services, Feeders and Branch Circuits
Grounding and Bonding
Conductors and Cables
Low-voltage Circuits and Communications
Special Occupancies
Special Equipment
Motors
Power and Conditioning Equipment:
Testing and Testing Equipment
Lighting
Raceways and Boxes
Emergency Systems
Fire Detection and Alarm Systems
Totals for all sections
Number
Correct
7
6
5
4
7
7
3
2
3
6
5
2
5
7
3
3
75
Number of
Questions
8
8
8
9
8
9
4
2
3
8
6
5
8
8
3
3
100
THOIViSOfM
PROIV1ETRIC
^^^^ "•; - -•••....--•.•.•. . - '. ,. .General Journeyman Electrician
lid: 3/2J/2QQ5 to 3/21/2008
ALMOND P.
No. 112681
of California
44 BEST
ORIGINAL
--..:..-; - '- -' - . .'„. ---.• £.£;-- , ,'. - ----- •- • -.'.Examination;:.- :•' . »•••' • _•:•-., •- '• ,•:,..•,. ( -';-• • I ., •_•• &-.
LORRIN E PERRY
2S27N VICTORIA DR
"""PIKE. CA 9190!
DIVISION OF API'I^NTIpHStilP 8T/vNDARDS'
Class: General Journeyman Electrician.'
Identification No.: C0549540 .
Score: 85.0%
Congratulations, You have met the requirements for certification as a General Journeyman Electrician.
Your score report will Identify you as a certified General Journeyman' Electrician until such time as you
receive your permanent identification card.
Section
Principles
Installations ^,, ^ ~
Uals ?
eeders and Bian-
«. . .v-Voltage Circuits and Communications
Special Occupancies .
^Special Equipment :•••"'... '-.r'l^lK, %K
•Motors .•£'";'' JU :' ^ i' ''j- '£
Power and Conditioning EquipJB|Bt*
TfesSng.Tesfingj Equipment:; "-..
Lighting \
Raceways and Boxes
Emergency Systems •
Fire Detection and Alarm Systems :;
Totals for all sections X V> *':.
Numb
08
\ut)s!3er of
I h.'esfipns
08 ':,'•
Kt&
04
BE f. ?, 1
§s; .<fl5
08
0?
03
03
85
,04
^ 02
Tc fe?fe
;: ; :f! (}' . 08'
:: |§tf
08
08
03
' .. 03
; ,, il 100
p e r i o r),
;,,
..; S „ ;;,
^^^V K 2*-^^B^.-HHp*
ORIGINAL
ADAS E kOUWS
o?=108274 ti'^«:
.actors ana e-aoies "
Low-Voltage Circuits and >
46 BEST
ORIGINAL
General Journeyman Electrician
,Vaiid; ,5/30/2006 to 5/30/2009
NICHOLAS B, SC1RA
No, 124639
State of California
47 BEST
ORIGINAL
ROBERT-W. SPEtCNo, 103350 v
48 BEST
ORIGINAL
.- ..-!_ -fGene^ Journeyman Electrician
' i1>5J2Q07'•'•'.•-' -
STEVE M, MORGAN
No. 109400
State of California
49 BEST
ORIGINAL
EDWIN
50 ORIGINAL
General Journeyman Electrician
>004 to 11/5/2007
PETER A. MAGNETA
No,109394
«tate of California
51
ORIGINAL
52 BEST
ORIGINAL
EXHBIT«B" Page3
CONTRACTOR'S WORK FORCE
(Continued)
D, Other Staff Support
Title Description / Qualifications
4.
,E_. Description of CONTRACTOR'S employee training program
), £f C /Q. •£!* JTTZ'.j* « t A IMJ^.~ . :T :, -. f ^3
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
53
EXHIBIT "C"
LISTING OF SUBCONTRACTORS
Bid No, 08-19
The CONTRACTOR is required to furnish the following information relative to the
subcontractors he proposes to use.
11 all work is to be done without subcontractors, write "NONE" in the following space:
NAME UNDER
WHICH SUB-
CONTRACTOR IS
LICENSED
LICENSE
NUMBER AND
CLASS
ADDRESS AND
TELEPHONE
TYPE AND PORTION OF
WORK SUBCONTRACTOR
WILL PERFORM
City of Carlsbad
Bid No. 08-19 Electrical Maintenance Services
54
Contractor Instructions for Completing
City of Carlsbad Agreements
Thank you for your interest in working with the City of Carlsbad. Attached to this instruction sheet is an
Agreement for Professional Services that will need to be signed by authorized representatives of your
organization. Past experience has caused us to develop this instruction sheet to expedite the agreement
process. The following should generally correspond to the Agreement. Please review this instruction sheet
and the entire Agreement prior to signing the attached document. Thank you.
Introductory Paragraph
• Do not enter a date in Paragraph 1, Page 1 of the Agreement. The City will complete this after
all parties have executed the Agreement. Please note that the City will replace the first page of
the Agreement should it be dated when it is returned to the City.
Insurance
• The City will not execute the Agreement and you will be unable to commence work without all
certificates of insurance and endorsements in place. This requirement has the greatest potential
of delaying execution of the Agreement. We have attached an insurance check sheet for the
convenience of your insurance carrier. Please send all insurance documents to your City staff
contact.
Business License
• The City will not execute the Agreement and you will be unable to commence work without first
obtaining a City of Carlsbad Business License.
Conflict of Interest
«—Depending on the type of work that you will be doing, it may be nocossary to complete a State
of California Statement of Economic Interests Form 700. Your City contact person will be able to
assist in this determination.
Signature Page
• Please sign in blue ink.
• Staff will inform you if the Agreement must be notarized.
• Please have the correct parties sign the Agreement. For corporations, the signature
requirements are listed on the signature page. Along with insurance, incorrect completion of this
requirement will delay the City's execution of the Agreement.
Exhibit "A"
• This Exhibit should be an itemized list of what work you would do for the City and the cost of
completing that work. Exhibits that contain additional information may be returned for the
removal of that information, particularly if the information has the effect of amending the
Agreement.
City Attorney Approved Version #05.22.01
CITY OF CARLSBAD
Instructions for completing Certificate of Insurance for Professional Services
PLEASE SEND THIS LIST TO YOUR INSURANCE COMPANY
Items checked below MUST be included on your Certificate of Insurance.
Please make corrections to your Certificate of Insurance per items checked below.
General Liability Insurance Coverage $1,000,000 CSL
Business Automobile Liability Insurance Coverage $1.000.000 CSL*
Workers' Compensation: Statutory limit; and Employers' Liability $1,000,000 per incident* Workers'
Compensation offered by the State Compensation Insurance Fund is acceptable. If a sole proprietor with
no employees, Worker's Compensation and Employers' Liabilities not required, but must submit evidence
of current status.
Professional Liability appropriate to contractor's profession $1.000,000 per claim*
The full name of company(s) affording coverage on the Certificate of Insurance and their A.M. Best rating.
Insurance is to be placed with insurers that have a rating in A.M. Best's Key Rating Guide of at least A-:V
and are admitted/licensed to transact the business of insurance in the State of California by the Insurance
Commissioner as evidenced by listing in the official publication of the Department of Insurance of the
State of California.
Separate endorsements for General Liability and Automobile Liability must contain the following:
The City of Carlsbad, (or if applicable - the City of Carlsbad Redevelopment Agency, Housing Authority
or Carlsbad Municipal Water District) its officials, employees and volunteers must be named as an
additional insured with respect to liability arising out of activities performed by or on behalf of the Named
Insured (General Liability only).
Coverage under this policy shall be primary insurance as respects the City, its officials, employees and
volunteers.
This policy will not be canceled, materially changed nor the amount of coverage reduced until thirty (30)
days after receipt of written notice of cancellation or reduction in coverage by the General Services
Department of the City of Carlsbad, California.
All rights of subrogation are waived as respects all additional insureds hereunder.
Authorized Representative's original signature
Project Title: Electrical Maintenance Services / General Services Department.
Please mail the Certificate of Insurance, with endorsements to the correct address:
City of Carlsbad, General Services Department, 405 Oak Avenue, Carlsbad, CA 92008.
All said insurance shall be maintained by the Contractor in full force and effect during the ENTIRE PERIOD OF
PERFORMANCE under the contract. Professional Liability shall be maintained for a period of five years following
date of completion.
Tho limit is $500,000 for Professional Services Agreement under $10,000.
City Attorney Approved Version #05.22.01
(A
City of Carlsbad»r —— —'••'•••• •~W_I_I|^__^^___^^_|^^_Public Works
May 12, 2008
Robert Sadler
SADLER ELECTRIC, IMC.
1946 John Towers Ave,
El Cajon, CA
BID NO §8-19 ELECTRICAL MAINTENANCE SERVICES
Sadler Electric, Inc. has been selected as the "Best Value" for the above mentioned service
agreement, Slaff wil recommend that the City Council award a two-year agreement to Sadler
Electric, Inc. in an amount not-to-exeeed $390,480. Attached are the contract documents to be
executed.
Also included are helpful guidelines to assist you in executing the documents. Please note that
insurance not meeting the specifications, a separate insured endorsement and lack of signatures
by the required corporate officers are the discrepancies that most often delay final contract
execution by the City.
The following items must be submitted with the signed contract:
» Signature(s) of authorized representatives from your company,
» City of Carlsbad Business License
» Certificates of Insurance naming the City as additionally insured.
« Notarization of signature{$) is not required.
Please return the documents to me at the following address:
Dale A. Schuck
General Services, City of Carlsbad
405 Osfc Ave.
Carlsbad, CA
Once all the documents are received in the proper formats, a purchase order will be Issued
followed by a "Notice 10 Proceed" from the Project Manager. If you have any questions
concerning these procedures, please contact rne at (760) 434-2949.
DALE A, SCHUCK
Public Works Superintendent
c: Public Works Manager
Facilities Superintendent
Parks Superintendent
Public Works Inspector, Facilities
Buyer
Attachments
4O5 Oak Avenue » Carlsbad, CA 92Q08-3OO9 * (760) 434-298G * FAX (760) 720-9562