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HomeMy WebLinkAbout2008-06-10; City Council; 19467; La Costa Canyon Park restroom renovationAB# 19,467 MTG. 6/10/08 DEPT. PW/GS CITY OF CARLSBAD - AGENDA BILL DC iFPTINin THF 1 OW RIO A 9 NOW RF^PONJ^IX/F AMR AWARDING A CONTRACT FOR LA COSTA CANYON PARK RESTROOM RENOVATION, CONTRACT NO. PKS-08-02, BID NO. PWS08-24PKS 10 Ai K// ^ <s DEPT. HEAD "^/ty CITYATTY. (j& CITYMGR. ij^ rejecting the bid of $99,000 from Moshire Enterprises, RECOMMENDED ACTION: Adopt Resolution No. 2008-161 accepting the bid of $102,483 and awarding the contract to Design-Build Tenant Improvements to Renovate the Restroom at La Costa Canyon Park, Contract No. PKS 08-02, and Bid No. PWS08-24PKS. ITEM EXPLANATION: On March 4, 2008, City Council adopted Resolution No. 2008-060 approving contract documents, special provisions and specifications, and authorized the City Clerk to advertise for bids. On April 22, 2008, eleven bids were received, opened, and recorded. The bids totals ranged from $99,000 to $159,273. The restroom facility in La Costa Canyon Park is a structure that was constructed approximately twenty years ago. The existing facility is in need of new plumbing and electrical systems. Structural and roofing issues with the building need to be corrected. The facility requires extensive refurbishing of interior and exterior walls and ceilings. Path of travel issues must be addressed by modifying existing pedestrian ramps and installing ADA compliant sidewalks to access the restroom. The interior of the restroom facility must be upgraded to comply with the requirements of the Americans with Disabilities Act. The original project anticipated complete replacement of the restroom. Escalating construction costs led staff to consider other cost saving alternatives, including remodeling of the existing structure rather than complete replacement. Staff met with our consulting architect and determined that it would be feasible and cost-effective to remodel the existing structure rather than replace them entirely. Staff received a formal bid protest from the apparent third low bidder, Tony Wanket Construction regarding the fact that the apparent low bidder had subcontracted more than 50% of the work. The bid protest also requested information regarding how the apparent second low bidder, Design-Build Tenant Improvements intended to perform the work without any listed subcontractors. Staff requested additional information from Design-Build and determined that Design-Build intends to self-perform all trades. This information was submitted to the Deputy City Attorney for review. Staff determined that under applicable codes, Design-Build could self perform all the work. Staff responded to the protest in writing and also contacted the owner of Wanket Construction by telephone. Wanket Construction has verbally indicated that they are satisfied with our response and do not intend to pursue the issue further. FOR CITY CLERKS USE ONLY. COUNCIL ACTION:APPROVED DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D DEPARTMENT CONTACT: Dale A. Schuck, (760) 802-5788, dschu@ci.carlsbad.ca.us Page 2 Moshire Enterprises submitted the lowest bid in the amount of $99,000. However, the bid submitted by Moshire Enterprises does not meet the contractual requirement that the Bidder perform more than fifty percent (50%) of the work with its own forces. Moshire Enterprises indicated on the Designation of Subcontractor and Amount of Subcontractor's Bid Items form, a total of sixty-five percent (65%) of the total work as subcontracts. Therefore, staff recommends the bid from Moshire Enterprises be declared non-responsive in accordance with the contract documents. Design-Build Tenant Improvements submitted the lowest responsive bid. Therefore, staff recommends the contract be awarded to Design-Build Tenant Improvements, the lowest responsive bidder, in the amount of $102,483. The contractor's registration and bonds are in order and references are satisfactory. Contract documents are on file in the General Services offices of Public Works. ENVIRONMENTAL IMPACT: This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and is, therefore, exempt from the environmental review process under provisions of the California Environmental Quality Act (CEQA), Section 15301(c). FISCAL IMPACT: LA COSTA CANYON PARK RESTROOM RENOVATION PROJECT SUMMARY Construction Contract Design and Inspection Contingency TOTAL ESTIMATED PROJECT COST $102,483 $20,000 $20,000 $142,483 The total project cost is estimated at $142,483, which includes $40,000 of contract costs for design, inspection, a hazardous materials survey, hazardous materials abatement monitoring and contingency funds. Sufficient funds are available in the General Fund, Parks Maintenance Operating budget - Capital Outlay, to complete the project. EXHIBITS: Resolution No. 2008-161 rejecting the bid of $99,000 from Moshire Enterprises and accepting the bid of $102,483 and awarding the contract to Design-Build Tenant Improvements to Renovate the Restroom at La Costa Canyon Park, Contract No. PKS 08-02, and Bid No. PWS08-24PKS. 1 RESOLUTION NO. 2008-161 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, REJECTING THE LOW BID AS NON-RESPONSIVE AND AWARDING THE CONTRACT TO 4 RENOVATE THE RESTROOM AT LA COSTA CANYON PARK, CONTRACT NO. PKS 08-02. BID NO. PWS08-24PKS. 5 WHEREAS, the City Council adopted Resolution No. 2008-060 approving contract 6 documents, special provisions and specifications, and authorized the City Clerk to advertise for 7 bids to perform La Costa Canyon Park Restroom Renovation, Contract No. PKS 08-02, and 8 Bid No. PWS08-024PKS, hereinafter referred to as the "Project"; and 9 WHEREAS, bids have been received by the City of Carlsbad, California, to perform the 10 Project; and 11 WHEREAS, the bids were opened, witnessed, and recorded on April 22, 2008; and 12 WHEREAS, the lowest bid received was submitted by Moshire Enterprises in the 13 amount of $99,000; and 14 WHEREAS, the City of Carlsbad requires that the all bids evidence that the bidder's own 15 organization will perform more than fifty percent of the work and that any bid that does not do so 16 will be rejected as non-responsive; and 17 WHEREAS, the bid submitted by Moshire Enterprises in the amount of $99,000 stated 18 that sixty-five (65) percent of the work would be performed by subcontractors and, therefore, is 19 non-responsive; and 20 WHEREAS, the lowest responsive bid received was submitted by Design-Build Tenant 21 Improvements in the amount of $102,483; and 22 WHEREAS, sufficient funds have been appropriated in the General Fund, 23 Parks Maintenance Operating budget - Capital Outlay to complete the project.24 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,25 California, as follows:26 1. That the above recitations are true and correct.27 28 '" 1 2. The bid of $99,000 by Moshire Enterprises be declared non-responsive and be 2 rejected. 3 3. The bid of $102,483 by Design-Build Tenant Improvements to renovate the 4 restroom at La Costa Canyon Park, and a contingency account of $20,000 is hereby accepted. 5 4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute 6 a contract to perform La Costa Canyon Park Restroom Renovation, Contract No. PKS 08-02, and 7 Bid No. PWS08-24PKS, with Design-Build Tenant Improvements. 8 5. That the award of this contract is contingent upon Design-Build Tenant 9 Improvements executing the required contract and submitting the required bonds and insurance 10 policies, as described in the contract, within twenty (20) days of adoption of this resolution. 11 The City Manager may grant reasonable extensions of time. 12 /// 13 /// 14 /// 15 /// 16 /// 17 /// 18 /// 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 10th day of June, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall and Nygaard. NOES: None. ABSENT: Packard. (SEAL) M/WOOD, CityClerk