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Home My WebLink About2008-07-01; City Council; 19505; Received Presentation On Reginal Winter ShelterCITY OF CARLSBAD - AGENDA BILL 8 AB# MTG. DEPT. 19,505 07-01-08 CM Receive Presentation on Regional Winter Shelter System DEPT. HEAD CITY ATTY. X3^ CITY MGR. (/>« RECOMMENDED ACTION: Receive presentation and information regarding the Regional Winter Shelter System. ITEM EXPLANATION: The City Council provides an opportunity for citizens and organizations to have an item placed on a City Council Agenda by submitting correspondence to the City Manager. Attached is a written request (Exhibit 1), From Melvin Takahara, Systems Administrator for the Alliance for Regional Solutions (ARS), who has been invited to present information to the City Council by Council Member Nygaard. ARS is an organization comprised of 35 non-profit groups serving the poor in North San Diego County. Established in 2007, ARS identified the development a regional winter shelter system for the homeless with a mission to work collaboratively advocating changes to ensure emerging human needs are justly met. The regional winter shelter system was identified as its first priority however other priorities such as, the plan to end chronic homelessness and transportation were also identified. The governance committee includes representatives of thirteen ARS organizations and 2 city staff members. The regional shelter system is staffed during part of the year by a System Administrator. FISCAL IMPACT: None ENVIRONMENTAL IMPACT: None. EXHIBITS: 1. Correspondence dated June 20, 2008, from Melvin Takahara, requesting to present information to the City Council on ARS, Regional Winter Shelter System. DEPARTMENT CONTACT: Kimberly Dillinger 760-434-2820 kdill@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER -SEE MINUTES D Council received the presentation. (6/20/2008) Kimberly Dillinger - Re: City of Carlsbad Presentation From: Melvin Takahara <mtakahara@cox.net> To: Kimberly Dillinger <Kdill@ci.carlsbad.ca.us> Date: 6/20/2008 2:43 PM Subject: Re: City of Carlsbad Presentation Attachments: 2007-08_Regional_Shelter_Report.ppt Hi Kimberly, Thank you for setting up our presentation to the Carlsbad City Council on July 1. The Alliance for Regional Solutions (ARS) is comprised of 35 non-profit organizations serving the poor in North San Diego County with a mission to "work collaboratively advocating changes to ensure emerging human needs are justly met." Established in 2007, ARS identified the development of a regional winter shelter system for the homeless as it's first priority. Other priorities identified are: 1) the Plan to End Chronic Homelessness and 2) Transportation. During the winter of '08-'09, the ARS Winter Shelter Governance Committee oversaw the inaugural season of the winter shelter system. The governance committee includes representatives of thirteen ARS organizations and two city staff members. The regional shelter system is staffed during part of the year by a System Administrator. As the System Administrator I would appreciate the opportunity to provide the Carlsbad City Council with a 10 minute report on the inaugural winter shelter season. The report will include a Power Point presentation. Attached you will find the Power Point file. With best wishes; Mel Takahara 760-580-0518 Interfaith Shelter Network Interfaith Shelter Network ––CoastalCoastalCase managed by Case managed by Community Resource CenterCommunity Resource CenterInterfaith Shelter Network Interfaith Shelter Network ––InlandInlandCase Managed by Case Managed by Interfaith Community ServicesInterfaith Community ServicesCatholic Charities Catholic Charities (Carlsbad) (Carlsbad) ––La Posada La Posada de Guadalupede GuadalupeBread of LifeBread of Life(Oceanside)(Oceanside)Operation Hope Operation Hope (Vista)(Vista)The Salvation Army The Salvation Army (Escondido(Escondido Total served: 720 men, women & children(includes 53 children) Garry L. Rolison, Ph.D.Professor of SociologyCalifornia State University,San Marcos USE CAUTION WHEN INTERPRETING THIS DATAThe following data give basic demographics of those who have received homeless services from North County providers. However, there is substantial missing data for many of the measures and should be taken into account when interpreting the data presented. Data on age has initial coding errors that will have to be fixed before results are interpretable. The typical recipient of homeless services in the North County is:•Male – 69%•White – 61%•Non-Latino – 76%•Did not complete High School or has GED – 51%•Single – 55%•Not a veteran – 81% •Drug or Alcohol Abuse – 24%•Physical/Medical – 23%•Mental Illness – 27%•Nearly half view their disability as long in duration – 45% •Three out of four service clients (72%) do not view their homelessness as chronic•Approximately one-quarter (27%) lived with family or friends before receiving services•One out of five (20%) report previously living in a place not meant for habitation •Two out of three service clients spend most of their time either in Escondido – 44% or Oceanside – 22%•The modal category for length of stay in a community is 10 years or longer (22%)• One out of three service clients are located in zip codes 92024 to 92029 (RAW DATA)Last residence(by zipcode)Community where you spend most of your timeEscondido125153Oceanside108131Vista5923Encinitas1611Cardiff by the Sea1Carlsbad1224San Marcos89Poway21Valley Center6San Diego2725Out of Area7537 Bread of LifeOperation HopeCatholic Charities: La Posada de GuadalupeInland Career CenterFellowship CenterMHS, Inc.Interfaith Community ServicesHeritage ClinicNorth County Health ServicesThe Salvation ArmyCommunity Resource Center (ISN Coastal)North County Community ServicesNeighborhood HealthcareEscondido RotaryBy His Grace Homeless OutreachCommunity Volunteers•Participants included representatives from the following agencies: Strong support and participation from north county cities Responsiveness from County HHSA to system requestsStrong volunteer response from the communitiesMen in recovery serving as night securityOn site case managementBuilt-in case management continuity resulting from hiring case managers already employed by local agenciesDrug- and alcohol-free sheltersDedicated provider agencies with strong sense of mission Further develop regional support servicesUse ARS website for community informationBegin preparation within the organization months before beginning of shelter seasonProvide additional transportation servicesOffer earlier (and more) health servicesMore case managersData-gathering procedures need to be in place before the season starts and case managers need to be trained.Need to establish quality control standards for facility space, staff ratios and staff training. Pre-season meeting of all case managers, staff and community partners Provision for “overflow” capacity during the peak of the seasonLiteracy componentDay activities for clients Coastal sobering centerAffordable housing in the communityTransportation subsidies for clientsOn-site psychiatric servicesSafe daytime sites for residents who are very ill Stan Miller, Executive DirectorNorth County Community ServicesARS Fiscal Agent IncomeGOV GRANT – CARLSBAD 18,778.00GOV GRANT - DEL MAR 1,443.00GOV GRANT – ENCINITAS 556.00GOV GRANT – ESCONDIDO 32,299.00GOV GRANT – OCEANSIDE 14,723.00GOV GRANT - POWAY 10,111.00GOV GRANT- SOLANA BEACH 2,888.00Total LOCAL GOV GRANTS 80,798.00UNITED WAY 70,350.00Total Income 151,148.00 ExpensesContract Services62110 · Accounting Fees 62.50OUTSIDE CONTRACT SERVICESFEES - DATA ENTRY 8,016.00FEES - CASE MANAGEMENT 28,943.50FEES - SECURITY SERV. 32,759.00 FEES- PROFESSIONAL 1,400.00 Other 31,750.00Total Expenses 102,931.00 PROJECTED FINANCIAL POSITION - SEASON END Net Income $48,217.00Additional Expenses to be recorded (estimates):$12,581 – prepaid expenses (shelter providers)$1,200 – sobering services expense (invoice is being processed)$6,000 – quantitative and qualitative evaluation contracts$1,200 – transportation expenses (incurred by shelters)$2,937.50 – audit$6,000 – fiscal agent contract$29,918.50 estimated total expenses yet to be recordedProjected net surplus for the season:$18,298.50 1) Request all cities agree to same level of funding for winter 2008-09.2) Request United Way agree to same level of funding for winter 2008-09.3) Work with County HHSA staff to increase on-site program support for shelters.