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HomeMy WebLinkAbout2008-07-15; City Council; 19513; Police Command Post Purchase Contract Approval and Out-of-State Travel RequestCITY OF CARLSBAD - AGENDA BILL AB# 19,513 MTG. 07/15/08 DEPT. POLICE POLICE COMMAND POST PURCHASE CONTRACT APPROVAL AND OUT-OF-STATE TRAVEL REQUEST DEPT. HEAD-^fe CITY ATTY. <^ CITY MGR. (jj^- RECOMMENDED ACTION: City Council to adopt Resolution No. 2008-209 authorizing the City to purchase a police command post vehicle from Farber Specialty Vehicles and approving out-of-state travel to Ohio for design, construction inspection, and vehicle pick-up. ITEM EXPLANATION: A police command post vehicle provides an office and resource-gathering location in a mobile setting that can go almost anywhere on short notice. It allows for planning, communications, and logistical support to be conducted on-site and close to the activity, and provides a location that is out of public view and the elements. A police command post can be used at planned events, such as checkpoints and the City's special events, as well as at unplanned events such as large-scale collisions, hostage situations, barricaded suspects, and human or manmade disasters. The police command post will also provide a basic back-up Communications Center should the permanent center located at the Safety Center become inoperable. In accordance with Carlsbad Municipal Code 3.28.090, the Purchasing Officer is authorized to purchase equipment through cooperative purchasing programs with other public agencies when the agency has made their purchase in a competitive manner. This vehicle purchase is based upon the formal bidding process extended by the State of New York as lead purchasing entity for Hazardous Incident Response Equipment for the National Association of State Procurement Officials (NASPO). The State of California is a NASPO participating State. On September 2, 2005 a five (5) year contract was awarded to Farber Specialty Vehicles as the lowest responsive bidder. Other California agencies utilizing this contract include the County of Santa Clara and the Cities of Roseville and Chula Vista. FISCAL IMPACT: The contract with Farber Specialty Vehicles is for $203,218. Out-of-state travel is estimated to be $6,100. Both amounts have been approved as part of the 2008-09 asset forfeiture fund budget. The estimated useful life for the command post is 10-15 years; a replacement fund will be used for the replacement of this vehicle also funded through asset forfeiture. Asset forfeiture funds can be used only for the purchase of items used solely for the law enforcement agency. These expenditures comply with the Federal Asset Forfeiture guidelines and sufficient funds are currently available in the police asset forfeiture fund. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guideline section 15738, this does not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2008-209 2. Specifications for the purchase of police command post vehicle. DEPARTMENT CONTACT: Lynn Diamond 760-931-2170 Ldiam@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED vS Dn D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES nn Dn Exhibit 1 1 RESOLUTION NO. 2008-209 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVAL OF CONTRACT 3 FOR PURCHASE OF POLICE COMMAND POST VEHICLE 4 AND AUTHORIZING OUT-OF-STATE TRAVEL. 5 6 WHEREAS, the Carlsbad Police command vehicle is outdated and in need of 7 replacement; and 8 WHEREAS, a police command vehicle will assist in the smooth and safe 9 operations of both planned and unplanned events for the benefit of public safety; and 10 WHEREAS, the City Council concurs that it is in the public interest to authorize 11 out-of-state travel for the design, construction inspection, and vehicle pick up for the 12 new command vehicle; and13 WHEREAS, funds are available in the FY 2008-09 Police Department asset 15 forfeiture fund budget for the purchase and the out-of-state travel. 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 17 Carlsbad, California, as follows: 1 O 1. That the above recitations are true and correct. 19 2. That the Mayor is authorized to sign the contract with Farber Specialty 20 Vehicles. 21 3. That the City Manager is authorized to execute said Agreement for and on 2, behalf of the City of Carlsbad, California. 24 4. That out-of-state travel is hereby authorized in accordance with City policy for 25 travel to Ohio for design, construction inspection, and vehicle pick up for the 26 new command vehicle. 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day of July, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall and Nygaard. NOES: None. ABSENT: Council Member Packard. ATTEST: (SEAL) M. WOOD, City Clerk o**"1""//, ^•"•^.0^$ ^/^*%&l-&.\ 7052 Americana Parkway Columbus, OH 43068 ____ SPECIALTY VEHICLES ion rree. ^uu; 0.3 i-jioo Fax:(614)759-2098 HMMHHIH^II^^^^V Name: Contact: Address: City, ST, Zip: Telephone: Email: QUOTATION Carlsbad PD Jay Eppel 2560 Orion Way Carlsbad CA, 92010 760-931-2115 jeppe(S>ci.carlsbad.ca. us ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^mm^^BBmmm 5/14/2008 CONTACT Quantity 1 1 1 1 1 1 1 1 1 1 3 DELIVERY SHIPPED VIA F.O.B. TEF Farber Ne BASE PRICE MH33-V10-362HP FOB CONTINENTAL U.S. OPTIONS: EXTERIOR OPTIONS Weatherguard electric roll up exterior awning, 18', Sunbrella color selection Slide out room, 12' in length x 24", drivers side standard location Roof rail, additional, for mounting antennas, eight foot section Second right side entrance door tMS GSA Contract Number 30 GS-30F-0008N Unit Price Total Price $167,075.00 $167,075.00 $2,275.00 $2,275.00 $4,084.00 $4,084.00 $447.00 $447.00 $4,37100 $4,371.00 Exterior shelf, aluminum, powder coated white, with fold down sides and detachable white board $875.00 S875.00 Trailer hitch and wiring, class III (In MH33 spec) Paint exterior below belt rail- Black (N/C- Cops West and IACP) AUDIO/VIDEO OPTIONS (27" TV in front overhead standard) 40" LCD monitor, NEC 4010, wall mounted 2-WAY RADIO & PHONE COMMUNICATIONS Panasonic KX-TA824 3 line phone system w/three (3) KX-T7730 phones Tellular cellular interface w/ hard line phone system, each SO. 00 $0.00 SO. 00 $0.00 $5,732.00 $5,732.00 51,896.00 $1,896.00 $870.00 $2.610.00 COMPUTER AND SATELLITE 1 Equipment rack with, casters, Lexan door, power fan, approx. 19 x 64 120-240 VOLT OPTIONS 1 13Kw water cooled gasoline generator upgrade (10Kw standard) 120-240 VOLT LIGHTING 2 Kwik-Raze model 1100 series telescoping pole, quartz halogen light, each EMERGENCY LIGHTING 1 LED light package, 72" Freedom light bar and eight 900 series lights 1 Siren, Whelen model 295HF w/ amplifier control center MISCELLANEOUS 1 Exterior graphics package ( Based on Carlsbad providing in 100 dpi tif or Al file) 20 Install customer supplied radios and equipment per hour (3 base station, 1 driver, 3 hrs per radio) MODS -1 Delete Bathroom and Galley, including tanks 1 Green MCP Strobe - fixed- roof mounted (incl in LED light Pkg) 1 Solid Red Light mounted on front. CA State Requirement (Incl in LED light pkg) $1,167.00 $1,215.00 $1,215.00 $5,591.00 $948.00 $4,862.00 $82.00 $4,000.00 $0.00 SO.00 $1,157.00 51,215.00 $2,430.00 $5,591.00 $948.00 $4,862.00 51,640.00 Total Unit Price $203,218.00 Notes: (All CSE 8 hrs install) City Carlsbad to provide the following CSE (FSV to install-8 hrs) 8 flat panel monitors: 2 ea at 2 Dispatch pos., 2 at 1 CNT pos, 1 at 1 CNT pos. 1 at Conf/Command pos. Laser printer to be mounted at CNT pos. Cisco switch EVDO wireless Computers and keyboards FSV to pull 2 additional antenna cables to rack for future EVDO Verizon Wireless external antennas. FSV to wire basemnt connection for exterior Monitor and TV