HomeMy WebLinkAbout2008-07-15; City Council; 19517; Acceptance Of Bids Award Of Contract for Construction of El Camino Real 24 inch Transmission Main Widening North of Cougar Drive Median Improvements Pavement Overlay Concrete Replacement Project No 3843 3920 6001 6013CITY COUNCIL AND CARLSBAD MUNICIPAL WATER DISTRICT
AGENDA BILL
AB# 19,517
MTG. 7/15/08
DEPT. ENG
ACCEPTANCE OF BIDS, AWARD OF CONTRACT AND
APPROPRIATION OF FUNDS FOR THE CONSTRUCTION OF
EL CAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW CONTROL
STATION, WIDENING NORTH OF COUGAR DRIVE,
MEDIAN IMPROVEMENTS, PAVEMENT OVERLAY AND CONCRETE
REPLACEMENT, PROJECT NOS. 3843, 3920, 6001, AND 6013
DEPT. HEAD
CITYATTY. <^>.
CITY MGR. / .(JJ
RECOMMENDED ACTION:
City Council of the City of Carlsbad Adopt Resolution No. 2008-210 agreeing to reimburse
CMWD the actual costs for Widening North of Cougar Drive, Median Improvements, Pavement
Overlay and Concrete Replacement, Project Nos. 3920, 6001, and 6013 and appropriation of funds.
Board of Directors of the Carlsbad Municipal Water District (CMWD) Adopt Resolution
No. 1329 accepting bids and awarding contract for the construction of El Camino Real
24-Inch Transmission Main, Flow Control Station, Widening North of Cougar Drive,
Median Improvements, Pavement Overlay and Concrete Replacement, Project Nos. 3843, 3920,
6001, and 6013 and appropriation of funds.
ITEM EXPLANATION:
This project includes:
• 24-Inch Transmission Main extending from Cougar Drive to Faraday Avenue in El Camino Real.
• Flow Control Station located in El Camino Real.
• Pavement Overlay on El Camino Real between Cougar Drive and Faraday Avenue in the
northbound lanes only.
• Concrete Repair on El Camino Real between Cougar Drive and Faraday Avenue on the east
side.
• Widening of El Camino Real north of Cougar Drive along the eastern side approximately
330 feet.
• Median improvements on the north side of the intersection of El Camino Real and Faraday
Avenue to lengthen left-turn lanes.
City staff determined that combining these projects into one bid package would reduce overall costs,
would limit the duration of the overall construction activities, provide
more efficient operation, and minimize the impact to the traveling public as compared to implementing
the projects separately on an individual basis. Since the CMWD is responsible for approximately 60%
of the construction, it was decided to have CMWD be the lead agency.
DEPARTMENT CONTACT: Sherri Howard, (760) 602-2756, showa@.ci.carisbad.ca.us
FOR CITY CLERKS USE ONLY, /
COUNCIL/BOARD ACTION: APPROVED SB CONTINUED TO DATE SPECIFIC D
DENIED O CONTINUED TO DATE UNKNOWN D'
CONTINUED D RETURNED TO STAFF D
WITHDRAWN D OTHER - SEE MINUTES D
AMENDED O
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On May 6, 2008, City Council adopted Resolution No. 2008-133 and the Board of CMWD adopted
Resolution No. 1320 approving plans and authorizing to advertise for bids. On June 25, 2008,
seven (7) bids were received. The bids are summarized below.
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CONTRACTOR
TC Construction Co., Inc.
Erreca's Inc.
CCL Contracting Inc.
Zondiros Corporation
Don Hubbard Contracting Co.
LB Civil Construction, Inc.
Wier Construction Corporation
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< iusihiiss LOCATION
Santee, CA
Lakeside, CA
Escondido, CA
San Marcos, CA
San Marcos, CA
San Diego, CA
Escondido, CA
- "^
$1,677,432.00
$1,894,106.00
$1,901,183.00
$1,955,895.00
$2,073,706.00
$2,230,357.00
$2,407,412.80
The total bid amount was based on the addition of all the bid schedules (1 through 6). The lowest
responsive bidder, TC Construction Co., Inc., submitted a total bid in the amount of $1,677,432.
The Engineering Estimate was $1,514,000 and was developed in January 2008. Since that time
materials costs, especially oil, have increased significantly, which is reflected in the received bids.
Staff has completed its review of the contract documents and has determined that they are in order.
Therefore, staff recommends that TC Construction Co., Inc., be awarded the contract.
ENVIRONMENTAL IMPACT:
The acceptance of bids, award of contract and appropriation of funds for the construction of various
improvements within the city are considered a project, and are therefore subject to CEQA. The
environmental analyses of the six components that comprise this project have been reviewed
pursuant to the California Environmental Quality Act (CEQA). Staff has analyzed the project and
concluded that no potentially significant impacts would result. A Mitigated Negative Declaration (MND)
has been prepared and circulated for the grading associated with the widening of El Camino Real
North of Cougar Drive. The MND identified biological, geological, and paleontological impacts and
included mitigation measures to reduce these impacts to a level of insignificance. The Notice of Intent
to adopt a Negative Declaration was published in the newspaper January 30, 2007 and sent to the
State Clearinghouse for a 30-day public review January 30, 2007 through March 1, 2007. Two
comment letters were received and staff responded. The other five components of the project are
categorically exempt from the review process per Sections 15301, 15302, & 15303, and none of them
are in environmentally sensitive areas. Categorically exempt projects are those determined not to
have a significant effect on the environment and, therefore, are exempt from CEQA. No cumulative
impacts will occur from the project. The six components of the project are as follows:
• 24-inch Transmission Main - This project is a replacement of an existing facility and is
categorically exempt from the environmental review process under Section 15302 (c) of the
California Environmental Quality Act (CEQA).
• Flow Control Station - This project is a small structure addition for a public water main and,
therefore, is categorically exempt from the environmental review process under 15303 (d) of
CEQA.
Pavement Overlay - This project is a repair of a public facility and, therefore, is categorically
exempt from the environmental review process under Section 15301 (c) of CEQA.
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• Concrete Repair - This project is a repair of a public facility and, therefore, is categorically
exempt from environmental review per Section 15301 (c) of CEQA.
• Median Improvements - This project is minor alteration of an existing facility and, therefore, is
categorically exempt from the environmental review process under Section 15301 (c) of CEQA.
• Widening North of Cougar Drive - A Mitigated Negative Declaration as per Section 15063 of
CEQA was prepared for this project. Mitigation measures have been incorporated into the plans
and specifications.
FISCAL IMPACT:
The Engineer's Estimate for the construction contract was $1,514,000. The construction bids ranged
from $1,677,432 to $2,407,412.80.
A description of the funding requirements is provided below:
• Additional funds in the amount of $756,796 are needed to complete Project No. 3843
(ECR Transmission Main - Faraday Avenue to Cougar Drive). The project was initially designed in
2003 and, because of property acquisition issues, could not proceed. The property was acquired
in late 2006. The funding for the project was not increased during the time the project was waiting
for right-of-way to be acquired. Also, the project needed some re-design to meet current
standards. This, combined with increases in materials and labor costs, increased the total project
budget and additional funding is required. Sufficient funds are available in the Water Capital
Replacement Fund to accommodate the increased costs necessary to complete the project.
• Although the pavement overlay portion of this project is part of the Pavement Management
Program (Project No. 6001), this street was not included in the 2008 calendar year pavement
overlay project. As such, additional funds in the amount $249,444 are needed to complete the
pavement overlay required for this project. Sufficient funds are available in the TransNet Fund to
complete the pavement overlay required for this project.
• Sufficient Gas Tax Funds are available for the Concrete Repair Program (Project No. 6013) to
fund the $35,695 costs necessary to complete the concrete repairs required for this project.
Any remaining funds will be applied towards future projects in the Concrete Repair Program.
• Additional funds in the amount of $64,282 are needed to complete Project No. 3920
(Widening North of Cougar Drive) due to increases in materials and labor costs and the addition of
median improvements. Sufficient funds are available from Proposition 42 funds to accommodate
the increased costs and scope of work necessary to complete the project. Also, the project initially
consisted of a much broader project that included widening El Camino Real at two locations, north
of Cougar Drive and south of Rancho Carlsbad Drive. The preliminary design was completed for
both locations. However, the location south of Rancho Carlsbad Drive was removed from the final
project. The design costs for the project include the preliminary design of both locations, final
design of the north of Cougar Drive location, geotechnical and environmental analysis,
right-of-way acquisition, and special use permit preparation. All these costs are included as the
design cost item in the subsequent table.
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The funding sources and project costs for the El Camino Real Improvements are shown in Table 1
below:
TABLE 1 - EL CAMINO REAL IMPROVEMENTS
DESCRIPTION
24-INCH TRANSMISSION MAIN & FLOW CONTROL STATION (PROJECT 3843)
Design
Construction Contract
Construction Contingency (1 5%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL COST
CURRENT APPROPRIATION (CAPITAL REPLACEMENT)
ADDITIONAL APPROPRIATION FOR CONSTRUCTION
PAVEMENT OVERLAYJPROJECT 6001)
Design
Construction Contract
Construction Contingency (15%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL COST
CURRENT APPROPRIATION FOR ECR OVERLAY (TRANSNET)
ADDITIONAL APPROPRIATION FOR CONSTRUCTION
CONCRETE REPAIR (PROJECT 6013)
Design
Construction Contract
Construction Contingency (20%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL COST
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION FOR CONSTRUCTION
WIDENING NORTH OF COUGAR DRIVE & MEDIAN IMPROVEMENTS
(PROJECT 3920)
Design
Construction Contract
Construction Contingency (20%)
Construction Administration and Inspection (10%)
Construction Testing (5%)
TOTAL ESTIMATED COST
CURRENT APPROPRIATION (TRANSNET)
ADDITIONAL APPROPRIATION FOR CONSTRUCTION
COSTS
$170,000
$1,046,896
$157,000
$105,000
$52,000
$1,530,896
$774,100
$756,796
$6,085
$379,359
$57,000
$38,000
$19,000
$499,444
$250,000
$249,444
$2,000
$26,695
$5,000
$3,000
$1,000
$37,695
$250,000
-0-
$254,800
$224,482
$45,000
$22,000
$11,000
$557,282
$493,000
$64,282
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EXHIBITS:
1. Location Map.
2. City Council of the City of Carlsbad Adopt Resolution No. 2008-210 agreeing to
reimburse CMWD the actual costs for the construction of Widening of El Camino Real North of
Cougar Drive, Median Improvements, Pavement Overlay and Concrete Replacement,
Project Nos. 3920, 6001, and 6013 and appropriation of funds.
3. Board of Directors of Carlsbad Municipal Water District (CMWD) Adopt Resolution
No. 1329 accepting bids and awarding the contract for the construction of
El Camino Real 24-Inch Transmission Main, Flow Control Station, Widening North of
Cougar Drive, Median Improvements, Pavement Overlay and Concrete Replacement,
Project Nos. 3843, 3920, 6001, and 6013 and appropriation of funds.
LOCATION MAP
S/7E
NOT TO SCALE
SITE.
PROJECT NAME
EL CAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW CONTROL
STATION, WIDENING NORTH OF COUGAR DRIVE, MEDIAN IMPROVEMENTS
AND PAVEMENT OVERLAY AND CONCRETE REPLACEMENT
PROJECT
NUMBER
3843,3920,
6001 & 6013
EXHIBIT
1
DRAW BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 4/09/08 C \CAPITAL\PUUUUER\3843-3920.DWG
1
RESOLUTION NO. 2008-210
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AGREEING TO REIMBURSE CARLSBAD
MUNICIPAL WATER DISTRICT THE ACTUAL COSTS FOR THE
4 CONSTRUCTION OF WIDENING OF EL CAMINO REAL NORTH OF
COUGAR DRIVE, MEDIAN IMPROVEMENTS, PAVEMENT
OVERLAY AND CONCRETE REPLACEMENT, PROJECT NOS. 3920,
6001. AND 6013 AND APPROPRIATION OF FUNDS.
6 WHEREAS, the City Council of the City of Carlsbad, has determined it necessary,
7 desirable, and in the public interest to support the construction of the El Camino Real 24-Inch
Transmission Main, Flow Control Facility, Widening of El Camino Real North of Cougar Drive,
Median Improvements at Faraday Avenue, Pavement Overlay and Concrete Replacement, Project
Nos. 3843, 3920, 6001, and 6013; and
WHEREAS, on May 6, 2008, through the adoption of Resolution No. 208-133, the
11 City Council approved plans and specifications for furnishing all labor, materials, tools, equipment,
12 transportation, and other expenses necessary and incidental to Project Nos. 3920, 6001, and
6013; and13
WHEREAS, the Carlsbad Municipal Water District (CMWD) will be entering into a
14 contract with TC Construction Co., Inc., to complete Projects Nos. 3843, 3920, 6001, and 6013;
15 and
16 WHEREAS, the project includes El Camino Real Widening North of Cougar Drive,
Median Improvements at Faraday Avenue, Pavement Overlay and Concrete Replacement; and
WHEREAS, the funds currently appropriated for Project No. 6013 are sufficient to
18 complete the project; and
19 WHEREAS, the funds currently appropriated for Project Nos. 3920 and 6001 are
20 insufficient to complete the projects; and
21 WHEREAS, additional funds in the amount of $313,726 are needed to complete the
Pavement Overlay and Widening North of Cougar Drive and Median Improvements.
NOW, THEREFORE, BE IT RESOLVED by the City of Carlsbad, as follows:
00 1. That the above recitations are true and correct.
24 2. That the Finance Director is authorized to release funds to CMWD to reimburse
25 CMWD for the Pavement Overlay, Project No. 6001; Widening of El Camino Real North of
Cougar Drive and Median Improvements, Project No. 3920; and Concrete Replacement, Project26
No. 6001.
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1 3. That the Finance Director is authorized to appropriate an additional $249,444
2 from the TransNet Fund for Pavement Overlay, Project No. 6001 and $64,282 from the Proposition
3 42 Funds for the Widening of El Camino Real North of Cougar Drive and Median Improvements,
4 Project No. 3920.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
Carlsbad City Council and Carlsbad Municipal Water District Board of Directors, held on
the 15th day of July, 2008, by the following vote:
AYES: Council Members Lewis, Kulchin, Hall and Nygaard.
NOES: None.
ABSENT: Council Member Packard.
'L'EWfS, Mayor
ATTEST:
HORRAINE M. WOOTJ, City Clerk
(SEAL)
1
RESOLUTION NO. 1329
2
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
3 MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND
AWARDING THE CONTRACT FOR THE CONSTRUCTION OF
4 ELCAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW
* CONTROL STATION, WIDENING NORTH OF COUGAR DRIVE,
MEDIAN IMPROVEMENTS, PAVEMENT OVERLAY AND5 CONCRETE REPLACEMENT, PROJECT NOS. 3843, 3920, 6001,
AND 6013 AND APPROPRIATION OF FUNDS.
6
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has
7 determined it necessary, desirable, and in the public interest to construct the El Camino Real
8 24-Inch Transmission Main and Flow Control Station, Project No. 3843; and
9 WHEREAS, the Board of Directors of Carlsbad Municipal Water District has determined
1Q it necessary, desirable, and in the public interest to incorporate the Widening of El Camino Real
North of Cougar Drive, Median Improvements, Pavement Overlay, and Concrete Replacement,
Project Nos. 3920, 6001, and 6013, into the El Camino Real 24-inch Transmission Main and Flow
12 Control Station, Project No. 3843; and
13 WHEREAS, on May 6, 2008, through the adoption of Resolution No. 1320, the Board
14 approved the plans and specifications for furnishing all labor, materials, tools, equipment,
transportation, and other expenses necessary or incidental of Project No. 3842; and15
WHEREAS, seven (7) sealed bids were received on June 25, 2008 for the project; and
16 WHEREAS, the lowest responsive, responsible bid for the total project was submitted by
17 TC Construction Co., Inc., in the amount of $1,677,432; and
18 WHEREAS, the portion of the bid associated with the El Camino Real 24-inch
Transmission Main and Flow Control Station, Project No. 3843, was $1,046,896; andi y
WHEREAS, the funds currently appropriated for Project No. 3843 are insufficient to
20 complete the project; and
21 WHEREAS, additional funds in the amount of $756,796 are needed to construct said
22 project and are available in the Water Capital Replacement Fund; and
23 WHEREAS, the City Council of the City of Carlsbad, California, has agreed to reimburse
CMWD the actual costs for the Widening North of Cougar Drive, Median Improvements, Pavement
24
Overlay, and Concrete Replacement, Project Nos. 3920, 6001, and 6013.
25 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
26 Municipal Water District, as follows:
27 1. That the above recitations are true and correct.
28
1 2. That the bid in the amount of $1,677,432 submitted by TC Construction Co., Inc.,
2 is herby accepted and the President is hereby authorized to execute a contract with
TC Construction Co., Inc., for the construction of the El Camino Real 24-Inch Transmission Main,
Flow Control Station, Widening of El Camino Real North of Cougar Drive, Median Improvements,
4
Pavement Overlay and Concrete Replacement, Projects Nos. 3843, 3920, 6001, and 6013, in
accordance with the plans, specifications, and contract documents referred to herein.
6 3. That the Executive Manager is hereby authorized to approve construction
7 change orders up to $157,000 for Project No. 3843; $57,000 for Project No. 3920; $45,000 for
3 Project No. 6001; and, $5,000 for Project No. 6013.
0 4. That the award of this contract is contingent upon the bidder submitting they
lowest responsible bid executing the required contract and submitting the required bonds and
10
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The Executive Manager may grant reasonable extensions of time.
5. That the Finance Director is authorized to appropriate an additional $756,796
13 from the Water Capital Replacement Fund for Project No. 3843.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the
Carlsbad Municipal Water District Board of Directors and the Carlsbad City Council,
held on the 15th day of July, 2008, by the following vote:
AYES: Board Members Lewis, Kulchin, Hall and Nygaard.
NOES: None.
ABSENT: Board Member Packard.
JOB A LEWIS, President
ATTEST:
LORRAINE M. WOOD, Secretary
(SEAL)
6'icJ :
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