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Home My WebLink About2008-08-05; City Council; 19528; Job Classifications and Employee Salary ScheduleCITY OF CARLSBAD - AGENDA BILL AB# MTG. DEPT. 19,528 08/05/08 HR/HSG/PW REVISING AND ESTABLISHING NEW JOB CLASSIFICATIONS AND AMENDING THE GENERAL EMPLOYEES' SALARY SCHEDULE DEPT. HEAD CITY ATTY. CITY MGR. /, RECOMMENDED ACTION: Adopt Resolution No. 2008-220 revising a job classification in the Housing and Redevelopment Department, establishing new classification specifications in the Public Works Major Service Area, and amending the Carlsbad City Employees' Association Salary Schedule and the Local Conflict of Interest Code to reflect these changes. ITEM EXPLANATION: The need for flexibility in the City's job classifications is of increasing importance, as duties performed by certain staff have changed over the last several years to meet the operational needs of the City. The Human Resources Department has worked with the Housing and Redevelopment Department and the Public Works Major Service Area to review and analyze the work flow and to update specific job classifications to clarify roles and responsibilities. All of the changes described below were outlined and funded in the 2008/2009 budget that was approved by the City Council on June 24, 2008. Community Development - Housing and Redevelopment Employees in the Housing Specialist I or II job classification assist in the administration of the Section 8 Rental Assistance Program and other affordable housing programs, manage a caseload and provide lead responsibilities for technical and clerical staff. Two levels currently exist within this job family - Housing Specialist I and Housing Specialist II. The Housing Specialist II level is distinguished from the Housing Specialist I as the advanced journey level with the ability to perform the full range of duties, including the most difficult casework. Positions at the Housing Specialist II level are expected to perform independently under general guidelines in a paraprofessional role. It is recommended that the two job classifications of Housing Specialist I and Housing Specialist II be merged into one summary job classification. In addition, it is proposed that the job requirements be revised to give the department the flexibility to move a job incumbent from the position of Housing Specialist I to a Housing Specialist II if the employee meets the minimum qualifications for the higher level position, if there is adequate funding, and if there is a business need to do so. The proposed job description for Housing Specialist I/I I is included in Attachment A. FOR CITY CLERKS USE ONLY. COUNCIL ACTION:APPROVED IS DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D Public Works - Storm Drain Maintenance The City of Carlsbad's National Pollutant Discharge Elimination System (NPDES) permit requires the maintenance and inspection of a minimum of 3600 catch basins per year. Historically, the maintenance and inspection of catch basins has been performed by Street Maintenance Workers that also performed routine street maintenance duties. In FY 00/01 the requirements of the NPDES permit became more stringent and, as a result, the inspection of storm drains received greater attention. During the past three years, a staff of three Street Maintenance Workers has been dedicated to inspecting and maintaining catch basins and the other aspects of the storm drain system for the purpose of meeting the requirements of the NPDES permit. These Street Maintenance Workers have been assigned to the Maintenance and Operations Department to provide supervision and efficiency. Specialized activities are currently in place to support the storm drain maintenance function and compliance with applicable federal, state and local codes and regulations. The activities include maintenance of the City's drainage system and proper disposal of collected materials in contained areas for sample testing. Other assigned duties include responding to and assisting with any spills or accidents that threaten to affect the storm drain system. Assignments such as these are not in keeping with the duties of the Street Maintenance Worker classification. Storm drain maintenance requires more specialized training to ensure that storm drain maintenance activities meet the requirements of the NPDES permit. Staff recommends that the Storm Drain Maintenance Worker and the Senior Storm Drain Maintenance Worker classifications included in Attachment A be established to more closely reflect the duties currently being performed to maintain the storm drain system and to distinguish those duties from the existing Street Maintenance Worker job series. Based on the analysis of market data and a review of internal classifications, staff recommends the Storm Drain Maintenance Worker and the Senior Storm Drain Maintenance Worker classifications be leveled at range 34 and 48 respectively in the revised General Employees' Salary Schedule, Attachment B. Public Works - Warehouse Technician The Public Works Major Service Area is creating the job classification of Warehouse Technician to oversee the ordering, maintenance and distribution of parts and equipment to the Fleet Maintenance Department and the Maintenance and Operations Department. This position will manage a large and diverse inventory to be maintained in an automated inventory system. The key responsibilities of the position will differ significantly from the existing Storekeeper classification. The key responsibilities of the proposed Warehouse Technician classification will be to purchase a wide variety of materials, supplies, parts, tools and equipment used in construction, maintenance and repair of assigned areas. The Warehouse Technician will source materials and equipment based on pricing, availability and services offered by vendors. The Warehouse Technician classification will support other maintenance inventories in the Public Works major Service Areas as needed. Staff recommends that the Warehouse Technician classification (see Attachment A) be established. Based on an analysis and comparison of similar positions in the external market, staff recommends that the Warehouse Technician classification be leveled at grade 43 in the General Employees' Salary Schedule, Attachment B. The Public Works Major Service Area has a current vacancy that was established in previous budget years for this purpose. Staff recommends that the proposed classification titles listed above and detailed in the classification specifications in Attachment A be added to the General Employees' Salary Schedule, Attachment B. Staff has met and conferred with Carlsbad City Employees' Association regarding all of the aforementioned changes. It is recommended that the Warehouse Technician classification be added to the Local Conflict of Interest Code filing in disclosure categories 1, 2, 3 and 4. FISCAL IMPACT: There is no fiscal impact associated with establishing the new job classifications and there are no new positions being added to existing City staff. Employee job titles will be changed and, in some cases, the City Manager will approve the reclassification of an employee to the newly established job title. The cost of reclassifying employees into these new job titles varies by department, and all of the associated costs of these reclassifications (approximately $27,000) were approved in the 2008/2009 fiscal year budgets of the affected departments. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, these amendments do not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2008-220 Attachment A: Classification Specifications (on file in Human Resources Department) Attachment B: Carlsbad City Employees' Association Salary Schedule Attachment C: Local Conflict of Interest Code DEPARTMENT CONTACT: Cheri Abbott 760-602-2496 cabbo@ci.carlsbad.ca.us 1 RESOLUTION NO. 2008-220 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO REVISE A JOB 3 CLASSIFICATION IN THE HOUSING AND 4 REDEVELOPMENT DEPARTMENT, ADOPT NEW JOB CLASSIFICATIONS IN THE PUBLIC WORKS MAJOR 5 SERVICE AREA, AND AMEND THE GENERAL EMPLOYEE SALARY SCHEDULE AND THE LOCAL 6 CONFLICT OF INTEREST CODE. 7 8 WHEREAS, the City Manager recommends and the City Council concurs, that it 9 is desirable and necessary to revise the Housing Specialist I/I I job classification series 10 and to adopt the classifications and salaries of Storm Drain Maintenance Worker, 11 Senior Storm Drain Maintenance Worker and Warehouse Specialist in the Public Works 12 Major Service Area; and 13 WHEREAS, the City Manager recommends and the City Council concurs that it 14 is desirable to amend the Salary Schedule for the Carlsbad City Employees' Association and the Local Conflict of Interest Code to reflect these changes. 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 17 Carlsbad, California, as follows:18 19 1. That the above recitations are true and correct. 20 2. That the City Council authorizes the revision of the Housing Specialist job 21 family and a summary classification specification to describe each level of the Housing 22 Specialist series (Housing Specialist I and Housing Specialist II as outlined in 23 Attachment A). 24 3. That the City Council authorizes the establishment of a Storm Drain 25 Maintenance Worker job family and a summary classification specification to describe 26 each level of the Storm Drain Maintenance Worker series (Storm Drain Maintenance 28 Worker and Senior Storm Drain Maintenance Worker as outlined in Attachment A), and 1 the placement of the Storm Drain Maintenance Worker and Senior Storm Drain 2 Maintenance Worker at salary grades 34 and 48 respectively in the revised General 3 Employees' Salary Schedule (see Attachment B). 4 4. That the City Council authorizes the establishment of a Warehouse 5 Technician job classification specification (as outlined in Attachment A) and the 6 placement of the Warehouse Technician at salary grade 43 in the revised General 0 Employees' Salary Schedule (see Attachment B).o 9 5. That the City Council authorizes the classification specifications included 10 in Attachment A to be placed on the revised General Employees' Salary Schedule (see Attachment B), which is hereby approved.12 //13 // 14 15 16 17 18 " 19 » 20 // 21 // 22 // // 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6. That the City Council authorizes the amendment of the "Local Conflict of Interest Code" to add the position of Warehouse Technician to the list of Designated Employees filing in disclosure categories 1,2,3 and 4, as shown in Attachment D, attached to and incorporated into this resolution. PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the Carlsbad City Council on the 5th day of August , 2008, by the following vote: AYES: Council Members Lewis, Kulchin, Nygaard NOES: Council Members Hall, Packard ABSENT: None CLAUDE A. LEWIS, Mayor ATTEST: (SEAL) Clerk O Attachment A CITY OF CARLSBAD CLASS SPECIFICATION JOB SERIES: HOUSING SPECIALIST I HOUSING SPECIALIST II DEPARTMENT: HOUSING AND REDEVELOPMENT Distinguishing Features and Summary Description: The Housing Specialist Series assist eligible clients obtain affordable rental housing in accordance with federal, state, and local housing regulations; and to perform related work. The Housing Specialist I is the entry level position in the series. Under immediate supervision, the Housing Specialist I is responsible for managing rental assistance contracts, investigating program abuse complaints and determining eligibility. The Housing Specialist I performs the more routine processing and analysis to predetermine eligibility. The Housing Specialist I may be reclassified to the Housing Specialist II after the department has determined that the incumbent has successfully managed a complex caseload and established proficiency in the ability to interpret and determine Section 8 Rental Assistance Program eligibility requirements. The Housing Specialist II is a journey-level position. Under general supervision, the Housing Specialist II, performs special projects and programs, and may provide technical guidance and training to lower level staff. This class is the journey-level position in the series. The Housing Specialist II performs the full range of duties described above, including the most difficult casework required of Section 8 Rental Assistance programs and all other federally mandated programs such as but not limited to Family Self-Sufficiency programs Positions at the Housing Specialist II level are expected to perform independently under general guidelines in a paraprofessional role; and provide technical assistance and guidance to lower level staff in this area. Essential Duties and Responsibilities: The following duties are typical for this job series. Incumbents perform some but not all of the listed duties and/or may be required to perform additional duties to meet the City's business needs and changing operating practices. Other duties may be required and assigned. 7 HOUSING SPECIALIST I Interviews, certifies and advises applicants seeking admission to the housing program, and counsels tenants to ensure compliance with federal regulations and administrative policies. Reviews all documents submitted by applicants and participants and processes applications. Maintains documentation according to established program guidelines. Verifies income, assets and other financial information as well as housing status through written inquiry or telephone contacts. Makes computations to determine eligibility and recertifications. Manages a Section 8 caseload; processes new leases, conducts annual recertifications and performs inspections. Reviews and resolves complaints from tenants; conducts informal counseling to resolve complaints. Prepares lease and contracts; calculates tenant and housing assistance portions of contract rent according to established program guidelines. Advises tenants and property owners on their rights and responsibilities; including rent determinations, program regulations, administrative policies and other questions related to the housing program. Prepares documents to process payments. Assists in the preparation of special activity and statistical reports. Inspects housing units to ensure compliance with established housing quality standards. Performs related duties as required. HOUSING SPECIALIST II Performs the duties of the Housing Specialist I in addition to: Assists in the administration of Section 8 Rental Assistance Program and manages the more complex aspects of Section 8 program administration. Reviews, investigates, negotiates, mediates and resolves sensitive and difficult complaints from property owners and tenants and conducts informal hearings. Answers public inquiries and provides information related to the housing programs both orally and in writing. Conducts applicant intake and briefing sessions. Conducts workshops and makes presentations to owners and tenants about the housing program. Conducts field inspections. Maintains computerized records and databases on client and housing information. Inspects housing units to ensure compliance with established housing quality standards. Assists technical and clerical staff with program information or may lead others in the absence of the Housing Program Manager. Assists the Housing Program Manager in monitoring workflow and reviewing and evaluating work products, i.e. preliminary review and approval of eligibility files, methods and procedures. Conducts preliminary review of upcoming federal requirements and assists with the implementation of related policies and procedures. Represents the department at outreach activities. Performs other related duties as assigned. JOB SERIES KNOWLEDGE AND ABILITIES: Housing Specialist I • Knowledge of rules and regulations involved in HUD housing programs • Knowledge of landlord/tenant rights and responsibilities • Knowledge of housing quality standards for decent, safe and sanitary housing. • Knowledge of housing agencies and their respective powers and responsibilities. • Knowledge of interviewing techniques • Knowledge of legal terminologies • Knowledge of research methods of statistical data collection and analysis • Knowledge of record keeping and reporting procedures • Ability to complete complex forms accurately • Ability to work effectively with program applicants, tenants and property owners. Housing Specialist II Knowledge and abilities of the Housing Specialist I in addition to: • Knowledge of pertinent federal, state, and local housing laws, codes, and regulations Knowledge of City of Carlsbad housing programs, policies and procedures Knowledge of methods of statistical data collection and analysis Knowledge of record keeping and reporting procedures and methods Knowledge of basic mathematical principles Ability to analyze and interpret, determine and apply federal, state and local laws, regulations, policies, and procedures relating to Section 8 Rental Assistance Programs • Ability to analyze situations accurately and adopt effective courses of action Ability to prepare clear and concise statistical and narrative reports Ability to develop methodology to monitor and track multiple priorities Ability to maintain computerized databases and records as necessary Ability to understand and carry out oral and written directions Ability to effectively communicate both orally and in writing Ability to establish and maintain effective work relationships Ability to supervise, train and evaluate assigned staff JOB SERIES EDUCATION AND EXPERIENCE: Housing Specialist I Equivalent to the completion of the twelfth grade, preferably supplemented by specialized secretarial or business training and one year of experience working with a HUD Section 8 program. The ability to communicate clearly and concisely in English and Spanish is highly desirable. Housing Specialist II Experience and education required of the Housing Specialist I in addition to: Equivalent to the completion of high school plus two years of college coursework or vocational training in a business related field or equivalent experience deemed qualifying, and three years of progressively responsible experience interpreting and determining the eligibility requirements in the Section 8 Rental Assistance Program. A bachelors degree in public administration or business and supervisory experience is highly desirable. Possession of a Section 8 training course certificate as issued by a HUD recognized agency is desirable and may be obtained during the first year of employment. JOB SERIES ESSENTIAL FUNCTIONS The conditions below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Language Ability: • Requires ability to compare, count, differentiate, measure and/or sort, assemble, copy, record and transcribe data and information. Must be able to classify, compute, tabulate, and categorize data. Must be able to advise and provide interpretation to others on how to apply policies, procedures, and standards to specific situations. Needs to be able to use a variety of descriptive data and information such as: a variety of plans, resolutions, maps, reports, computer software operating manuals, procedures, guidelines, and routine correspondence. • Must be able to communicate orally and in writing, clearly and concisely and in a non-technical manner with applicants and City personnel andthe general public. Needs the ability to read, analyze, and interpret technical procedures, or governmental regulations. Must be able to write reports, business correspondence, and procedure manuals. Needs to effectively present information and respond to questions from groups of managers, clients, and the general public. Mathematical Ability: Knows how to apply mathematics, including basic algebraic, plane geometric and trigonometric formulas. Must be able to demonstrate ability to calculate percentages, fractions, decimals, volumes, ratios, and spatial relationships. Needs to be able to interpret basic, descriptive statistical reports. Judgment and Situational Reasoning Ability: Must be able to use functional reasoning and apply rational judgment when performing diversified work activities. Needs to be able to analyze data and information using established criteria in order to determine consequences and identify and select alternatives. Physical Requirements: The conditions below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. • Needs to be able to operate equipment with some requiring rapid adjustments such as a computer keyboard and terminal printers, photocopier, calculator. Must be able to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use. • Functions may require sitting for prolonged periods of time; the ability to exert light physical effort involving lifting, carrying, pushing and pulling of files up to 20 - 30 pounds. Needs to be able to perform frequent downward or upward flexion or turning of the neck, fine finger dexterity and grasp to manipulate the keyboard, telephone, writing instruments, papers, books, manuals, and reports. • Job entails standing, sitting and walking. • Work environment is professional and both team and autonomy oriented. There is a need for paying attention to detail. Additionally, there is a need to be able to shift attention before tasks are completed to be able to balance user demands, telephone and other interruptions. • Must be able to drive and maintain a California Class C Driver's license to drive to site locations for inspections and to see clients and meet with staff in other City facilities on a regular basis. This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the City and the needs of the City and requirements of the job change. The City of Carlsbad is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both current and prospective employees to discuss potential accommodations with the employer. Attachment A CITY OF CARLSBAD CLASS SPECIFICATION JOB TITLE: STORM DRAIN MAINTENANCE WORKER DEPARTMENT: PUBLIC WORKS BASIC FUNCTION: Under general supervision, perform a variety of Storm Drain maintenance tasks, which includes operation and maintenance of the City's storm drain system. This may include but is not limited to streets, gutters, catch basins, brow ditches, under sidewalk drains, underground pipes, outlets, in or adjacent to the storm drain system, and to do related work as assigned. DISTINGUISHING CHARACTERISTICS: This is a journey level classification. Positions in this class are flexibly staffed and normally filled by unskilled and semiskilled maintenance workers. Incumbents perform the full range of maintenance and cleaning duties and may be assigned in any maintenance or operations area. This class typically reports to a lead worker or supervisor for work assignments, though is expected to work independently once assignments are determined. KEY RESPONSIBILITIES: Perform maintenance, operations and cleaning of the City's entire drainage system and properly dispose of collected materials in contained areas for sample testing. Execute collection and input of data into the recordkeeping system and/or other computer application. Respond and assists to accident and spills (Hazardous and Non-Hazardous) that threatens to affect the city's storm water conveyance system. Respond to emergency calls related to storm water conveyance systems. Comply with applicable federal, state and local codes and regulations related to assigned area (Storm Drain Maintenance). Knowledge of occupational hazards and standard safety precautions necessary to the work. Complete knowledge of geography of the City of Carlsbad, including the location of streets and drainage facilities. Maintenance and operation of the City's cleaning equipment. Maintain environmentally approved site for discarding collected storm water materials and debris. Respond to and complete storm water related service requests and RFA's. Work with other departments and agencies in efforts related to storm water protection. During the course of daily work activities, investigate and stop any storm water violation/illegal discharge and report incident to the storm water hotline for additional assistance and further follow up. Monitor drainage systems during storms removing blockages as necessary to maintain flow. Perform storm clean-up. Remove trash and debris built up on grates and inlet wings during and after storms, monitor problem areas prone to flooding. Perform after hours on call duty on a rotating basis. Ensure proper disposal of all waste materials removed from the storm drain system, and containment if testing is required; contact with appropriate vendors and/or agencies. Train other less experienced staff on safe work methods and equipment relating to storm drain components (if needed). Perform related duties as assigned. QUALIFICATIONS: (May very depending on the assignment) To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: General compliance issues pertaining to the storm water permit. Materials, methods, practices and equipment pertaining to the operation of the assigned functional area. Tools and equipment used in storm drain maintenance, repair and reconstruction. Understanding and following oral and written instructions. Safe work practices and procedures and principles of safe work methods and equipment. Geography in the City, including the location of streets, drainage and sewer facilities. Ability to: Operate the particular type of equipment assigned. Perform skilled and semi-skilled maintenance and operation work within the area of assignment. Work independently in the absence of supervision. Assist in training of less experienced personnel. EDUCATION AND EXPERIENCE: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be one year of maintenance experience or storm drain maintenance related experience. A completed Haz-Mat confined space training or other OSHA related training is desirable. SPECIAL REQUIREMENTS: Most possess a valid California Class A Driver's License and a satisfactory driving record. Must be required to use respirators which prohibit full beards and facial hair that may interfere with a proper respirator fit. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and the work environment characteristics described here are representative of those required for the performance of duties. Physical demands: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, walking, lifting, fingering, grasping, feeling, talking, seeing, and repetitive motions. Work environment: Depending on the assignment, incumbents may be exposed to dirty, dusty, odiferous environments, on construction sites, and in confined spaces in underground storm drain systems in the course of monitoring work. Employee may be required to lift up to 40 Ibs without assistance. Must be available to work overtime and respond to emergency calls; work varying hours, including weekends, holidays, days off and perform "stand-by" duty as needed. Attachment A CITY OF CARLSBAD CLASS SPECIFICATION JOB TITLE: SENIOR STORM DRAIN MAINTENANCE WORKER DEPARTMENT: PUBLIC WORKS BASIC FUNCTION: Under general supervision, perform and lead the activities of the Storm Drain Maintenance Program (SDMP) which includes operation and maintenance of the City's storm drain system. This may include but is not limited to streets, gutters, catch basins, brow ditches, under sidewalk drains, underground pipes, outlets, and any structural Best Management Practice (BMPs) involving the storm drain system, and to do related work as assigned. DISTINGUISHING CHARACTERISTICS: This is the senior level class in the Storm Drain Maintenance Worker Series. It is distinguished from the Storm Drain Maintenance Workers by the ability of on- going lead responsibility over a storm drain maintenance crew and from the Public Works Supervisor which is the first supervisory level, in charge of the storm drain maintenance crew. Positions in this class are flexibly staffed and are advanced from the Street Maintenance Worker III class, or require experience in storm drain maintenance. KEY RESPONSIBILITIES: Plan, organize and assist in supervising subordinate personnel in assigned divisional programs and activities. Assigned areas include, but are not limited to, the following: Provide lead supervision to maintenance staff involved in the operations and main-tenance of the City's storm drain system components. Assist in preparing job estimates and establish priorities for work crews. Oversee the accuracy and maintenance of material and equipment. May assist in requisition supplies and materials and monitor inventories. Review work performed as assigned in the storm drain system including but not limited to streets, clean gutters to prevent from storm drain, inspect catch basins for hazardous materials, catch brow ditches contaminated and ensure contact with home owners 17 associations or other responsible parties, under sidewalk drains, ensure maintenance of underground pipes, outlets, and any structural BMP's in or adjacent to the storm drain system. Maintain knowledge of database applications for planning, records management, reporting, and records retention. Keep detailed records of the accuracy and maintenance of time, material and equipment. Ensure the maintenance of various records and prepare reports as required. Respond to and resolve citizen complaints encompassing storm drain related customer requests. Perform after hours on call duty on a rotating basis, and perform on-call staff. Ensure proper disposal of all waste materials removed from the storm drain system, and containment if testing is required; contact with appropriate vendors and/or agencies. Maintenance and operation of the City's storm drain system cleaning equipment. Train other less experienced staff on safe work methods and equipment relating to storm drain components. Assist in coordinating field services maintenance activities with other City departments, divisions and sections, and with outside agencies. Assist in performing storm cleanup by removing trash and debris build-up on grates and inlet wings before, during and after storms, and monitor areas prone to flooding. Perform related duties as assigned. QUALIFICATIONS: (May very depending on the assignment) To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: General compliance issues pertaining to the storm water permit. Materials, methods, practices and equipment pertaining to the operation of the assigned functional area. Tools and equipment used in storm drain maintenance, repair and reconstruction. Safe work practices and procedures and principles of safe work methods and equipment. Geography in the City, including the location of streets, drainage and sewer facilities. Principles of supervision. Ability to: Assist in supervising staff responsible for a comprehensive program for assigned functional areas, such as operation, maintenance and repair work for streets, drains, facilities, water and sewers. Work independently in the absence of supervision. Estimate cost-effective ways for efficient and effective operation of functional responsibilities. Communicate clearly and concisely, both verbally and in writing. Understand and carry out verbal and written instructions. Train and evaluate subordinates. Establish and maintain effective working relationships. EDUCATION AND EXPERIENCE: Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to the completion of the twelfth grade and supplemented by course work or specialized training in environmental issues and laws, storm water pollution prevention, watershed concepts, drainage and water flow dynamics. Specialized training in personnel supervision would be desirable and three years of increasingly responsible experience in the assigned area in addition to one year performing at the lead level. License of Certificate: Possession of a valid California Class A Driver's License and a satisfactory driving record. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and the work environment characteristics described here are representative of those required for the performance of duties. PHYSICAL REQUIREMENTS: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret schematic data, narrative and statistical information and documents; analyze and solve problems; use math and apply mathematical reasoning; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, vendors, contractors, and the public encountered in the course of work. Employee may be required to lift up to 40 Ibs without assistance. ENVIRONMENTAL SETTING: Depending on the assignment, incumbents may be exposed to standard office environments as well as dirty, dusty, odiferous environments, on construction sites, and in confined spaces in underground storm drain systems in the course of monitoring work or supporting work crews. Employee is required to travel within and outside City limits during normal work hours and periodically in the evenings and on weekends during emergency call outs. Attachment A CITY OF CARLSBAD CLASS SPECIFICATION JOB TITLE: WAREHOUSE TECHNICIAN DEPARTMENT: PUBLIC WORKS MAINTENANCE & OPERATIONS BASIC FUNCTION: Under general direction, to purchase, receive, store and issue material, supplies, tools and equipment; to maintain computerized inventory control systems; and to perform related work as assigned. DISTINGUISHING CHARACTERISTICS: This single position classification is responsible for the full range of warehouse duties. This class is distinguished from the Storekeeper by the scope and complexity of the inventory and duties. Typically incumbents have experience or knowledge of the assigned area. KEY RESPONSIBILITIES: Receive and unpack materials, supplies, parts and equipment, verifying articles received against packing lists and purchase orders; deliver materials to the proper person or unit; issues supplies, tools and materials to field staff, assembling materials from requisitions submitted; tag equipment for fixed asset inventory. Purchase and coordinate the storing of a wide variety of material, supplies, parts, tools and equipment used in the construction, maintenance and repair of the Public Works Maintenance & Operations and Fleet Maintenance departments. Work with operating staff to determine needs; work directly with vendors to determine stock availability. Keep inventory stocked to minimum levels. Source materials and equipment based on pricing, availability and services offered by vendors. Prepare cost estimates for materials for construction, maintenance and repair work. Conduct inventory and audit procedures to measure utilization, inventory costs and loss of materials at designated warehouse sites. Process orders and maintain inventory transaction records in the computer database. Maintain accurate records and files, including manual and computerized inventory control systems; update a catalogue of items stored. Enter purchase order requisitions into the City's financial system, ensuring that departments are billed correctly for their purchases. Verify orders have been received before invoices are paid. Maintain a log of surplus materials and equipment. Operate a forklift, pallet jacks and other equipment in the storage area. Ensure clean, orderly condition of warehouse. QUALIFICATIONS: Knowledge of: • Mechanical methods, practices, techniques, tools and equipment utilized in the operation of a warehouse facility. • A variety of supplies, including water-, sewer-, fleet and safety gear parts • Standard specifications and inventory control • Purchasing procedures • Maintaining large inventories in electronic and manual formats • Nomenclature and specifications of a variety of supplies, materials and equipment • Computerized inventory ordering and tracking systems • Principles of safe work methods and equipment • Warehouse recordkeeping Ability to: Inventorying and purchasing materials, supplies and equipment Finding and working with a variety of vendors Coordinating deliveries Work independently Maintaining purchasing records and forms Operating equipment such as pallet jacks and forklifts Using computers and related software applications Communication, interpersonal skills as applied to interaction with co- workers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction. EDUCATION AND EXPERIENCE: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way of gaining the knowledge and abilities outlined above is: Education/Training: Graduation from high school or equivalent. Experience: Three years of general warehousing experience, stocking materials and supplies for equipment maintenance. Or two years of increasingly responsible inventory and/or purchasing experience. Experience in purchasing water distribution systems operations or maintenance work is desirable. LICENSING REQUIREMENTS: • Valid California Driver's License. • Forklift Operator Certification within the first six months of employment. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office and mail equipment; and reach with hands and arms. Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, walking, lifting, fingering, talking, seeing and repetitive motions. While performing the duties, employees of this class are regularly required to use written and oral communication skills; and interact with staff and others encountered in the course of work. Incumbents are regularly required to lift, move packages and objects that may weigh up to 50 pounds. When performing work either in- or outside the warehouse, subject to chemicals, oils, extreme temperatures and inadequate lighting. The Warehouse Technician must be able to operate a forklift. Attachment B SALARY SCHEDULE - GENERAL EMPLOYEES Effective July 22,2008 CLASSIFICATION RANGE CLASSIFICATION RANGE ACCOUNT CLERK I 17 ACCOUNT CLERK II 25 ACCOUNTANT 68 ACCOUNTING SUPERVISOR 54 ACCOUNTING TECHNICIAN 40 ADMINISTRATIVE SECRETARY 42 APPLICATIONS ANALYST 94 APPLICATIONS ASSOCIATE ANALYST 75 AQUATICS SPECIALIST 49 ASSISTANT ENGINEER 82 ASSISTANT PLANNER 64 ASSISTANT TO THE TREASURER 73 ASSOCIATE CONTRACT ADMINISTRATOR 52 ASSOCIATE ENGINEER 98 ASSOCIATE PLANNER 78 BUILDING INSPECTOR I 55 BUILDING INSPECTOR II 70 BUILDING MAINTENANCE WORKER I 29 BUILDING MAINTENANCE WORKER II 41 BUILDING TECHNICIAN II 50 BUSINESS SYSTEMS ASSOCIATE 70 BUSINESS SYSTEMS SPECIALIST 84 BUYER/CONTRACT ADMINISTRATOR 63 CLIENT SYSTEMS ADMINISTRATOR 87 CLIENT SYSTEMS ASSOC. ADMINISTRATOR 51 CIRCULATION SUPERVISOR 37 CODE ENFORCEMENT OFFICER I 43 CODE ENFORCEMENT OFFICER II 55 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 56 CUSTODIAN 6 CUSTODIAN II 16 DEPUTY CITY CLERK/TECHNICIAN 39 ELECTRICIAN 41 ENGINEERING TECHNICIAN I 45 ENGINEERING TECHNICIAN II 57 ENVIRONMENTAL SPECIALIST I 52 ENVIRONMENTAL SPECIALIST II 69 EQUIPMENT SERVICE WORKER 18 EQUIPMENT TECHNICIAN I 34 EQUIPMENT TECHNICIAN II 51 CIS ADMINISTRATOR 109 GIS ANALYST 84 GIS ASSOCIATE ANALYST 70 GIS TECHNICIAN 60 GRAPHIC ARTIST 45 HOUSING ASSISTANT 20 HOUSING SPECIALIST I 46 HOUSING SPECIALIST II 61 HUMAN RESOURCES TECHNICIAN 52 JUNIOR PLANNER 50 JUVENILE JUSTICE PROGRAM COORD. 58 LEAD EQUIPMENT TECHNICIAN 61 LEGAL ASSISTANT 56 LEGAL SECRETARY 49 LIBRARIAN I 45 LIBRARIAN II 58 LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 MAINTENANCE AIDE 10 MAINTENANCE WORKER I 14 MAIL CLERK/MESSENGER 1 METER SERVICES WORKER I 20 METER SERVICES WORKER II 33 METER SERVICES WORKER III 46 NETWORK ASSOCIATE 70 NETWORK ENGINEER 87 OFFICE SPECIALIST I 5 OFFICE SPECIALIST II 11 OPERATIONS/MAINTENANCE STOREKEEPER 43 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II 28 PARK MAINTENANCE WORKER III 46 PARK PLANNER 85 PLANNING TECHNICIAN I 35 PLANNING TECHNICIAN II 50 POLICE TRAINING COORDINATOR 49 POLICE RECORDS SPECIALIST I 17 POLICE RECORDS SPECIALIST II 22 PRODUCTION TECHNICIAN 39 PUBLIC WORKS INSPECTOR I 55 PUBLIC WORKS INSPECTOR II 70 RECORDS MANAGEMENT SUPERVISOR 56 RECREATION ASSISTANT 10 RECREATION SPECIALIST 29 RECREATION SUPERVISOR 54 SANITATION SYSTEMS OPERATOR I 24 SANITATION SYSTEMS OPERATOR II 46 SANITATION SYSTEMS OPERATOR III 56 SECRETARY 34 SENIOR APPLICATIONS ANALYST 109 SENIOR BUILDING INSPECTOR 85 SENIOR BUILDING MAINTENANCE WORKER 51 SENIOR BUSINESS SYSTEMS SPECIALIST 99 SENIOR CIRCULATION SUPERVISOR 50 SENIOR CONSTRUCTION INSPECTOR 85 SENIOR CONTRACT ADMINISTRATOR 79 SENIOR CROSS CONN. CONTROL TECH. 66 SENIOR DATABASE ADMINISTRATOR 113 7/11/2008 CLASSIFICATION RANGE SENIOR ELECTRICIAN 51 SENIOR ENVIRONMENTAL SPECIALIST 84 SENIOR LIBRARIAN 73 SENIOR NETWORK ENGINEER 113 SENIOR OFFICE SPECIALIST 22 SENIOR PLANNER 91 SENIOR STORM DRAIN MAINT. WORKER 48 SENIOR WEB ADMINISTRATOR 109 SITE MANAGER 4 STOREKEEPER 18 STORM DRAIN MAINTENANCE WORKER 34 STREET MAINTENANCE WORKER II 28 STREET MAINTENANCE WORKER III 46 TECHNICIAN I 35 TREE TRIMMER I 20 TREE TRIMMER II 32 TREE TRIMMER LEADWORKER 46 UTILITY MAINTENANCE WORKER III 45 UTILITY WORKER I 24 UTILITY WORKER II 40 UTILITY WORKER III 50 VALVE MAINTENANCE WORKER 45 WAREHOUSE TECHNICIAN 43 WATER CONSERVATION SPECIALIST 40 WATER SYSTEMS OPERATOR I 34 WATER SYSTEMS OPERATOR II 54 WATER SYSTEMS OPERATOR III 64 Click here to view Biweekly Salary Schedule Attachment C APPENDIX TO THE LOCAL CONFLICT OF INTEREST CODE OF THE CITY OF CARLSBAD, THE HOUSING & REDEVELOPMENT AGENCY, CARLSBAD, CALIFORNIA PUBLIC FINANCING AUTHORITY AND THE CARLSBAD MUNICIPAL WATER DISTRICT The positions and categories within the City listed in this appendix are "designated positions." Any person whose position with the City is a designated position is a designated employee. Designated employees shall disclose in the manner provided in the Local Conflict of Interest Code of the City of Carlsbad those financial interests, which are within the categories represented by the number(s) following the listed position. The categories correspond to the subsections of Title 2, California Code of Regulations Section 18730, subsection 7 and represent the following disclosures: "1" investment and real property disclosure; "2" personal income disclosure; "3" business entity income disclosure; "4" business position disclosure. DESIGNATED POSITIONS DISCLOSURE CATEGORIES Mayor and Members of the City Council * City Manager * City Attorney * City Clerk Chairman and Members of the Housing and Redevelopment Commission * Executive Director to the Housing and Redevelopment Commission ** Attorney of the Housing and Redevelopment Commission ** Secretary of the Housing and Redevelopment Commission * President, and Members of the Board of Directors of the Carlsbad Municipal Water District * Executive Manager of the Carlsbad Municipal Water District ** General Counsel for the Carlsbad Municipal Water District ** Secretary of the CMWD Board * Chairman and Members of the Public Financing Authority * Executive Director of the Carlsbad Public Financing Authority ** General Counsel of the Carlsbad Page 1 of 5 7/11/2008 APPENDIX TO THE LOCAL CONFLICT OF INTEREST CODE OF THE CITY OF CARLSBAD, THE HOUSING & REDEVELOPMENT AGENCY, CARLSBAD, CALIFORNIA PUBLIC FINANCING AUTHORITY AND THE CARLSBAD MUNICIPAL WATER DISTRICT The positions and categories within the City listed in this appendix are "designated positions." Any person whose position with the City is a designated position is a designated employee. Designated employees shall disclose in the manner provided in the Local Conflict of Interest Code of the City of Carlsbad those financial interests, which are within the categories represented by the number(s) following the listed position. The categories correspond to the subsections of Title 2, California Code of Regulations Section 18730, subsection 7 and represent the following disclosures: "1" investment and real property disclosure; "2" personal income disclosure; "3" business entity income disclosure; "4" business position disclosure. DESIGNATED POSITIONS DISCLOSURE CATEGORIES Mayor and Members of the City Council * City Manager * City Attorney * City Clerk Chairman and Members of the Housing and Redevelopment Commission * Executive Director to the Housing and Redevelopment Commission ** Attorney of the Housing and Redevelopment Commission ** Secretary of the Housing and Redevelopment Commission * President, and Members of the Board of Directors of the Carlsbad Municipal Water District * Executive Manager of the Carlsbad Municipal Water District ** General Counsel for the Carlsbad Municipal Water District ** Secretary of the CMWD Board Chairman and Members of the Public Financing Authority * Executive Director of the Carlsbad Public Financing Authority ** General Counsel of the Carlsbad Public Financing Authority ** Secretary of the Public Financing Authority * Treasurer of the Public Financing Authority ** Page 1 of 4 7/11/2008 77 Officials Who Manage Public Investments: Administrative Services Director Assistant to the Treasurer City Treasurer Deputy City Treasurer Finance Director City Staff under City Manager: Accountant Accounting Supervisor Aquatics Supervisor Assistant City Manager Assistant to City Manager Assistant Engineer Assistant Finance Director Assistant Planner Assistant Planning Director Associate Analyst Associate Engineer Associate Planner Benefits Administrator Building & Code Enforcement Manager Building Inspector I & II Buyer City Communications Manager Code Enforcement Officer I & II Community Development Director Community Coordinator Construction Manager Cultural Arts Manager Deputy City Engineer Deputy Fire Marshall Deputy Library Director Deputy Public Works Director Economic Development & Real Estate Manager Emergency Preparedness Coordinator & Training Officer Environmental Programs Manager Environmental Specialist I & II & Senior Equipment Maintenance Supervisor Facilities Superintendent Finance Manager Fire Chief Fire Division Chief Fire Battalion Chief Fire Marshal Fire Prevention Specialist I & II Gallery Coordinator Geographic Information Systems Manager Housing & Redevelopment Director 2,3,4 2,3,4 2,3 1,2,3,4 2,3,4 2 2,3,4 2,3,4 2,3,4 1,2,3,4 1,2 1,2,3,4 2,3 1,2,3 2,3 1,2,3,4 1,2,3,4 2,3 1,2,3,4 2,3,4 1,2,3,4 2,3,4 2,3,4 2,3 2,3,4 1,2,3,4 1,2,3,4 2,3 1,2,3 1,2,3 2,3 1,2,3,4 2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 2,3,4 1,2,3 2,3 2,3 1,2,3,4 1 1 1 1 Page 2 of 4 7/11/2008 Housing Program Manager 1, 2, 3 Human Resources Director 1,2,3,4 Human Resources Manager 2, 3 Information Technology Director 1,2,3,4 Information Technology Manager 1, 2, 3, 4 Library Director 1,2,3,4 Management Analyst 1, 2, 3, 4 Management Assistant 2, 3 Management Intern 1, 2, 3, 4 Media Services Specialist 2, 3 Municipal Projects Manager 1, 2, 3, 4 Park Development Manager 1, 2, 3, 4 Park Planner 1, 2, 3, 4 Parks Superintendent 1, 2, 3, 4 Planning Director 1, 2, 3, 4 Planning Technician I & II 1,2,3,4 Police Chief 1,2,3,4 Police Captain 2, 3 Police Communications Manager 2, 3 Police Lieutenant 2, 3 Principal Librarian 2, 3 Principal Planner 1,2,3,4 Public Works Director 1, 2, 3, 4 Public Safety IT Manager 1, 2, 3, 4 Public Works Inspector I & II 1,2,3 Public Works Manager 2, 3 Public Works Supervisor 2, 3 Records Supervisor (Police) 2, 3 Recreation Area Manager 2, 3 Recreation Director 1, 2, 3, 4 Recreation Services Manager 2, 3, 4 Risk Manager 1, 2, 3, 4 Senior Accountant 1, 2, 3, 4 Senior Building Inspector 1,2,3,4 Senior Civil Engineer 1,2,3,4 Senior Construction Inspector 1,2,3,4 Senior Librarian 2, 3 Senior Management Analyst 1, 2, 3, 4 Senior Planner 1,2,3,4 Video Production Manager 2, 3 Warehouse Technician 1, 2, 3, 4 City Attorney's Office: Assistant City Attorney 1,2,3,4 Deputy City Attorney 1,2,3,4 City Clerk's Office: Assistant City Clerk 2, 3, 4 Deputy City Clerk/Technician 2, 3, 4 Page 3 of 4 7/11/2008 Records Manager 2, 3 Records Management Supervisor 2, 3 City Employees under the Executive Manager of the Carlsbad Municipal Water District: Accountant 2, 3, 4 Accounting Supervisor 2, 3 Associate Engineer 1,2 Cross Connection Control Technician 1, 2 Deputy City Engineer 1,2,3,4 Deputy Public Works Director 1, 2, 3, 4 Management Analyst 2, 3 Public Works Manager 2, 3 Public Works Supervisor 2, 3 Senior Civil Engineer 1, 2, 3, 4 Senior Engineering Inspector 1, 2, 3, 4 Consultants *** Boards and Commissions: Members of the Agricultural Conversion Mitigation Fee Ad Hoc Citizens' Advisory Committee 1, 2, 3, 4 Members of the Arts Commission 1, 2, 3, 4 Members of the Board of Library Trustees 1,2,3,4 Members of the Design Review Board 1,2,3,4 Members of the Housing Commission 1, 2, 3, 4 Members of the Parks and Recreation Commission 1, 2, 3, 4 Members of the Planning Commission * Members of the Senior Commission 1, 2, 3, 4 Members of the Sister City Committee 1, 2, 3, 4 Members of the Traffic Safety Commission 1,2,3,4 * This position is required to report by virtue of Government Code Section 87200.lt is included for disqualification purposes only. See Government Code Section 87200 for disclosure requirements. ** When a designated employee is also required to file a conflict of interest form under Article 2 (Gov't Code §87200, Form 700) of the Act, he-or she may expand their statement to cover reportable interests in both jurisdictions or both positions and file copies of this expanded statement with the City Clerk provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. *** The duties of each consultant will be separately evaluated to determine whether or not disclosure will be required, and the categories which will apply. The evaluation of the consultant's duties will be conducted by the department head of the department which is responsible for the hiring of the consultants. The disclosure requirement shall be included in the consultant's contract approved by the City Council, Housing and Redevelopment Commission, City Manager or Executive Manager of the Carlsbad Municipal Water District. Page 4 of 4 7/11/2008 -^