HomeMy WebLinkAbout2008-09-09; City Council; 19566; Carlsbad High School In Kind Service Asistance19
CITY OF CARLSBAD - AGENDA BILL
AB# 19,566
MTG. 09/09/08
DEPT. POLICE
REQUEST FOR "IN KIND" SERVICE
ASSISTANCE FROM CARLSBAD HIGH
SCHOOL ASSOCIATED STUDENT
BODY COUNCIL.
DEPT. HEAD S fy
CITY ATTY. (8&~
CITY MGR.
RECOMMENDED ACTION:
Discuss request from Carlsbad High School ASB Council and direct staff as appropriate.
ITEM EXPLANATION:
The City Council provides an opportunity for citizens and organizations to have an item
placed on a City Council Agenda by submitting correspondence to the City Manager.
Attached is an e-mail request from the Carlsbad High School ASB requesting that the City
Council consider allocating approximately $3,258.50 of "in kind" services to assist with the
2008 Carlsbad High School Homecoming Parade. Carlsbad High School ASB is requesting
the City assume expenses associated with the staging of the parade, including Police
Department traffic services and special event fee ($2,183.50), Streets Department traffic
control equipment and labor costs ($325.00), and the Public Works costs for the traffic control
plan, design, and drawing ($750.00).
FISCAL IMPACT:
If approved, the fiscal impact would be the cost of providing "in kind" services ($3,258.50)
appropriated from the City Council Contingency fund.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378, this
action does not constitute a "project" within the meaning of CEQA and therefore, does not
require an environmental review.
EXHIBITS:
1. Resolution No. 2008-251
2. E-mail from Carlsbad High School Associated Student Body Council, received by Special
Event Coordinator 7-14-08
DEPARTMENT CONTACT: Jessica Field 760-931-2297 jfiel@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION:APPROVED
DENIED
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
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RESOLUTION NO. 2008-251
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN THE AMOUNT
OF $3.258.50 FOR "IN KIND" SERVICE ASSISTANCE
4
WHEREAS, Carlsbad High School Associated Student Body Council has requested "in
5
kind" service assistance for the Carlsbad High School Homecoming Parade on 10-10-08; and
6
WHEREAS, staff determined Police Department traffic services and special event fee,
7
Streets Department traffic control equipment and labor costs, and the Public Works costs are
8
necessary to assist with the Carlsbad High School Homecoming Parade; and
9
WHEREAS, staff determined the cost of providing Police Department traffic services and
10 special event fee, Streets Department traffic control equipment and labor costs, and the Public
11 Works costs for the Carlsbad High School Homecoming Parade is $3,258.50.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as
13 follows:
14 1. That the above recitations are true and correct.
15 2. That the City Council elects to appropriate the funds requested.
3. That the Finance Director is hereby authorized to appropriate $3,258.50 from the
Council's Contingency Account balance to cover the costs of providing services to Carlsbad High
School for the Homecoming Parade.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 9th day of September, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
M. WOtfft, Ci'ty Clerk C7
From: <francesmonroy@cox.net> EXHIBIT #2
To: Jessica Field <jfiel@ci.carlsbad.ca.us>
Date: 7/14/2008 3:59 PM
Subject: CHS Request copy
Carlsbad High School ASB is interested in having our annual homecoming parade on 10-10-08 for the
2008-2009 school year. We wish to present our request to the City Council on 9-2-08 if possible. Amber
Singh (ASB President), Frances Monroy (ASB Vice President), and Kristen Taylor (Special Events
Coordinator) will present the request for the parade's renewal and the city's sponsorship of the event. In
the request we will address points on why it is important to keep the parade. Also we will take the time to
talk about what our plans for this homecoming will be since our football team will not play on the home
field at Carlsbad High School. Thank you for your time.
Sincerely,
Amber Singh, ASB President
Frances Monroy
Kristen Taylor