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HomeMy WebLinkAbout2008-10-07; City Council; 19595; Traffic Signal at Rancho Santa Fe RoadCITY OF CARLSBAD - AGENDA BILL AB# 19,595 MTG. 10/7/08 DEPT. ENG ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF A TRAFFIC SIGNAL AT RANCHO SANTA FE ROAD AND AVENIDA LA CIMA, PROJECT NO. 6307-1 DEPT. HEAD l^T^T CITYATTY. ^ CITY MGR. \(j^ RECOMMENDED ACTION: Adopt Resolution No. 2008-280 accepting bids and awarding a contract for the construction of the traffic signal at Rancho Santa Fe Road and Avenida La Cima, Project No. 6307-1. ITEM EXPLANATION: On July 22, 2008, the City Council approved the plans and specifications for the traffic signal at Rancho Santa Fe Road and Avenida La Cima, and directed the City Clerk to advertise for construction bids. On September 4, 2008, the following six (6) sealed bids were received: HMS Construction, Inc. Steiny and Company, Inc. T&M Electric, Inc. Sutherlin Contracting, Inc. Lekos Electric, Inc. Select Electric, Inc. $135,940 $142,212 $143,000 $149,964 $168,000 $168,010 ENVIRONMENTAL IMPACT: This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and is, therefore, exempt from the environmental review process under provisions of the California Environmental Quality Act (CEQA), Section 15301 (c). A Notice of Exemption has been issued by the Planning Director. FISCAL IMPACT: The engineer's estimate for construction was $150,000. The project cost breakdown is as follows: Design/Administration Construction Construction, Inspection, & Administration (10%) Construction Contingencies (15%) TOTAL PROJECT COST TOTAL AMOUNT APPROPRIATED FOR THIS PROJECT $5,199 $135,940 $13,594 $20,391 $175,124 $190,000 Funding for this project was approved in the 2007/2008 Capital Improvement Program. As such, there are sufficient funds available in the General Capital Construction Fund for construction. FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D D D D DEPARTMENT CONTACT: John Kim at (760) 602-2757, ikim@ci.carlsbad.ca.us Page 2 EXHIBITS: 1. Location Map. 2. Resolution No. 2008-280 accepting bids and awarding a contract for the construction of the traffic signal at Rancho Santa Fe Road and Avenida La Cima. LOCATION MAP CITY OF CARLSBAD ~rJrTof ENCINITASI PROJECT LOCATION LEGEND: EXISTING TRAFFIC SIGNAL LOCATION \> NOT TO SCALE I Traffic Signal at Rancho Santa Fe Road and Avenida La Cima Project No. 6307-1 EXHIBIT 3 1 RESOLUTION NO. 2008-280 2 23 24 25 26 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE TRAFFIC SIGNAL AT RANCHO SANTA FE ROAD AND AVENIDA LA 3 4 H CIMA. PROJECT NO. 6307-1. 5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to construct a traffic signal at the intersection of Rancho Santa Fe Road and Avenida La Cima; and 8 WHEREAS, six (6) sealed bids were received on September 4, 2008 for the project: and 9 WHEREAS, the lowest responsive, responsible bid for the project was submitted by 10 HMS Construction, Inc., in the amount of $135,940; and WHEREAS, there are sufficient General Capital Construction funds available to 12 complete construction of the traffic signal. 1 w NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 14 California, as follows: 10 1. That the above recitations are true and correct.16 2. That the low bid submitted by HMS Construction, Inc., in the amount of $135,940, is hereby accepted and the Mayor is hereby authorized to execute a contract on behalf18 of the City for the construction of the traffic signal at Rancho Santa Fe Road and Avenida La Cima.I y - 3. That the City Manager is hereby authorized to approve construction change 21 orders up to $20,391 for Project No. 6307-1. 4. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. 111 III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of October, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. EWIS, Mayor ATTEST: LORRAINE M. WOOD, City lerk(SEAL)