HomeMy WebLinkAbout2008-10-07; City Council; 19596; MOU Carlsbad Unified School DistrictCITY OF CARLSBAD - AGENDA BILL
AB# 19,596
MTG. 10/07/08
DEPT. POL
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CARLSBAD
AND CARLSBAD UNIFIED SCHOOL
DISTRICT FOR THE SCHOOL
RESOURCE OFFICER PROGRAM
DEPT. HEAL)^
CITY ATTY. ^g^
CITY MGR. Uy^
RECOMMENDED ACTION:
Adopt Resolution No.2008-281 approving the Memorandum of Understanding cost-sharing
agreement between the City of Carlsbad and Carlsbad Unified School District for the School
Resource Office ("SRO") Program for the school year of 2008-09.
ITEM EXPLANATION:
The City has agreed to provide the Carlsbad Unified School District with the SRO Program
for the 2008-09 school year. The school district has agreed to pay for one-half the costs of
the program. The total cost for three officers for the nine-month period is $262,116; Carlsbad
Unified School District's share is $131,058.
FISCAL IMPACT:
The Police Department budgets for the cost of the entire SRO Program. Therefore, the
School District's cost-sharing payment of $131,058 will be used to reimburse the General
Fund and reduce the impact of the SRO Program to the City.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guideline section 15738, this
does not constitute a "project" within the meaning of CEQA and therefore, does not require
an environmental review.
EXHIBITS:
1. Resolution No.2008-281 approving the 2008-09 Memorandum of
Understanding for the SRO Program between the City of Carlsbad and the Carlsbad
Unified School District.
2. Carlsbad Unified School District Memorandum of Understanding.
DEPARTMENT CONTACT: Gary Spencer 760-931-2149 gspen@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
Ef
D
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D
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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Exhibit 1
1
RESOLUTION NO. 2008-281
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING THE
4 2008-09 MEMORANDUM OF UNDERSTANDING FOR
THE SRO PROGRAM BETWEEN THE CITY OF
CARLSBAD AND THE CARLSBAD UNIFIED SCHOOL
6 DISTRICT
7
8 WHEREAS, the City of Carlsbad has agreed to provide the Carlsbad Unified
9 School District with the School Resource Officer ("SRO") Program for the school
10 year of 2008-09; and
11
WHEREAS, the Carlsbad Unified School District has agreed to pay for one-
13 half the cost of the SRO Program.
14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
15 Carlsbad, California, as follows:
16 „
1. That the above recitations are true and correct.
17
2. That the Memorandum of Understanding for the SRO Program between18
1Q the City of Carlsbad and the Carlsbad Unified School District is hereby approved.
20 3. That the Mayor of the City of Carlsbad is hereby authorized and directed
21 to execute said agreement for and on behalf of the City of Carlsbad, California.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 7th day of October, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
i-DE A LEWIS, Mayor
ATTEST:
lORRAINEl/l. WOOOCity Clerk'
<SEAL>
MEMORANDUM OF UNDERSTANDING
BETWEEN
CARLSBAD UNIFIED SCHOOL DISTRICT
AND
CITY OF CARLSBAD
. The Carlsbad Police Department and the Carlsbad Unified School District desire to provide a
safe and secure, teaching and learning environment for all students and staff within the City of
Carlsbad by protecting life and property.
Ensuring the safety of students and staff on school campuses in Carlsbad is a priority to the
school administration and the police department. Campus security will be enhanced by the
presence of police officers that will interact with the students in both a positive and proactive
manner. Police officers on campus will help improve relations between the police department
and the youth of the community. Therefore, the Carlsbad Unified School District and the City of
Carlsbad have the following expectations and agree to undertake the listed responsibilities to
achieve these mutual objectives:
A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY
1. To ensure student welfare portal to portal;
2. To develop procedures to handle campus safety issues;
3. To establish and follow procedures for referring police involvement; and
4. To cooperate with and support in a proactive manner the City of Carlsbad Police
Department to ensure the success of programs involving students, school personnel,
parents and the community.
B. SCHOOL RESOURCE OFFICER'S ROLE AND RESPONSIBILITY
1. To provide enforcement/prevention/intervention by:
• Providing a uniformed police officer presence at Carlsbad High School, the
middle and elementary schools, Carlsbad Village Academy, and district offices
located in the City of Carlsbad;
• Responding to all law enforcement related matters as they occur during regular
school hours while the officer is on or near the above facilities and able to do so;
Memorandum of Understanding
Page 2
• Documenting all incidents of crime that occur at the above facilities as per
department regulations, performing the necessary follow-up investigations as
needed to identify perpetrators of crime, and performing any follow-up on cases as
deemed necessary;
• Attending various sporting events and school activities as needed for proactive
enforcement and interaction;
• Attending parent conferences/meetings as needed.
2. To conduct criminal investigations as assigned by the Supervisor of the Family
Services Unit and to assist other law enforcement officers who are engaged in
ongoing criminal investigations that bring them onto the school campus.
3. To work with school staff in the matters of mutual concern such as: alcohol and drug
use on campus; safety of students and staff on and off campus; gang-related violence
and crime; campus intrusion; and loss and/or damage to property.
4. To provide liaison in the following areas: School Attendance Review Board; Lions
Quest leadership team; point of contact for CPS visits; truancy sweeps; home
visitations; district-wide critical response plan training; school safety plans; and
training of school campus supervisors and noon duty personnel.
C. TERM OF AGREEMENT
This Memorandum of Understanding will remain in effect for the 2008-2009 public school
fiscal year. Either party will have the right to cancel this Memorandum of Understanding
upon 90 days advance written notice during the term of this agreement.
D. SPAN OF CONTROL/JURISDICTION
Three full-time police officers will be assigned to provide the School Resource Program at
Carlsbad High School, the middle and elementary schools, Carlsbad Village Academy, and
district offices located in the City of Carlsbad.
Enforcement/prevention/education/training/proactive activities will take place at these
facilities and at public meeting places within the community as they relate to the activities
at these facilities.
The officers will remain under the direction and control of the Carlsbad Police Department.
Requests for work assignments from these facilities will be given to the
Family Services Sergeant of the Carlsbad Police Department, who will thereafter assess the
request and direct the School Resource Officer(s) to respond appropriately.
Memorandum of Understanding
Page 3
E. RESOURCE
Resource and local management will be coordinated at:
Carlsbad Unified School District, 6225 El Camino Real, Carlsbad, California, 92009, (760)
331-5000.
City of Carlsbad Police Department, 2560 Orion Way, Carlsbad, California, 92008, (760)
931-2149..
F. COST
Cost sharing will be based upon the services of three full-time police officers for nine
months of the school year. The portion funded by the District will be prorated based upon
the school year (nine months) at a rate of one half of the total salary of three full-time sworn
police officers for a total cost of $131,058.00 (excluding Summer School options). See
Exhibit A for details.
This Memorandum of Understanding will be effective July 1, 2008, and the Carlsbad
Unified School District will pay annually to the Finance Director of the City of Carlsbad
the agreed amount as outlined above. If the agreement is canceled as herein permitted, City
shall return to the District the portion of such payment allocable to the period of the term
subsequent to the effective date of cancellation.
G. SICK/INJURY/EMERGENCY ABSENCES
Carlsbad Police Department will provide general law enforcement services to Carlsbad
High School, the middle and elementary schools, Carlsbad Village Academy, and the
district offices via the Patrol Division whenever the regularly assigned School Resource
Officer is temporarily unable to provide said services due to illness, injury or emergency
leave, or when called away to perform other duties that preclude the officer's presence at
the school. In the event of such occurrence, calls for service will be handled based on need
in relation to other demands for police services.
H. CITY EMPLOYEES
City employees who perform duties under this agreement are not, for any purposes
whatsoever, employees of the School District.
Memorandum of Understanding
Page 4
I. NO RIGHTS IN THIRD PARTIES
This Memorandum is not intended to benefit any third parties, create rights in favor of any
third parties, or create a special relationship between any City of Carlsbad employee and
any other person.
J. LIABILITY AND INDEMNIFICATION
Pursuant to Section 895.4 of the Government Code, the City of Carlsbad and Carlsbad
Unified School District agree that each will assume the full liability imposed upon it for
any of its officers, agents, or employees for injury caused by a negligent or wrongful act or
omission occurring in the performance of this agreement, and each party agrees to
indemnify and hold harmless the other party for any loss, cost, or expense that may be
imposed upon such other party by the virtue of Sections 895.2 and 895.6 of the
Government Code.
Carlsbad Unified School District
By:.
Title:
Date:
Approved as to form:
Ronald R. Ball
City Att
ClaVde A. Lewis, Mayor
Date:
Attest:.
Lorraine M. Wood, City Clerk
Deputy City Attorney
EXHIBIT A
Carlsbad Police Department
SCHOOL RESOURCE OFFICER PROGRAM
2008/2009 Cost-Sharing Breakdown
Costs are for one mid-step police officer for one year and include only
personnel costs; equipment and maintenance costs are not included.
Salary 68,686
Overtime (@ 7.5% of salary)5,151
Retirement 27,906
Medicare 996
Life/ADD Insurance 358
Health Insurance 12,288
Disability & Unemployment 405
Uniform Allowance 700
TOTAL PERSONNEL COSTS $116,490
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Annual Personnel Costs $116,490
Monthly Personnel Cost 9,708
Nine-Month Cost 87,372
HALF SHARE COST TO SCHOOL DISTRICT $43,686
Includes employee contract increase effective 1/1/09.