HomeMy WebLinkAbout2008-12-02; City Council; 19646; Approve Agreement with LANSolutuions LLCCITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
19.646
12/02/08
POLICE
APPROVAL OF THE AGREEMENT FOR
PURCHASE, INSTALLATION, AND
MAINTENANCE OF A COMPELLENT
STORAGE AREA NETWORK SYSTEM
DEPT. HEAD
CITY ATTY.
CITY MGR.
T-2:
RECOMMENDED ACTION:
City Council to adopt Resolution No. 2008-314 approving the agreement with LANSolutions,
LLC for the purchase, installation and maintenance of a Compellent Electronic Storage Area
Network (SAN) system for the Safety Center.
ITEM EXPLANATION:
In early 2006 the City contracted with an outside vendor to assess the City's use of electronic data
storage. The two most significant deficiencies identified during this assessment were inefficient
use of storage and incomplete remote site data replication.
In August of 2006, Council approved the purchase, installation and maintenance of two Storage
Area Network systems from LanSolutions, LLC; the first to be located at the Faraday data center
and the second at Dove Library. This action will approve the purchase, installation and
maintenance of a third Storage Area Network (SAN) system to be located at the Safety Center.
The addition of the third Storage Area Network will allow for more effective utilization of available
storage and automatic replication of critical Public Safety data to the City's alternate data center at
the Dove library. Additional storage will be added to the DOVE SAN in order to accommodate the
data replication.
The City developed and distributed an RFP to qualified vendors. A selection team of Information
Technology staff members evaluated two proposals and recommends LANSolutions, LLC as the
best value for the purchase, implementation and maintenance of a Compellent Storage Center
System for the Safety Center.
FISCAL IMPACT:
The contract with LANSolutions, LLC is for $151,371. As shown in the table below, sufficient
funds are available in the Public Safety Technology Project, Project No. 3685.
POLICE CAD IMPLEMENTATION - PROJECT NO. 3685
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Environmental Mitigation & Monitoring
Right-of-Way Acquisition
Studies and Reports
TOTAL
APPROPRIATED
TO DATE
$2,312,228
0
0
0
0
$2,312,228
EXPENDITURES/
ENCUMBRANCES
TO DATE
$1,916,609
0
0
0
0
$1,916,609
REMAINING
BALANCES
$395,619
0
0
0
0
$395,619
Three years of hardware and software maintenance is included in their contract amount.
Maintenance for future years will be budgeted on an annual basis.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guideline section 15738, this does
not constitute a "project" within the meaning of CEQA and therefore, does not require an
environmental review.
DEPARTMENT CONTACT: Maria Callander 760-931-2176 Mcall@ci.carlsbad.ca.us
FOR C/7Y CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
D
D
D
D
EXHIBITS:
1. Resolution No. 2008-314
2. Professional Services Agreement between the City of Carlsbad and LANSolutions LLC.
1 RESOLUTION NO. 2008-314
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE
3 AGREEMENT FOR THE PURCHASE, INSTALLATION AND
, MAINTENANCE OF A COMPELLENT STORAGE AREA
NETWORK SYSTEM WITH LANSOLUTIONS, LLC.
5 •
6 WHEREAS, the City of Carlsbad has determined the need to implement
7 additional Storage Area Network (SAN) systems; and
8 WHEREAS, in 2006 the City of Carlsbad implemented two Compellent Storage
9 Area Network systems at the Faraday and Dove data centers; and
10 WHEREAS, the City of Carlsbad determined that a Compellent Storage Area
11
Network system was necessary for the Safety Center data center; and
12
WHEREAS, the City of Carlsbad released a Request for Proposals and received
vendors' responses that were evaluated by the selection team; and
15 WHEREAS, after careful review and evaluation of the responses, the selection
16 team now recommends LANSolutions, LLC for the purchase, installation and
17 maintenance of the Compellent Storage Area Network system for the Safety center; and
18 WHEREAS, LANSolutions, LLC is an authorized reseller and installer of the
in Compellent Storage Area Network systems and possesses the necessary skills and
20 qualifications to provide services required by the City; and
21
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
22
Carlsbad, California, as follows:
23
24 1. That the above recitations are true and correct.
25 2. That the Agreement with LANSolutions LLC, a copy of which is attached
26 hereto, is hereby approved and the Mayor is authorized to execute the
27 agreement on behalf of the City.
28
1 3. That the fees and compensation for the purchase, installation and three
2 years of maintenance for the Safety Center Compellent Storage Area
Network system and related services shall not exceed $151,371 as further
4
described in the Agreement between the City of Carlsbad and LANSolutions
5
LLC.
6"
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 2— day of December. 2008, by the following vote to wit:
AYES: Council Members Lewis, Hall, Packard and Nygaard.
NOES: None.
ABSENT: Council Member Kulchin.
ALEWIS, Mayor
ATTEST:
.
LORRAINE M. WOOD, City Clerfl
(SEAL)
AGREEMENT FOR STORAGE AREA NETWORK SERVICES
LANSOLUTIONS LLC
O THIS AGREEMENT is made and entered into as of the ' I _ day of
20£)3>, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and LANSolutions LLC, a Limited Liability Company, ("Contractor").
RECITALS
A. City requires the professional services of an authorized Compellent
Storage Center contractor that is experienced in providing the necessary services for
the purchase, installation and maintenance of a Compellent Storage Center system;
and
B. City issued a Request for Proposals and Contractor, an authorized
Compellent Storage Center provider, submitted a proposal to City and has affirmed its
willingness and ability to perform such work; and
C. City carefully reviewed and evaluated the RFP responses and
recommended LANSolutions, LLC for the purchase, installation and providing other
professional services related to the Compellent Storage Area Network system for the
Safety Center; and
D. Selection of Contractor is expected to achieve the desired results as
defined in the City's Request for Proposal, the Contractors proposal and the attached
Exhibit "A;" and
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated herein by this
reference and in accordance with this Agreement's terms and conditions.
Contractor will secure third-party hardware and software manufacturers' standard
warranties, and other such warranties, as may be available, from the hardware,
software or both hardware and software manufacturers' at no additional charge to City.
If required by said manufacturer, Contractor shall assign or pass through, to the extent
legally assignable, manufacturer warranties to City. In the event such manufacturer's
warranties are not legally assignable, Contractor agrees to enforce, on City's benefit,
such manufacturer's warranties. Any and all warranties, maintenance, and hardware
will be passed through to City or enforced by Contractor on City's behalf. Contractor
does not warrant third-party software code or that the functions contained in the
software will meet City's requirements or that the operation of the software will be
City Attorney Approved Version #05.06.08
uninterrupted or error free. Notwithstanding any warrant assigned or pass through,
Contractor is obligated to act as a liaison between City and the software publisher or
hardware manufacturer.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3- TERM
The term of this Agreement will be effective for a period of ninety (90) days from the
date first above written.
3.1 FORCE MAJEURE
Any delay in the performance of any the duties or obligations of either Party under this
Agreement caused by an event outside the affected Parties' reasonable control shall not
be considered a breach of this Agreement, and the time required for performance shall
be extended for a period equal to the period of such delay. Contractor shall not be
entitled to damages or additional payment due to such delays. Such events shall
include, without limitation: war, government regulation instituted or revised after the
date of this Agreement, labor disputes (including without limitation strikes, lockouts, job
actions or boycotts), fires, floods, earth quakes, adverse weather necessitating
succession of work or similar actions of the elements, civil unrest, or such other
unforeseeable causes beyond the reasonable control and without the fault or
negligence of the Party so affected. The Party so affect shall give prompt notice to the
other Party of such cause and shall take whatever reasonable steps are necessary to
relieve the affects of such cause as rapidly as possible.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be one hundred and fifty one thousand, three hundred and seventy-one dollars
($151,371). No other compensation for the Services will be allowed except for items
covered by subsequent amendments to this Agreement. The City reserves the right to
withhold a ten percent (10%) retention until City has accepted the work and/or Services
specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
City Attorney Approved Version #05.06.08
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
City Attorney Approved Version #05.06.08
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:VM". OR with a surplus line insurer on the State of California's List of
Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide
of at least "A:X".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code. Workers' Compensation
will not be required if Contractor has no employees and provides, to City's satisfaction, a
declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
City Attorney Approved Version #05.06.08
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
City Attorney Approved Version #05.06.08
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name Maria Callander Name Oliver Goellnitz
Title Public Safety Technology Manager Title President
Department Police Department Address 6359 Nancy Ridge Drive
City of Carlsbad San Dieao. CA92121
Address 2560 Orion Way Phone No. 858-587-8000
Carlsbad. CA 92010
Phone No. 760-931-2176
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
City Attorney Approved Version #05.06.08
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
City Attorney Approved Version #05.06.08
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et sea., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement nor any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
City Attorney Approved Version #05.06.08
8
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
26. BACKGROUND CHECKS OF CONTRACTOR EMPLOYEES
Prior to being allowed to perform any work on this project and at City's expense, all non-
city personnel assigned to the project must submit to and pass a background check by
the Carlsbad Police Department. City will not release any information about the
individual whose background was checked without the express written consent of said
individual. City will inform Contractor that said individual shall not be assigned to this
project and Contractor agrees not to assign and to deny access to all information
associated with this project from said individual. In addition, if, at any time, the City
determines an individual is not able to effectively perform the services required by this
Agreement, the City will notify and discuss the matter with the Contractor in an attempt
to reach a mutual resolution. However, at City's sole request, the Contractor will
immediately remove the individual from the project. Failure to remove the individual
shall be grounds for immediate termination of this Agreement.
27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
(Remainder of Page Intentionally Left Blank)
City Attorney Approved Version #05.06.08
CONTRACTO CITY
corpon
6 or Mayor
ATTEST:
0 (e-mail address)
*By:
(sign here).ORRAINE M. WOOD
City Clerk
(print name/title)
(e-mail address) v
If required by City, proper notarial acknowledgment of execution by"
must be attached. If a Corporation. Agreement must be signed by one corporate
officer from each of the following two groups.
'"Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
, City Attorney
Deputy City Attorney
10
City Attorney Approved Version #05.06.08
EXHIBIT "A"
SCOPE OF SERVICES
SAN Implementation Project Plan
This project plan will incorporate all aspects of the installation of the equipment
listed in Appendix "A", including site planning, scheduling, installation,
documentation, and training. A team from LANSolutions will work in conjunction
with the Carlsbad Police Department (PD) IT personnel to complete this
installation. A central point of contact at LANSolutions, the project manager, will
coordinate all activities and resources with a designated person at the Carlsbad
PD. The timing of the installation and configuration of the SAN will meet the
City's requirements, as specified herein:
The implementation of the Compellent Storage Center (Storage Center) will
occur at the Safety Center but may involve modification of one or both of the two
Compellent Storage Centers located at the City's Faraday building and the Dove
Library. A site preparation plan identifying the necessary rack space and
electrical requirements must be presented to the City in advance of the
installation. Due to the 24-hour nature of public safety, some work may have to
be performed outside of normal business hours. The implementation must meet
Compellent's recommended installation standards and at a minimum will include
the following:
Safety Center Data Center
1. Rack, configure and attach the Storage Center to the Safety Center
network.
2. Configure two Microsoft servers and two VMware servers to attach to the
SAN via HBAs.
3. Create the necessary volume structure on the Storage Center.
4. Migrate data from the HP MSA to the SAN.
5. Verify availability of network drives in the Microsoft cluster environment.
6. Setup zones on the fiber switch and configure multi-path technologies.
Test and ensure the ability to failover.
7. Ensure available storage is visible through the administrative interface.
8. Configure backup and restore processes with the Storage Center and the
City's existing Tivoli Storage Manager System (StorServer) - validate
these processes are functioning properly.
9. Integrate new storage enclosure into current Dove SAN.
10. Setup replication between the Dove and Safety Center Storage centers.
11. Document the installed configuration.
12.Train a minimum of two IT staff members on the use of the system.
City Attorney Approved Version #05.06.08
11
t»
LANSolutions will approach the installation with a four phase process. Each
phase is described below:
Phase 1 - Planning
LANSolutions will meet with the appropriate Carlsbad PD IT personnel for a
planning meeting and site visit. During this meeting, the specific steps of the
installation will be discussed and placed on an initial timeline. Resources from
both LANSolutions and the City will be identified and initial tasks will be assigned.
Specifications for rack space, power, networking, terminal connectivity, and
environmental requirements will be presented. A site visit to each data center
will be conducted to ensure that adequate resources will be available. Fiber
cable lengths will also be determined to ensure connectivity to the required
servers.
A listing of each of the servers and the initial SAN volume configuration will be
developed. Also a listing of what data to migrate to the SAN volumes will result
in a list of the expected data migration to be performed as part of this project.
Replication data will also be determined during this process.
A description of how the SAN software organizes and classifies the volumes will
be given before and during this process. This list will be the starting point for
volume/server definitions and may change slightly during the actual installation.
A lead LANSolutions engineer will be present during this visit and during most, if
not all, of the remaining installation.
If not already completed, the Compellent pre-order document will be finalized and
delivered to Compellent for final ordering. This document will include network
and host information as well as a system drawing.
The result of this phase will be the written results of this visit including any tasks
and/or products needed to meet the installation requirements. Also, a written
schedule will be prepared and presented to the Carlsbad PD.
Phase 2 - Installation
The installation phase will take place at the Police Department Computer Room.
Once the SAN has been configured, the replication process will be configured to
the existing Dove SAN. The installation steps will specify that LANSolutions will
perform the work. However, it is possible that Carlsbad PD IT can participate in
the installation for purposes of familiarization and training. While some of the
details may change slightly after the planning meeting, the installation process
will proceed as follows:
City Attorney Approved Version #05.06.08
12
r?
1. Carlsbad PD IT will have made any changes to the data center that were
identified during the planning process.
2. LANSolutions will install the SAN hardware (Enclosures, controllers,
switches) and associated cables with direction and/or assistance from
Carlsbad PD IT.
3. LANSolutions will ensure that the latest firmware revision and code are
installed on all SAN controllers and devices.
4. LANSolutions will configure or provide settings for all SAN Host Bus
Adapters (HBA's) before they are installed in the server hardware.
5. LANSolutions will configure the Fiber Channel switches with the
appropriate zoning and IP addressing. Any iSCSI subnets will be
configured if specified in the installation.
6. LANSolutions will install the HBA's in the designated servers and ensure
that they are recognized by the Windows or Netware operating systems.
This may include the installation of software drivers.
7. LANSolutions will configure the Storage Center software will be for the
appropriate network settings and controller configuration (initial setup).
8. The servers will be configured in the Storage Center Software
9. The volumes will be configured according to the volume configuration
document.
10. Verify that the volumes are recognized from the associated servers.
11. Prepare the volumes (format) and migrate the data according to the data
migration document. The data migration will include the actual copying of
data, verification that the copies are successful.
12. LANSolutions will work with Carlsbad PD IT to configure any additional
backup and restore processes that relate to the SAN. This may include
scripting of volume snapshots, mounts and dismounts. LANSolutions has
a good understanding of how backups operate, but the ultimate
configuration of the Tivoli Storage Manager will be done by the Carlsbad
Carlsbad PD IT staff. LANSolutions will assist in the configuration and
validation of the backup process with respect to the new SAN volumes.
13. LANSolutions will install and integrate the additional enclosure and
storage into the Dove SAN.
14. LANSolutions will configure replication between the Storage Centers at
Dove, Faraday and the Safety Center according to the planning
documents. This will include joining the new controllers to the existing
Enterprise Management console view/topology.
15. LAN Solutions will verify that Compellent can access the system via
Phone Home and Secure console.
Phase 3 - Training
While not specifically its own phase, training will occur before, during and after
the actual installation. At least 2 designated IT personnel will be trained during
this process. Once the personnel are designated, they will need to participate in
the initial configuration and volume setup processes. In addition to the initial
City Attorney Approved Version #05.06.08
13
configuration, the designated personnel will be able to participate in a hands-on
training session following each of the site installations. LANSolutions training is
not intended to replace formal vendor training which is available on-line or at the
vendor's site. It should be sufficient to enable the Carlsbad PD to perform
additional server and volume creation, replay (snapshot) management, system
status monitoring and other basic operations.
Phase 4 - Documentation
The system will be fully documented and will include a system drawing (in Visio
format) and server/volume setup. The documentation will be provided in
electronic format for easy modification by the Carlsbad PD.
(Remainder of Page Intentionally Left Blank)
City Attorney Approved Version #05.06.08
14
Appendix A
Compellent SAN with Data Progression $ 135,696.00
Tax and Shipping $ 12,100.44
Installation (estimate 2-3 days) $ 2.800.00
Total $ 139,736.44
Compellent with Data Progression Configuration
QuickStart SC020 - 2Gb ILM Base Bundle (4Gb I
Ready) \
\ Storage Controller, 3U I
8 400GB, FC, 4Gb, 10KRPMHDD \
8 500GBSATA 7KRPMHDD I
1 Compellent Enclosure, SATA, 2Gb, 16 bay I
1 Compellent Enclosure, SBOD, FC, 16 bay, 2Gb ]
Configurable !
4 Enclosure SFP j
1 IO, FC, 4Gb, 2 port, Std Profile, PCI-X I
1 IO, FC, 4Gb, 4 port, Std Profile, PCI-E I
4 Optical Cable, LC/LC, 1 meter, Orange I
Quick Start ILM Bundle, SW |
1 51+; Date Progress/on Base License !
1 SW, Data Instant Replay Base License \
1 5M', Dynamic Capacity Base License j
1 5W; Storage Center Core Base License !
QuickStart ILM Clustered Controller Upgrade j
1 Storage Controller, 3U )
1 IO, FC, 4Gb, 2 port, Std Profile, PCI-X \
1 IO, FC, 4Gb, 4 port, Std Profile, PCI-E j
4 Optical Cable, LC/LC, 1 meter, Orange I
4 Enclosure SFP !
QuickStart Clustered Controller Upgrade I
Software I
1 51^ Dynamic Controllers Base License [
2 IO, FC, 4Gb, 2 port, Std Profile, PCI-X \
2 IO, iSCSI, 1 Gb, 2 port, Std Profile, PCI-X j
4 Optical Cable, LC/LC, 3 meter, Orange I
1 SW, Enterprise Manager Foundation License, |
Unlimited |
1 SW, Remote Instant Replay Asynchronous |
JaseJJcense_ __ |
1 SW, Remote Instant Replay Asynchronous i
Base License __ ___ _ j
2 Cisco MDS9124 Base Kit, 8 active ports j
Includes 3 years of Compellent Software and |
Hardware maintenance j
City Attorney Approved Version #05.06.08
15
Appendix A Addendum for Dove Site
Compellent Enclosure for Dove $ 13,780.00
Hardware Discount $ (4,600.00)
Tax and Shipping $ 1,054.92
Installation (estimate 1 day) $ 1.400.00
Total $ 11,634.92
Enclosure, SATA, 2Gb, 16-bay, Upgrade
I Compellent Enclosure, SATA, 2Gb, 16 bay
4 Enclosure SFP
4 Optical Cable, LC/LC, I meter, Orange
5 500CB SATA 7K RPM HDD
1 IO, FC, 4Gb, 2 port, Std Profile, PCI-X
Includes Compellent Hardware Maintenance co-
Jerrned with[City'sexisting contract.
Summary
Safety SAN $ 139,736.44
Additional storage for Dove SAN $ 11,634.92
Total $ 151,371.36
City Attorney Approved Version #05.06.08
16