HomeMy WebLinkAbout2009-02-10; City Council; 19718; Community activity grants recommendationsCITY OF CARLSBAD - AGENDA BILL 13
AB# 19J18
MTG. 02/10/09
DEPT. FIN
COMMUNITY ACTIVITY GRANTS
PROGRAM
FY2008-09 FUNDING RECOMMENDATIONS
DEPT. HEAD VJfe
CITY ATTY. rf^
CITY MGR. (XA
RECOMMENDED ACTION:
Adopt Resolution No. 2009-032 accepting the recommendations of the Community Activity
Grants Citizen Review Committee allocating funds to the organizations identified.
ITEM EXPLANATION:
Under the guidelines established in Council Policy No. 51 (Exhibit 1), a seven-member Citizen
Review Committee was appointed by the City Council to review the 2008-09 Community
Activity Grant applications and make recommendations to Council. These guidelines specify
that a review panel be made up of one representative from each quadrant of the City, one
Senior Commission member, one Library Board member, and one Parks and Recreation
Commission member.
The grant applications were due to the Finance Department by October 31, 2008. A total of 17
grant applications were received with funding requests for 18 programs totaling approximately
$188,000. The Citizen Review Committee met during the month of December, reviewed the
applications and evaluated the grant requests based on level of enrichment, organization
experience and scope of the projects. As a result of their review and evaluation, the Citizen
Review Committee decided to recommend funding for eight (8) of the 18 requests that best
met the Community Activity Grant Criteria, for a total of $40,000.
The table in Exhibit 2 summarizes the grant requests and the .Citizen Review Committee's
recommendations for funding.
FISCAL IMPACT:
The 2008-09 operating budget contains an appropriation of $40,000 for Community Activity
Grants. No further appropriation would be required.
EXHIBITS:
1. Council Policy No. 51
2. Summary of 2008-09 Community Activity Grant requests and recommended funding.
3. Resolution No. 2009-032 accepting the recommendations of the Community Activity Grant
Council subcommittee allocating funds to the organizations identified.
DEPARTMENT CONTACT: Judi Vincent 760-602-2430 ivinc(g)ci.carlsbad.ca.us
FOR CITY CLERKS USE ONL Y. /
COUNCIL ACTION:APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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EXHIBIT 1
Page 1 of 2
Policy No. _ 51
CITY OF CARLSBAD Date Issued - 1/8/08
COUNCIL POLICY STATEMENT
Supersedes No. 1/20/04
General Subject: Community Activity Funding
Specific Subject: Process for Funding Community Activities
Copies to: City Council, City Manager, City Attorney, Department and Division
Heads, Employee Bulletin Boards, Press, File
BACKGROUND : The City Council has, in the past, chosen to fund community
activities with General Fund monies. This has included the allocation of funds to agencies
that provide various enrichment programs to Carlsbad residents and visitors. During the
2003-04 budget process, the City Council directed a council subcommittee to evaluate the
current process and recommend changes to facilitate that process. The following policy
outlines those changes.
PURPOSE: To establish the process for distributing funds for community activities.
POLICY:
1 . It is the policy of the City of Carlsbad to allocate funds for
community activities.
2. Organizations funded under this policy may receive grants for no
more than 3 years, with the exception of the Community Activity
Grant. Organizations funded by the Community Activity Grant
may receive grants for 3 years and then cannot apply for grant
funding for a minimum of 2 years. After at least a 2 year hiatus,
organizations can again apply for grant funding and receive a
maximum of two additional years of grant funding.
3. Community Activity Grants
a. These grants provide funding for enrichment programs for
the community.
b. The amount of funds to be allocated will be determined
annually during the budget process.
c. Once the budget is adopted interested groups will be
notified of the application process.
d. The application process will consist of the following:
i. City application for funds
ii. Public hearing before a citizen review panel
iii. Recommendations submitted to City Council.
EXHIBIT 1
Page 2 of2
e. The City Council will establish a review panel comprised of
citizens and city staff to evaluate the applications, and make
recommendations to the City Council. The review panel will
be comprised of the following: One representative from each
quadrant of the City, one member of the Senior Commission,
the Library Board, and the Parks & Recreation Commission.
f. The review panel will consider the provision of matching
funds from other sources in evaluation of the applications.
4. Special Event Grants
a. These grants provide city funding for Special Events in the
city of citywide interest.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. The application process will consist of the following:
i. Special event application
ii. Special Event Grant supplemental application
iii. Approval of special event by special events
committee
iv. Allocation of funding by the City Council
5. Winning Teams Grants
a. These grants provide funding to youth teams to offset the
cost of travel expenses to national championship
competitions.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. Eligibility requirements are:
i. The participants are all 18 years of age or under,
ii. The group or team is an organized non-profit
corporation or agency,
iii. The request for funding must be made prior to the
date of the event,
iv. At least 90% of the participants in the team or
group are residents of Carlsbad.
e. The application process will consist of the following:
i. Written request to Council
ii. Allocation of funding by the City Council
6. This policy may be amended as necessary.
COMMUNITY ACTIVITY GRANT APPLICATIONS
AND
FUNDING RECOMMENDATIONS
FY 2008-09
Exhibit 2
1A Carlsbad Village Business Association
1B
APPLICANT
Carlsbad Village Business Association
Encuentros Leadership of N.C.
Gary Nessim
PROGRAM DESCRIPTION
Holidays in the Village - Brings the community of
Carlsbad to the Village to partake in a full month of
activities including decor projects/contests, lamppost
: decorating, holiday street performers, strolling
musicians, carolers and local school performance
• groups.
Sculpture By The Sea - Program entering its second
iyear and is a unique community event open to all of
: Carlsbad residents as well as visitors. The program
! offers free sculpture instruction with a live model
i overlooking the Pacific Ocean.
i Leadership Academy - A one week intensive
| academic, residential experience to prepare high-
jachieving 10th an 11th grade high school Latino boys
currently attending North County schools for the rigors of j
college life.
{Ceramic Tile Wall Mural - An art project to enhance the
aesthetics of the community. This project will install a
ceramic tile mural of waves on a concrete block wall at
I Carlsbad Village Drive east of Highland Drive. Metallic
flying pelicans will also be placed on the fence above the
wall
: 2008-09
: Grant
i Requestr$~io,ooo
2008-09
Recommended
5,000
Prior
Years
Funded
1
$ 10,000
Carlsbad Hi-Noon Rotary Village Gazebo Restoration - The Rotary will rebuild
the columns and foundation of the historic gazebo in
Carlsbad Village.
Phoenix House San Diego IMPACT Program - This program provides low income
Carlsbad adolescents (ages 13-18) with 3-6 months of
outpatient substance abuse and mental health
counseling.
Community Resource Center
Imagine Carlsbad
Holiday Baskets Program - This 26 year old program
provides low income Carlsbad residents with food
products, turkeys, toys and vital household items.
Carlsbad Village Improvement Partnership
9 Carlsbad Aces
Imagine Carlsbad - A grassroots program that provides
a forum for Carlsbad residents to discuss pertinent
issues facing the City. Funding would be used to pay for
I operating expenses and equipment.
(Preferred Shopper Program - Creation of discount
card program for shopping at Carlsbad Village
merchants.
Assistance League of Rancho San Dieguito
Access College Foundation
Carlsbad Educational Foundation
St. Elizabeth Seton MOPS
$ 18,000
$ 5,120
$ 5,000
$ 15,000
$ 5,000
14 Assistance League North Coast
15 Carlsbad Community Theatre
16 | Carlsbad Explorers
17! Carlsbad Wave Soccer
Carlsbad Aces Softball - A program for Carlsbad high $ 10,000
school girls to continue to play Softball after the high
school season is over.
Operation School Bell - Provides funding for low
income Carlsbad children to purchase clothing for the
i new school year
Access College Program - Provides educational $ 5,950
forums and seminars for low income prospective college
students and their parents. These forums and seminars
teach the students and parents how to access college
grants and financial aid.
Kids Care - A six week science enrichment program for $ 5,000
up to 120 children (ages 5-12).
Mothers of Preschoolers - a non denominational, non $ 2,300
profit Christian organization that provides a caring
support group for mothers of preschoolers. _ j_
Assistance League Programs - Footsteps, Health Kits,
Home Alone, Baby Real Deal, World of Books,
Emergency Clothing. These programs provide shoes,
j toiletries, books and classes to Carlsbad residents.
Carlsbad Community Theatre - This premiere theatre
group provides quality children/adult productions to the
community.
[Police Explorer Program - Program open to all teens
ages 14-21 to teach them about possible future careers
in law enforcement.
[Carlsbad Wave Futbol Club - Soccer organization for
the children of Carlsbad and North County. This
program offers financial aid for low income participants.
5,000 I 0
Applying for
Winning Teams
] Grant of $7,200
$ 6,000 i $
3,000 i 0
^ T
5,000 0
40,000 ; $ 4,000 ! 0
$ 11,000 $ 7,000 ; 0
$ 20,600™ !~$~
TOTAL REQUESTS $188.370 $ 40.000
Exhibit 3
1 RESOLUTION NO. 2009- 032
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE
3 RECOMMENDATION OF THE COMMUNITY ACTIVITY
4 GRANT CITIZEN REVIEW COMMITTEE AND
ALLOCATING FUNDS TO THE ORGANIZATIONS
5 IDENTIFIED
6
WHEREAS, the City Council of the City of Carlsbad, California, appointed a
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seven-member Citizen Review Committee to review Community Activity Grant
applications and make a recommendation for funding; and;
WHEREAS, the Citizen Review Committee has recommended eight (8)
11 organizations and their funding level.
12 NOW, THEREFORE, IT IS AGREED by and between the City Council of the City
13 of Carlsbad, California, as follows:
14 1. That the above recitations are true and correct.
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2. That the following organizations are hereby granted funds in the amounts
16
shown from the Community Activity Grants Fund for the 2008-09 Fiscal Year in
accordance with Council Policy No. 51:
, n Carlsbad Village Business Association $ 5,000
Phoenix House 5,000
Community Resource Center 5,000
Assistance League of San Dieguito 6,000
22
Carlsbad Educational Foundation 3,000
23
Assistance League North Coast 5,000
24 Carlsbad Community Theatre 4,000
25 Carlsbad Explorers7.000
26 TOTAL $40,000
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 10th day of February, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
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XORRAIjxfE M. WO£d, City Clerk' (]^»>c7 v