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Home My WebLink About2009-03-10; City Council; 19740; Poinsettia Park parking lot projectCITY OF CARLSBAD - AGENDA BILL 10 AB# 19,740 MTG. 3/10/09 DEPT. ENG AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE POINSETTIA COMMUNITY PARK PHASE IIB PARKING LOTS, PROJECT NO. 4504 DEPT. HEAD/Z/^/tT CITYATTY. V(@, CITY MGR. U>-^ RECOMMENDED ACTION: Adopt Resolution No. 2009-046 approving plans and specifications, and authorizing the City Clerk to advertise for bids for the construction of the Poinsettia Community Park Phase IIB Parking Lots, Project No. 4504. ITEM EXPLANATION: The proposed Poinsettia Community Park Phase IIB Parking Lots project is located in Poinsettia Community Park, which is accessed from Hidden Valley Road, refer to Exhibit 1. The construction of the parking lots is part of the overall master plan for Poinsettia Community Park approved by Council in 1992. Future phases of the master plan call for a community center, completion of the tennis complex (clubhouse, center court, and practice backstop), additional tot lot, and various other amenities. Plans and specifications have been completed and are on file in the Engineering Department for the construction of the two (2) additional parking lots at the entrance to Poinsettia Community Park. A total of 97 parking spaces in both lots will be constructed. The project includes paving and striping for the parking lots, lighting, and installation of adjacent landscaping. The project also includes low impact development elements such as zero curb and vegetated swales. ENVIRONMENTAL IMPACT: This project is consistent with CUP 92-05/HDP 92-09 approved by the Planning Commission in October 1992 as well as the Mitigated Negative Declaration issued by the Planning Director on July 30,1992. FISCAL IMPACT: Table 1 shows the current status of the Poinsettia Community Park Phase IIB Parking Lot project: TABLE 1 - POINSETTIA COMMUNITY PARK PHASE IIB PARKING LOTS PROJECT NO. 4504 TASK DESCRIPTION Design Construction, Inspection, Materials Testing Environmental Mitigation & Monitoring Right-of-Way Acquisition Studies and Reports TOTAL APPROPRIATED TO DATE $85,215 878,185 0 0 0 $963,400 EXPENDITURES/ ENCUMBRANCES TO DATE $65,911 10,000 0 0 0 $75,911 REMAINING BALANCES $19,304 868,185 0 0 0 $887,489 DEPARTMENT CONTACTS: Eva Plajzer, 760-602-2787, eplai@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED X D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D n D n Page 2 An Engineer's Estimate of the construction cost for the project was prepared by RBF Consulting in January 2009 and totals $500,000. The total estimated construction cost is shown in Table 2. TABLE 2 - PROJECT CONSTRUCTION COST ESTIMATE Pdirii^ttia Gipthrrturiity Park ProMt No, 4504 Construction Contract (Engineer's Estimate) Construction Contingency (15%) Construction Management and Inspection (10%) Testing (5%) TOTAL ESTIMATED CONSTRUCTION COSTS PROJECT AVAILABLE BALANCE ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION Estimated Ctjsts $500,000 $75,000 $50,000 $25,000 $650,000 $887,489 -0- Sufficient funds have been appropriated from the Public Facilities Fund to construct the project. Staff recommends approving the plans and specifications and authorizing the City Clerk to advertise for bids for the construction of Poinsettia Community Park Phase IIB Parking Lots, Project No. 4504. Staff recommends that payment of prevailing wages not be required on this project and that the construction contract should reflect this recommendation. EXHIBITS: 1. Location map. 2.Resolution No. 2009-046 _ approving plans and specifications, and authorizing the City Clerk to advertise for bids for the construction of the Poinsettia Community Park Phase IIB Parking Lots, Project No. 4504. LOCATION MAP RD. NOT TO SCALE SITE VICINITY MAP NOT TO SCALE PROJECT NAME POINSETTIA COMMUNITY PARK PHASE JIB PARKING LOTS PROJECT NUMBER 4504 EXHIBIT 1 DRAW BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 2/18/09 C: \CAPITAL\PLAJZER\POINSETJIA PARK PARKING LOTS\4504.DWG 1 RESOLUTION NO. 2009-046 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE 4 POINSETTIA COMMUNITY PARK PHASE IIB PARKING LOTS, PROJECT NO. 4504. 5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to construct two additional parking lots at the 7 Poinsettia Community Park; and 8 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, 9 equipment, transportation, and other expenses necessary or incidental to the Poinsettia10 Community Park Phase IIB Parking Lots, Project No. 4504, have been prepared and are on file in11 the Public Works-Engineering Department of the City of Carlsbad and are incorporated herein by reference; and13 WHEREAS, funding for said project has been appropriated from Public Facilities Fund in the 2008/2009 Capital Improvement Program in the amount of $963,400 to cover all project costs15 and is sufficient; and16 WHEREAS, payment of prevailing wages will not be required as part of the construction contract;lo NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,i y P0 California, as follows: 21 1. That the above recitations are true and correct. 22 2. That the plans, specifications, and contract documents for the Poinsettia 23 Community Park Phase IIB Parking Lots, Project No. 4504 are on file in the Public Works- 24 Engineering Department of the City of Carlsbad and are hereby approved. 25 3. The City Clerk of the City of Carlsbad is hereby authorized and directed to 26 publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of 27 Poinsettia Community Park Phase IIB Parking Lots, Project No. 4504, in accordance with the 28 plans, specifications, and contract documents referred to herein. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 10th day of March, 2009, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. ATTEST: .tO.*r—r ^ v ^>< . *_^J?/U>uC- LffRRAJflE M. W<&)D/City Cle'rk <