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HomeMy WebLinkAbout2009-03-24; City Council; 19759; Request for contribution from Boy Scout TroopCITY OF CARLSBAD - AGENDA BILL 19,759AB# MTG. 3/24/09 DEPT. Parks & Rec BOY SCOUT TROOP 748 REQUEST FOR CONTRIBUTION OF PORTION OF SENIOR CENTER FEES FOR 2009 EASTER PANCAKE BREAKFAST DEPT. HEAD CITY ATTY. CITY MGR. (jj RECOMMENDED ACTION: Consider the request from Boy Scout Troop 748 and Adopt Resolution 2009-060 ITEM EXPLANATION: On Sunday April 12, 2009, Boy Scout Troop 748 will hold its 51 st Annual Easter Pancake Breakfast at the Carlsbad Senior Center. Boy Scout Troop 748 has utilized the Senior Center for this event since 1990. The Boy Scouts' Annual Easter Pancake Breakfast typically has approximately 1,000 attendees. Proceeds raised from the Pancake Breakfast ticket sales support scouting programs their summer camp program. In the prior fiscal year, Craig Correll, Assistant Scout Master for Troop 748, requested and the City Council approved to donate $558 to offset the cost of renting the Senior Center Kitchen, Dining room and Auditorium (total rental charges $1,115) (Exhibits) for its 2008 Annual Pancake Breakfast. Current fiscal year, Mr. Correll is requesting that the City Council donate $645 to offset the cost of renting the Senior Center for this year's event (total rental charges $1,145). (Exhibit 2) FISCAL IMPACT: The total rental fee for use of the Senior Center for Boy Scout Troop 748 Annual Pancake Breakfast is $1,145. Troop 748 is requesting City Council to donate $645 to the Senior Center to offset a portion of the rental charges. The City's contribution will reduce the financial impact of the rental fee: Boy Scout Troop748 would be responsible for the balance ($500) of the rental fees. If approved, the funds would be appropriated from the City Council Contingency fund to the Recreation Department. DEPARTMENT CONTACT: Sue Spickard 434-2858 sspic@ci.carlsbad.ca.us FOR CITY CLERKS USE ONL Y. ; COUNCIL ACTION:APPROVED DENIED CONTINUED WITHDRAWN AMENDED ^3s D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D n D D Page 2 ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 1537B, this action does not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2009-060 2. Letter of request from Craig Correll, Boy Scouts of America - Troop 748, dated January 28, 2009. 3. List of Senior Center fees for the event. 1 RESOLUTION NO. 2009-060 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN 3 THE AMOUNT OF $645 FOR A CONTRIBUTION TO BOY 4 SCOUT TROOP 748 TO OFF-SET A PORTION OF SENIOR CENTER RENTAL FEE FOR THE 2009 EASTER 5 PANCAKE BREAKFAST. 6 WHEREAS, Boy Scout Troop 748 desires to hold its 51st Annual Easter Pancake 7 Breakfast at the Senior Center; and WHEREAS, staff determined the total fee associated with the use of the Senior 10 Center for the 2009 Easter Pancake Breakfast to be $1,145; and 11 WHEREAS, Boy Scout Troop 748 has requested a contribution from the City of 12 Carlsbad City Council in the amount of $645 to offset a portion of the Senior Center 13 facility rental fee; and 14 WHEREAS, Boy Scout Troop 748 would be responsible for the balance of the 15 rental fee ($500); and 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 17 Carlsbad, California, as follows:18 1. That the above recitations are true and correct. 20 2. That the City Council elects to appropriate the funds requested. 21 3. That the Finance Director is hereby authorized to appropriate $645 from the 22 Council's Contingency Account balance to cover the contribution requested and 23 transfer those funds to the Recreation Department. 24 25 26 27 " 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 24th day of March, 2009, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. LEWIS, Mayor ATTEST: LORRAINEMWOOQJJity Clerk (SEAL) U Boy Scouts of America Troop 748 P.O. Box 877 Carlsbad, CA 92008 January 28, 2009 Mr. Mayor, City Council c/o Sue Spickard, Rec. Services Mgr. 799 Pine Ave. Carlsbad, CA 92008 Re: B.S.A. Troop 748 - Sr. Center Rental Fee Reduction Pancake Breakfast - Easter Sunday, April 12, 2009 Dear Mr. Mayor, Counsel Members & Ms. Spickard: This letter is a follow up to multiple communications that I have had with Parks & Rec. Staff and applications submitted as early as April 18, 2008. Our 51st annual Pancake Breakfast will be held on April 12, 2009. We are asking that the city grant us a fee reduction of approximately $644.50 from the estimated $1144.50 cost of the rental of the Senior Center kitchen, dining room and auditorium. Troop 748 has budgeted $500 to contribute towards the rental. We anticipate that we will be serving between 700 and 1000 breakfasts to Carlsbad citizens and supporters. This is our only Troop fundraiser and all proceeds go towards financing our Scouting activities through the year. We make this request as instructed by the City Council at the Council's March 4, 2008, meeting approving last year's reduction. The Troop has rendered continued service to the community since 1958 and we look forward to continuing our tradition of community service for many years to come. Please feel free to contact me or the Troop, if you have any questions. Be Prepar Craig C-€orrell, Asst. Scoutmaster , T-748 CARLSBAD Rental Perriiit Printed: 09-Feb-09. 11:33 AM User: EganRoger2 UECREATION Contract #: 13302 Date: 05-Feb-Q9 User: EganRoger2 Status: Firm Carlsbad Recreation Department hereby grants Boy Scouts 748 (hereinafter called the "Licensee") represented by Craig 0. Correll, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and that may be attached hereto, all of which form part of this Rental Permit Agreement. i) Purpose of Use il) Conditions of Use General Tea/Pancake Breakfast Clean up done by scouts ill) Date(s) and Time(s) of Use # of Bookings: 6 Starting: Sat 11 Apr 2009 03:00 PM Ending: Sun 12 Apr 2009 01:30 PM Expected: 800 Facility/Equipment Day Senior Center - Auditorium Sat Senior Center - Dining Room Sat Senior Center - Kitchen Sat Senior Center - Auditorium Sun Senior Center - Dining Room Sun Senior Center - Kitchen Sun iv) Additional Fees Extra Fee - Bookings Staffing Start Date 11-Apr-09 11-Apr-09 11-Apr-09 12-Apr-09 12-Apr-09 12-Apr-09 v) Payment Method Rental Fees $787.50 Extra Fees $357.00 Tax $0.00 Start Time 03:00PM 03:00 PM 03: 06: 06: 00PM 00AM 00AM 06:00 AM Rental Hours 10:30 10:30 Total End Date 11-Apr-09 11-Apr-09 11-Apr-09 12-Apr-09 12-Apr-09 12-Apr-09 Quantity 4 4 Damage Deposit $1,144.50 $500.00 End Time 06:00 PM 06:00 PM 06:00 PM 01:30PM 01:30PM 01:30PM Charge $357.00 $357.00 Fee $90.00 $90.00 $45.00 $225.00 $225.00 $112.50 Total Applied $0.00 XFee 5102.00 $0.00 $0.00 [255.00 $0.00 $0.00 Tax $0.00 $0.00 Tax $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Balance $1,644.50 Total $192.00 $90.00 $45.00 $480.00 $225.00 $112.50 Total $357.00 $357.00 Current $0.00 Complete payment of $1,144.50 due on Thursday, March 12, 2009 Date Amount Thursday, Mar 12,2009 $1,144.50 Damage deposit Payable By: 01-Apr-09 vi) Other Information vii) Additional Notes Auditorium - Senior Center Dining Room - Senior Center Kitchen - Senior Center Page: 1 h