HomeMy WebLinkAbout2009-05-05; City Council; 19782; Special Olympics service assistance requestCITY OF CARLSBAD - AGENDA BILL
AB# 19,782
MTG. 5-5-09
DEPT. Police
ODCfMAI /"\l VIMDI/^C "IKI LflKIFV' OCD\/lf*CSPECIAL ULYMrlUo IN KIND otKVlUt
ASSISTANCE REQUEST ASSOCIATED WITH
THE LAW ENFORCEMENT TORCH RUN
DEPT. HEAD * J<^
CITY ATTY^-^
CITY MGR. dj^-
RECOMMENDED ACTION:
Adopt Resolution No. 2009-081_ approving a request from Special Olympics Southern California
for "In Kind" service assistance for the Law Enforcement Torch Run to be held on June 3, 2009.
ITEM EXPLANATION:
The City Council provides an opportunity for citizens and organizations to have an item
placed on a City Council Agenda by submitting correspondence to the City Manager. The
Applicant of the Torch Run was recently changed from the City of Carlsbad to Special
Olympics as the legal and financially responsible party. Therefore, costs that were waived
for the City are now required of Special Olympics. Attached is an e-mail request from Special
Olympics requesting that the City Council consider allocating approximately $944 of "in kind"
services to assist with the 2009 Law Enforcement Torch Run taking place on 6-3-09. Special
Olympics is requesting the City assume expenses associated with the run, including Police
Department traffic services ($494), the special event fee ($300), and the Public Works costs
for the traffic control plan, design, and drawing ($150).
FISCAL IMPACT:
If approved, the fiscal impact would be the cost of providing "in kind" services to the Public
Works-Engineering Department ($150) and the Police Department ($794) to be appropriated
from the City Council Contingency fund.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378, this
action does not constitute a "project" within the meaning of CEQA and therefore, does not
require an environmental review.
2009-081
EXHIBITS:
1. Resolution No.
2. E-mail from Special Olympics received by Special Event Coordinator 4-9-09.
3. Promotional Material provided by Special Olympics
DEPARTMENT CONTACT: Jessica Field 760-931-2297 jfiel@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
n
D
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2009-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN THE AMOUNT
OF $944 FOR "IN KIND" SERVICE ASSISTANCE.
WHEREAS, Special Olympics has requested "in kind" service assistance
Enforcement Torch Run on 6-3-09; and
EXHIBIT #1
for the Law
WHEREAS, staff determined the Public Works-Engineering services necessary to assist
with the Law Enforcement Torch Run; and
WHEREAS, staff determined the cost of providing the Public Works-Engineering
services for the Law Enforcement Torch Run is $150.
WHEREAS, staff determined the Police Department services necessary to assist with
the Law Enforcement Torch Run; and
WHEREAS, staff determined the cost of providing the Police Department services for the
Law Enforcement Torch Run is $794.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
follows:
1 . That the above recitations are true and correct.
2. That the City Council elects to appropriate the funds requested.
Carlsbad, as
3. That the Finance Director is hereby authorized to appropriate $944 from the
Council's Contingency Account balance to cover the costs of providing services to Special
Olympics for the Law Enforcement Torch Run.
///
///
///
///
///
///
///
9~
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 5th day of May, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
JLAUDE A LEWIS: Mayor
ATTEST:
, /
/ORRAINEMTWQPD, City Cle
/(SEAL) 0
Jessica Field
From: Teresa Contreras [tcontreras@sosc.org] EXHIBIT 2
Sent: Thursday, April 09, 2009 1 0:29 AM
To: manager@ci.carlsbad.ca.us; Manager
Cc: Jessica Field
Subject: MAy 5 City Council Meeting - agenda request
Attachments: Informational Flyer (CBPD).doc
Good Afternoon,
I'd like to respectfully request to be added to the agenda for the May 5th City Council Meeting to present our request that
the City provide in-kind services for the 2009 Law Enforcement Torch Run Traffic Control Plan, the Special Event Fee,
and the PD Staffing.
The presentation will be given by me, athletes Elizabeth Weaverling and Bob Martel and possibly Corporal Kevin Lehan &
or Officer Chris Boyd. No power point presentation will be made.
If you have any questions or need additional information at this time, please don't hesitate to contact me.
Sincerely,
| eresa (Contreras
f\egional Volunteer Manager
ial (J)lumpics ^outnern (_alirorma
1 °977 5an t^iego Mission
S™ Diego, CA.9ZIOS
Tel: 6 1 5>-2S}-^iOO
pax: 6 I 5>-2S}-5 I / I
Add SPECIAL OLYMPICS to your grocery list.
Visit any VONS /Pavilions during April
and make m donation at any checkstand to
support individuals with disabilities.
Law Enforcement Torch Run to benefit
Special Olympics Southern California,
San Die^o County
June 2-3, 2009 EXHIBIT 3
The Law Enforcement Torch Run is one of the largest grassroots fundraising programs for Special
Olympics. The Law Eniorcernent Torch Run is in its 18' year and raised more than 5900,000 lor the
Southern California Chapter in 2008. Officers represent law enforcement agencies throughout the state and
raise money through Tip-A-Cop dinners, 5K/10K runs, raffles, car shows, Polar Plunges, golf tournaments
and other special events. The Carlsbad Police Department has been supporters ol the Law Enforcement
Torch Run by hosting our annual Polar Plunge in February. The Polar Plunge is an event where individuals
run into the 60 degree ocean, enjoy music from 40 Prool, and are entertained by companies that provide a
booth. The Carlsbad PD also hosts a Claim Jumper Tip A Cop where officers act as celebrity hosts & servers
while creating awareness for Special Olympics. They also ran in our Global Torch Run where the Torch was
passed through out the world, ending at our Winter Games this past January. Our local Torch Run where
Carlsbad PD run through out Carlsbad and pass the torch onto Occanside PD ends at our Summer Games in
June, and Corporal Kevin Lehan of the Carlsbad PD was chosen as the officer to run the Torch into the
commencement of our Summer Games in 2008.