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Home My WebLink About2009-05-19; City Council; 19813; Poinsettia Community Park Phase IIB parking lots4@^Ci§^ ) CITY OF CARLSBAD - AGENDA BILL^gj^7 AB# 19,813 MTG. 5/19/09 DEPT. ENG ACCEPTANCE OF BIDS AND AWARD OF CONTRACT FOR THE CONSTRUCTION OF POINSETTIA COMMUNITY PARK PHASE MB PARKING LOTS, PROJECT NO. 4504 2 oA DEPT. HEAD^fe^ JT CITY ATTY. (fjJ!^ CITY MGR.\jj- — RECOMMENDED ACTION: Adopt Resolution No. 2009-108 accepting bids and awarding contract for the construction of the Poinsettia Community Park Phase MB Parking Lots, Project No. 4504. ITEM EXPLANATION: The proposed Poinsettia Community Park Phase MB Parking Lots project is located in Poinsettia Community Park, which is accessed from Hidden Valley Road as seen on Exhibit 1. The construction of the parking lots is part of the overall master plan for Poinsettia Community Park approved by Council in 1992. Future phases of the master plan call for a community center, completion of the tennis complex (clubhouse, center court, and practice backstop), additional tot lot, and various other amenities. This project constructs two (2) additional parking lots at the entrance to Poinsettia Community Park. A total of 97 parking spaces (including four handicap parking spaces) in both lots will be constructed. The project includes paving and striping for the parking lots, lighting, and installation of adjacent landscaping. The project also includes low impact development elements such as zero curb and vegetated swales. On March 10, 2009, the City Council adopted Resolution No. 2009-046 approving plans and authorizing to advertise for bids. On April 22, 2009, twenty six (26) bids were received. The bids are summarized in Table 1. The lowest responsive bidder, Marathon General, Inc., submitted a bid in the amount of $231,946. Staff reviewed the bid and found a minor mathematical error. The sum of the extended unit prices is $232,447. This is an addition error by the contractor. The contract document states that in case of bid discrepancies, the bid amount as computed on the basis of extended unit prices shall be used for bid comparisons. The revised bid amount still places Marathon General, Inc. as the lowest responsive bidder. Staff has completed the review of all other contract documents and has determined that they are in order. Carlsbad Municipal Code Section 3.28.080 (A)(7)(c) allows the City Council to waive any minor irregularities in a bid. Therefore, staff recommends that Marathon General, Inc. be award the contract and that the Council waive the minor irregularity created by the discrepancy between the unit prices and the total bid amount. ENVIRONMENTAL IMPACT: This project is consistent with CUP 92-05/HDP 92-09 approved by the Planning Commission in October 1992, as well as the Mitigated Negative Declaration issued by the Planning Director on July 30, 1992. DEPARTMENT CONTACTS: Eva Plajzer, 760-602-2787, eva.plaizer@carlsbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED •0 D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D D D D Page 2 TABLE 1 - SUMMARY OF BIDS CONTRACTOR Marathon General, Inc. ABC Construction Co., Inc. Southland Paving, Inc. Valley coast Construction, Inc. TC Construction Co., Inc. HTA Engineering & Construction Inc. Palm Engineering Construction Company, Inc. Sierra Pacific West, Inc. Patriot General Engineering Landmark Site Contractors New Century Construction, Inc. Zondiros Corporation 3-D Enterprises LB Civil Construction, Inc. Daley Corporation Koch-Armstrong General Engineering, Inc. Tri-Group Construction and Development, Inc. Pave West, Inc. International Pavement Solutions, Inc. NPG Corporation JD Paving Inc. Ramona Paving & Construction Corp., Inc. Act 1 Construction, Inc. GA Abell Inc. Alvand Construction, Inc. Scheidel Contracting & Engineering, Inc. BUSINESS LOCATION Escondido, CA San Diego, CA Escondido, CA San Diego, CA Santee, CA Poway, CA San Diego, CA Vista, CA La Mesa, CA Perris, CA Lakeside, CA San Marcos, CA San Diego, CA San Diego, CA San Diego, CA El Cajon, CA Poway, CA La Habria, CA Mentone, CA Perris, CA San Marcos, CA Ramona, CA Norco, CA Lakeside, CA Poway, CA El Cajon, CA TOTAL BID AMOUNT $231,946 $273,929 $282,089 $289,578 $289,825 $295,770 $298,747 $300,303 $304,025 $304,618 $306,523 $307,375 $309,513 $309,735 $310,599 $323,078 $329,854 $331,354 $332,800 $339,345 $342,157 $352,334 $362,818 $368,683 $393,301 $447,410 FISCAL IMPACT: An allocation of $963,400 for the Poinsettia Community Park Phase IIB Parking Lot project was included in the Fiscal Year 2008-2009 Capital Improvement Program utilizing Public Facility Fee funds. Table 2 shows the current status of the Poinsettia Community Park Phase IIB Parking Lot project. PageS TABLE 2 - POINSETTIA COMMUNITY PARK PHASE IIB PARKING LOTS PROJECT NO. 4504 TASK DESCRIPTION Design Construction, Inspection, Materials Testing TOTAL • APPROPRIATED TO DATE $85,215 878,185 $963,400 EXPENDITURES/ ENCUMBRANCES TO DATE $67,935 10,959 $78,894 REMAINING BALANCES $17,280 $867,226 $884,506 An Engineer's Estimate of the construction cost for the project was prepared by RBF Consulting in January 2009, and totals $499,000. The engineer's estimate is based on bid data for similar projects received by the City in 2008 and 2007, with adjustments for current conditions. This project did not require payment of prevailing wages for construction. The significant decrease in the bid amount as compared to engineer's estimate can be attributed to the current economic conditions, significantly cheaper raw materials, and lack of prevailing wage requirements. The total construction cost is shown in Table 3. TABLE 3 - PROJECT CONSTRUCTION COST Poinsettia Community Park Project No. 4504 Construction Contract (Marathon General, Inc.) Construction Contingency Construction Management and Inspection Testing TOTAL CONSTRUCTION COSTS PROJECT AVAILABLE BALANCE ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION Estimated Costs $232,447 $75,000 $23,000 $12,000 $342,447 $884,506 -0- Sufficient funds have been appropriated from the Public Facilities Fee Fund to construct the project. EXHIBITS: 1. Location map. 2. Resolution No. 2009-108 accepting bids and awarding the contract for the Construction of the Poinsettia Community Park Phase IIB Parking Lots, Project No. 4504. LOCATION MAP NOT TO SCALE SITE VICINITY MAP NOT TOSCALE PROJECT NAME POINSETTIA COMMUNITY PARK PHASE TIB PARKING LOTS PROJECT NUMBER 4504 EXHIBIT 1 DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 2/18/09 C: \CAPITAL\PLAJZER\POINSETTIA PARK PARKING LOTS\4504.DWG 4 1 RESOLUTION NO. 2009-108 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE CONSTRUCTION OF THE 4 POINSETTIA COMMUNITY PARK PHASE MB PARKING LOTS, PROJECT NO. 4504. 5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to construct two additional parking lots at the Poinsettia Community Park; and 8 WHEREAS, on March 10, 2009, through the adoption of Resolution No. 2009-046, the 9 City Council approved the plans and specifications for furnishing of all labor, materials, tools, 10 equipment, transportation, and other expenses necessary or incidental to the construction of the Poinsettia Community Park Phase MB Parking Lots, Project No. 4504; and WHEREAS, twenty six (26) sealed bids were received on April 22, 2009 for the project; IO 14 3nd WHEREAS, the lowest responsive, responsible bid for the project was submitted by15 Marathon General, Inc. in the amount of $231,946; and16 WHEREAS, staff found a minor mathematical error in the bid that recalculated the bid . amount to $232,447; andTo 1Q WHEREAS, the new bid amount for Marathon General, Inc. is $232,447; and 20 WHEREAS, funding for said project has been appropriated from the Public Facilities Fee 21 Fund in the 2008/2009 Capital Improvement Program in the amount of $963,400 to cover all 22 project costs and is sufficient; and 23 WHEREAS, the City Council has previously determined that payment of prevailing 24 wages will not be required as part of the construction contract per City of Carlsbad Municipal Code 25 Section 3.28.130; 26 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 27 California, as follows: 28 1 • That the above recitations are true and correct. 1 2 2. That the discrepancy between the total bid amount and the sum of the unit prices 2 is waived. 3. That the bid amount of $232,447 submitted by Marathon General, Inc. is herby accepted and the Mayor is hereby authorized to execute a contract with Marathon General, Inc. 0 for the construction of the Poinsettia Community Park Phase MB Parking Lots, Project No. 4504, 6 in accordance with plans, specifications, and contract documents referred to herein. 4. That the City Manager is hereby authorized to approve construction change Q orders up to $75,000 for Project No. 4504. ° 5. That the award of contract is contingent upon the bidder submitting the lowest 10 responsive bid executing the required contract and submitting the required bonds and insurance 11 policies, as described in the contract, within twenty (20) days of adoption of this resolution. The 12 City Manager may grant reasonable extensions of time. 13 6. That payment of prevailing wages will not be required as part of the construction 14 contract per City of Carlsbad Municipal Code Section 3.28.130. ///15 17 '" 18 '" 19 '" 20 '" 21 '" 22 "' 23 '" 24 /// 25 '" 26 '" 27 I" 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 19th day of May, 2009, by the following vote to wit: AYES: Council Members Lewis, Hall, Packard and Blackburn. NOES: None. ABSENT: Council Member Kulchin. ATTEST: LORRAINE M. (SEAL)