HomeMy WebLinkAbout2009-06-09; City Council; 19848; Authorization to apply for grant fundsCITY OF CARLSBAD - AGENDA BILL
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DEPT.
19,848
06/09/09
FIRE
APPLICATION FOR SAN DIEGO
POLICE FOUNDATION PROGRAM
GRANT BY THE CARLSBAD FIRE
DEPARTMENT FOR DISASTER
EDUCATION AND PREPAREDNESS
DEPT. HEAD ^/-
CITY ATTY.
CITY MGR.(/I/
RECOMMENDED ACTION:
Adopt Resolution No. 2009-134 authorizing the Carlsbad Fire Department to apply
for the San Diego Police Foundation's Grant for program costs, equipment and supplies to
enhance disaster education and preparedness programs.
ITEM EXPLANATION:
The San Diego Police Foundation (Foundation) is requesting proposals from San Diego County
fire and law enforcement agencies for the purpose of providing and enhancing disaster
education and readiness programs. A grant from Qualcomm Incorporated makes the
Foundation's offer possible. The Foundation's objective is to encourage the development of
innovative, effective and efficient education and preparedness programs that increase citizen
and business awareness of natural and manmade threats to the region. Education and
readiness proposals may be new or may be enhancements to existing successful projects or
programs. The Foundation is a nonprofit 501 (c) (3) organization established in 1998 whose
mission is to improve human services delivered by men and women who "Protect and Serve."
A total of $150,000 will be awarded to successful grant applicants. There is no minimum or
maximum grant award. Funds are limited to direct project costs and may not be used for
agency personnel expenses, agency vehicles or typical or standard equipment normally funded
in a public safety agency's budget. Short quarterly reports are required. Proposals must be
received by 5:00 pm, Monday, June 15, 2009. Implementation should be planned to begin by
October 1, 2009.
The Carlsbad Fire Department Grant request is for $58,723. The grant funds will be used to
enhance Carlsbad's Community Emergency Response Team (CERT) program by funding:
• Gardiopulmonary resuscitation (CPR)/ Automatic External Defibrillator (AED) and basic
first aid training;
• Federal code-compliant safety vests;
• Inclement weather outerwear for CERT members; and
• Fire Prevention's Home Disaster Prevention Program by purchasing:
• Disaster kits for Carlsbad third graders.
DEPARTMENT CONTACT: Kevin Crawford 760-931-2141 Kevin.Crawford® carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION:APPROVED ,0.
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
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OTHER - SEE MINUTES D
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A core mission of each of these programs is resident emergency preparedness education and
outreach. Carlsbad CERT must be appropriately trained and equipped to carry out its mission.
Each of these items is an enhancement to the basic CERT program, described in Federal
Department of Homeland Security Citizen Corps Council CERT program guidelines. These
guidelines recognized CPR and basic first training as appropriate training for advanced CERT
programs. Recent changes in highway safety code requirements make purchasing code-
compliant vests an appropriate enhancement to non-compliant vests traditionally acquired by
basic programs. Inclement weather outerwear was not an allowable equipment expense when
Carlsbad CERT originally received Urban Area Security Initiative (UASI) grant start-up funding,
authorized by Resolution No. 2008-108. For the Home Disaster program, basic emergency
supply kit components (backpack and first aid supplies) will be distributed to third grade classes
where teachers will assist students in assembling their kits while promoting disaster
preparedness awareness.
FISCAL IMPACT:
The San Diego Police Foundation awards are one-time funds. There is no matching fund
requirement. If awarded, the Police Foundation funds will be appropriated to the Fire
Department Emergency Preparedness and Fire Prevention programs.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, this
grant application does not constitute a "project" within the meaning of CEQA and therefore,
does not require an environmental review.
EXHIBITS:
1. Resolution No. 2009-134
2. San Diego Police Foundation Request for Proposals
3. Carlsbad Fire Department Proposal
1 RESOLUTION NO. 2009-134
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY
3 MANAGER OR DESIGNEE TO EXECUTE, IN THE NAME
4 OF THE CITY OF CARLSBAD, ALL NECESSARY FORMS
FOR THE PURPOSE OF APPLYING FOR GRANT
5 FUNDING FROM THE SAN DIEGO POLICE
FOUNDATION, TO ENHANCE DISASTER
6 PREPAREDNESS EDUCATION PROGRAMS.
7
8 WHEREAS, the San Diego Police Foundation is accepting applications for their
9 Disaster Education and Preparedness Program for Local Fire and Law Enforcement
10 Agencies; and
11
WHEREAS, the goal of this competitive grant is to increase citizen awareness of
12
and planning for natural and manmade threats to our region; and
WHEREAS, it is the desire of Carlsbad Fire Department to participate in this
15 program to help enhance awareness and preparedness;
16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
17 Carlsbad, California, as follows:
18 1. That the above recitations are true and correct.
19 2. That Council authorizes the submittal of this grant application.
20
3. That the City Manager or designee is authorized to execute, in the name of
21
the City of Carlsbad, all necessary forms for the purpose of applying for grant
23 funding from the San Diego Police Foundation to enhance disaster
24 preparedness education programs.
25 //
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 9m day of June. 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
LORRAI
(SEAL)
SAN DIEGO
POLICE FOUNDATION Disaster Education and Preparedness Program
Overview
The San Diego Police Foundation is requesting proposals from San Diego county fire, police and sheriff's
agencies for the purpose of providing disaster education and readiness programs. A generous grant from
Qualcomm Incorporated makes this disaster preparedness education program possible.
Our objective is to encourage the development of innovative, effective and efficient education and
preparedness programs that will increase citizen awareness of natural and manmade threats to our
region and help citizens develop personal and small business disaster plans.
• A total of $150,000 will be awarded to successful applicants.
• There is no minimum or maximum grant award.
• Programs that demonstrate personnel and financial resources invested by the applicant and/or its
collaborating partners are of special interest.
• Education and readiness efforts may be new or may be enhancements of existing successful
projects or programs.
• Outreach education program applications must demonstrate strong delivery mechanisms and
solid management.
• Decisions will be based on program quality, availability of funds and other Foundation
considerations.
The San Diego Police Foundation (SDPF) is a nonprofit 501 (c) (3) organization that was established in
1998. Its mission is to improve human services delivered by men and women (and dogs) who "Protect
and Serve." Beneficiaries are the elderly, children and anyone who lives, works or plays in the San Diego
region. SDPF has provided grants and in-kind gifts totaling more than $3 million, putting much needed
equipment and collaborative education programs to work in local communities.
Applicants are required to follow the Proposal Guidelines included as follows.
Program Participants
Any San Diego county fire or law enforcement agency may participate in this grant program as a lead
agency. Collaboration with other agencies, organizations, businesses, educational institutions and/or
nonprofits is encouraged.
San Diego Police Foundation Pagel
POLICE FOUNDATION Disaster Education and Preparedness Program
Proposal Guidelines
Priorities
Successful proposals will utilize collaborative community education and/or outreach projects that employ
proven methods to expand or enhance residents' and businesses' disaster preparedness efforts. We are
interested in enhancing existing programs, products or projects, as well as new ideas.
Programs may be provided in the workplace, schools, community locations, residences, media, etc., to
expand the program's reach.
Restrictions
Grants will be limited to direct project costs and may not be used for agency personnel expenses.
Agency vehicles, standard equipment and other items typically included in a public safety agency's
budget are also not eligible.
Implementation should be planned to begin by October 1, 2009.
Reporting
Quarterly reports outlining progress and performance metrics are required. (Approximately 2 pages.)
Guidelines for Proposal Submission
Proposals must be no more than five (5) pages formatted in Times New Roman size 11 font and 1"
margins on all sides.
Proposals must include page 2 of this RFP (Section A: Contact Information and Authorization) as a top
sheet:
Applicants are encouraged to contact Carrie Farrell at 619-980-3565 with any questions pertaining to
this Request for Proposals up until 5:00 p.m., April 20, 2009.
Deadlines /l/LJu,, vT^^^
• Proposals must be received by 5:00 pm local time. Tuesday. April 21. 2009.
San Diego Police Foundation
8910 University Center Lane, Suite 455
San Diego, California 92122
• Awardees will be notified of final selection on Friday, May 15, 2009.
• A mandatory grant awards orientation (and celebration) will be scheduled.
San Diego Police Foundation Page 2
POLICE FOUNDATION Disaster Education and Preparedness Program
Proposal
Section A: Contact Information and Authorization
A brief presentation by the agency or other person familiar with this request may be required.
Agency.
Submitted by ID #
Title Rank
Division
Address
City. State. Zip
Telephone Fax
Mobile E-Mail
Mail Station
Chain of Command Approvals
Program Manager (sign and print name)
Commanding Officer for Special Services (sign and print name)
Date
Date
Lead Agency Department Chief (sign and print name) Date
MAIL OR DELIVER YOUR PROPOSAL TO:
Education Grants
San Diego Police Foundation
8910 University Center Lane, Suite 455
San Diego, California 92122
Deadlines
• Proposals must be received by 5:00 pm local time. Tuesday. April 21. 2009.
• Awardees will be notified of final selection on Friday, May 15, 2009.
• A mandatory grant awards orientation (and celebration) will be scheduled
San Diego Police Foundation Page 3 ~7
POLICE FOUNOATION Disaster Education and Preparedness Program
Section B: Project Description
1. Fully describe the program, including its goals, the problem(s) addressed and the expected
outcomes.
2. Describe how community safety will be enhanced through increased preparedness as a
result of this program.
3. Describe the communities in San Diego County that will benefit as a result of the program.
Quantitative data about applicable households, businesses and numbers of individuals who will
be reached is especially important.
4. If the program or a similar program currently exists, cite results, including participant
evaluation, formal evaluation, needs assessment, status reports, and other reports and/or
indicators describing the program's measured impact.
5. If the program does not currently exist, describe how the program's success will be
determined, including methods of measuring desired outcomes.
6. List the agencies/entities involved.
7. Describe sustainability plans.
8. Media: Since quality messaging has been developed by many others, applicants considering
media campaigns are encouraged to leverage existing resources.
Section C: Budget and Program Schedule
1. If the proposed project is an expansion of an existing program, present a comprehensive
budget including:
a. Prior line item budget
b. Current line item budget
c. Proposed line item budget. Include program phases and/or a schedule to show how
the program will be implemented based on availability of funds.
2. If the program does not currently exist, present the proposed line item budget including the
source and use of funds.
3. Include amounts (and narrative) for direct expenses that are being contributed by your agency
or other collaborating partners.
4. Ineligible costs: Grant funds may not be used for personnel expenses, agency vehicles,
standard equipment, or other items typically included in a public safety agency's budget.
However, if such direct expenses are being contributed to the proposed program by your agency
or a collaborating partner, please include them as noted in 1 .c. above.
5. Provide an implementation schedule stating when the program officially begins, key phases,
progress benchmarks and the completion date. List program reporting dates, key milestones and
corresponding deliverables, such as evaluations, assessments and budgets.
San Diego Police Foundation Page 4
POLICE FOUNDATION Disaster Education and Preparedness Program
Section D: Public Safety Agency and Management Team
1. Describe your organization's related experience and successes in implementing public outreach
and/or education programs.
2. If proposing a collaborative project, please provide information about your partners, including:
a. a description of the roles and responsibilities of each organization;
b. a description of each collaborator's organization (not required for government public
safety agencies);
c. number of the years the collaborator has been in existence; and
d. a brief bio for key project management personnel emphasizing related experience,
education, professional affiliations, and areas of expertise.
San Diego Police Foundation Page 5
POLICE FOUNDATION Disaster Education and Preparedness Program
Section A: Contact Information and Authorization
A brief presentation by the agency or other person familiar with this request may be required.
Agency: Carlsbad Fire Department
Submitted by: Kevin Crawford ID #
Title: Fire Chief Rank
Division
Address: 2560 Orion Way
City, State, Zip: Carlsbad. CA. 92010
Telephone: 760931-2240 Fax: 760931-0256 Mail Station
Mobile E-Mail: Kevin.Crawford@carlsbadca.gov
Chain of Command Approvals
Program Manager (sign and print name) Date
Commanding Officer for Special Services (sign and print name) Date
Lead Agency Department Chief (sign and print name) Date
MAIL OR DELIVER YOUR PROPOSAL TO:
Education Grants
San Diego Police Foundation
8910 University Center Lane, Suite 455
San Diego, California 92122
Deadlines
• Proposals must be received by 5:00 pm local time. Monday. June 15.2009.
• Awardees will be notified of final selection on Friday, May 15, 2009 (extended).
• A mandatory grant awards orientation (and celebration) will be scheduled
San Diego Police Foundation Page 1
\0
Continued from San Diego Police Foundation Proposal, Section A.
The City of Carlsbad appreciates the San Diego Police Foundation's and Qualcomm's commitment to
disaster education and readiness programs and welcomes this opportunity to apply for assistance to
enhance existing programs. The Carlsbad Fire Department is committed to providing residents,
businesses and visitors a secure and safe environment in which to live and conduct business. The City
seeks to strengthen this commitment to community disaster education and readiness through
enhancements to two specific Fire Department programs: Emergency Preparedness' Community
Emergency Response Team (CERT) Program and Fire Prevention's Home Disaster Preparedness
Program.
CERT Program
SECTION B:
The goal of CERT programs is to enhance public safety and community preparedness by training city
volunteers to help their neighbors during emergencies. The Federal Emergency Management Agency
(FEMA) Citizen Corps Program identifies CERT program requirements and guidelines, and distinguishes
between basic and advanced CERT training. The City of Carlsbad implemented its first CERT program
in June 2008. Carlsbad's program currently meets basic CERT training requirements established by
FEMA. The City of Carlsbad desires to enhance the capability of its program and offer advanced CERT
training. These enhancements will benefit community safety by increasing volunteer skills levels and
properly equipping them to safely operate in all-weather conditions. Desired program enhancements
include:
1) Automatic External Defibrillator (AED) and cardiopulmonary resuscitation (CPR) training for
all team members.
2) Replacing the basic CERT vest with one that meets new federal safety regulation (23 CFR
634): Use of High-Visibility Apparel When Working on Federal-Aid Highways.
3) Providing CERT-stenciled outerwear to protect members during inclement weather and
nighttime operations.
Advanced training and equipment will directly benefit 75 Carlsbad CERT volunteers and potentially
benefit 103,000 Carlsbad residents. The Carlsbad CERT Program Manager is a member of the San Diego
Regional CERT Council and lessons learned from these enhancements will be shared with representatives
from the 28 member teams which support most county communities. The training would also qualify
CERT volunteers to staff a first aid and public health public outreach (West Nile Virus) booth at a very
popular city-sponsored event, TGIF Jazz in the Parks. This weekly event is held evenings during the
summer months, a period of heightened mosquito activity. Each event typically draws over 4000
participants. Without CPR/AED training, CERT volunteers cannot provide this combined service for the
community.
While Carlsbad CERT members are currently issued a basic, commonly-issued CERT vest, these
"standard" vests do not meet new federal guidelines for reflective vests ((23 CFR 634): Use of High-
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Visibility Apparel When Working on Federal-Aid Highways.) Regulation vests are required for workers
near the federal supported transportation routes that cross Carlsbad. The City of Carlsbad desires to
replace previously issued CERT vests in order to safely permit incident response support along roadways
and to safely support scheduled activities, such as the Carlsbad Marathon.
CERT neighbor-helping-neighbor support during emergency incidents can occur at any time, during any
weather. Carlsbad desires to provide CERT volunteers with stenciled outerwear (all-weather jacket/ball
cap) to protect them from inclement weather and identify them as CERT member to residents and first
responders. Such outerwear is not part of the basic CERT equipment package. Outerwear will enhance
CERT volunteer health and safety as they serve the community.
In its first year, Carlsbad's CERT has participated in more than a dozen community outreach and training
activities totaling over 2,000 hours of volunteer service. Activities included: Community Business
Preparedness Workshop, City of Carlsbad Health Fair, Chamber of Commerce Business Expo, Red Cross
Shelter Training, Special Needs Community Planning, Governor's Emergency Preparedness Visit, Fire
Department Open House and Badge Ceremony, County-wide Earthquake Exercise, Boys and Girls Club
Emergency Plan Development, Carlsbad Marathon Pedestrian Safety, Del Mar Fair Care and Shelter
Exercise and two Carlsbad Village Fairs. Village Fairs typically draw crowds nearing 100,000 visitors.
During the May 2009 Faire CERT distributed H1N1 flu information and hand sanitizer to approximately
8,000 visitors.
Carlsbad's CERT program receives much interest from Carlsbad residents. Applications to participate far
exceed available training slots. CERT participants have submitted very favorable program evaluation
forms. A first year program report is being presented to the City Manager and leadership team on May
27th. Carlsbad City Council members have personally met each CERT volunteer. The Governor thanked
two Carlsbad CERT members for their service.
For FY 2009-10, the basic CERT program will be sustained by City of Carlsbad general funds
administered through the Emergency Preparedness program. No funds have been allocated for advanced
training or enhancements.
SECTION C:
Prior line item budget (FY 2008-09): 0012240-97091 for $10,000 (50 CERT volunteers provided
backpack and safety equipment totaling nearly $200/volunteer.) Carlsbad received $10, 000 in
Department of Homeland Security Urban Area Security Initiative (UASI) funds. These funds are only
available for program startup and are not available to sustain programs.
Current line item budget (FY 2009-10): Account Number 0012240-97091 for $10,000 (50 CERT
volunteers are planned to be provided a backpack and safety equipment totaling nearly $200/volunteer.)
Proposed line item budget enhancement:
• CPR/AED and First Aid Training for 75 CERT volunteers at $50 each = $3750.00
• 23 CFR 634 Compliant CERT Vests - 75 Vests at $45 each = $3375.00
• CERT Baseball Caps - 75 Caps at $25.00 each = $625.00
• CERT Jacket (ANSI 207 compliant)-75 Jackets at $150 =$11250.00
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Subtotal: = $19,000.00
Tax (8.75%) = $1662.50
Total cost: = $20,662.50
Vests, Jackets, and Caps will be purchased after grant approval and distributed to CERT members as they
are received from the vendors and after the CERT volunteers have completed the City's CERT Academy.
As of May 2009, 50 volunteers are CERT trained with 25 additional CERT volunteers scheduled to
complete training in August 2009.
Three to four appropriately-sized CPR/AED and first aid class will be scheduled to train the 75 CERT
members. The class will be taught by an outside agency such as Project Heartbeat, the American Heart
Association or similar vendor. Classes will be scheduled after grant award and be completed before
September 30, 2009.
Home Disaster Preparedness Program
SECTION B:
The goal of the proposed "Home Disaster Preparedness Program" is to educate households on disaster
preparedness techniques that will involve all family members. This program will culminate in each
household preparing a personalized home emergency preparedness kit and disaster preparedness plan
unique and appropriate to their specific needs.
The Carlsbad Fire Department will send on-duty personnel to participate in school assemblies throughout
the 2009/2010 school year. Basic emergency supply kit components will be distributed to third grade
classes where teachers will assist students in assembling their kits. A homework assignment will be sent
home with each student and will involve sharing disaster preparedness information with family members
and/or caregivers. Part of the assignment will be to prepare one kit for the household. A signed
completion sheet and program evaluation will be returned to each teacher in order for the student to
receive credit for participating in the program. The student will receive a certificate of completion and an
incentive prize from the Carlsbad Fire Department.
The purpose of this program is to disseminate information and to provide the opportunity to take a
proactive role in emergency situations when emergency services may not be readily available.
Community safety will be enhanced as citizens become familiar and comfortable in dealing with
emergency situations. Better preparation at home has the potential to allow for assistance and outreach to
friends and neighbors.
The community of Carlsbad will be directly affected by this program. The program is tailored for the
families of third graders that attend both public and private schools located within the city of Carlsbad.
Indirectly the program could affect friends, families and neighbors of participants as home disaster
preparedness kits are prepared. There are approximately 2000 third graders in both private and public
schools within the Carlsbad city limits.
No Home Disaster Preparedness Program currently exists in Carlsbad.
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Program's success will be partially determined through surveys returned by each student. Full
measurement of program effectiveness would require a survey be completed after a disaster has occurred.
The Carlsbad Fire Department will be the primary agency of involvement.
Sustainability plans and responsibility will rest with the individual households.
SECTION C:
There are no prior or current budget line items for this program.
Proposed Budget:
Drawstring Backpack $2.15ea
See-Thru Zip Bag $ 1.71 ea
Whistle $0.94ea
First Aid Supplies $ 14.23/kit
(Adhesive strips, cold pack, thermal blanket, etc.)
Total per student $19.03
Total request: $38, 060
The Carlsbad Fire Department provides direct expenses in terms of certificates of completion and
completion incentive prize.
The Carlsbad Fire Department plans to implement this at the beginning of the 2009/2010 school year, in
September 2009. At the beginning of the school year, a meeting with each school principal will be
scheduled and a program will be delivered in conjunction with a pre-scheduled assembly. The schools
will be divided into three groups. The first group will be completed by winter break and the last two will
be completed by the end of the school year (2010).
SECTION D:
The Carlsbad Fire Department has successfully conducted emergency preparedness public outreach for
many years. Past public outreach has included its annual Fire Department Open House, and Promotion
and Badge Ceremonies. It participates in numerous community special events throughout the year. One
of the more successful public safety campaigns is the Water Watcher program which promotes direct
adult supervision of small children in pools and at the beach.
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