HomeMy WebLinkAbout2009-06-16; City Council; 19857; PAR widening contract awardCITY OF CARLSBAD - AGENDA BILL
AB# 19i857
MTG. 6/16/09
DEPT. ENG
APPFPTANIPF P)F RIH^ AMR AWARD HF PHNTRAPT
FOR THE CONSTRUCTION OF PALOMAR AIRPORT
ROAD WIDENING AT PASEO DEL NORTE,
PROJECT NO. 381 1
DEPT. HEAD f^^f^f
CITY ATTY. tf^s
CITY MGR. (XA_-
RECOMMENDED ACTION:
Adopt Resolution No. 2009-141 accepting bids and awarding the contract for the
construction of Palomar Airport Road Widening at Paseo Del Norte, Project No. 3811.
ITEM EXPLANATION:
The proposed westbound Palomar Airport Road (PAR) Widening and Deceleration Lane
project is located between Armada Drive and Paseo Del Norte (PDN) as shown in Exhibit 1.
The improvements include:
• Widening westbound PAR to add an additional traffic lane, thus creating a total of four
(4) through lanes for vehicles approaching PDN
• Installing a Caltrans Overhead Truss Sign Structure that will identify the westbound
PAR lane designations
In addition to the City's project, CB Ranch Enterprises ("Developer"), under CUP 98-20 and
CDP 98-91, will be improving the Flower Fields parking lot located on the northeast corner of
the intersection of PAR and PDN, by constructing a deceleration lane from westbound PAR
to serve the parking lot. The City's design has incorporated the deceleration lane portion of
the Developer's improvements into the City's PAR Widening project to save construction
costs (e.g., cost savings exporting fill to the Flower Fields and providing a construction
staging area in the Flower Field's parking lot) and to minimize traffic impacts and disruption to
the public during construction. A combined project allows for construction to occur once and
not as two separate projects.
On April 7, 2009, the City Council adopted Resolution No. 2009-063 approving a
reimbursement agreement with the Developer, increasing appropriations of funds, approving
plans and specifications, and authorizing advertisement of bids. On May 20, 2009, sixteen
(16) bids were received. The bids are summarized on the following page in Table 1.
The lowest responsive bidder, Sierra Pacific West, Inc., submitted a bid in the amount of
$961,240. Staff has completed a review of the contract documents and has determined that
they are in order. Therefore, staff recommends that Sierra Pacific West, Inc. be awarded the
construction contract.
DEPARTMENT CONTACTS: Jacob Moeder, 760-602-2736. Jacob.moeder@carlsbadca.aov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED *
Dnn
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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Da
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Page 2
TABLE 1 - SUMMARY OF BIDS, PROJECT NO. 3811
":*ifc
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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CONTRACTOR
Sierra Pacific West, Inc.
Whitson Contracting & Management, Inc.
LB Civil Construction, Inc.
HAR Construction, Inc.
Southland Paving, Inc.
SRM Contracting & Paving, Inc.
Hazard Construction Company
Zondiros Corporation
Landmark Site Contractors
HTA Engineering & Construction, Inc.
3D Enterprises
Belaire-West Landscape, Inc.
Daley Corporation
All American Asphalt
New Century Construction, Inc.
Scheidel Contracting and Engineering, Inc.
TOTAL i»
AMOUNT
$961,240
$969,791
$971,113
$979,166
$982,769
$1,030,000
$1,044,504
$1,050,998
$1,074,414
$1,074,509
$1,099,732
$1,127,825
$1,174,120
$1,266,445
$1,282,662
$1,384,157
An Engineer's Estimate of the construction cost for the project was prepared by the Public
Works Engineering Design Division in January 2009 totaling $1,213,393.
ENVIRONMENTAL IMPACT:
CIP Project No. 3811 Palomar Airport Road Widening at Paseo Del Norte project is exempt
from the provisions of CEQA, pursuant to CEQA Guidelines Section 15301 (c) - Existing
Facilities. This project is within the Coastal Zone and CDP 08-07 has been approved in
Resolution No. 6439.
FISCAL IMPACT:
An allocation of $1,244,000 for the Palomar Airport Road Widening project was included in
the Fiscal Year 2008-2009 Capital Improvement Program using Traffic Impact Fee (TIF)
funds. On April 7, 2009, through Resolution No. 2009-063, an additional $432,019 in TIF
funds was appropriated when the authorization to advertise for bids was approved by Council.
Table 2 below shows the current funding status of the Palomar Airport Road Widening at
Paseo del Norte project.
Page 3
TABLE 2
PALOMAR AIRPORT ROAD WIDENING AT PASEO DEL NORTE - PROJECT NO. 3811
TASK DESCRIPTION
Design
Construction, Inspection,
Materials Testing
TOTAL
APPROPRIATED
TO DATE
$109,477
1,566,542
$1,676,019
EXPENDITURES/
ENCUMBRANCES
TO DATE
$93,165
2,159
$95,324
REMAINING
BALANCES
$16,312
1,564,383
$1,580,695
This project did not require payment of prevailing wages for construction. The significant
decrease in the bid amount as compared to engineer's estimate may be attributed to the
current economic conditions. The total construction cost for both the City's and Developer's
project is shown on the following page in Table 3 below.
TABLE 3
PALOMAR AIRPORT ROAD WIDENING AT PASEO DEL NORTE - PROJECT NO. 3811
City's Project - Palomar Airport Road Widening & Overhead Sign
Construction (Sierra Pacific West, Inc. bid)
Construction Inspection, Testing, and Administration (15%)
Construction Contingencies (15%)
TOTAL ESTIMATED CONSTRUCTION COST
Developer's Project - Palomar Airport Road Deceleration Lane
Developer's Cost Share of Construction Based on Bids
Construction Inspection, Testing, and Administration (21% of
Developer's Cost Share of Construction per agreement)
Construction Contingencies (15% per agreement)
DEVELOPER'S ESTIMATED TOTAL CONSTRUCTION COST
ESTIMATED TOTAL PROJECT COST FOR PAR WIDENING
PROJECT AVAILABLE BALANCE
ESTIMATED
COSTS
822,927
123,500
123,500
$1,069,927
ESTIMATED
COSTS
$138,313
29,000
21,000
$188,313
$1,258,240
$1,580,695
Sufficient funds have been appropriated from the TIP Fund to construct the project.
EXHIBITS:
1. Location map.
2. Resolution No. 2009-141 accepting bids and awarding the contract for the
construction of Palomar Airport Road Widening at Paseo Del Norte, Project No. 3811.
LOCATION MAP
SITE
NOT TO SCALE
S/7E
PROJECT NAME
PALOMAR AIRPORT ROAD WIDENING
PROJECT
NUMBER
3811
EXHIBIT
1
DRAM BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. 2/23/09 C:\CAPITAL\LOCATION UAPS\3811.DWS
1
RESOLUTION NO. 2009-141
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
THE CONTRACT FOR THE CONSTRUCTION OF THE PALOMAR
4 AIRPORT ROAD WIDENING AT PASEO DEL NORTE,
PROJECT NO. 3811.
5
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
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necessary, desirable, and in the public interest to construct one additional westbound through lane
on Palomar Airport Road including an Overhead Caltrans Truss Sign Structure; and
8
WHEREAS, on April 7, 2009, through the adoption of Resolution No. 2009-063, the City
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Council approved the plans and specifications for furnishing of all labor, materials, tools,10
equipment, transportation, and other expenses necessary or incidental to the construction of the11
Palomar Airport Road Widening at Paseo Del Norte Project No. 3811; and
WHEREAS, sixteen (16) sealed bids were received on May 20, 2009 for the project; and
i O
WHEREAS, the lowest responsive bid for the project was submitted by Sierra Pacific
West, Inc. in the amount of $961,240; and
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WHEREAS, funding for said project has been appropriated from the Traffic Impact Fee16
Fund in the amount of $1,676,019 to cover all project costs and is sufficient; and
.0 WHEREAS, the City will be reimbursed by CB Ranch Enterprises in the amount ofio
.Q approximately $188,313 in accordance with the reimbursement agreement approved through theiy
2Q adoption of Resolution No. 2009-063; and
21 WHEREAS, the City Council has previously determined that payment of prevailing
22 wages will not be required as part of the construction contract per City of Carlsbad Municipal Code
23 Section 3.28.130.
24 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
25 California, as follows:
25 1. That the above recitations are true aifid correct.
27 2. That the bid amount of $961,240 submitted by Sierra Pacific West, Inc. is hereby
2g accepted and the Mayor is hereby authorized to execute a contract with Sierra Pacific West, Inc.
5"
1 for the construction of the Palomar Airport Road Widening at Paseo Del Norte, Project No.
2 3811, in accordance with plans, specifications, and contract documents referred to herein.
3. That the City Manager is hereby authorized to approve construction change
orders up to $144,500 for Project No. 3811.4
4. That the award of contract is contingent upon the lowest responsive bidder,
5
Sierra Pacific West, Inc. executing the required contract and submitting the required bonds and
6
insurance policies, as described in the contract, within twenty (20) days of adoption of this
7 resolution. The City Manager may grant reasonable extensions of time.
Q
5. That payment of prevailing wages will not be required as part of the construction
9 contract per City of Carlsbad Municipal Code Section 3.28.130.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 16th day of June, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
(SEAL)