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HomeMy WebLinkAbout2009-06-23; City Council; 19874; Wimmer Yamada and Caughey amendmentVvsrfa^y\HP/ AB# 19.874 MTG. 6/23/09 DEPT. ENG UN Y Uh UAKLSBAU - AUtNUA BILL APPROVE AND AUTHORIZE EXECUTION OF AMENDMENT NO. 11 TO PROFESSIONAL SERVICES AGREEMENT WITH WIMMER, YAMADA AND CAUGHEY FOR ALGA NORTE COMMUNITY PARK, PROJECT NO. 3837 AND 3925 ;£f> DEPT. HEAD ]^."f ^ CITY ATTY. ($^* CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2009-164 to approve and authorize execution of Amendment No. 11 to professional services agreement with Wimmer, Yamada and Caughey for Alga Norte Community Park, Project No. 3837 and 3925. ITEM EXPLANATION: The proposed Alga Norte Community Park is located at the northwest corner of the intersection of Poinsettia Lane and Alicante Road. On December 17, 2002, the City Council adopted Resolution No. 2002-371 approving the Alga Norte Community Park Master Plan featuring an aquatics center, three baseball fields, a dog park, a skate park, basketball courts, playgrounds, open space, and parking. Plans and specifications were completed and bids were received to construct the park. On December 18, 2007, Council rejected the bids because of bid irregularities. On February 26, 2008, through Agenda Bill 19333, Council decided to defer the aquatics center's recreational component which included wet play structures, slides, and a moving river. On April 21, 2009, through Resolution Number 2009-079, Council decided to have the proposed Alga Norte Community Park site rough graded to meet future park development requirements. With this change, staff worked with the architectural consultant to determine the changes required to the plans and bid documents to reflect the Council's direction. Staff negotiated and recommends Amendment No. 11 for relevant specification sections and plan revisions including modifications to title sheets, grading plans, erosion control plans, utility plans, storm water pollution prevention plans, storm water management plan, including construction oversight, to allow for separate bidding and rough grading work for Alga Norte Community Park for a not to exceed amount of $147,500. ENVIRONMENTAL IMPACT: On March 1, 2006, the Planning Commission adopted Resolution No. 6039 and 6040, adopting a Negative Declaration (ND) and Conditional Use Permit No. 04-08, respectively for the project. FISCAL IMPACT: City will pay the consultant for all work associated with those services described above not-to-exceed $147,500. The project costs estimated for the purpose of bidding and constructing the mass grading and earthwork for Alga Norte Community Park are shown in Table 1 below. DEPARTMENT CONTACT: Brandon Miles 760-602-2745 Brandon.Miles@carlsbadca.aov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D Dnn CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES nnnn Page 2 TABLE 1 - ALGA NORTE COMMUNITY PARK PROJECT NOS. 3837 AND 3925 ESTIMATED PROJECT COSTS DESCRIPTION Preparation of Grading Bid Documents Bid Phase Oversight of Construction Administration Record Drawings Remedial Grading Field Verification (Lump Sum) (Hourly not to exceed) (Hourly not to exceed) (Lump Sum) (Hourly not to exceed) TOTAL ESTIMATED COSTS $89,000 $12,000 $25,000 $5,500 $16,000 $147,500 The current status of the Alga Norte Community Park projects is shown in Table 2 below. TABLE 2 - ALGA NORTE COMMUNITY PARK - PROJECT NOS. 3837 AND 3925 TASK DESCRIPTION Design Construction, Inspection, Materials Testing Environmental Mitigation & Monitoring Studies and Reports TOTAL APPROPRIATED TO DATE $4,381,615 $46,011,385 $15,000 $15,000 $50,423,000 EXPENDITURES/ ENCUMBRANCES TO DATE $2,420,908 $241 ,287 $14,929 $14,202 $2,691,326 REMAINING BALANCES $1,960,707 $45,770,098 $71 $798 $47,731,674 EXHIBITS: 1. Resolution No. 2009-164 to approve and authorize execution Amendment No. 11 to Professional Services Agreement with Wimmer, Yamada and Caughey for Alga Norte Community Park, Project No. 3837 and 3925. 2. Amendment No. 11 to Professional Services Agreement with Wimmer, Yamada and Caughey for Professional Architectural Services. 2 1 RESOLUTION NO. 2009-164 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, TO APPROVE AND AUTHORIZE EXECUTION OF AMENDMENT NO. 11 TO PROFESSIONAL 4 SERVICES AGREEMENT WITH WIMMER, YAMADA AND CAUGHEY FOR ALGA NORTE COMMUNITY PARK, PROJECT NO. 3837 AND 5 3925. 6 WHEREAS, on July 8, 2003, City Council approved a professional services agreement 7 with Wimmer, Yamada and Caughey, to provide complete design services for Alga Norte 8 Community Park, Project No. 3837 and 3925; and 9 WHEREAS, Wimmer, Yamada and Caughey completed preparation of plans and 10 specifications for Alga Norte Community Park based on the master plan adopted by Resolution -I-I No. 2002-371; and 12 WHEREAS, plans and specifications were completed and bids were received for 13 construction of Alga Norte Community Park; and 14 WHEREAS, on December 18, 2007, the bids for construction of the Alga Norte Community Park were rejected by Resolution No. 2007-326; andI O WHEREAS, on February 26, 2008, through Agenda Bill 19333, Council decided to defer16 the aquatics center's recreational component which included wet play structures, slides, and a moving river; and 18 WHEREAS, on April 21, 2009, through Resolution Number 2009-079, Council decided to 19 proceed with rough grading of the Alga Norte Community Park; and 20 WHEREAS, staff negotiated Amendment No. 11 with Wimmer, Yamada and Caughey 21 for the purpose of bidding and constructing the mass grading and earthwork for the Alga Norte 22 Community Park for a not to exceed amount of $147,500, and extension of their agreement to July 23 8,2011. 24 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 25 California, as follows: pp 1. That the above recitations are true and correct. 27 28 1 2. That Amendment No. 11 to Professional Services Agreement with Wimmer, 2 Yamada and Caughey, for Alga Norte Community Park is hereby approved. 3 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute 4 Amendment No. 11 to Professional Services Agreement with Wimmer, Yamada and Caughey for 5 and on behalf of the City of Carlsbad. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of June 2009, by the following vote to wit: AYES: NOES: ABSENT: Council Members Lewis, Kulchin, Hall, Packard, Blackburn None None LORRAINE M^WerOD,(pity Clerk Karen R. Kundtz, Assistant City Clerk (SEAL) ^««"'<// PWENG396 AMENDMENT NO. 11 TO AGREEMENT FOR ALGA NORTE COMMUNITY PARK (WIMMER, YAMADA, AND CAUGHEY) This Amendment No. 11 is entered into and effective as of the Q<* day of 2009, amending the agreement dated July 10, 2003 (the "Agifee'rhent") by and between the City of Carlsbad, a municipal corporation, ("City"), and Wimmer, Yamada, and Caughey, a California corporation ("Contractor") (collectively, the "Parties") for professional design services for the Alga Norte Community Park. RECITALS A. On June 3, 2004, the Parties executed Amendment No. 1 to the Agreement to include additional services for off-site grading analysis, kitchen consulting services, and traffic engineering; and B. On August 17, 2004, the Parties executed Amendment No. 2 to include additional traffic engineering services for intersection capacity analysis; and C. On February 8, 2005, the Parties executed Amendment No. 3 to include an alternate energy systems feasibility analysis; and D. On November 21, 2005, the Parties executed Amendment No. 4 to include additional park design services; and E. On February 2, 2006, the Parties executed Amendment No. 5 to include additional services for the alternate energy systems feasibility analysis - Task 2 and an update of 50% level probable construction cost; and F. On July 11, 2006, the Parties executed Amendment No. 6 to extend the Agreement for a period of two (2) additional years ending on July 10, 2008; and G. On January 11, 2007, the Parties executed Amendment No. 7 to add LEED Consulting Services, alternate energy systems, Title 24 / 2005 building energy efficiency standards compliance, aquatic complex theming study, kitchen facility within aquatics complex, striping plan on Alicante Road, revisions to title blocks, miscellaneous utility services revisions, revised stormwater compliance, revised design of new cabana communication and data systems, and downsize of emergency generator; and H. On April 5, 2007, the Parties executed Amendment No. 8 to add earthwork calculations and remedial grading plan, storm drain redesign, sewer redesign, conversion to alternate chlorine gas scrubber model, electric strike controls at doorways, deletion of mop sink, single door to Building No. 3, card strike at gym, substitute Z lockers with 3-tier lockers, viewing window to gas chlorine room, emergency shower and eye wash, sealed concrete floors, outdoor refrigerator, hose bibs, PA system for pool complex, revise fire pipe risers, include shut-off valves to buildings, hoist beam in maintenance room, recycled water to restrooms, and reproduction cost; and City Attorney Approved Version #05.22.01 I. On April 9, 2008, the Parties executed Amendment No. 9 to add the work to remove the aquatic recreational components and associated infrastructure from the plans and specifications, redesign the previous footprint area planned for the aquatic recreational components, conform the plans and specifications to incorporate the addenda items issued to bidders during the previous bid period for the Alga Norte Community Park, update the project cost estimate, add for second bid phase RFI's, preparation of any addenda and other revisions required to respond to bidder questions and comments; and J. On March 20, 2009, the Parties executed Amendment No. 10 to provide a proposal to update the Alga Norte Assumption of Probable Costs to reflect current market values at non-prevailing wage rates; and K. The Parties desire to alter the Agreement's scope of work to update the Alga Norte Community Park Assumption of Probable Costs to reflect current market values at non- prevailing wage rates using current park design bid documents issued to City in July of 2008; and L. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee; and M. The Agreement expires on July 9, 2010, and the parties desire to extend it for a period of two (2) additional years. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. City will pay Contractor for all work associated with those services described in Exhibit "A", as shown below, not to exceed a total of one hundred forty seven thousand five hundred dollars ($147,500). • Preparation of Grading Bid Documents - Lump sum fee $89,000 • Bid Phase - Hourly not to exceed $12,000 • Oversight of Construction Administration and Record Drawings o Oversight of Construction Administration - Hourly not to exceed $25,000 o Record Drawings - Lump sum fee $5,500 • Remedial Grading Field Verification - Hourly not to exceed $16,000 Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by July 9, 2012. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version #05.22.01 2 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR WIMMER, YAMADA, AND CAUGHEY a Califoi/ CITY OF CARLSBAD, a corporation^ the State of' *By: (sign here) / , /W- LJUt'l (print name/titleX/ or Mayor (print name/tifle) 'VU&-C*. ail address)^ If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President "Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By: MJL Deputy City Attorney City Attorney Approved Version #05.22.01 I CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of fc Date personally appeared Tfc£flt# before me, W DHere Insert Name and Title of the Officer <* ^^yi/-/" /U - Name(s) of Signer(s) CHRISTOPHER 0. ROTH Commission # ] 735339 Notary Public - California I San Diego County 5 f who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) 4e/are subscribed to the within instrument and acknowledged to me that .be/she/they executed the same in -hio/her/their authorized capacity(ies), and that by ius/hen'their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Place Notary Seal Above WITNESS my Signature official seal. iignature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Al/9.Al<3<\ Abf-fl Number of Pages: q Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: THrtTV^kr U). I Q D Individual tt"'Corporate Officer — Title(s): D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: Signer Is Representing: V RIGHTTHUMBPRINT OF SIGNER Top of thumb here Signer's Name: D Individual •S-Corporate Officer — Title(s): jd D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: Signer Is Representing: RIGHTTHUMBPRINT OF SIGNER Top of thumb here O2007 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402• www.NationalNotary.org Item #5907 Reorder:CallToll-Free 1 -800-676-6827 EXHIBIT "A" Wimmer Yamada -^ C : ; U Caughey June 2, 2009 Bill Plummer City of Carlsbad-Faraday Center 1635 Faraday Avenue Carlsbad, CA 92008 Project: Alga Norte Community Park Re: Additional Service Request for Development of Site Mass Grading Only Bid Documents- update#2 Dear Bill: As requested we have prepared the following proposal to prepare a mass grading bid document set for the purpose of bidding and constructing the mass grading and earthwork for Alga Norte Community Park. This effort includes revising plans within the current bid document set and reformatting as a single task bid package for site grading. Plan revisions include modifications to Title sheets, Grading plans, Erosion Control plans, Utility Plans, relevant Specification sections, SWPPP, and the Storm Water Management Plan to allow for separate bidding of the grading work. The following describes the work tasks to be completed for this effort. I. General Scope of Services A. Preparation of Grading Bid Documents RE Berg Engineering; • Attend up to (3) three team coordination meetings. • Visit site for existing conditions verifications changed since July 2007. • Coordinate most recent City of Carlsbad regulations, specifications, standards, and plans. • Prepare an updated Storm Water Mitigation Plan (SWMP) in accordance with the City of Carlsbad's Standard Urban Storm Water Mitigation Plan (SUSMP) requirements. The SWMP will include the project description, vicinity map, site map, pollutants and conditions of concern, best management practices (BMP), and maintenance mechanism. Attend (1) one meeting with City staff to discuss the BMP's. Process the SWMP through the City of Carlsbad. • Prepare an updated SWPPP in compliance with the State of California Water Resource Control Board (SWRCB) permit that is to be adopted in the fall of 2009 and the City of Carlsbad's requirements. The SWPPP preparation will include the following items: a Notice of Intent, along with a topographic map and spreadsheet to comply with the New and Re-Development Water Balance Performance Standard, a Alga Norte Community Park Grading Plan Bid Documents - Design Update Proposal May 19,2009 \o Wimmer Yamada Caughey Tier 3 Construction SWPPP and Water Pollution Control Drawing, as well as the design/sizing of the temporary desiltation basins to handle sediment control during construction. This document will be edited and supplemented by the contractor selected by the City during construction. The selected Contractor will need to file a Notice of Intent with the SWRCB prior to construction and insert their construction schedule into the SWPPP. Remedial grading plans will utilize existing E size plans contained in previous approved bid document set. Plans will be checked for further verification in accordance with the requirements of the City of Carlsbad and delineate the limits & grading of the existing soil stockpile on site & its relation to the proposed mass grading project. Grading and drainage plans will utilize existing E size plans contained in previous approved bid document set. Plans will be checked for further verification in accordance with the requirements of the City of Carlsbad and will delineate the proposed grading associated with the mass grading of the site, the proposed bio- swale along Alicante Road, and other associated site grading and drainage features required to mitigate storm water runoff. Storm drain plans and drainage plans will utilize existing E size plans contained in previous approved bid document set. Plans will be checked for further verification in accordance with the requirements of the City of Carlsbad and will delineate the detailed design information of the proposed storm drain system and its associated appurtenances. Storm drain profiles will utilize existing E size plans contained in previous approved bid document set. Plans will be checked for further verification in accordance with the requirements of the City of Carlsbad and will delineate the proposed storm drain system in profile view, detail its relation to existing and proposed grade, and depict existing and proposed utility crossings required as a result of the proposed design. Erosion control plans will utilize existing E size plans contained in previous approved bid document set. Plans will be checked for further verification in accordance with the requirements of the City of Carlsbad and will delineate the proposed erosion control standards & BMPs associated with the proposed mass grading design. Verify changes to site civil quantities and modify current estimate for grading as required. Plans as completed and modified for this effort will be primarily based on the latest Green Book, the City of Carlsbad's Standards, and the Regional Standard Drawings. Items not covered by these documents will be included in the technical specifications based on the CSI format. Ninyo and Moore; Provide Construction Document and Specification review to ensure grading and earthwork compliance with the project Geotechnical Report. Alga Norte Community Park Grading Plan Bid Documents - Design Update Proposal May 19,2009 Wimmer Yamada - (J'iu Caughey Wimmer Yamada and Caughey; • Management and coordination of sub-consultant's work to revise plans and specifications • Design coordination between City of Carlsbad and design team. • Preparation of temporary erosion control hydroseed plans and specifications for slope stabilization. • Submittal of documents to City for review and comment/revision coordination. • Upon acceptance of the documents by the City, preparation of final bid set for mass grading. B. Bid Phase RE Berg Engineering: • The Civil Engineer will coordinate with the Contractor, the City, and other team members, and provide them with updated civil backgrounds in digital format for bidding purposes. • Civil Engineer will attend Pre-Bid Conference with the City & contractors selected to bid on the Alga Norte mass grading project. The engineer will respond to contractor questions regarding the mass grading & storm drain design. • Civil Engineer will respond to formal requests for information made by various contractors during the Pre-Bid Conference of the proposed mass grading project. Wimmer Yamada and Caughey; • WYAC will attend the Pre-Bid Conference with the City & contractors selected to bid on the Alga Norte mass grading project. • WYAC will provide Bid Phase Support answering RFI's, preparation of bid addenda, and review of bids as requested. C. Oversight of Construction Administration and Record Plans RE Berg Engineering; • The Civil Engineer will review the contractor's submittals and respond to RFI's from the contractor. • The Civil Engineer will provide construction administration oversight and coordination including attendance at pre-construction conference and site construction meetings on an hourly basis as needed. • The Civil Engineer will prepare final "Record" plans based on information provided by the contractor. Alga Norte Community Park Grading Plan Bid Documents - Design Update Proposal May 19,2009 Wimmer Yamada Caughey Wimmer Yamada and Caughey: • WYAC will provide construction administration oversight and coordination including attendance at pre-construction conference and site construction meetings on an hourly basis as needed. • Coordination of final acceptance documentation and preparation of final Grading Record Drawings for submission to the City of Carlsbad. D. Remedial Grading Field Verification RE Berg Engineering; • The Civil Engineer will perform site visits to survey remedial grading surface elevations at various stages of the mass grading process. This work to be completed on an hourly basis within the fee allowance as described. Additional time that exceeds this allowance will be billed in addition to the client as required and pre- approved. • Utilizing the grading elevations obtained from the site visits above, the civil engineer will perform calculations & modeling in AutoCAD to verify the earthwork quantities being estimated by the contractor in awarded bid & change orders to the City. E. Assumptions and Exclusions • For the purpose of this Fee Proposal, we assume (1) one design review submittal to the City of Carlsbad with a second follow-up submittal to confirm comments and revisions have been adequately responded too. Additional submittals beyond this will require approval of additional services. • Plans will include only temporary stormwater and BMP improvements to mitigate stormwater on the mass graded site. • Upon completion of grading and final acceptance of the graded site, regular maintenance of stormwater improvements and BMPs will be the responsibility of the City of Carlsbad. • Landscape related measures to mitigate stormwater on slopes will include non- irrigated hydroseed for slope stabilization. • Plans will not include potable or non-potable water service connections or meters. • Preparation of one (1) bid set mylars and reports is included in fee. • Environmental Remediation is not included. • Permit fees are not included. • Final mapping is not included. • Additional reimbursable expenses beyond the preparation of the bid set mylars including printing, copying, postage and delivery, travel, etc. are in addition to the fees listed above and will be charged on a direct cost basis plus fifteen percent (15%). Alga Norte Community Park Grading Plan Bid Documents - Design Update Proposal May 19,2009 13 WimnerYamada 5 Of' Caughey II. Fee Schedule A. Preparation of Grading Bid Documents (All consultants) Lump sum fee $89,000 B. Bid Phase (All Consultants) Hourly not to exceed $12,000 C. Oversight of Construction Administration and Record Drawings (All Consultants) a. Oversight of Construction Administration Hourly not to exceed $25,000 b. Record Drawings Lump sum fee $5,500 D. Remedial Grading Field Verification (Berg Civil) Hourly not to exceed $16,000 Wimmer Yamada and Caughey's 2009 Hourly Rate Schedule for hourly work and additional services not described within our scope of work is: Senior Principal $245/hr Senior Engineer $225/hr Principal / Senior Project Director $205/hr Senior Associate Project Manager $155/hr Associate Proj ect Manager $ 13 5/hr Landscape Designer $ 115/hr Media Coordination / Design Support $95/hr CAD Support I $85/hr CAD Support II $75/hr Clerical $75/hr Please feel free to call me directly should you have any questions regarding the specific work tasks or fee schedule as outlined. Thank you again for giving Wimmer Yamada and Caughey the privilege to work with the City of Carlsbad on the Alga Norte Community Park project. Sincerely, WIMMER YAMADA AND CAUGHEY Pat Caughey RLA, FASLA President cc: Chris Langdon, Jennifer Caughey - WYAC File: 03-002.001, Contract admend. Req-Ltr-Mass Grading-REW2, 06-2-09, BP, pc.doc Alga Norte Community Park Grading Plan Bid Documents - Design Update Proposal May 19,2009 Kimberly Dillinger All Receive-Agenda Item # For the Information of the: CITY COT JNnr. From: Sent: To: Cc: Subject: Attachments: Bill Plummer Tuesday, June 23, 2009 3:48 PM Kimberly Dillinger; Lisa Hildabrand; Marilyn Strong; Skip Hammann Bob Johnson; Brandon Miles Alga Norte Park Grading Agenda Bill Alga Norte Park Amendment 11 Explanantion.docx Asst. city Manager^A"~ Attached is additional information requested by the City Council for the agenda bill being considered. I will be in attendance if there are any other questions. t. tff or CARLSBAD Public Works - Engineering William Plummer Deputy City Engineer City of Carlsbad Public Works - Engineering Department 1635 Faraday Avenue Carlsbad, California 92008 JUN 2 3 2009 CITY OF CARLSBAD CITY CLERK'S OFFICE 760-602-2768 (Direct) fax 760-602-8562 June 23, 2009 TO: CITY COUNCIL SUBJECT: ALGA NORTE COMMUNITY PARK SUMMARY OF PROFESSIONAL SERVICES AGREEMENT AND AMEDMENTS WITH WIMMER, YAMADA & CAUGHEY Following is a summary of the agreement and all approved amendments to the agreement for the subject project: TABLE 1- SUMMARY OF AGREEMENT AND AMENDMENTS Item Agreement , ] \ 1 i •;"""" "' Ameiidm'ent 10? \jfttott ii Ame idmeWt-2 Ame idmentS Amendment 4 Amendment 5 Amendment 6 Amendment 7 Amendment 8 Amendment 9 Amendment 10 Date ~~07/T070J ^06/OW 08/17/04 02/08/05 11/21/05 02/02/06 07/11/06 01/11/07 05/05/07 04/09/08 03/20/09 Budget ~-$i;375,850 - --* tL- ' . "l . '• ;}, $19,270 >i * - i. j $2,^00 $22,000 $60,695 $50,900 $251,755 $48,200 $238,493 $12,500 Description Prepare Aquatics Complex Study, Schematic Design & Exhibits, Probable Construction Cost Estimate, Outline Specifications, prepare final Plans and Specifications. Add: Offsite Grading Analysis, kitchen consulting services & traffic engineering Add: Traffic Engineering intersection capacity analysis Add: Alternate energy systems feasibility analysis Additional Park Design Services Add: Alternate energy systems feasibility analysis & update probable construction cost estimate Extend Agreement to July 10, 2008 Add: LEED, alternate energy system, 2005 building energy efficiency Title 24, aquatic complex theme study, kitchen facility, striping plan for Alicante Road, utility service changes, revise storm water compliance, cabana communication system, data systems, downsize emergency generator Add: Remedial grading plan, storm drain redesign, sewer redesign, revise chlorine gas scrubber, electric strike controls on doors, revise mop sink, 3-tier lockers, emergency eye wash, PA system, revise fire pipe risers to new standard, hoist beam in maintenance room, recycled water to restrooms Revise plans to Remove aquatic recreational component, redesign footprint area planned for aquatic recreational component, conform plans to include modifications from bid addendum, update project cost estimate; ADD: Respond to RFI's, and preparation of addendums to respond to bidder questions, extend agreement to July 2010 Update project cost estimate Summary of Proposed Amendment 11: As outlined in the June 2, 2009 general scope of services provided by Wimmer, Yamada and Caughey, the following is an itemized list of costs associated with Preparation of the Bid Documents to perform the site grading. COPY Table 2 - Summary of Proposed Amendment 11 Consultant Item Subject Cost Grading Plans and Specifications RE Berg Engineering: Ninyo and Moore: Wimmer Yamada and Caughey: Bid Phase (all consultants) Oversight During Construction (all consultants) Remedial Grading (RE Berg Engineering) 1 2 3 4 5 6 7 9 10 11 12 13 Meetings, Field Verification, Due Diligence Prepare Storm Water Pollution Prevention Plan Prepare Storm Water Management Plan per Regional Water Quality Board (New Regulations Fall 2009) Incorporate existing Stockpile Plan with Rough Grading Revise Grading Plans to remove proposed utilities (sewer, water, recycled water, electrical , gas, telephone), eliminate retaining walls required for finish site grading, and adjust grading plan and storm drains to account for deferred finish surfaces Prepare and Revise Erosion Control Plans Cost Estimates, Specification Preparation, and Package Submittal Provide Construction Documentation and Specification for Compliance with Geotechnical Report Design Coordination, Submittals to City, and Preparation of Final Bid set for mass grading Subtotal Respond to contractors questions, prepare addendums Respond to questions, review shop drawings, prepare record drawings Field Verification of over excavation requirements, structural fill, etc. Total Budget $ 2,700 $ 11,000 $ 3,500 $ 5,300 $ 29,000 $ 7,500 $ 11,000 $ 8,000 $ 11,000 $ 89,000 $12,000 $25,000 $16,000 $147,500 Summary of Stockpile: The initial grading plans (2005) for the park design prepared by civil engineer Rick Berg as subconsultant to prime consultant Wimmer, Yamada, & Caughey identified a shortage of approximately 100,000 cy of material. Berg's grading plans called out for an import and placement of 100,000 cy of select material at an estimated bid range price of $8 to $10 per yard depending upon haul distance. Since there was a great deal of general grading activity underway at the time in North County, the City's Inspectors were contacted and a couple of dirt moving contractors put out the word that Carlsbad had a disposal site for clean fill material. We secured a stockpile permit and opened up the ANP site off Alicante to receive the material. Over the course of approximately 3 months we received the estimated 100,000 cy of generally clean material (customary in these type operations there is small amount of miscellaneous debris, broken concrete, crushed landscaping plastic pipe, etc. in the material). Once the quantity was reached, we closed the site. Civil Engineer Rick Berg then surveyed the stockpile and prepared some general details describing the stockpile which were incorporated into the grading plans and made a part of the drawing set. So the City saved an estimated $800,000 to $1,000,000 of project cost through this operation.