HomeMy WebLinkAbout2009-06-23; City Council; 19874; Wimmer Yamada and Caughey amendmentVvsrfa^y\HP/
AB# 19.874
MTG. 6/23/09
DEPT. ENG
UN Y Uh UAKLSBAU - AUtNUA BILL
APPROVE AND AUTHORIZE EXECUTION OF
AMENDMENT NO. 11 TO PROFESSIONAL SERVICES
AGREEMENT WITH WIMMER, YAMADA AND CAUGHEY
FOR ALGA NORTE COMMUNITY PARK, PROJECT NO.
3837 AND 3925
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DEPT. HEAD ]^."f ^
CITY ATTY. ($^*
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2009-164 to approve and authorize execution of Amendment No. 11 to
professional services agreement with Wimmer, Yamada and Caughey for Alga Norte Community
Park, Project No. 3837 and 3925.
ITEM EXPLANATION:
The proposed Alga Norte Community Park is located at the northwest corner of the intersection of
Poinsettia Lane and Alicante Road. On December 17, 2002, the City Council adopted Resolution No.
2002-371 approving the Alga Norte Community Park Master Plan featuring an aquatics center, three
baseball fields, a dog park, a skate park, basketball courts, playgrounds, open space, and parking.
Plans and specifications were completed and bids were received to construct the park. On December
18, 2007, Council rejected the bids because of bid irregularities. On February 26, 2008, through
Agenda Bill 19333, Council decided to defer the aquatics center's recreational component which
included wet play structures, slides, and a moving river.
On April 21, 2009, through Resolution Number 2009-079, Council decided to have the proposed Alga
Norte Community Park site rough graded to meet future park development requirements. With this
change, staff worked with the architectural consultant to determine the changes required to the plans
and bid documents to reflect the Council's direction. Staff negotiated and recommends Amendment
No. 11 for relevant specification sections and plan revisions including modifications to title sheets,
grading plans, erosion control plans, utility plans, storm water pollution prevention plans, storm water
management plan, including construction oversight, to allow for separate bidding and rough grading
work for Alga Norte Community Park for a not to exceed amount of $147,500.
ENVIRONMENTAL IMPACT:
On March 1, 2006, the Planning Commission adopted Resolution No. 6039 and 6040, adopting a
Negative Declaration (ND) and Conditional Use Permit No. 04-08, respectively for the project.
FISCAL IMPACT:
City will pay the consultant for all work associated with those services described above not-to-exceed
$147,500. The project costs estimated for the purpose of bidding and constructing the mass grading
and earthwork for Alga Norte Community Park are shown in Table 1 below.
DEPARTMENT CONTACT: Brandon Miles 760-602-2745 Brandon.Miles@carlsbadca.aov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
Dnn
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
nnnn
Page 2
TABLE 1 - ALGA NORTE COMMUNITY PARK PROJECT NOS. 3837 AND 3925
ESTIMATED PROJECT COSTS
DESCRIPTION
Preparation of Grading Bid Documents
Bid Phase
Oversight of Construction Administration
Record Drawings
Remedial Grading Field Verification
(Lump Sum)
(Hourly not to exceed)
(Hourly not to exceed)
(Lump Sum)
(Hourly not to exceed)
TOTAL
ESTIMATED COSTS
$89,000
$12,000
$25,000
$5,500
$16,000
$147,500
The current status of the Alga Norte Community Park projects is shown in Table 2 below.
TABLE 2 - ALGA NORTE COMMUNITY PARK - PROJECT NOS. 3837 AND 3925
TASK DESCRIPTION
Design
Construction, Inspection, Materials
Testing
Environmental Mitigation & Monitoring
Studies and Reports
TOTAL
APPROPRIATED
TO DATE
$4,381,615
$46,011,385
$15,000
$15,000
$50,423,000
EXPENDITURES/
ENCUMBRANCES
TO DATE
$2,420,908
$241 ,287
$14,929
$14,202
$2,691,326
REMAINING
BALANCES
$1,960,707
$45,770,098
$71
$798
$47,731,674
EXHIBITS:
1. Resolution No. 2009-164 to approve and authorize execution Amendment No. 11 to
Professional Services Agreement with Wimmer, Yamada and Caughey for Alga Norte
Community Park, Project No. 3837 and 3925.
2. Amendment No. 11 to Professional Services Agreement with Wimmer, Yamada and
Caughey for Professional Architectural Services.
2
1
RESOLUTION NO. 2009-164
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, TO APPROVE AND AUTHORIZE
EXECUTION OF AMENDMENT NO. 11 TO PROFESSIONAL
4 SERVICES AGREEMENT WITH WIMMER, YAMADA AND CAUGHEY
FOR ALGA NORTE COMMUNITY PARK, PROJECT NO. 3837 AND
5 3925.
6 WHEREAS, on July 8, 2003, City Council approved a professional services agreement
7 with Wimmer, Yamada and Caughey, to provide complete design services for Alga Norte
8 Community Park, Project No. 3837 and 3925; and
9 WHEREAS, Wimmer, Yamada and Caughey completed preparation of plans and
10 specifications for Alga Norte Community Park based on the master plan adopted by Resolution
-I-I No. 2002-371; and
12 WHEREAS, plans and specifications were completed and bids were received for
13 construction of Alga Norte Community Park; and
14 WHEREAS, on December 18, 2007, the bids for construction of the Alga Norte
Community Park were rejected by Resolution No. 2007-326; andI O
WHEREAS, on February 26, 2008, through Agenda Bill 19333, Council decided to defer16
the aquatics center's recreational component which included wet play structures, slides, and a
moving river; and
18
WHEREAS, on April 21, 2009, through Resolution Number 2009-079, Council decided to
19
proceed with rough grading of the Alga Norte Community Park; and
20
WHEREAS, staff negotiated Amendment No. 11 with Wimmer, Yamada and Caughey
21
for the purpose of bidding and constructing the mass grading and earthwork for the Alga Norte
22
Community Park for a not to exceed amount of $147,500, and extension of their agreement to July
23
8,2011.
24 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
25 California, as follows:
pp
1. That the above recitations are true and correct.
27
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1 2. That Amendment No. 11 to Professional Services Agreement with Wimmer,
2 Yamada and Caughey, for Alga Norte Community Park is hereby approved.
3 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
4 Amendment No. 11 to Professional Services Agreement with Wimmer, Yamada and Caughey for
5 and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 23rd day of June 2009, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Lewis, Kulchin, Hall, Packard, Blackburn
None
None
LORRAINE M^WerOD,(pity Clerk
Karen R. Kundtz, Assistant City Clerk
(SEAL) ^««"'<//
PWENG396
AMENDMENT NO. 11 TO AGREEMENT FOR ALGA NORTE COMMUNITY PARK
(WIMMER, YAMADA, AND CAUGHEY)
This Amendment No. 11 is entered into and effective as of the Q<* day of
2009, amending the agreement dated July 10, 2003 (the
"Agifee'rhent") by and between the City of Carlsbad, a municipal corporation, ("City"), and
Wimmer, Yamada, and Caughey, a California corporation ("Contractor") (collectively, the
"Parties") for professional design services for the Alga Norte Community Park.
RECITALS
A. On June 3, 2004, the Parties executed Amendment No. 1 to the Agreement to
include additional services for off-site grading analysis, kitchen consulting services, and traffic
engineering; and
B. On August 17, 2004, the Parties executed Amendment No. 2 to include additional
traffic engineering services for intersection capacity analysis; and
C. On February 8, 2005, the Parties executed Amendment No. 3 to include an
alternate energy systems feasibility analysis; and
D. On November 21, 2005, the Parties executed Amendment No. 4 to include
additional park design services; and
E. On February 2, 2006, the Parties executed Amendment No. 5 to include
additional services for the alternate energy systems feasibility analysis - Task 2 and an update
of 50% level probable construction cost; and
F. On July 11, 2006, the Parties executed Amendment No. 6 to extend the
Agreement for a period of two (2) additional years ending on July 10, 2008; and
G. On January 11, 2007, the Parties executed Amendment No. 7 to add LEED
Consulting Services, alternate energy systems, Title 24 / 2005 building energy efficiency
standards compliance, aquatic complex theming study, kitchen facility within aquatics complex,
striping plan on Alicante Road, revisions to title blocks, miscellaneous utility services revisions,
revised stormwater compliance, revised design of new cabana communication and data
systems, and downsize of emergency generator; and
H. On April 5, 2007, the Parties executed Amendment No. 8 to add earthwork
calculations and remedial grading plan, storm drain redesign, sewer redesign, conversion to
alternate chlorine gas scrubber model, electric strike controls at doorways, deletion of mop sink,
single door to Building No. 3, card strike at gym, substitute Z lockers with 3-tier lockers, viewing
window to gas chlorine room, emergency shower and eye wash, sealed concrete floors, outdoor
refrigerator, hose bibs, PA system for pool complex, revise fire pipe risers, include shut-off
valves to buildings, hoist beam in maintenance room, recycled water to restrooms, and
reproduction cost; and
City Attorney Approved Version #05.22.01
I. On April 9, 2008, the Parties executed Amendment No. 9 to add the work to
remove the aquatic recreational components and associated infrastructure from the plans and
specifications, redesign the previous footprint area planned for the aquatic recreational
components, conform the plans and specifications to incorporate the addenda items issued to
bidders during the previous bid period for the Alga Norte Community Park, update the project
cost estimate, add for second bid phase RFI's, preparation of any addenda and other revisions
required to respond to bidder questions and comments; and
J. On March 20, 2009, the Parties executed Amendment No. 10 to provide a
proposal to update the Alga Norte Assumption of Probable Costs to reflect current market
values at non-prevailing wage rates; and
K. The Parties desire to alter the Agreement's scope of work to update the Alga
Norte Community Park Assumption of Probable Costs to reflect current market values at non-
prevailing wage rates using current park design bid documents issued to City in July of 2008; and
L. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of
Services and Fee; and
M. The Agreement expires on July 9, 2010, and the parties desire to extend it for a
period of two (2) additional years.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have
been amended from time to time, Contractor will provide those services described in Exhibit "A".
2. City will pay Contractor for all work associated with those services
described in Exhibit "A", as shown below, not to exceed a total of one hundred forty seven
thousand five hundred dollars ($147,500).
• Preparation of Grading Bid Documents - Lump sum fee $89,000
• Bid Phase - Hourly not to exceed $12,000
• Oversight of Construction Administration and Record Drawings
o Oversight of Construction Administration - Hourly not to exceed $25,000
o Record Drawings - Lump sum fee $5,500
• Remedial Grading Field Verification - Hourly not to exceed $16,000
Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include
hours performed, hourly rates, and related activities and costs for approval by City.
3. Contractor will complete all work described in Exhibit "A" by July 9, 2012.
4. All other provisions of the Agreement, as may have been amended from
time to time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to
the Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
2
6. The individuals executing this Amendment and the instruments
referenced in it on behalf of Contractor each represent and warrant that they have the legal
power, right and actual authority to bind Contractor to the terms and conditions of this
Amendment.
CONTRACTOR
WIMMER, YAMADA, AND CAUGHEY
a Califoi/
CITY OF CARLSBAD, a
corporation^ the State of'
*By:
(sign here)
/ , /W- LJUt'l
(print name/titleX/
or Mayor
(print name/tifle)
'VU&-C*.
ail address)^
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
"Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By: MJL
Deputy City Attorney
City Attorney Approved Version #05.22.01
I
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of
fc
Date
personally appeared
Tfc£flt# before me,
W
DHere Insert Name and Title of the Officer
<* ^^yi/-/" /U -
Name(s) of Signer(s)
CHRISTOPHER 0. ROTH
Commission # ] 735339
Notary Public - California I
San Diego County 5
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who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) 4e/are subscribed to the
within instrument and acknowledged to me that
.be/she/they executed the same in -hio/her/their authorized
capacity(ies), and that by ius/hen'their signature(s) on the
instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
Place Notary Seal Above
WITNESS my
Signature
official seal.
iignature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date:
Al/9.Al<3<\ Abf-fl
Number of Pages: q
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: THrtTV^kr U). I Q
D Individual
tt"'Corporate Officer — Title(s):
D Partner — D Limited D General
D Attorney in Fact
D Trustee
D Guardian or Conservator
D Other:
Signer Is Representing:
V
RIGHTTHUMBPRINT
OF SIGNER
Top of thumb here
Signer's Name:
D Individual
•S-Corporate Officer — Title(s): jd
D Partner — D Limited D General
D Attorney in Fact
D Trustee
D Guardian or Conservator
D Other:
Signer Is Representing:
RIGHTTHUMBPRINT
OF SIGNER
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O2007 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402• www.NationalNotary.org Item #5907 Reorder:CallToll-Free 1 -800-676-6827
EXHIBIT "A"
Wimmer
Yamada
-^ C : ; U
Caughey
June 2, 2009
Bill Plummer
City of Carlsbad-Faraday Center
1635 Faraday Avenue
Carlsbad, CA 92008
Project: Alga Norte Community Park
Re: Additional Service Request for Development of Site Mass Grading Only Bid
Documents- update#2
Dear Bill:
As requested we have prepared the following proposal to prepare a mass grading bid document
set for the purpose of bidding and constructing the mass grading and earthwork for Alga Norte
Community Park. This effort includes revising plans within the current bid document set and
reformatting as a single task bid package for site grading. Plan revisions include modifications to
Title sheets, Grading plans, Erosion Control plans, Utility Plans, relevant Specification sections,
SWPPP, and the Storm Water Management Plan to allow for separate bidding of the grading
work.
The following describes the work tasks to be completed for this effort.
I. General Scope of Services
A. Preparation of Grading Bid Documents
RE Berg Engineering;
• Attend up to (3) three team coordination meetings.
• Visit site for existing conditions verifications changed since July 2007.
• Coordinate most recent City of Carlsbad regulations, specifications, standards, and
plans.
• Prepare an updated Storm Water Mitigation Plan (SWMP) in accordance with the
City of Carlsbad's Standard Urban Storm Water Mitigation Plan (SUSMP)
requirements. The SWMP will include the project description, vicinity map, site
map, pollutants and conditions of concern, best management practices (BMP), and
maintenance mechanism. Attend (1) one meeting with City staff to discuss the
BMP's. Process the SWMP through the City of Carlsbad.
• Prepare an updated SWPPP in compliance with the State of California Water
Resource Control Board (SWRCB) permit that is to be adopted in the fall of 2009
and the City of Carlsbad's requirements. The SWPPP preparation will include the
following items: a Notice of Intent, along with a topographic map and spreadsheet to
comply with the New and Re-Development Water Balance Performance Standard, a
Alga Norte Community Park
Grading Plan Bid Documents - Design Update Proposal
May 19,2009 \o
Wimmer
Yamada
Caughey
Tier 3 Construction SWPPP and Water Pollution Control Drawing, as well as the
design/sizing of the temporary desiltation basins to handle sediment control during
construction. This document will be edited and supplemented by the contractor
selected by the City during construction. The selected Contractor will need to file a
Notice of Intent with the SWRCB prior to construction and insert their construction
schedule into the SWPPP.
Remedial grading plans will utilize existing E size plans contained in previous
approved bid document set. Plans will be checked for further verification in
accordance with the requirements of the City of Carlsbad and delineate the limits &
grading of the existing soil stockpile on site & its relation to the proposed mass
grading project.
Grading and drainage plans will utilize existing E size plans contained in previous
approved bid document set. Plans will be checked for further verification in
accordance with the requirements of the City of Carlsbad and will delineate the
proposed grading associated with the mass grading of the site, the proposed bio-
swale along Alicante Road, and other associated site grading and drainage features
required to mitigate storm water runoff.
Storm drain plans and drainage plans will utilize existing E size plans contained in
previous approved bid document set. Plans will be checked for further verification
in accordance with the requirements of the City of Carlsbad and will delineate the
detailed design information of the proposed storm drain system and its associated
appurtenances.
Storm drain profiles will utilize existing E size plans contained in previous approved
bid document set. Plans will be checked for further verification in accordance with
the requirements of the City of Carlsbad and will delineate the proposed storm drain
system in profile view, detail its relation to existing and proposed grade, and depict
existing and proposed utility crossings required as a result of the proposed design.
Erosion control plans will utilize existing E size plans contained in previous
approved bid document set. Plans will be checked for further verification in
accordance with the requirements of the City of Carlsbad and will delineate the
proposed erosion control standards & BMPs associated with the proposed mass
grading design.
Verify changes to site civil quantities and modify current estimate for grading as
required.
Plans as completed and modified for this effort will be primarily based on the latest
Green Book, the City of Carlsbad's Standards, and the Regional Standard Drawings.
Items not covered by these documents will be included in the technical
specifications based on the CSI format.
Ninyo and Moore;
Provide Construction Document and Specification review to ensure grading and
earthwork compliance with the project Geotechnical Report.
Alga Norte Community Park
Grading Plan Bid Documents - Design Update Proposal
May 19,2009
Wimmer
Yamada
- (J'iu
Caughey
Wimmer Yamada and Caughey;
• Management and coordination of sub-consultant's work to revise plans and
specifications
• Design coordination between City of Carlsbad and design team.
• Preparation of temporary erosion control hydroseed plans and specifications for
slope stabilization.
• Submittal of documents to City for review and comment/revision coordination.
• Upon acceptance of the documents by the City, preparation of final bid set for mass
grading.
B. Bid Phase
RE Berg Engineering:
• The Civil Engineer will coordinate with the Contractor, the City, and other team
members, and provide them with updated civil backgrounds in digital format for
bidding purposes.
• Civil Engineer will attend Pre-Bid Conference with the City & contractors selected
to bid on the Alga Norte mass grading project. The engineer will respond to
contractor questions regarding the mass grading & storm drain design.
• Civil Engineer will respond to formal requests for information made by various
contractors during the Pre-Bid Conference of the proposed mass grading project.
Wimmer Yamada and Caughey;
• WYAC will attend the Pre-Bid Conference with the City & contractors selected to bid
on the Alga Norte mass grading project.
• WYAC will provide Bid Phase Support answering RFI's, preparation of bid addenda,
and review of bids as requested.
C. Oversight of Construction Administration and Record Plans
RE Berg Engineering;
• The Civil Engineer will review the contractor's submittals and respond to RFI's
from the contractor.
• The Civil Engineer will provide construction administration oversight and
coordination including attendance at pre-construction conference and site
construction meetings on an hourly basis as needed.
• The Civil Engineer will prepare final "Record" plans based on information provided
by the contractor.
Alga Norte Community Park
Grading Plan Bid Documents - Design Update Proposal
May 19,2009
Wimmer
Yamada
Caughey
Wimmer Yamada and Caughey:
• WYAC will provide construction administration oversight and coordination
including attendance at pre-construction conference and site construction meetings
on an hourly basis as needed.
• Coordination of final acceptance documentation and preparation of final Grading
Record Drawings for submission to the City of Carlsbad.
D. Remedial Grading Field Verification
RE Berg Engineering;
• The Civil Engineer will perform site visits to survey remedial grading surface
elevations at various stages of the mass grading process. This work to be completed
on an hourly basis within the fee allowance as described. Additional time that
exceeds this allowance will be billed in addition to the client as required and pre-
approved.
• Utilizing the grading elevations obtained from the site visits above, the civil
engineer will perform calculations & modeling in AutoCAD to verify the earthwork
quantities being estimated by the contractor in awarded bid & change orders to the
City.
E. Assumptions and Exclusions
• For the purpose of this Fee Proposal, we assume (1) one design review submittal
to the City of Carlsbad with a second follow-up submittal to confirm comments
and revisions have been adequately responded too. Additional submittals beyond
this will require approval of additional services.
• Plans will include only temporary stormwater and BMP improvements to
mitigate stormwater on the mass graded site.
• Upon completion of grading and final acceptance of the graded site, regular
maintenance of stormwater improvements and BMPs will be the responsibility of
the City of Carlsbad.
• Landscape related measures to mitigate stormwater on slopes will include non-
irrigated hydroseed for slope stabilization.
• Plans will not include potable or non-potable water service connections or
meters.
• Preparation of one (1) bid set mylars and reports is included in fee.
• Environmental Remediation is not included.
• Permit fees are not included.
• Final mapping is not included.
• Additional reimbursable expenses beyond the preparation of the bid set mylars
including printing, copying, postage and delivery, travel, etc. are in addition to
the fees listed above and will be charged on a direct cost basis plus fifteen
percent (15%).
Alga Norte Community Park
Grading Plan Bid Documents - Design Update Proposal
May 19,2009 13
WimnerYamada
5 Of'
Caughey
II. Fee Schedule
A. Preparation of Grading Bid Documents (All consultants)
Lump sum fee $89,000
B. Bid Phase (All Consultants)
Hourly not to exceed $12,000
C. Oversight of Construction Administration and Record Drawings (All Consultants)
a. Oversight of Construction Administration
Hourly not to exceed $25,000
b. Record Drawings
Lump sum fee $5,500
D. Remedial Grading Field Verification (Berg Civil)
Hourly not to exceed $16,000
Wimmer Yamada and Caughey's 2009 Hourly Rate Schedule for hourly work and
additional services not described within our scope of work is:
Senior Principal $245/hr
Senior Engineer $225/hr
Principal / Senior Project Director $205/hr
Senior Associate Project Manager $155/hr
Associate Proj ect Manager $ 13 5/hr
Landscape Designer $ 115/hr
Media Coordination / Design Support $95/hr
CAD Support I $85/hr
CAD Support II $75/hr
Clerical $75/hr
Please feel free to call me directly should you have any questions regarding the specific work
tasks or fee schedule as outlined. Thank you again for giving Wimmer Yamada and Caughey the
privilege to work with the City of Carlsbad on the Alga Norte Community Park project.
Sincerely,
WIMMER YAMADA AND CAUGHEY
Pat Caughey RLA, FASLA
President
cc: Chris Langdon, Jennifer Caughey - WYAC
File: 03-002.001, Contract admend. Req-Ltr-Mass Grading-REW2, 06-2-09, BP, pc.doc
Alga Norte Community Park
Grading Plan Bid Documents - Design Update Proposal
May 19,2009
Kimberly Dillinger
All Receive-Agenda Item #
For the Information of the:
CITY COT JNnr.
From:
Sent:
To:
Cc:
Subject:
Attachments:
Bill Plummer
Tuesday, June 23, 2009 3:48 PM
Kimberly Dillinger; Lisa Hildabrand; Marilyn Strong; Skip Hammann
Bob Johnson; Brandon Miles
Alga Norte Park Grading Agenda Bill
Alga Norte Park Amendment 11 Explanantion.docx
Asst.
city Manager^A"~
Attached is additional information requested by the City Council for the agenda bill being considered. I will be in
attendance if there are any other questions.
t. tff or
CARLSBAD
Public Works - Engineering
William Plummer
Deputy City Engineer
City of Carlsbad
Public Works - Engineering Department
1635 Faraday Avenue
Carlsbad, California 92008
JUN 2 3 2009
CITY OF CARLSBAD
CITY CLERK'S OFFICE
760-602-2768 (Direct)
fax 760-602-8562
June 23, 2009
TO: CITY COUNCIL
SUBJECT: ALGA NORTE COMMUNITY PARK
SUMMARY OF PROFESSIONAL SERVICES AGREEMENT AND AMEDMENTS WITH
WIMMER, YAMADA & CAUGHEY
Following is a summary of the agreement and all approved amendments to the agreement for the
subject project:
TABLE 1- SUMMARY OF AGREEMENT AND AMENDMENTS
Item
Agreement , ] \
1 i •;"""" "'
Ameiidm'ent 10?
\jfttott ii
Ame idmeWt-2
Ame idmentS
Amendment 4
Amendment 5
Amendment 6
Amendment 7
Amendment 8
Amendment 9
Amendment 10
Date
~~07/T070J
^06/OW
08/17/04
02/08/05
11/21/05
02/02/06
07/11/06
01/11/07
05/05/07
04/09/08
03/20/09
Budget
~-$i;375,850
- --* tL- ' . "l
. '•
;}, $19,270
>i * - i.
j $2,^00
$22,000
$60,695
$50,900
$251,755
$48,200
$238,493
$12,500
Description
Prepare Aquatics Complex Study, Schematic Design &
Exhibits, Probable Construction Cost Estimate, Outline
Specifications, prepare final Plans and Specifications.
Add: Offsite Grading Analysis, kitchen consulting services &
traffic engineering
Add: Traffic Engineering intersection capacity analysis
Add: Alternate energy systems feasibility analysis
Additional Park Design Services
Add: Alternate energy systems feasibility analysis & update
probable construction cost estimate
Extend Agreement to July 10, 2008
Add: LEED, alternate energy system, 2005 building energy
efficiency Title 24, aquatic complex theme study, kitchen
facility, striping plan for Alicante Road, utility service
changes, revise storm water compliance, cabana
communication system, data systems, downsize emergency
generator
Add: Remedial grading plan, storm drain redesign, sewer
redesign, revise chlorine gas scrubber, electric strike
controls on doors, revise mop sink, 3-tier lockers,
emergency eye wash, PA system, revise fire pipe risers to
new standard, hoist beam in maintenance room, recycled
water to restrooms
Revise plans to Remove aquatic recreational component,
redesign footprint area planned for aquatic recreational
component, conform plans to include modifications from
bid addendum, update project cost estimate; ADD: Respond
to RFI's, and preparation of addendums to respond to
bidder questions, extend agreement to July 2010
Update project cost estimate
Summary of Proposed Amendment 11:
As outlined in the June 2, 2009 general scope of services provided by Wimmer, Yamada and Caughey,
the following is an itemized list of costs associated with Preparation of the Bid Documents to perform
the site grading.
COPY
Table 2 - Summary of Proposed Amendment 11
Consultant Item Subject Cost
Grading Plans and
Specifications
RE Berg
Engineering:
Ninyo and Moore:
Wimmer Yamada
and Caughey:
Bid Phase
(all consultants)
Oversight During
Construction
(all consultants)
Remedial Grading
(RE Berg
Engineering)
1
2
3
4
5
6
7
9
10
11
12
13
Meetings, Field Verification, Due Diligence
Prepare Storm Water Pollution Prevention Plan
Prepare Storm Water Management Plan per Regional
Water Quality Board (New Regulations Fall 2009)
Incorporate existing Stockpile Plan with Rough Grading
Revise Grading Plans to remove proposed utilities
(sewer, water, recycled water, electrical , gas,
telephone), eliminate retaining walls required for finish
site grading, and adjust grading plan and storm drains to
account for deferred finish surfaces
Prepare and Revise Erosion Control Plans
Cost Estimates, Specification Preparation, and Package
Submittal
Provide Construction Documentation and Specification
for Compliance with Geotechnical Report
Design Coordination, Submittals to City, and Preparation
of Final Bid set for mass grading
Subtotal
Respond to contractors questions, prepare addendums
Respond to questions, review shop drawings, prepare
record drawings
Field Verification of over excavation requirements,
structural fill, etc.
Total Budget
$ 2,700
$ 11,000
$ 3,500
$ 5,300
$ 29,000
$ 7,500
$ 11,000
$ 8,000
$ 11,000
$ 89,000
$12,000
$25,000
$16,000
$147,500
Summary of Stockpile: The initial grading plans (2005) for the park design prepared by civil engineer
Rick Berg as subconsultant to prime consultant Wimmer, Yamada, & Caughey identified a shortage of
approximately 100,000 cy of material. Berg's grading plans called out for an import and placement of
100,000 cy of select material at an estimated bid range price of $8 to $10 per yard depending upon haul
distance. Since there was a great deal of general grading activity underway at the time in North County,
the City's Inspectors were contacted and a couple of dirt moving contractors put out the word that
Carlsbad had a disposal site for clean fill material. We secured a stockpile permit and opened up the
ANP site off Alicante to receive the material. Over the course of approximately 3 months we received
the estimated 100,000 cy of generally clean material (customary in these type operations there is small
amount of miscellaneous debris, broken concrete, crushed landscaping plastic pipe, etc. in the
material). Once the quantity was reached, we closed the site. Civil Engineer Rick Berg then surveyed
the stockpile and prepared some general details describing the stockpile which were incorporated into
the grading plans and made a part of the drawing set. So the City saved an estimated $800,000 to
$1,000,000 of project cost through this operation.