HomeMy WebLinkAbout2009-07-14; City Council; 19889; Award of contract for 2009 pavement overlayCITY OF CARLSBAD » AGENDA BILL
19,889AB#
MTG. 7/14/09
DEPT. ENG
AWARD OF CONTRACT FOR
CONSTRUCTION OF THE 2009 PAVEMENT OVERLAY
PROJECT NO. 6001-09OL
RECOMMENDED ACTION:
Adopt Resolution No.2009-178
DEPT. HEAD
CITY ATTY.
CITY MGR.
awarding the contract to All American Asphalt for
construction of the 2009 Pavement Overlay Project No. 6001-09OL
ITEM EXPLANATION:
The 2009 Pavement Overlay Project is part of the City's ongoing Pavement Management Program.
This rehabilitation project will extend the life of selected roadways in northeast Carlsbad by applying a
rubberized asphalt concrete layer over the existing pavement. Areas of the road which are severely
cracked will be patched prior to the asphalt concrete overlay. The streets were selected based on the
age and existing condition of the pavement surface.
On June 23, 2009, thirteen (13) sealed bids were received for the construction of this project as
shown on the following table. The engineer's estimate was $2,000,000.
CONTRACTOR
All American Asphalt
TC Construction
Hazard Construction
SRM Contracting and Paving
Sim J. Harris
Southland Paving
ABC Construction
Koch-Armstrong General Engineering
Imperial Paving
Daley Corporation
J.D. Paving
Frank & Son Paving
George Weir Asphalt
TOTAL
$1,400,000
$1,417,397
$1,417,800
$1,447,225
$1,570,275
$1,585,981
$1,616,511
$1,621,000
$1,645,192
$1,651,864
$1,790,629
$1,792,029
$1,958,296
The lowest responsive bidder, All American Asphalt, submitted a bid in the amount of $1,400,000.
Staff has completed its review of the contract documents and has determined that they are in order.
Staff recommends that All American Asphalt be awarded the contract.
ENVIRONMENTAL IMPACT:
The project is exempt from environmental review per CEQA Guidelines Section 15301(c) - repair and
maintenance of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and
similar facilities involving negligible or no expansion.
DEPARTMENT CONTACT: Jon Schaubie, (760) 602-2762. ion.schauble(S)carlsbadca.aov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
^D
Daa
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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FISCAL IMPACT:
The current status of the Pavement Management Program is shown in the table below.
PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001
TASK DESCRIPTION
Design
Construction, Inspection,
Materials Testing
TOTAL
CURRENT
APPROPRIATION
$71,838
$7,678,185
$7,750,023
CURRENT YEAR
EXPENDITURES/
ENCUMBRANCES
$51,970
$3,366,584
$3,418,554
REMAINING
BALANCES"
$19,868
$4,311,601
$4,331,469
The remaining balance will be used to pay for the 2009 Slurry Seal Project, 2009 Pavement Overlay Project, and the
Pavement Management Program Update.
The estimated construction costs associated with this project are summarized in the following table.
Construction Contract
Construction Contingency (10%)
Project Administration, Testing & Inspection (7%)
TOTAL ESTIMATE PROJECT COST
$1,400,000
$140,000
$98,000
$1,638,000
Sufficient funds are available to complete this project, as shown above. Remaining Pavement
Management Program funds will be used on future pavement rehabilitation and resurfacing projects.
This project required prevailing wages for construction as it is paid with restricted funds (TransNet).
EXHIBITS:
1. Street List.
2. Resolution No.2009-178 awarding the contract to All American Asphalt, for the
construction of the 2009 Pavement Overlay, Project No. 6001-09OL.
"2-
EXHIBIT 1
2009 PAVEMENT OVERLAY STREET LIST
Street
Appian Rd.
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Avenida De Anita
Buena Vista Circle
Carlsbad Village Dr.
Carlsbad Village Dr.
El Camino Real
El Camino Real
Garibaldi PI.
Garibaldi PI.
Lafayette Ct.
Longview Dr.
Marron Rd.
Oxford St.
Pontiac Dr.
Pontiac Dr.
Pontiac Dr.
Tamarack Ave.
Tamarack Ave.
Tamarack Ave.
Tamarack Ave.
Tamarack Ave.
York Rd.
York Rd.
York Rd.
From
Trieste Dr.
Via Vera
Via Sorbete
Via Judy
Via Esparta
Via De Paz
Via Bocas
Via Astuto
Flower Fields Wy.
Calle Susana
Avenida De Louisa
Via Astuto
Laguna Dr
El Camino Real
Appian Rd.
Marron Rd.
Hosp Wy.
Lafayette Ct.
End
End
Chestnut Ave.
El Camino Real
Chestnut Ave.
Spokane Wy.
Olympia Dr.
Brighton Dr.
Wilshire Ave.
Simsbury Ct.
Cheshire Ave.
Chatham Rd.
Milford
Oxford St.
Lyons Ct.
Athens Ave.
To
Outlook Ct
Via Sorbete
Carlsbad Village Dr.
Via Naranja
Via Vera
Via Judy
Via Esparta
Avenida De Louisa
Marron Rd.
Via Bocas
Via De Paz
Flower Fields Wy.
End
Appian Rd.
Appian Rd.
Hosp Wy.
Carlsbad Village Dr.
Appian Rd.
Lafayette Ct.
Garibaldi PI.
End
End
York Rd.
Chestnut Ave.
Spokane Wy.
Mayfair Ct.
Cheshire Ave.
Milford PI.
Simsbury Ct.
Wilshire Ave.
Harwich
Athens Ave.
Pontiac Dr.
Lyons Ct.
1
RESOLUTION NO. 2009-178
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AWARDING A CONTRACT FOR
THE CONSTRUCTION OF THE 2009 PAVEMENT OVERLAY,
4 PROJECT NO. 6001-09OL.
5 WHEREAS, the City Council believes that it is in the public's best interest to construct
6 the 2009 Pavement Overlay Project No. 6001-09OL; and
7 WHEREAS, on May 5, 2009, the City Council of the City of Carlsbad approved plans for
g the construction of the 2009 Pavement Overlay, Project No. 6001-09OL; and
WHEREAS, thirteen (13) sealed bids were received on June 23, 2009 by the City of9
Carlsbad for the construction of the 2009 Pavement Overlay Project No. 6001-09OL; and
10
WHEREAS, the lowest responsive and responsible bid to construct said project was
11
submitted by All American Asphalt, in the amount of $1,400,000; and
12 WHEREAS, there are sufficient funds available in the Pavement Management Program
13 to complete the project; and
14 WHEREAS, subsection 3.28.040(C)(6) of the Carlsbad Municipal Code authorizes the
15 City Manager to approve change orders in the amount equal to the contingency set at the time of
16 project award.
17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
ig California, as follows:
1. That the above recitations are true and correct.
2. That the low bid of $1,400,000 submitted by All American Asphalt, for the
construction of the 2009 Pavement Overlay Project No. 6001-09OL, is accepted and the Mayor is
21
hereby authorized to execute a contract for this project.
22 3. That the City Manager is hereby authorized to approve construction change
93
orders up to $140,000.
O A 4. That the award of this contract is contingent upon the bidder submitting the
25 lowest responsible bid executing the required contract and submitting the required bonds and
26 insurance policies, as described in the contract, within twenty (20) days of adoption of this
27 resolution. The City Manager may grant reasonable extensions of time.
28 ///
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 14th day of July, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
/CLAUDE A LEWIS, Mayor
ATTEST:
LORRAINE MVWOOD, City Clerk
(|SEAL)U