HomeMy WebLinkAbout2009-07-14; City Council; 19898; Request for "in kind" service assistanceCITY OF CARLSBAD - AGENDA BILL 11
AB# 19,898
MTG. 07-14-09
DEPT. Police
REQUEST FOR "IN KIND" SERVICE
ASSISTANCE FROM CARLSBAD HIGH
OJ**l_lf%^\l A O &^\f*l A TCr% ^Tl m^LITSCHOOL ASSOCIATED STUDENT
BODY COUNCIL.
DEPT. HEAD
CITY ATTY. />/
CITYMGR. f^
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RECOMMENDED ACTION:
Adopt Resolution No. 2009-186 approving the request from Carlsbad High School ASB Council and
direct staff as appropriate.
ITEM EXPLANATION:
The City Council has established a process for distributing funding for community activities. Under
Council Policy 51 the City Council may provide grants for special events in the city if the event is of
citywide interest. Grant requests under this policy are limited to receive funding for no more than
three years and must meet the special event criteria outlined in section 4 of Council Policy 51. The
City Council has provided funding for community activities in the past outside of this policy as requests
are received throughout the year. Attached is an e-mail request from the Carlsbad High School ASB
requesting that the City Council consider allocating approximately $3,350 of "in kind" services to assist
with the 2009 Carlsbad High School Homecoming Parade (Exhibit 2). To bring this group's request
under Council Policy 51, it is suggested that this request be considered their first year of eligibility
under the policy and that the group will pursue other outside funding resources for their event in the
future.
Carlsbad High School ASB is requesting the City assume expenses associated with the staging of the
parade, including Police Department traffic services and special event fee ($2,274), Streets
Department traffic control equipment and labor costs ($325), and the Public Works costs for the traffic
control plan, design, and drawing ($750).
FISCAL IMPACT:
If approved, the fiscal impact would be the cost of providing "in kind" services ($3,350) appropriated
from the City Council Contingency fund. In the past the City Council has provided "in kind" funding
outside of Council Policy 51 for this event as outlined in the information below:
Fiscal Year
2008-09
2008-07
2006-07
Funding
$3259
$2540
$2570
DEPARTMENT CONTACT: Jessica Field 760-931-2297 jfiel@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
&
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
D
D
D
D
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378, this
action does not constitute a "project" within the meaning of CEQA and therefore, does not
require an environmental review.
EXHIBITS:
1. Resolution No. 2009-186
2. E-mail from Carlsbad High School Associated Student Body Council
1
RESOLUTION NO. 2009-186
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN THE AMOUNT
OF $3.350 FOR "IN KIND" SERVICE ASSISTANCE
4
WHEREAS, Carlsbad High School Associated Student Body Council has requested "in
5
kind" service assistance for the Carlsbad High School Homecoming Parade on 10-16-09; and
6 WHEREAS, staff determined Police Department traffic services and special event fee,
7
Streets Department traffic control equipment and labor costs, and the Public Works costs are
8
necessary to assist with the Carlsbad High School Homecoming Parade; and
9
WHEREAS, staff determined the cost of providing Police Department traffic services and
10 special event fee, Streets Department traffic control equipment and labor costs, and the Public
11 Works costs for the Carlsbad High School Homecoming Parade is $3,350.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as
13 follows:
14 1. That the above recitations are true and correct.
15 2. That the City Council elects to appropriate the funds requested for in kind
services in accordance with Council Policy 51.
3. That the Finance Director is hereby authorized to appropriate $3,350 from the
Council's Contingency Account balance to cover the costs of providing services to Carlsbad High18
School for the Homecoming Parade.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 14th day of July, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
/ /\ f \ I **~>t-
L0RRAIN|JS!/I. WOOO/ City Clerk
Jessica Field
~rom: Jessica Field EXHIBIT 2
dent: Thursday, June 11, 2009 8:37 AM < —' ~~
To: Manager
Subject: Request for Council Presentation on 7-7-09
From: greendasb@aol.com [mailto:greendasb@aol.com]
Sent: Wednesday, June 10, 2009 9:47 PM
To: Jessica Field
Subject: Fwd:
Original Message
From: greendasb@aol.com
To: manager@ci.carlsbad.ca.us
Sent: Wed, 10 Jun 2009 9:46 pm
Dear Ms. Hildabrand,
The Carlsbad High School ASB is interested in having our annual homecoming parade on 10-16-09 for the
2009-2010 school year. We wish to present a request for in-kind services to the City Council on 7-7-09 if
possible. I will be presenting the request with fellow class-mate Kolby Weisenburger and will not be using a
Power Point presentation. In the presentation, we will share how important the tradition of our annual parade is
to the school and how much the community looks forward to it. Thank you for your time.
Sincerely,
Janny Green, ASB President for Carlsbad High School
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