Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2009-07-21; City Council; 19910; Sewer System Management Plan
CITY OF CARLSBAD - AGENDA BILL 14 /? AB# 19,910 MTG. 7/21/09 DEPT. PW-M&O APPROVE THE CITY OF CARLSBAD SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND Al ITHORI7F QTAFF TO PFRTIFY TUP PITY'Qr\\j i n\jr\i£-C. o i r\ri \ \J \jC.r\ i ir T i nc. \j\ i T o PROGRAM IMPLEMENTING THE SSMP AND TO SUBMIT THE REPORT TO THE STATE WATER RESOURCES CONTROL BOARD DEPT. HEAD/^? CITYATTY. ^ CITY MGR. |^ £ , RECOMMENDED ACTION: Adopt Resolution No. 2009-192 approving the Sewer System Management Plan (SSMP) for the City of Carlsbad sanitary sewer system. Authorize the Deputy Public Works Director or the Public Works Manager to certify the City's program implementing the SSMP and to submit the SSMP to the State Water Resources Control Board. ITEM EXPLANATION: On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted Order No. 2006- 0003, the Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. The Order was established to comply with the Federal Clean Water Act and the California Water Code. The SWRCB has determined that any untreated discharge from a sanitary sewer collection system that creates a nuisance is prohibited. Domestic sewage can contain high concentrations of disease-carrying organisms, nutrients, oxygen-demanding organic compounds and other pollutants. Sanitary Sewer Overflows (SSOs) containing these types of pollutants can contribute to beach closures, impair environmentally sensitive surface waters and aquatic life, and create public nuisances. The reduction of overflows and having a plan in place to mitigate overflows will result in decreasing the risk to human health and to the environment. All agencies, cities, municipalities and districts that own or operate sanitary sewer systems greater than one mile in length or which collect and/or convey wastewater to a Publicly Owned Treatment Works (POTW) are required to comply with the order. The primary objective of the Order is to reduce and/ or eliminate SSOs statewide. The Order requires Carlsbad to develop and implement a system-specific Sewer System Management Plan (SSMP). This plan has eleven primary elements with mandatory due dates which include, but are not limited to, the following: DEPARTMENT CONTACT: Don Wasko 760-438-2722 Don.Wasko(a)carlsbadca.qov FOR CITY CLERKS USE ONLY BOARD ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D Page 2 Compliance Due Date: Mav1. 2007 1. Goals and Objectives. Create/develop a management, operation and maintenance plan and schedule to reduce preventable sanitary sewer overflows (SSOs). 2. Organizational Plan. Identify responsibilities and chain of communication, etc. Compliance Due Date: November 1. 2008 3. Overflow Emergency Response Program. Develop and implement a plan to respond to SSOs. *4. Legal Authority. Define authority in sewer ordinances, service agreements, etc. 5. Operation and Maintenance Program. Maintain an up-to-date map of collection system, have a proactive maintenance program, etc. 6. Fats. Oils and Grease (FOG) Control Program. Prepare program to reduce the amount of these substances discharged to the sanitary sewer system. Compliance Due Date: August 2. 2009 7. Design and Construction Standards. For installation of new sewers and for rehabilitation and repair of existing sewers. 8. System Evaluations and Capacity Assurance Program. Prepare and implement a capital improvement plan to provide hydraulic capacity of key sewer system elements under peak flow conditions. 9. Monitoring. Measurement and Program Modifications. Evaluation of collection system management, operations and maintenance to identify program effectiveness and seek improvement. 10. Internal Management Audits. Conduct periodic internal audits on compliance with the WDR. 11. Communications Program. Develop a program to communicate on a regular basis with the public regarding the development, implementation, and performance of the sanitary sewer system. Staff has been working in conjunction with Council for the past three years to develop, fund, document and implement the elements of the SSMP by the milestone dates required in the order. This work effort includes the following actions: • In 2006, staff submitted an application for permit coverage with the State Water Resources Control Board. • Since January of 2007, staff has been electronically reporting all spills occurring in Carlsbad, through the State's web-based reporting system. Staff has also been certifying if a "no spill" month has occurred. Since January of 2007, Carlsbad has had 12 "no spill" months and 64 overflows. Of the 64 overflows, 44 were from private laterals, private lift stations or other private structures that the city does not maintain. The PageS remaining 20 occurred from the city maintained system. The public has access to all data reported. • On August 7, 2007, Council adopted revisions to the City's Ordinance clarifying responsibilities for private lateral maintenance and cleaning. • On November 6, 2007, Council adopted and approved the Development Plan and Schedule for the SSMP. • On October 7, 2008, Council adopted revisions to the City's Ordinance pertaining to Grease Control. • During the preparation of the FY 2007-08 Wastewater Operating Budget, staff requested additional staff and equipment to address tasks associated with Operation and Maintenance Program element. Council approved a total of $957,707 for 5.5 additional staff positions, one combination jet/vac sewer line cleaning vehicle, two 1/2-ton pick-up trucks and one sewer video inspection van. Both the SSMP and the program to implement the SSMP must be certified by the City to be in compliance with the requirements of the Order and must be presented to the City Council for approval. The first 6 elements of the SSMP with implementation deadlines in 2007 and 2008 have been certified by staff as complete. Staff has completed milestones related to electronic spill reporting and application for mandated permit coverage under the WDR. The largest part of the work effort however, involves development and implementation of the Sewer System Management Plan (SSMP). The SSMP is now complete and ready for adoption by the City Council before the August 2, 2009 deadline. Staff recommends that the City Council adopt the completed Sewer System Management Plan (SSMP) for the City of Carlsbad sewer system. Staff also recommends that the City Council authorizes the Deputy Public Works Director or the Public Works Manager to certify the City's program to implement the SSMP and to submit the SSMP to the State Water Resources Control Board by the deadline of August 2, 2009. ENVIRONMENTAL IMPACT: The proposed action qualifies as a Class 1 Categorical Exemption pursuant to Section 15301 (b) of the California Environmental Quality Act (CEQA) Guidelines. This exemption applies to the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Section b lists existing facilities that are publicly-owned that are used to provide sewer services as being exempt from environmental review. Page 4 FISCAL IMPACT: Approval of the SSMP Plan does not have a fiscal impact; however, the ongoing implementation of the WDR requirements has and will continue to require resources. The City Council approved additional resources specifically needed to comply with the WDR in FY2007- 08, by authorizing funding for 5.5 new positions and capital equipment/vehicles. Total capital funding provided was $510,000. This was a one-time cost. Annual on-going costs related to the implementation are about $800,000 per year (for the 5.5 positions and internal service charges related to the capital purchases). The FOG element of the plan has annual inspection costs of approximately $25,000 per year associated with the inspections at each Food Service Facility. These inspections are conducted by a contract inspector. An inspection fee schedule to recover these costs will be presented to Council for approval by the end of 2009. EXHIBITS: 1. Resolution No. 2009-192 approving the Sewer System Management Plan (SSMP) for the City of Carlsbad sanitary sewer system. 2. Sewer System Management Plan (Appendices on file in the Office of tbe City Clerk) 1 EXHIBIT 1 2 RESOLUTION NO. 2009-192 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO APPROVE THE CITY 4 SEWER SYSTEM MANAGEMENT PLAN (SSMP) AND AUTHORIZE STAFF TO CERTIFY THE CITY'S PROGRAM 5 TO IMPLEMENT THE SSMP AND TO SUBMIT THE 6 REPORT TO THE STATE WATER RESOURCES CONTROL BOARD. 7 8 WHEREAS, Order No. 2006-03-DWQ (WDR), issued by the State Water Resources 9 Control Board, pertains to Waste Discharge Requirements for Sanitary Sewer Systems; and 10 WHEREAS, All federal agencies, cities, counties, municipalities and districts that own or 11 operate sanitary sewer systems greater than one mile in length or which collect and/or convey 12 wastewater to a Publicly Owned Treatment Works (POTW), are required to comply with the 13 Order; and 14 WHEREAS, the City of Carlsbad is subject to the provisions of the Order; and 15 WHEREAS, on August 7, 2007, Council adopted revisions to the City's Ordinance defining 16 responsibilities for private lateral maintenance and cleaning; and 17 WHEREAS, on November 6, 2007, Council adopted and approved the Development Plan 18 and Schedule for the Sewer System Management Plan (SSMP); and 19 WHEREAS, on October 7, 2008, Council adopted revisions to the City's Ordinance 20 pertaining to Grease Control; and 21 WHEREAS, both the SSMP and the program to implement the SSMP must be certified by 22 the City to be in compliance with the requirements of the Order and must be presented to the City 23 Council for approval. The first six elements of the SSMP with implementation deadlines in 2007 and 2008 have been certified by staff as complete; and25 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,26 California, as follows:27 1. That the above recitations are true and correct.28 1 2. That the City Council approves the Sewer System Management Plan for the City 2 of Carlsbad sewer system and authorizes the Deputy Public Works Director or the Public Works 3 Manager to certify the city's program to implement the SSMP and to submit the report to the 4 Regional Water Quality Control Board by the deadline of August 2, 2009. 5 6 ,// 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 21st day of July, 2009, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall and Blackburn. NOES: Council Member Packard. ABSENT: None. ATTEST: ORRAINEW. (SEAL) .City Clerk Exhibit 2 CITY OF CARLSBAD SEWER SYSTEM MANAGEMENT PLAN IN COMPLIANCE WITH STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS 5950 EL CAMINO REAL CARLSBAD, CA 92008 INTRODUCTION. 3 SSMP DEVELOPMENT PLAN AND SCHEDULE 5 GOALS 6 ORGANIZATION 7 LEGAL AUTHORITY 10 OPERATIONS & MAINTENANCE PROVISIONS ...12 DESIGN & PERFORMANCE PROGRAM. 16 OVERFLOW EMERGENCY RESPONSE PLAN. 20 FATS, OILS & GREASES CONTROL PROGRAM 22 SYSTEM EVALUATION & CAPACITY ASSURANCE PLAN... 24 MONITORING, MEASUREMENT &PLJ^ MODIFICATIONS... .27 SSMP PROGRAM AUDITS 29 COMMUNICATION PROGRAM 31 APPENDICES A. SWOB Order No. 2006-0003 B. City of Carlsbad Maintenance & Operations Organizational Chart G City of Carlsbad Sanitary Sewer Overflow Plan D. City of Carlsbad Development Plan and Schedule E. Gty of Carlsbad Municipal Code Title 13 F. Encina Waste-water Authority Pretreatment Ordinance G. Encina Waste-water Authority Enforcement Response Plan H City of Carlsbad, Volume 1, Chapter 6 - Design Criteria for Gravity Sewer Lines and Appurtenances (6/30/2008) I. Map of the City of Carlsbad's Sanitary Sewer System J. Map of the City of Carlsbad's High Priority Area Gravity Mains K. Sample of the City of Carlsbad's Sewer Cleaning Report (Work Order) L. Sample of the City of Carlsbad's Video Inspection Log M. Engineering Standards, Volume 1 - Chapter 2, GIS Mapping N. Sample of the City of Carlsbad's Annual Capital Replacement Program (Sewer Projects) O. City of Carlsbad's Long-Range Capital Financing Plan (pages 1-32,1-33 and J-l) P. Sewer System Facility Requirements and Design Guidelines - City of Carlsbad (included in City of Carlsbad, Volume 1, Chapter 6 - Design Criteria for Gravity Sewer Lines and Appurtenances) Q. Engineering Standards, Volume 3 - Standard Drawings and Specifications, 2004 Edition, Table of Contents R Engineering Standards, Volume 3 - Standard Drawings and Specifications, Chapter 3 - Standard Title Sheets S. Engineering Standards, Volume 3 - Standard Drawings and Specifications, Chapter 5 - Standard Drawings T. City of Carlsbad, Engineering Standards, Volume 3 - Standard Drawings and Specifications, Chapter 6 - Construction Specifications which includes Technical Provisions of the City of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities SEWER SYSTEM MANAGEMENT PLAN IN COMPLIANCE WITH STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS ABBREVIATIONS 8c ACRONYMS BMP Best Management Practice OP Capital Improvement Program CMMS Computerized Maintenance Management System CMOM Capacity, Management, Operations and Maintenance CWEA California Water Environment Association EDU Equivalent Dwelling Unit EWA Encina Wastewater Authority FOG Fats, Oils, Grease GIS Geographical Information System I/I Inflow/Infiltration MRP Monitoring and Reporting Plan NPDES National Pollution Discharge Elimination System OERP Overflow Emergency Response Plan O&M Operation and Maintenance PM Preventative Maintenance PVC Polyvinyl Chloride SSMP Sewer System Management Plan SSO Sanitary Sewer Overflows SWRCB State of California Water Resources Control Board WDR Waste Discharge Requirements INTRODUCTION On May 2,2006, the State Water Resources Control Board adopted Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The intent of the Order is to regulate all collections systems in the State in an effort to reduce or eliminate the number of Sanitary Sewer Overflows (SSOs) which, by their nature, pollute the environment. The Order is applicable for all publicly owned sewage collection systems with more than one mile of sewer pipe. The City of Carlsbad has more than 1 mile of sewer pipe and therefore, is subject to this Order. In response to the 2006 WDR Order, the City of Carlsbad submitted an application for permit coverage with the State Water Resources Control Board and was issued Agency WDID # 9SSO11209. The City of Carlsbad is required to comply with all conditions of the Order, and is subject to enforcement action for any noncompliance therewith. Order No. 2006-003-DWQ prohibits any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States or that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m). The California Water Code provides various enforcement options, including civil monetary remedies, for violations of Order No. 2006-0003-DWQ. A sanitary sewer overflow (SSO) is any overflow, spill, release, discharge or diversion of wastewater from a sanitary sewer system. SSOs include: • overflows or releases of wastewater that reach waters of the United States; • overflows or releases of wastewater that do not reach waters of the United States; and • wastewater backups into buildings and on private property that are caused by blockages or flow conditions in a sanitary sewer, other than a building lateral. Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned is a SSO when sewage is discharged off a private property into streets, stormdrains, or waters of die State. The Order requires the following: 1. In the event of a SSO, all feasible steps shall be taken to contain and mitigate the impacts of a SSO. This includes taking steps to prevent untreated or partially treated wastewater from discharging from storm drains into flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from die storm drains. 2. If a SSO does occur, it must be reported to the SWRO3 using an online reporting system developed by the SWRCB and within the timelines prescribed in the Order. 3. A Sewer System Management Plan (SSMP) must be developed and address specific milestones. The milestones in the Order are: a. SSMP Development Plan and Schedule b. Goals and Organizational Structure c. Overflow Emergency Response Program d. Legal Authority e. Operation and Maintenance Program f. Grease Control Program g. Design and Performance Provisions h. System Evaluation and Capacity Assurance Plan i. Monitoring, Measurement, and Program Modifications j. SSMP Program Audits k Communication Program 1. Final SSMP, incorporating all of the SSMP requirements 4. Hie SSMP and the Gt^s program to implement the SSMP must be certified by the Gty and must be presented to the Qty Council for approval at a public meeting. The Qty also is required to certify that the milestones have been completed within the time frames identified in the Order. In order to complete the certification, the City's authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form and sending the form to the State Water Resources Control Board. The SSMP must be updated every five (5) years and must include significant program changes, if any. Re-certification by the Qty Council is required when significant updates to the SSMP are made. To complete the re-certification process, the Qty must enter the data in the Online SSO Database and mail the form to the State Water Resources Control Board. SSMP DEVELOPMENT PLAN AND SCHEDULE The Qty of Carlsbad's Development Plan and Schedule addresses those mandatory SSMP provisions outlined in the Order. The milestones and the general schedule for the Qty of Carlsbad are: a. SSMP Development Plan and Schedule (May 2,2007) b. Goals and Organizational Structure (May 2,2007) c. Overflow Emergency Response Program (November 2,2008) d. Legal Authority (November 2,2008) e. Operation and Maintenance Program (November 2,2008) f. Grease Control Program (November 2,2008) g. Design and Performance Provisions (August 2,2009) h. System Evaluation and Capacity Assurance Plan (August 2,2009) i. Monitoring, Measurement, and Program Modifications (August 2,2009) j. SSMP Program Audits (August 2,2009) k Communication Program (August 2,2009) 1. Final SSMP, incorporating all of the SSMP requirements (August 2,2009) A more detailed Development Plan and Schedule can be found in the Appendix. Details on each of the milestones follow in the subsequent sections of this Sewer System Management Plan. GOALS The Qty of Carlsbad's Goals addresses those mandatory SSMP provisions outlined in Section D, 13 © Goals and (ii) Organization of SWRCB Order No. 2006-0003. The goal of this SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the Qty of Carlsbad's sanitary sewer system, Tlie SSMP must also prevent and minimize sanitary sewer overflows and mitigate SSOs diat do occur. Specific goals are as follows: • To clean all gravity mains (12" and smaller) within the City's wastewater collection system annually. • To clean all gravity mains (larger than 12") every 5 years. • To perform routine sanitary sewer lift station checks daily and preventive maintenance according to manufacturer's standards. • To perform routine closed circuit televising inspections of the gravity sanitary sewer system. • To respond to service requests in an orderly and timely fashion. • To perform sanitary sewer mark outs as received by Dig- Alert within 2 business days for routine markouts and immediately for emergency markouts. • To maintain easements to assure access for maintenance activities. • To maintain an ongoing inventory of routine maintenance parts and critical parts. • To maintain records of the Division's activities. • To provide updated information for sanitary sewer mapping. • To maintain a Computerized Maintenance Management System for improved information sharing and operations. • To complete routine reports of the Division's activities. • To maintain an updated emergency contact list to include employees, emergency outside assistance and vendors. • To provide training to assure a safe work environment and safe work practices. • To provide timely repairs to known structural deficiencies. • To provide adequate capacity to convey peak flows. ORGANIZATION The organization structure identifies the name of the responsible or authorized representative of the Qty, as described in Section J of SWRCB Order No. 2006-0003. It identifies the administrative and maintenance positions responsible for implementing specific measures in the SSMP with up-to-date descriptions, responsibilities of personnel, and authority for each position. The organization structure includes a chain of communication for reporting SSOs and lines of authority with contact information. The Qty of Carlsbad's Organizational Structure encompasses the following components: • (1) The name of the responsible or authorized representative as described in Section J of SWRCB Order No. 2006-0003. (2) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with narrative explanation; and (3) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or the State Office of Emergency Services). COMPLIANCE SUMMARY As shown in the Appendix, the Qty of Carlsbad maintains an organizational chart which illustrates the lines of authority and employee titles. Additionally, the Qty of Carlsbad provides sufficient staffing information to properly manage, operate, and maintain all parts of the city's sewer system. The Oty <f Carlsbad OtetflawE tnetgny Response Plan describes the chain of communication for reporting and responding to SSOs. In summary, the District maintains an Organizational Structure which meets the requirements of Section D (U) Organization of SWRCB Order No. 2006-0003. (1) Section 9 (Regulatory Notification & Reporting) of the Overflow Emergency Response Plan identifies the Deputy Public Works Director or the Public Works Manager as the responsible or authorized representatives of the Qty, as described in Section] of SWRCB Order No. 2006-0003. (2) The Qty of Carlsbad maintains an organizational chart with the titles for all management, administrative, and maintenance positions. The chart clearly identifies the lines of authority for these positions. A separate, confidential listing is maintained in the original document on file in the Maintenance and Operations Administrative Offices with names, titles and contact information and is found in the Sanitary Sewer Overflow Plan Appendix. (3) The Gty of Carlsbad's Sanitary Sewer Overflow Plan describes the chain of communication for reporting and responding to SSOs, with Section 9 identifying the persons responsible for reporting SSOs to die State and Regional Water Board, as well as odier applicable agencies. COMPLIANCE DOCUMENTS The following documents allow the City to comply with the goals and organizational structure requirements of the WDR, and are attached as appendices. • City cfGtrkhad Maintenance & Operations Orgavzaticnal Chart. • The City (f Carlsbad's Sanitary Seaer OuetflowPlan The Maintenance & Operations organizational chart represents those individuals tasked with implementing, managing and updating the SSMP. A summary for key positions, including the personnel responsible for responding to and reporting SSOs, is presented below. • City Manager - responsible for establishing and communicating high level policy relating to the outcomes of the SSMP. • Public Works Director - responsible for establishing and communicating high level policy relating to the outcomes of the SSMP. • Deputy Public Works Director - ultimately responsible for the development and implementation of the SSMP as well as planning, organizing and directing the activities of the work units through die Superintendents and Supervisors. • Public Works Manager - ultimately responsible for die development and implementation of die SSMP as well as planning, organizing and directing the activities of the work units dirough die Superintendents and Supervisors. • Superintendents and Supervisors - Notifies die Sanitation System Operator I-III, Utility Worker I-III or Wastewater Duty Operator when alerted to a potential SSO. During working hours, oversees reporting and notification of SSOs, manages field operations and maintenance activities, provides relevant information to agency management, prepares and implements contingency plans, leads emergency response, investigates and reports SSO, and trains field crews. • Sanitation System Operator I-III and Utility Worker I-III (may also be the Wastewater Duty Operator) - responsible for the day-to-day work activities 8 r to clean and maintain the collections system. If after hours, notifies the Supervisor and Superintendent when alerted to a potential SSO. • Management Analyst - responsible for assisting with work plan activities as well as identifying and recommending staffing and/or equipment plans to address deficiencies. During an emergency incident such as a major spill, force main rupture or pump station failure, the National Incident Management System structure will be instituted comprising the five major functional areas of command, operations, planning, logistics, and finance/administration as outlines in the Spill Response Plan. California Water Resources Control Board (RWQB), Region 9 requires notification of all sanitary sewer overflows (SSOs) regardless of quantity or ownership. All SSOs must be reported through the California Integrated Water Quality System (QWQS) online database. Spills are categorized into two areas: Category 1 and Category 2 spill types. Category 1 Spills A Category 1 spill is any spill: • that results in a discharge to a drainage channel • that discharges to surface water or discharges to a storm drainpipe that was not fully captured and returned to the sanitary sewer system. • of 1000 gallons or more. Spills that result in a discharge to a drainage channel and/or surface water require notification as soon as possible, but not later than two (2) hours after becoming aware of the discharge. Notifications shall be made to: • The State Office of Emergency Services (1-800-852-7550 and through the OWQS) • The local Health Officer or Directors of Environmental Health with jurisdiction over affected water bodies (day Clifton, 1-619-338-2386, cell 1-619-607-8363 and through the dWQS); and • The Regional Water Quality Control Board (Eric Becker, 1-858-467-2952 and Mark Alpert, 858-336-2313 or through the OWQS) A draft report through the California Integrated Water Quality System (dWQS) online is required as soon as possible but no later than twenty-four (24) hours after becoming aware of the discharge to a drainage channel or surface water, and a copy faxed to County of San Diego Environmental Health. If the online system is not available, the report can be e-mailed to: rb9sso@ waterboards.ca.gov or sent by fax to 858-571-6972. Spills of 1000 gallons or more must be reported as soon as the Gty has knowledge of the discharge, reporting is possible and reporting can be provided without substantially impeding cleanup or other emergency measures. Category 2 Spills Category 2 spills include all other discharges of sewage resulting from a failure in the Gty of Carlsbad's sanitary sewer system. Category 2 spills must be reported through CTWQS within 30 days after the end of the calendar month in which the SSO occurs. Full documentation of all responses shall be maintained for a minimum of one year. Any month without spills will be certified as a no spill month. Any SSO that affects any drinking water requires an immediate call to the California Department of Health Services - Drinking Water Program (CDHP-DWP). This notification is done through OES. Private Lateral Spills All private lateral sewage discharges will be reported through the CTWQS database. The online report must identify the sewage discharge as occurring and caused by a private lateral. The responsible private party should also be identified, if known. LEGAL AUTHORITY The City's Legal Authority addresses those mandatory SSMP provisions outlined in Section D, 13(iii) Legal Authority of SWRCB Order No. 2006-0003. The City's Legal Authority is documented through sanitary sewer system use ordinances, service agreements, and other legally binding procedures to ensure it has the necessary legal authority to meet the provisions of Section D, 13 (iii) (a-e) as exhibited below. (a) The City prevents illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.) through the City <f Carlsbad, Municipal Code, Chapter 13 (Sewn) and the Endna Wastewter Authority Pretreatrrent Ordinance. (b) The City requires that sewers and connections be properly designed and constructed through the Gty of Carlsbad, Volume 1, Chapter 6 -Design. Criteria for Grouty Sever Lines and Appurtenanas (6/30/2008). (c) The City ensures access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City through the City of Carlsbad, Municipal Code, Chapter 13.04.04$. 10 (d) The Gty limits the discharge of fats, oils, and grease and other debris that may cause blockages through the City of Carlsbad, Municipal Cods, Chapter 13.06 (Discharge of Fats, Oils and Grease). (e) The Gty enforces any violation of its sewer ordinances through the City of Carlsbad, Mwniripal Code, Chapter 13 (Sewers) andtheEndna WastewterA u&orityEn/bnmert; Response Plan. DOCUMENT DESCRIPTIONS Each of the following documents are contained in the Appendix and provide a portion of the City's Legal Authority, as required in Section D, 13 (iii) Legal Authority of SWRCB Order No. 2006-0003. Gty of Carlsbad. Municipal Code. Chapter 13 (Sewers) This Municipal Code sets conditions and limitations on the use of the City's sewer system and outlines provisions for enforcement for noncompliance with the City's Municipal Code. The provisions of the Municipal Code apply to sewer construction, use, maintenance, discharge, deposit, or disposal of wastewater into and through the City's collection systems and the issuance of fees, fines and penalties thereof. This Chapter of the Municipal Code applies to all users of the City's sewer system and specifies herein that all users of the City's sewer system are subject to regulation and enforcement. Endna The EWA Pretreatment Ordinance, adopted by the Encina Wastewater Authority Board of Directors, sets forth uniform requirements for Discharges into the Encina Sewerage System and enable the Encina Wastewater Authority ("EWA") to comply with all applicable State and federals kws, including the Clean Water Act, 33 U.S.C Section 1251 et seq., as amended, and regulations promulgated thereunder. The primary objectives of the Ordinance are: 1. To prevent the introduction of Pollutants into the Encina Sewerage System which would interfere with the operation of the components of the Encina Sewerage System or treatment processes or contaminate the resulting Biosolids; 2. To prevent the introduction of Pollutants into the Encina Sewerage System which would pass-through into receiving waters or the atmosphere; 3. To protect and preserve the well-being of the community, and WEA and Member Agency personnel; 4. To promote and protect the ability to reuse, recycle and reclaim Wastewater, Biosolids and Wastewater byproducts; and 5. To provide for collection of the cost of the EWA Pretreatment Program incurred for the regulation of users of the Encina Sewerage System. 11 The Ordinance provides for the regulation of Discharge to the Encina Sewerage System through the issuance of Discharge Permits to certain non-Domestic Users and through enforcement of general requirements for other non-Domestic Users; authorizes monitoring and enforcement activities; requires User reporting; and provides for the setting of fees, fines, costs and deposits. The Ordinance shall apply to EWA, the Member Agencies and to Persons outside the Member Agencies who are, by contract or agreement with the Member Agency, Users of the Encina Sewerage System, Endm The Encina Wastewater Authority's (EWA) Enforcement Response Plan (ERP) has been developed pursuant to the requirements set forth in 40 CFR 403.58(f)(5) and in accordance with EWA's Pretreatment Ordinance, as amended from time to time. The ERP is intended to support EWA's responsibility to enforce all applicable pretreatment requirements in a consistent, fair, and timely manner for all Users. Included in the plan are: the procedures utilized for identifying violations; the types of escalating enforcement mechanisms available to EWA; the staff members responsible for initiating each level of enforcement; and guidance in the application of those measures relative to the nature and severity of the violation cited. Maximum monetary fines are recommended at each enforcement level that are intended to recover the cost of enforcement, as well as address the economic benefit derived from the act (s) constituting the violation^). City (fGtrkhcuL Volume 1. Chapter 6 - Desigi Criteria fear Gravity Seuer L ins andApptfrtemnoes (6/30/2008). The Qty has a comprehensive set of standards and design criteria to ensure quality and uniformity of the public improvements constructed in Carlsbad. All public improvements constructed within the Qty are required to comply with these Qty Standards. The Standards contained within Volume 1, Chapter 6 address the design criteria for gravity sewer lines and appurtenances. OPERATIONS & MAINTENANCE PROGRAM The Qty of Carlsbad's Operations and Maintenance (O&M) Program addresses those mandatory SSMP provisions outlined in Section D, 13 (iv) Operation and Maintenance Program of SWRCB Order No. 2006-0003. The Qty of Carlsbad's Operation and Maintenance Program encompasses the following components: 1 An up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities. 2 Routine preventive operation and maintenance activities by staff, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with 12 more frequent cleaning and maintenance targeted at known high priority areas. The Preventative Maintenance (PM) program includes a system to document scheduled and conducted activities, such as work orders. 3 A rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program will include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Crews tasked with dairy cleaning activities will also perform visual inspections of each manhole in their perspective work area and document deficiencies. Rehabilitation and replacement focuses on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan includes a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan includes a time schedule for implementing the short and long-term plans. 4 The Qty of Carlsbad staff performs sewer lift station checks seven days per week at all lift stations either visually or by using the existing SCADA System. The visual inspections include a survey of the station area, log hours and/or flow meter reads, check and hand operate pumps, check alarms, ventilation, and odor chemicals and scrubbers. 5 Training on a regular basis for staff in sanitary sewer system operations and maintenance and operational safety as required. 6 Equipment and replacement part inventories, including identification of critical replacement parts. COMPLIANCE SUMMARY The Qty of Carlsbad routinely cleans its entire gravity mains 12" and smaller on an annual basis. The Qty of Carlsbad cleans high priority area gravity mains quarterly or semi-annually and all wet wells on a six-week interval. The Qty of Carlsbad's O&M Program includes an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, as well as a map of all gravity main problem areas. The Qty of Carlsbad maintains a log of all cleaning activities by its 40 cleaning zones in its work management system. The current work management system interfaces with the GIS attributes and details the size, material and location of each pipe cleaned, as well as the equipment utilized, and any relevant remarks observed during the cleaning. The Qty of Carlsbad system maps also contains pertinent storm system information to help expedite environmental protection in the event of a sanitary sewer overflow. The Qty of Carlsbad utilizes Hansen 8 software for preventative maintenance and work orders. The Qty of Carlsbad began a system-wide video inspection of the gravity main sewer system in 2008. Additionally, the Qty of Carlsbad field staff observe and inspect all gravity mains and manholes during routine cleaning, and TV crew may conduct localized video inspections 13 ^ 0 C*. ^ when the cleaning crews' observations warrant such further investigation. The Qty maintains a log of this continued video inspection in a Video Inspection Report Log. Issues found during localized televising are evaluated and solutions developed on a case- by-case basis. The Qty of Carlsbad's Capital Improvement Program uses replacement funding, which is set aside annually, to fund Capital Improvement and Replacement Programs. The Qty of Carlsbad staff currently participates in the California Water Environment Association (CWEA) certification program for Collection System Maintenance and for Mechanical Technologist. The Qty provides on-going in house technical, job skills and safety training for its staff and participates in local and regional training events. The Qty of Carlsbad has been and continues to conduct training of Waste Discharge Requirements (WDR) awareness including an SSO Response Training, internal training programs for sewer line cleaning, combination truck operations, sewer grit removal and dumping, station valve repair and pump replacement operations and maintenance, and other related tasks. The Qty of Carlsbad maintains a rental pump plan for each sewer lift station and maintains a portable generator for its sewer lift stations that do not have fixed emergency generators. In summary, the Qty of Carlsbad maintains a Operation and Maintenance Program which meets the requirements of Section D, 13 (iv) Operation and Maintenance Program of SWRCB Order No. 2006-0003. COMPLIANCE DOCUMENTS The following documents, attached as appendices, support the Qty of Carlsbad's Operation and Maintenance Program, thereby allowing the Qty of Carlsbad to comply with the Operation and Maintenance Program requirements of the WDR: minhdes, punpingfadlities, pressure pipes and -udies. A Map cfthe City <f Carlsbad's hi$> priority area, gravity mains. A sample cfthe Qty cfCxrkhad's Seuer Cleaning Report. A sample cfthe City <f Carlsbad's Video Inspection L eg. Engineering Standards, Vdmrel -Chapter 2. GIS Mapping A sample <fthe Qty of Carlsbad's A rtnual Capital Replacement Program The City <f Carlsbad's L ong-Range Capital FinxndngPlan DOCUMENT DESCRIPTIONS Each of the following documents are contained in the Appendix and provide a portion of the Qty"s Operations & Maintenance Provisions, as required in Section D, 13 (iv) Operation and Maintenance Program of SWRCB Order No. 2006-0003. A description for each compliance document listed above is described below: 14 Map (fExisting Wastewter Facilities The Gty of Carlsbad maintains an up-to-date Geographic Information System (GIS) database of its sanitary sewer system, including all gravity line segments and manholes, pumping facilities, pressure pipes and valves. This database was utilized to create the map of the City's wastewater facilities. Map (f Sewer SystemHi$) Priority A reas The Gty of Carlsbad also maintains a map illustrating the location of the City of Carlsbad's sewer system high priority areas for Fats, Oils and Grease and/or Heavy Grit and/or Root Intrusion. Seuer Pearing Report- Sample The City of Carlsbad routinely cleans its entire gravity mains 12" and smaller on an annual basis. The City of Carlsbad cleans high priority area gravity mains quarterly or semi-annually and all wet wells on a six-week interval. City of Carlsbad's O&M Program includes an up-to- date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, as well as a map of all gravity main problem areas. Video Inspection L cgSarrfk The City of Carlsbad field staff observes all gravity mains and pipes during routine cleaning and conduct localized video inspections when their observations warrant such further investigation. The results of these video inspections are recorded in the Video Inspection Log. Engineering Standards. Vdurre 1 -Chapter 2. GIS Mapping The City of Carlsbad also maintains to up-to-date storm system maps over-laid onto sewer system maps to help expedite environmental protection in the event of a sanitary sewer overflow. A rnwal Capital Replacement Program Developed annually by the City of Carlsbad, the program includes rehabilitation and replacement projects, as wells as repair projects developed by a collaboration of the collection system operator's ad their data collected and other City of Carlsbad staff, in order to maintain a high degree of system integrity. L ong-RctfSs Capital Fina.ndtE' Developed by the City of Carlsbad, this document describes how the City of Carlsbad proposes to continue to pay for the Capital Replacement and Improvement Programs, by noting fund balances, funding sources and fund uses, and encompasses both collection and treatment system costs. 15 DESIGN & PERFORMANCE PROVISIONS The Qty of Carlsbad's Design and Performance Provisions addresses those mandatory SSMP provisions outlined in Section D, 13 (v) Design and Performance Provisions of SWRCB Order No. 20060003. The Qty of Carlsbad's Design and Performance Provisions encompass the following components: (1) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems. (2) Procedures and standards for inspecting and testing the installation of new sewers, pumps and other appurtenances and for rehabilitation and repair projects. COMPLIANCE SUMMARY The Qty of Carlsbad requires that all new sanitary sewer systems, pump stations and other appurtenances, as well as the rehabilitation and repair of existing sewer facilities, be designed and constructed in accordance with the Qty of Carlsbad's Sewer System Standard Drawings. The Sewer System Facility Requirements and Design Guidelines also clearly outline the procedures for construction drawing preparation and approval. E ngneering Standards. Vdwm 1- Chapter 6, Desiffi Criteria fir Grouty Sexier L ines and Appurtenances. Procedures and standards for inspecting and testing the installation of new sewers, pumps and other appurtenances and for rehabilitation and repair projects are outlined in the Qty of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities. EngnderingStandank. Vdurre 1- Chapter 6, Desist Criteria far Grawty Sewer Lines and Appurtenanas and Engneering Standards, Vdurre 3 - Standard Drawing and Specifications. Chapter 6 - CcnstmtJcnSpedfattiarB. The Qty of Carlsbad maintains Design and Performance Provisions which meet the requirements of Section D, 13 (v) Design and Performance Provisions of SWRCB Order No. 2006-0003: (1) The Qty of Carlsbad's Sewer System Facility Requirements and Design Guidelines, Sewer System Standard Drawings of Technical Provisions of the Qty of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities contain design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances, and for the rehabilitation and repair of existing sanitary sewer infrastructure. Engneerinf* Standards* Vditrm 1- Chapter 6, Desigi Criteria for Grouty Setter Lines and AppurtenancBandEngineen^Stanimk. Vclunz 3 - Stand^ Drawrg and Spec^^ The Sewer System Facility Requirements and Design Guidelines also outline the procedures for construction drawing preparation and approval. The Gty of Carlsbad will review all drawings, and may revise, modify, or require redesign of any concepts, drawings, or details submitted. All concepts and drawings must be approved by the Gty of Carlsbad's Development Engineering Manager. (2) The City of Carlsbad's Technical Provisions of the City of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities contains procedures and standards for inspecting and testing the installation of new sewers, pumps and other appurtenances and for rehabilitation and repair projects. Engineering Standards. Vdune 1- Qxtpter 6. Desi/jgi Criteria for Grazay Sewer Lines and AppurtenanaandEngnseringStandanis, Vdune3 - Standard Drawing and Speqfiattians, Chapter 6 COMPLIANCE DOCUMENTS The following documents, attached as appendices, support the Gty of Carlsbad's Design and Performance Provisions, thereby allowing the District to comply with the Design and Performance Provisions requirements of the WDR: SewrSystemFadityRequirem^ CaycfCaiisbad En^neering Standards. Vdume3 - StarximlDramn^andSpec^iattions, 2004Editicn TaHecf Engineering Standards. Vdurm3 - Standard Drawing and Sped/waters, Chapters - Standard Tide Sheets Engineering Standards. Vdune 3 - Standard Drawng and Speafkatiais, Chapter 5 - Standard Dratting Sever System Standard Drawing, City cf Carlsbad. Engineering Standards. Vchore 3 - Standard Drawn§ and Spedfioatians, Chapter 6 - Construction Specifications Technical Pruusians cfthe City (fCadsbad's Standard Specifications and Standard Drawing for Water and Sanitary Sewer FadLities Engneering Standards. Volume 1- Chapter 6Desi^i Criteria for Graiity Semr Lines and Appurtenances EngmeeringStandards, Vdme3 - StandardDrawngandSpecfoxticns. Chapter6- Construction S 17 DOCUMENT DESCRIPTIONS A description for each compliance document listed above is described below: Sewer System Facility Requirements and Design Guidelines The City of Carlsbad's Sewer System Facility Requirements and Design Guidelines: Procedures far Corstwcticn DrawngApproial Engineering Standards. Volume 3 - Standard Drawings and Spea/wtticns. Chapter 3 - Standard Tide Sheets and Er^nsering Standards. Volume} - Standard Drawings and Specifications. Chapter 5 - StandardDrawing Design. Criteria. Engineering Standards, Vdurre 1- Chapter 6. Design Criteria far Crawly Sever Lines and Appurtenances Construction DmwngPreparatian Engineering Standards. Vdume3 - StandardDrawings and Specifications, Chapters - Standard Title Sheets and Engineering Standards. Vdurm3 - Standard Drawing and Spea/Kations. Chapter 5 - Standard Drawing •. Volume 3 - Standard The City of Carlsbad requires that sewers and connections be properly designed and constructed, respectively. The City of Carlsbad will review all drawings, and may revise, modify, or require redesign of any concepts, drawings, or details submitted. All concepts and drawings must be approved by the City of Carlsbad's Development Engineering Manager. Sewer System Standard Drawings These drawings include the District's Sewer System Standard Drawings for: Pipe Zone Bedding and Trench Backfill Concrete Caps and Encasement Sewer Connection at Concrete Encasement Sewer Lateral Normal Cut Sewer Lateral Deep Cut Sewer Lateral V.CP. Saddle Connection Sewer Lateral Plastic Pipe Saddle Connection Connecting Dissimilar Sewer Pipes Residential Qeanout Sewer Chimney Lateral Sewer Tree Laterals & Qeanouts Pre-Case Reinforced Eccentric Concrete Manhole Terminus Manhole with House Laterals 18 Manhole Cover & Frame 36" - 2 Piece Manhole Cover & Frame Standard & Watertight Paving Detail around Manholes Manhole Cover and Frame - Locking Type - Sewer Clean-Out 36" LD. Sampling Manhole Drop Manhole Typical Metering Manhole Metering M.H. Telemetry Pipe Casing Sewer Main Sewer Main Crossing Existing Water Sand/Oil Separator Sample Box # 1 (Industrial) Sample Box # 2 (Commercial) Grease Interceptor Sampling Wye Sewage Backflow Assembly City of Carlsbad of Technical Provisions of the City of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities The City of Carlsbad's Technical Provisions of the City of Carlsbad's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities requires contractors to perform all operations necessary to construct sewer mains and appurtenances as specified within the provisions, and as shown on the City of Carlsbad's Sewer System Standard Drawings. Specific sewer specifications are outlined in the following sections: Scope Excavation Bedding Bedding and Backfill Vitrified OayPipe (V.CP) Sewer Pipe Installation Manholes and Appurtenances Laterals Force Mains Testing Sewer for Leakage and Visual Inspection Inspection and Pipeline Interior Pipe Repair and Replacement Conductor Casings and Carrier Pipes Polyvinyl Chloride (PVC) Sewer Pipe Special Rules and Regulations Applicable for Certain Sewer Connections The City of Carlsbad (Testing Sewer for Leakage and Visual Inspection) includes general testing procedures, as well as specific guidance in performing leakage, water exfiltration, air pressure tests and deflection (Mandrel) tests. 19 OVERFLOW EMERGENCY RESPONSE PLAN The City's Overflow Emergency Response Plan addresses those mandatory SSMP provisions outlined in Section D,12(vi) Overflow Emergency Response Plan of SWRCB Order No. 2006-0003. The Gty has developed and implemented an overflow emergency response plan that identifies measures to protect public health and the environment, thereby satisfying Section D, 12 (vi) Overflow Emergency Response Plan of SWRCB Order No. 2006-0003 by including: (1) Proper notification procedures so that primary responders and regulatory agencies are informed of all SSOs in a timely manner, (2) A program to ensure an appropriate response to all overflows; (3) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (4) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (5) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (6) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as maybe necessary to determine the nature and impact of the discharge. The City's Overflow Emergency Response Plan contains the following sections: (1) Purpose. This section states that the Sanitary Sewer Overflow Response Plan has been developed to ensure an appropriate standardized response in the event of a sewer overflow. The Plan also ensures that the City of Carlsbad is adequately prepared to respond to SSO events by: (a) Reducing or eliminating public health hazards, (b) Preventing unnecessary property damage, (c) Ensuring thorough recovery and cleanup efforts, (d) Properly documenting, notifying and reporting overflow spill events, (e) Minimizing the inconvenience of service interruptions, and 20 (f) Ensuring staff and contracted personnel are properly trained to respond to such events. (2) General. The General Section of the Plan describes the Orders and permits from the Regional Board, Carlsbad's obligation to comply, the relationship between the City of Carlsbad and the Encina Wastewater Authority, prohibitions, civil and monetary penalties for enforcement and the definition of a sanitary sewer overflow. (3) Overflow Detection and Initial Response. Describes the methods in which overflows may be discovered or detected as well as the responsibilities of the City of Carlsbad personnel to respond to overflows, what a preliminary assessment and response might consist of, how to respond to overflows in the collection system, at lift stations and on private property. This section also describes the SEMS/Incident Command structure. (4) Mitigation. Mitigation describes the concept of reducing spill severity and the sensitivity of the coastal waters and the environment to SSOs. (5) Public Access and Warning. This section describes procedures to protect the public from a public nuisance by posting signage. (6) Recovery and Cleanup. The Recovery and Cleanup section of the Plan describes procedures to be followed for clean-up of spills into concrete lined storm drains, catch basins, under sidewalk drains, streets, curbs, gutters and other storm water conveyance structures. The section also describes procedures to be followed for clean-up of spills into waterways, into lawns or landscaping, into natural vegetation or environmentally sensitive areas, indoors or from private lateral spills. (7) Water Quality Monitoring and Sampling Procedures. This section describes procedures to be followed for sampling after a SSO has occurred. (8) Investigation and Overflow Estimation. Ensures that overflow quantification is accurate and lists several means of quantifying overflow. The section also describes what is contained in an overflow events record and describes an after action report. (9) Regulatory Notification and Reporting. Describes the different category of spills and the reporting protocol for the various spill types. (10) Equipment. Includes a description of vehicles and equipment to support the daily needs, routine maintenance and emergency situation for the wastewater division. (11) Safety. Stresses the criticality of reserving a spill incident safely and competently. Describes typical safety procedures that personnel may be required to implement during spill responses including; lockout/tagout of equipment for repairs, confined space entry procedures, traffic and crowd control procedures at site, equipment and/or vehicle operation, use of personnel protective equipment. This section also outlines safety training goals. 21 (12) Training. The Training section outlines reviewing and amending the Overflow Emergency Response Plan as well as an annual training schedule. (13) Contact Information. Lists contact numbers for personnel, outside Districts and Utilities, outside agencies, lagoon contacts, emergency contractors, general contractors, welding contractors, electrical contractors, and various suppliers and specialty contracting services. COMPLIANCE DOCUMENTS The following document allows the Qty to comply with the overflow and emergency response plan requirements of the WDR, and are attached as appendices. • The Qty of Carlsbad Overflow Emergency Response Plan. FATS, OILS & GREASES CONTROL PROGRAM The City's Fats, Oils and Grease Control Program addresses those mandatory SSMP provisions outlined in Section D, 13 (vii) FOG Control Program of SWRCB Order No. 2006-0003. The City's FOG Control Program helps reduce the amounts of Fats, Oils and Grease discharged to the sanitary sewer system, by including: 1. A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area, and a list of acceptable disposal facilities. 2. Legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG. 3. Requirements to install grease removal devices, design standards for the removal devices, maintenance requirement, BMP requirements, record keeping and reporting requirements. 4. Authority to inspect grease producing facilities, enforcement authorities, and sufficient staff to inspect and enforce the FOG ordinance. 5. Identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section. 6. Development and implementation of source control measures for all sources of FOG discharged to the sanitary system for each section identified. 7. Implementation of a plan and schedule for a public education outreach program that promotes proper disposal of FOG. 22 COMPLIANCE SUMMARY To reduce the amount of Fats, Oils and Grease discharged to the City's sewer system, the City has developed a FOG Control Program. The City identifies all food preparation and service locations within its service area. Facilities are provided with a FOG binder consisting of an educational video, posters and other materials educating them on proper FOG disposal. These customers must undergo an annual GBMP inspection (Grease Best Management Practices) where the following is evaluated: exhaust hoods, seating capacity, menus and review of the best management practices in the food preparation area. A second inspection, called a Grease Control Device Inspection (GQDI) is also performed annually to ensure that interceptors are routinely serviced to minimize FOG discharges to the sewer system. Food preparation and service locations must keep annual records of interceptor maintenance. Customers with a history of contributing FOG to the sewer system are sent a letter of correction. The City maintains an active listing of all food preparation and service locations and permits are not required at this time. All interceptors and other grease control devices are inspected annually with more frequent inspections of those facilities experiencing inconsistent maintenance practices. The City maintains standard drawings for grease interceptors and there are several independent vendors which will collect and dispose of accumulated FOG. The City has identified the sections of the sewer system subject to higher levels of FOG and has developed a quarterly cleaning program for those sections. As sewer lines are cleaned, the severity of the FOG accumulation is documented in the Hansen work management system and the quarterly cleaning program is updated on an annual basis based on the most recent data collected by field staff. In summary, the City maintains a FOG Control program which meets the requirements of Section D, 13(vii) FOG Control Program of SWRCB Order No. 2006-0003. (1) The City maintains a plan and schedule for the disposal of FOG generated within their service area in the Guy's Source Control Program; Food Seruce Facility Grease Best Management Inspections and the Source Control Program Food Senice Facility Grease Control Deuce Inspections Log. The City distributes a FOG BMP binder to all affected facilities. The binder provides a list of independent vendors which can provide collection and disposal services in the service area. (2) The City possesses the legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG through the City of Carlsbad. Municipal Cock, Chapter 13 (Sewers). Section 13.06.020 FOG Prohibitions (3) The City has the authority to inspect grease producing facilities through Citv of Carlsbad Mitrwtxd Code, Chapter 13 (Several Section 13.06.160 Rivht of 23 50 Entry, and enforces any violation of its sewer ordinances in accordance with Section 13.04.080 Violations (/Chapter. The Qty works in conjunction with contract staff to provide inspections of each grease removal device in the service area a minimum of one time per year. (4) The City's requirements to install grease removal devices are discussed in City (f Carlsbad Municipal Cock Chapter 13 (Sews). Section 13.06.040 FOG pretreatnent r&panecL Section 13.06.090 Grease interceptor reqimeirents, and Section 13.06.100 Grease trap regmermnts. The Qty has a standard drawing for the grease interceptor. The maintenance requirements, BMP requirements, record keeping and reporting requirements are found in Section 13.06.130 Grease interceptor murterunoe. Section 13.06.030 Best mtrugnent practices requtrecL Section 13.06.130 Grease irterceptor muntenarxe yequn&rert* and Section 13.06.140 Mcrdtormgand reporting conditions. (5) The Qty has identified sections of the sewer system subject to high levels of FOG in their Quarterly Cleaning Area. The City's Maintenance and Operations Division cleans these areas quarterly. (6) The Qty has developed and implemented source control measures for all sources of FOG discharged to the sewer system by implementing annual Grease Best Management Practices Inspections. (7) Qty staff from the Maintenance and Operations Division, as well as citizen volunteers, meet with each interceptor owner to distribute the FOG binder. The binder contains an information video on proper FOG disposal, a poster and other related materials. The Qty also held a series of workshops focused on FOG disposal, interceptor requirements and implementation of Best Management Practices. Additional literature available to businesses has been posted on the Qty*s website. COMPLIANCE DOCUMENTS The following documents, attached as appendices, support the Gir^s FOG Control Program. City <f Carlsbad, Municipal Code, Chapter 13.06 (Disdxtrg of Fats, Oils and Grease). SYSTEM EVALUATION & CAPACITY ASSURANCE PLAN The Qty*s System Evaluation and Capacity Assurance Plan addresses those mandatory SSMP provisions outlined in Section D, 13 (viii) System Evaluation and Capacity Assurance Plan of SWRCB Order No. 2006-0003. Carlsbad has prepared and implemented a Capital Improvement Program (QP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. The Qt/s System Evaluation and Capacity Assurance Plan encompasses the following components: 3» (1) Evaluation - Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation provides estimates of peak flows associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events. (2) Design Criteria - The City's sewer system design criteria is located in Chapter 6 of Volume 1 of the City's Engineering Standard. Where design criteria do not exist or are deficient, undertake the evaluation indentified in (1) above to establish appropriate design criteria. (3) Capacity Enhancement Measures - The steps needed to establish a short- and long- term QP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The QP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The QP shall include an implementation schedule and shall identify sources of funding. (4) Schedule - Carlsbad has developed a schedule of completion dates for all portions of the QP developed in (l)-(3) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14. COMPLIANCE SUMMARY The City maintains a System Evaluation and Capacity Assurance Plan which meet the requirements of Section D, 13 (vii) System Evaluation and Capacity Assurance Plan of SWRCB. The 2003 Seiner Master Plan Update includes wastewater flow projections and a hydraulic analysis of all City owned interceptor sewers, lift stations and force mains. The analysis includes estimates of peak dry and wet weather flows and outlines a Capital Improvement and Replacement Program. The City is in process of reviewing wastewater flow projections and hydraulic analysis in preparation of an update to its current Master Plan. Currently, City- owned sewer facilities have sufficient capacity to accommodate current peak flows. As such, no SSOs caused by hydraulic deficiencies are projected to escape from the system. The City's Engineering Standards, updated in 2008, outlines the appropriate design criteria necessary to ensure sufficient capacity in the sewer system, as well as preserve the estimated life-cycle of wastewater infrastructure. The Gty prepares an annual Capital Irrpraiment Pngjram The current QP is based on the results of the 2003 Master Plan Update, and includes projected cost estimates, alternatives analysis and project prioritization for the next 15 years. Annually, the City updates the QP project list with projects identified through the operation and maintenance of the system and 25 on-going condition assessment effort by staff. The Qty*s QP describes how the Qty proposes to pay for sewer projects by noting fund balances, funding sources and fund uses. The Qty is in the process of preparing a Sewer Master Plan update that will likely be adopted in 2010. The 2010 Sewer Master Plan Update will include the results from wet weather flow monitoring, an expanded sewer system model and updated growth projection data. COMPLIANCE DOCUMENTS The following documents, attached as appendices, support the City's System Evaluation and Capacity Assurance Plan, thereby allowing the Qty to comply with the System Evaluation and Capacity Assurance Plan requirements of the WDR: Desigp Criteria for Grouty Sewer Lines and Appurtenances, City cf Carlsbad Engnaering Standards, Vdurre 1 - Chapter 6, last update June 2008. Additionally, the following documents also support the Qty*s System Evaluation and Capacity Assurance Plan, and are available from the Qt/s Engineering Division. Due to the size of these documents, they have not been attached as appendices. 2003 Setter Master Plan Update, Dudek & Associates, March 2003 DOCUMENT DESCRIPTIONS A description for each compliance document listed above is described below: Desifpi Criteria fir Grouty Sever L ines and Appurtenances The Gty*s Design Criteria for Gravity Sewer Lines and Appurtenances, last revised June 2008, details: Sewer Main Size & Location Allowable Pipeline Material Pipeline Sizing Criteria Flowrate Generation Criteria Guidelines for the Design of Sewer Lift Stations and Force Mains 2003 Sever Master Plan Update The Qt/s 2003 Sewer Master Plan Update analyzed current and projected flows, and recommend system capital improvements and proposed facility cost estimates based on the Qty*s established design criteria. The development of an accurate wastewater hydraulic model for the Gty's interceptor sewers, land use database and accurate wastewater projections were critical components of this Master Plan. Specific sections in the Master Plan include: 26 Introduction Summary of Findings and Recommendations Existing System Description Existing Wastewater Flows Existing System Evaluation Ultimate System Flow Projections and Analysis Recommendations Connection Fee Update MONITORING, MEASUREMENT & PLAN MODIFICATIONS The City's Monitoring, Measurement, and Program Modifications addresses those mandatory SSMP provisions outlined in Section D, 13 (ix) Monitoring, Measurement, and Program Modifications of SWRCB Order No. 2006-0003. The section of the SSMP encompasses the following components: (1) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (2) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; (3) Assess the success of the preventative maintenance program; (4) Update program elements, as appropriate, based on monitoring or performance evaluations; and (5) Identify and illustrate SSO trends, including; frequency, location, and volume. COMPLIANCE SUMMARY The City tracks the location and cause of all SSO, blockages, and gravity main hot-spots. The Qty maintains a log of all cleaning activity within each of its 40 cleaning zones. Each of these zones represents a separate drainage basin for the Qty. The Qty maintains records of the staff that cleaned the line, the equipment used, the size and length of the pipe, the amount of debris gathered, the manhole condition assessments on the line, and any relevant remarks observed during the cleaning. The Qty uses the Hansen work order management system for preventive maintenance work orders. In the fall of 2008, the Qty began a system-wide video inspection of the sewer mains sized 12" and under. The video inspection work is anticipated to be complete system-wide every two years. Additionally, Qty staff observes all gravity mains and during routine cleaning and conduct localized video inspections when their observations in the field warrant further investigation. The Qty maintains a log of this continued video inspection in its Video InspectionLog During the localized video inspection and the manhole inspection, each asset 27 is given a ranking based on the observed overall condition and defect (if any). These rankings, as well as the observed condition of each pipeline, allow the City to identify gravity mains that are at risk of collapse or prone to more frequent blockages due to pipe defects. In order to monitor the implementation and measure the effectiveness of the SSMP, Carlsbad Wastewater Division tracks several performance indicators, including: Reactionary E fforts • Location of all overflows; • Amount of overflow recaptured and/or released to the environment; • Cause of the overflows as revealed through CCTV investigation; • Average response time of staff to arrive at an overflow location; It is anticipated that performance measures will be compared over time and an effort made towards lowering or eliminating each adverse result. Proactive Efforts • Volume of sewage spills per mile of sewer mains; • Station Facility Maintenance: Percentage of planned work activities completed during the fiscal year based on standards established in the Maintenance Assessment Program; • City of Carlsbad Public Opinion Survey on Wastewater Operations (90% of customers rate sewer services as "good or excellent."); • Sewer Main Cleaning: Percentage of planned work activities completed during the fiscal year based on standards established in the Maintenance Assessment Program; • Record and track total mileage of gravity sewer system cleaned annually, • Evaluation of the "High Priority" areas to evaluate whether to add or delete sections of the system from the accelerated cleaning schedule; • Percentage of total gravity sewer system cleaned annually, • Number of manholes inspected annually, • Number of Interceptors inspected and/or cleaned annually, • Percentage of wet wells cleaned annually. Some of these performance measures are tracked in the City-wide State of Effectiveness Report, an annual report analyzing Carlsbad's performance against established measures. The Carlsbad Wastewater Division is committed to gathering and evaluating the data collected on an annual basis and more frequently if the situation arises. Staff will evaluate each section of the SSMP and will recommend changes if warranted. In conclusion, Carlsbad Wastewater Division maintains a Monitoring, Measurement, and Program Modifications which meets the requirements of Section D, 13, Monitoring, Measurement and Program Modifications in SWRCB Order No. 2006-003. 28 (1) The Qty tracks the location and cause of all SSOs, blockages, and gravity main hot- spots. The Qty maintains a log of all cleaning activity by zone, which details the size, material and location of each pipe cleaned. The Qty maintains a Computerized Maintenance Management System, which utilJ7.es Hansen software for preventative maintenance and work orders, as well as a log of continued video inspection efforts in the Video Inspection L qg The Qty identifies all food preparation and service locations within its service area as part of the monitoring and surveillance program. A list of all customers is maintained by the Qty. All interceptors on the Source Control Program Food Serdae Facility Grease Control Deuae Inspections L og are inspected at a minimum on once annually by Qty staff or a consultant; (2) The Qty monitors the implementation of the SSMP, and measures the effectiveness of each element of the SSMP by developing and tracking performance indicators on an annual basis; (3) By tracking performance indicators, the Qty is able to assess the success of its preventative maintenance program; (4) The Qty has assigned a staff member to review the SSMP annually, in order to update all program elements as appropriate. In addition to tracking the above performance indicators, the staff member will review all sections of the SSMP for effectiveness and timeliness. Collection system personnel will also be consulted annually to review the effectiveness of the SSMP, and help identify potential areas for improvement. (5) The Qty tracks the frequency, location and volume of all SSOs. COMPLIANCE DOCUMENTS (1) Video Inspection Log (2) Source Control Program: Food Service Facility Grease Control Inspection Log SSMP PROGRAM AUDITS The Qty"s SSMP Program Audits addresses the mandatory SSMP provision outlined in Section D, 13 (x) SSMP Program Audits of SWRCB Order No. 2006-0003. As a part of the SSMP, the Qty of Carlsbad's Wastewater Department is required to conduct a periodic internal audit, appropriate to the size of the system and number of SSO's. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. The audit needs to focus on evaluating the effectiveness of the SSMP and the Qty of Carlsbad's compliance with the SSMP requirements of subsection (D.13), including identification of any deficiencies and the steps to correct them. 29 Compliance Summary The City of Carlsbad has a current internal audit program that has been expanded to cover the WDR program and its elements. An internal audit covering both compliance and conformance was conducted prior to the submittal of the final SSMP to ensure that it meets all requirements of the Order. TTie City of Carlsbad's Wastewater Department management team will assign the appropriate staff to conduct department wide audits as the WDR is implemented and utilized. Strategies to correct deficiencies, if identified, will bq developed by the responsible division within the department with assistance from the Public Works Administrative Department. The City of Carlsbad will meet with other neighboring agencies in the wastewater industry to discuss collaborative auditing approaches, pending the availability of resources. Each agency will be at different stages of their SSMP Plan, therefore it will depend on the agency's progress to determine if they can participate with this effort. The City of Carlsbad internal audits are to be conducted using the criteria below. A sister agency such as a neighboring Department of Public Works or Wastewater Agency will be asked to conduct the audits, acting as a third party to insure that the system is not flawed or swayed by an internal source from the Wastewater Team. Deficiencies identified as a result of the audit will be brought to the attention of each responsible City of Carlsbad Division. Deficiencies and corrective actions will be identified, verified, and documented by the Wastewater Management Team. The audit will include, but not limited to, the following; • Any significant changes to the components of the SSMP, including but not limited to, Legal Authority, FOG Control Program or Sanitary Sewer Overflow Response Plan, • SSMP implementation efforts over the past years, • A description of additions and improvements made to the sanitary sewer collections system over the past two years, • A description of additions and improvements planned for the upcoming two years, with estimated schedule for implementation, and • Strategies to correct deficiencies, if identified, will be developed by the responsible City of Carlsbad staff. 30 COMMUNICATION PROGRAM The City of Carlsbad's Communication Program addresses the mandatory SSMP provision outlined in Section D, 13 (20) Communication Program of SWRCB Order No. 2003-0003. The provision requires the City of Carlsbad to communicate regularly with and allow input from interested parties on the development, implementation, and performance of its SSMP. Compliance Summary The City of Carlsbad has communicated with interested parties on the implementation and performance of this SSMP. The communication program allowed interested parties to provide input as the program is developed and implemented. The City of Carlsbad has complied with this requirement through hosting numerous meetings, presentations, workshops, and ut.ilJ7.ing the City of Carlsbad website as a resource for disseminating information. Public Education has been accomplished by: 1) distributing door hangers which dealt with tips for the customers to utilize to assist the operations and maintenance staff with eliminating unwanted debris from the sewer system. 2) Along with the FOG Program, a FOG Binder was distributed to each Food Service Facility to assist them with compliance with the updated Ordinance. The City of Carlsbad staff and any interested member of the public will meet on a semi- annual basis to evaluate pertinent issues/topics that affect the status of the sanitary sewer system and the community as a whole. The City has no systems tributary and/or satellite to Carlsbad's sanitary sewer system. Compliance Documents Information regarding the City's WDR/SSMP can be found at the following website address: www.carlsbadca.gov. Search Key Word: SSMP. Written requests for WDR and SSMP information can be made to: Carlsbad Maintenance and Operations 5950 El Camino Real Carlsbad, CA, 92008 or by phone at 760-438-2722 31 300 250 200 2005 Miles Cleaned 2006 2007 2008 2009 2005 Sewer Overflows 2006 2007 2008 2009 COPY SEWER SYSTEM MANAGEMENT PLAN City of Carlsbad City Council July 21, 2009 Background May 2, 2006, SWRCB adopts WDR Order No. 2006-003 Established to comply with Federal Clean Water Act, CA Water Code Untreated discharges are prohibited under Clean Water Act Public nuisance under CA Water Code Order requires a plan to decrease risk to human health and environment Background (cont’d.) All agencies with more than one mile of sanitary sewer system are required to comply Objective of WDR is to reduce and or eliminate SSOs Statewide Carlsbad required to develop and implement a system- specific SSMP Plan includes 11 elements and due dates SSMP Elements Compliance Date May 1, 2007 Development Plan and Schedule: describe SSMP development activities and completion schedule to comply with General Order Organization: identify responsible parties for SSMP implementation and SSO response/reporting SSMP Elements Compliance Date November 1, 2008 Legal Authority: demonstrate necessary legal authority to prevent illicit discharges and enforce design/construction standards Operation and Maintenance Program: describe maintenance activities, rehab plan, staff training Overflow Emergency Response Plan: describe procedures for SSO response/remediation Fats, Oils, and Grease (FOG) Control Program: describe FOG source control plan, if needed SSMP Elements Compliance Date August 1, 2009 Design and Performance Provisions: identify design and construction standards for new sewers and inspection standards Capacity Assurance Plan: describe plan to evaluate collection system hydraulic capacity and address deficiencies contributing to SSOs Program Monitoring and Modifications: identify SSMP metrics and improvement process Internal Management Audits: conduct periodic internal audits on compliance with WDR Communication Program: describe public (and satellite system) awareness and input process for SSMP implementation and performance Milestones Completed 2006 Carlsbad submitted application to State Jan 2007 began electronic reporting Aug 2007 Council adopts private lateral ordinance Nov 2007 Council adopts SSMP development plan and schedule Oct 2008 Council adopts FOG ordinance FY 07-08 Council approves $957,707 and 5.5 positions Sewer System Management Plan Adoption Final SSMP Fully developed Fully implemented Adopted by City Council Submit SSMP to SWRCB August 2, 2009 Benefits of the SSMP Protects Public Health Eliminates Public Nuisances Protects the Environment Clean Surface Waters Clean Beaches Staff Recommendations City Council adopt the completed Sewer System Management Plan for the City of Carlsbad service area. City Council authorizes the Deputy Public Works Director or the Publics Works Manager to certify the City’s program to implement the SSMP and to submit the SSMP to the State Water Resources Control Board by the deadline of August 2, 2009. Questions? Total Miles Miles Cleaned 0 100 200 300 400 500 600 Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista 252 119 375 200 475 300 312 273 238 375 200 580 300 312Miles Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista Total Miles 252 119 375 200 475 300 312 Miles Cleaned 273 238 375 200 580 300 312 Miles Cleaned FY 08-09 Staff Miles per Staff 0 5 10 15 20 25 30 35 Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista(BSD) 8 9 15 7 16 13 18 31.5 13.22 25 28.57 29.68 23.07 17.33 Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista(BSD) Staff 8 9 15 7 16 13 18 Miles per Staff 31.5 13.22 25 28.57 29.68 23.07 17.33 Miles per Employee 1 2 1 3 1 4 1 4 1 5 1 3 0 5 0 1 2 3 4 5 6 7 8 9 10 CCTV van Total Cleaning Equipment Cleaning Vehicles Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista 0 2 4 6 8 10 12 14 16 18 04-05 05-06 06-07 07-08 08-09Spills FY Number of Sewage Spills (listed by FY) Carlsbad Encinitas Escondido Leucadia Oceanside Vallecitos Vista 91 150 134 188 252 0 50 100 150 200 250 300 2005 2006 2007 2008 2009 Miles Cleaned 11 9 7 7 4 0 2 4 6 8 10 12 2005 2006 2007 2008 2009 Sewer Overflows Carlsbad 98-06, 16 Carlsbad, 3 Encinitas, 0 Escondido, 0 Leucadia, 0 Oceanside, 0 Vallecitos, 0 Vista(BSD), 6 0 2 4 6 8 10 12 14 16 18 NOVsNotice of Violation(SSO) 2006-2009 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Carlsbad C-1 C-2 C-3 Carlsbad C-1 C-2 C-3 Bid Proposal for 1/3 of Sewer System $296,081 $493,074 $530,615 $671,395 Non-Prevailing(-20%)$296,081 $394,459 $424,492 $537,116 Sewer Cleaning Bid Proposal Sewer Rate Comparison $0 $10 $20 $30 $40 $50 $60 $70 $80