HomeMy WebLinkAbout2009-12-01; City Council; 20045; Pipe Replacement Alder Av and Marron RdCITY OF CARLSBAD - AGENDA BILL
AB#20.045
MTG. 12/01/09
DEPT.ENG
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR
THE CORRUGATED METAL PIPE REPLACEMENT PROGRAM
-ALDER AVENUE AND MARRON ROAD, PROJECT NO. 6607
DEPT. HEAD
CITY ATTY.
CITY MGR. (jj
RECOMMENDED ACTION:
Adopt Resolution No. 2009-292 approving plans and specifications and authorizing the City
Clerk to advertise for bids for the Corrugated Metal Pipe Replacement Program - Alder Avenue and
Marron Road, Project No. 6607.
ITEM EXPLANATION:
The Corrugated Metal Pipe (CMP) Replacement Program was established as a five-year program to
replace, repair or remediate deteriorated CMP storm drain systems throughout the City. The pipelines
included in the program were identified after City staff inspected the interior of the storm drain pipe
and assessed the condition of CMP pipelines. The program includes the replacement or remediation
of 25 storm drain pipelines.
The Alder Avenue project will construct new storm drain and curb inlets to alleviate an existing
drainage issue and install a cured-in-place liner into an existing pipeline that conveys run off from
Alder Avenue down to El Camino Real a distance of 252 feet. The Marron Road project will install a
cured-in-place liner into a storm drain pipeline in the Westfield Shopping Center parking lot near the
North County Transit District Transit Center.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving
negligible or no expansion. A portion of the project is located in the coastal zone. However, repair
and maintenance activities not described in Carlsbad Municipal Code Section 21.201.070 do not
require a Coastal Development Permit.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri. Howard@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
t^
D
D
D
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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FISCAL IMPACT:
Table 1 shows the current status of the CMP Replacement Program:
TABLE 1 - CMP REPLACEMENT PROGRAM - PROJECT NO. 6607
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Environmental Mitigation & Monitoring
Real Property Acquisition
TOTAL
APPROPRIATED
TO DATE
$501,000
$1,247,700
$31,000
$29,300
$1,809,000
EXPENDITURES/
ENCUMBRANCES/
OBLIGATIONS TO
DATE
$309,778
$141,767
$50
$24,300
$475,895
REMAINING
BALANCES
$191,222
$1,105,933
$30,950
$5,000
$1,333,105
An Engineer's Estimate of the construction cost for the Alder Avenue and Marron Road pipeline
rehabilitation was prepared by Harris and Associates on September 25, 2009, and totals $146,000.
The total estimated construction cost is shown in Table 2.
TABLE 2 - PROJECT CONSTRUCTION COST ESTIMATE
CMP REPLACEMENT PROGRAM
ALDER AVENUE AND MARRON ROAD PROJECT NO. 6607
Construction Contract (Engineer's Estimate)
Construction Contingency (10%)
Construction Management and Inspection (10%)
Testing (5%)
TOTAL ESTIMATED CONSTRUCTION COSTS (ALDER AVENUE AND MARRON ROAD)
PROJECT AVAILABLE BALANCE
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
ESTIMATED
COSTS
$146,000
$14,600
$14,600
$7,300
$182,500
$1,333,105
-0-
Sufficient funds have been appropriated from the Infrastructure Replacement Fund (IRF) to fund this
project. Annually, funds are added to the project through the Capital Improvement Program. This
funding source is not subject to State or Federal restrictions regarding prevailing wage. Therefore,
pursuant to Carlsbad Municipal Code Section 3.28.130, prevailing wages are not required for the
construction of CMP Replacement Program, Project No. 6607. Staff recommends approving the plans
and specifications and authorizing the City Clerk to advertise for bids for the construction of CMP
Replacement Program -Alder Avenue and Marron Road, Project No. 6607.
EXHIBITS:
1. Location map.
2. CMP Replacement Program Project List.
3. Resolution No. 2009-292 approving plans and specifications, and authorizing the
City Clerk to advertise for bids for the Corrugated Metal Pipe Replacement Program - Alder
Avenue and Marron Road, Project No. 6607.
LOCATION MAP
SITE
'SITE
CITY OF OCEANSIDE
HIGHWAY
SITE
VICINITY
MAP
NOT TO
SCALE
NOT TO SCALE
SITE
PROJECT NAME
CORRUGATED METAL PIPE REPLACEMENT PROGRAM
ALDER AVENUE & MARRON ROAD
PROJECT
NUMBER
6607-3
EXHIBIT
1
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 9/29/09 C:\CAPITAL\HOWARD\6607 CUP PROGRAU_AU>ER-UARRON.DWG
Exhibit 2
CMP Replacement Program Project List
Fiscal Year
2008/2009
2009/2010
2010/2011
2011/2012
2012/2013
Site No.Site Status
Environmetally
Sensitive Site
3
10
15
19 and 20
21
23
25
31
Westfield Shopping Center north end of Monroe Street
State Street from Laguna Drive to Beech Avenue
In driveway off Park Drive just south of May Court
Easement off Via Libertad
On Oak Avenue from Lincoln Street to Washington Street
Entrance to Flower Fields Apartments off Avenida de Anita
Highland Drive to James Drive between Tamarack Avenue and
Chinquapin Avenue
On Carlsbad Village Drive between Victoria Avenue & Chatham
Road
Requesting Authorization to Bid
Out to Bid
Private **
Out to Bid
Out to Bid
Private **
Design
Complete
No
No
No
Yes
No
No
No
Yes
13 and 77
14j
68 and 69
70 and 71
Easement on the west side of ECR to Cameo Road
From Holly Brae Lane in an easement to ECR
Easement between Alder Avenue and ECR
Easement between Alder Avenue and ECR
Complete
Design
Requesting Authorization to Bid
Requesting Authorization to Bid
No
Yes
Yes
Yes
6
29
86 and 87
Crossing Jefferson Street between I-5 and Marron Road
Easement east of the corner of Oak Avenue & Washington Street
crossing RR
In an Easement southwest of Hoover Street to the Agua Hedionda
Lagoon
Pre-Design
Pre-Design
Pre-Design
Yes
No
Yes
43
47 and 48
60
Easement off Van Allen Way
On Costa Del Mar to an easement - entrance to La Costa Resort
At the end of cul-de-sac on Badajoz Place to an easement
Pre-Design
Pre-Design
Pre-Design
No
Yes
No
34
42
35
38
39 and 40
57 and 66
63
Crossing Highland Drive at Adams Street
Crossing Adams Street just down from Highland Drive
Crossing Bruce Road at 1729 to 1751 Bruce Road
Easement off Cannon Road on Strawberry Fields
From Garfield Street between Date Avenue and Olive Avenue in
an easement to Agua Hedionda Lagoon
Easement off La Costa Avenue at #2433 La Costa Avenue
Easement at Romeria Street and Gibraltar Street
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Design *
Pre-Design
Pre-Design
Yes
Yes
No
No
Yes
No
No
: - Moved forward at request of Operations and Maintenance due to condition
* - Removed from program Updated November 2009
1 RESOLUTION NO. 2009-292
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING TO ADVERTISE
3 FOR BIDS FOR THE CORRUGATED METAL PIPE
REPLACEMENT PROGRAM - ALDER AVENUE AND MARRON
4 ROAD. PROJECT NO. 6607. _
5
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
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necessary, desirable, and in the public interest to construct the Corrugated Metal Pipe (CMP)
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Replacement Program -Alder Avenue and Marron Road; and
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WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
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equipment, transportation, and other expenses necessary or incidental to the CMP Replacement
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Program -Alder Avenue and Marron Road, Project No. 6607, have been prepared and are on file
in the Public Works-Engineering Department of the City of Carlsbad and are incorporated herein
by reference; and13 '
WHEREAS, funding for said project has been appropriated from the Infrastructure14
Replacement Fund (IRF) to cover all project costs and is sufficient.
I O
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,16
California, as follows:
1 . That the above recitations are true and correct.1o
2. That the plans, specifications, and contract documents for the CMP Replacementi y
__ Program - Alder Avenue and Marron Road, Project No. 6607 are on file in the Public Works-
21 Engineering Department of the City of Carlsbad and are hereby approved.
22 4. The City Clerk of the City of Carlsbad is hereby authorized and directed to
23 publish, in accordance with State law, a Notice to Contractors Inviting Bids for the CMP
24 Replacement Program - Alder Avenue and Marron Road, Project No. 6607, in accordance with
25 the plans, specifications, and contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 1st day of December, 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
IEWIS, Mayor
ATTEST:
I/ORRAINE MfWObD, City'Clerk/)
(SEAL)U ^ w
Lisa Hildabrand
All Receive-Agenda Item # ^
For the Information of the:
From:
Sent:
To:
Subject:
Glenn Pruim
Tuesday, December 01, 2009 1:54 PM
Lisa Hildabrand
RE: question from briefing
Asst.
•*- . City Manager
Lisa,
There are a couple of answers to your question.
From a storm water quality perspective, we have a good proactive program. We inspect all of the drainage inlets and
clean all of those rated poor and the ones that have been designated high priority. In addition to removing debris we
perform a condition assessment of the physical structure.
Your question, however, probably pertains to the condition of our Corrugated Metal Pipes (CMP). We do not have a
clearly defined program for this. In 2003, we video-inspected all of our existing CMP and assigned ratings based on the
results of the inspection. Those pipes that received poor ratings are in the CIP for replacement. These are the projects
that you've been seeing recently, including the one on tonight's agenda. Our plan is to perform recurring inspections (at
a frequency to be determined) of all remaining CMPs and update the prioritization. We will be preparing a program and
including this effort in the upcoming storm drain maintenance budget. My estimate is that we should do this every 3-5
years and the work could be done by contract or by utilizing the existing video van (that we use for sewer inspection)
and overtime staff hours. This would be one of those managed service delivery questions.
The likely result of this program is that we'll see in increase in the number of repair/replacement projects in the CIP. in
most (if not all) cases, we'll be replacing CMP with either Reinforced Concrete Pipe (RCP) or plastic pipe. These pipes
last longer and will reduce the inventory of CMP that will need periodic video inspection.
At this time we don't have any proactive program for monitoring the condition of RCP or plastic drainage pipe.
I hope this answers your question.
Tx....
Glenn
From: Lisa Hildabrand
Sent: Tuesday, December 01, 2009 10:34 AM
To: Glenn Pruim
Subject: question from briefing
Importance: High
DEC - 1 2009
Glenn- A question came up in the briefings yesterday on what programs we have in place to check the state of our storm
drains. Can you give me a brief synopsis? Thanks.
Lisa Hildabrand
City Manager
CAR I