Loading...
HomeMy WebLinkAbout2009-12-08; City Council; 20066; Comm Activity Grants Program FY 2009-10 FundingCITY OF CARLSBAD - AGENDA BILL 15 AB# MTG. DEPT. 20,066 12/08/09 FIN COMMUNITY ACTIVITY GRANTS PROGRAM FY 2009-10 FUNDING RECOMMENDATIONS DEPT. HEAD^> CITY ATTY. /^' CITY MGR. U/^~ RECOMMENDED ACTION: Adopt Resolution No. 2009-310 accepting the recommendations of the Community Activity Grants Citizen Review Committee allocating funds to the organizations identified. ITEM EXPLANATION: Under the guidelines established in Council Policy No. 51 (Exhibit 1), for FY 2009-10 a seven- member Citizen Review Committee was appointed to review Community Activity Grant applications and to make recommendations to the City Council. Council Policy No. 51 specifies the establishment of a Grant Citizen Review Committee consisting of one representative from each quadrant of the City, one Senior Commission member, one Library Board member, and one Parks and Recreation Commission member. Grant applications for FY 2009-10 were due to the Finance Department by September 30, 2009. A total of 12 grant applications were received with funding requests totaling approximately $107,000. The Citizen Review Committee met during the months of October and November 2009 to review the applications and to evaluate the grant requests based on a variety of factors including level of benefit to the community, organization experience, and scope of the projects. As a result of their review and evaluation, the Citizen Review Committee is recommending funding for nine (9) of the 12 requests, for a total of $40,000. The table in Exhibit 2 summarizes the grant requests and the Citizen Review Committee's recommendations for funding. FISCAL IMPACT: The 2009-10 operating budget contains an appropriation of $40,000 for Community Activity Grants. No further appropriation would be required. EXHIBITS: 1. Council Policy No. 51 2. Summary of 2009-10 Community Activity Grant requests and recommended funding. 3. Resolution No. 2009-310 accepting the recommendations of the Community Activity Grant Council subcommittee allocating funds to the organizations identified. DEPARTMENT CONTACT: Judi Vincent 760-602-2430 judi.vincent@carlsbadca.gov FOR CITY CLERKS USE ONL Y. / COUNCIL ACTION:APPROVED DENIED CONTINUED WITHDRAWN AMENDED 0 nnn n CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES nn nn EXHIBIT 1 Page 1 of 2 Policy No. _ 51 CITY OF CARLSBAD Date Issued - 1/8/Q8 COUNCIL POLICY STATEMENT Supersedes No. 1/20/04 General Subject: Community Activity Funding Specific Subject: Process for Funding Community Activities Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND ; The City Council has, in the past, chosen to fund community activities with General Fund monies. This has included the allocation of funds to agencies that provide various enrichment programs to Carlsbad residents and visitors. During the 2003-04 budget process, the City Council directed a council subcommittee to evaluate the current process and recommend changes to facilitate that process. The following policy outlines those changes. PURPOSE: To establish the process for distributing funds for community activities. POLICY: 1 . It is the policy of the City of Carlsbad to allocate funds for community activities. 2. Organizations funded under this policy may receive grants for no more than 3 years, with the exception of the Community Activity Grant. Organizations funded by the Community Activity Grant may receive grants for 3 years and then cannot apply for grant funding for a minimum of 2 years. After at least a 2 year hiatus, organizations can again apply for grant funding and receive a maximum of two additional years of grant funding. 3. Community Activity Grants a. These grants provide funding for enrichment programs for the community. b. The amount of funds to be allocated will be determined annually during the budget process. c. Once the budget is adopted interested groups will be notified of the application process. d. The application process will consist of the following: i. City application for funds ii. Public hearing before a citizen review panel iii. Recommendations submitted to City Council. EXHIBIT 1 Page 2 of 2 e. The City Council will establish a review panel comprised of citizens and city staff to evaluate the applications, and make recommendations to the City Council. The review panel will be comprised of the following: One representative from each quadrant of the City, one member of the Senior Commission, the Library Board, and the Parks & Recreation Commission. f. The review panel will consider the provision of matching funds from other sources in evaluation of the applications. 4. Special Event Grants a. These grants provide city funding for Special Events in the city of citywide interest. b. These grants can be requested any time of the year. c. The requests will be funded from Council's contingency account. d. The application process will consist of the following: i. Special event application ii. Special Event Grant supplemental application iii. Approval of special event by special events committee iv. Allocation of funding by the City Council 5. Winning Teams Grants a. These grants provide funding to youth teams to offset the cost of travel expenses to national championship competitions. b. These grants can be requested any time of the year. c. The requests will be funded from Council's contingency account. d. Eligibility requirements are: i. The participants are all 18 years of age or under, ii. The group or team is an organized non-profit corporation or agency, iii. The request for funding must be made prior to the date of the event, iv. At least 90% of the participants in the team or group are residents of Carlsbad. e. The application process will consist of the following: i. Written request to Council ii. Allocation of funding by the City Council 6. This policy may be amended as necessary. 2009-10 COMMUNITY ACTIVITY GRANT APPLICATIONS EXHIBIT 2 APPLICANT 1 Assistance League North Coast 2 Carlsbad Boy Scout Troup 748 3 Carlsbad Educational Foundation 4 Carlsbad Explorers 5 Carlsbad Softball Association Junior Umpire Program [6 Carlsbad Village Business Association 7 Carlsbad Wave Soccer 8 Community Resource Center 9 i Imagine Carlsbad 10 Mitchell Thorp Foundation 1 1 i Phoenix House San Diego 12 St. Elizabeth Seton MOPS PROGRAM DESCRIPTION Assistance League Programs - Footsteps, Health Kits, Home Alone, Baby Real Deal, World of Books, Emergency Clothing. These programs provide shoes, toiletries, books and classes to Carlsbad residents. Carlsbad Boy Scout Troup 748 - Facility rental assistance for the Annual Pancake Breakfast. Kids Care - A six week science enrichment program for up to 120 children (ages 5-12). Police Explorer Program - Program open to all teens ages 14-21 to teach them about possible future careers in law enforcement. Carlsbad Softball Association Junior Umpire Program - introduces youth 1 1-18 to umpiring girl's fast pitch softball. The goal is to help build confidence and self esteem in a safe environment while allowing Junior Umpires to experience the rewards of the game. Thursdays on the Coast - A monthly art walk held in Carlsbad Village on the last Thursday of the month. This event is free to the public and includes multiple visual arts as well as a variety of live music. Carlsbad Wave Futbol Club - A soccer organization for the children of Carlsbad and North County. This program offers financial aid for low income participants. Holiday Baskets Program - This 26 year old program provides low income Carlsbad residents with food products, turkeys, toys and vital household items. Imagine Carlsbad - A grassroots program that provides a forum for Carlsbad residents to discuss pertinent issues facing the City. Funding would be used to pay for meeting room rental expense. Mitchell Thorp Foundation - Provides financial benefits and emotional support to families burdened with childhood disease or disorders. Also, provides scholarships for promising young athletes. IMPACT Program - This program provides low income Carlsbad adolescents (ages 13-18) with 3-6 months of outpatient substance abuse and mental health counseling. Mothers of Preschoolers - a non denominational, non profit Christian organization that provides a caring support group for mothers of preschoolers. TOTAL REQUESTS 2009-10 Grant Request $ 5,000 $ 480 $ 5,000 $ 11,000 $ 11,300 $ 24,000 $ 3,000 $ 5,000 $ 1,150 $ 32,555 $ 6,460 $ 2,000 $ 106,945 2009-10 Recommended Funding $ 5,000 $ 500 $ 4,000 $ 11,000 $ 2,500 $ 3,500 $ $ 5,000 $ $ 3,500 $ 5,000 $ $ 40,000 Prior Years Funded....___... 0 1 ^ 0 0 0 0 1 H o - 0 1 1 Exhibit 3 1 RESOLUTION NO. 2009-310 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE 3 RECOMMENDATION OF THE COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE AND ALLOCATING FUNDS TO THE ORGANIZATIONS 5 IDENTIFIED 6 WHEREAS, the City Council of the City of Carlsbad, California, appointed a 7 seven-member Citizen Review Committee to review Community Activity Grant o 9 applications and make a recommendation for funding; and; 10 WHEREAS, the Citizen Review Committee has recommended nine (9) 11 organizations and their funding level; 12 NOW, THEREFORE, IT IS AGREED by and between the City Council of the City 13 of Carlsbad, California, as follows: 14 1. That the above recitations are true and correct. 15 2. That the following organizations are hereby granted funds in the amounts 16 shown from the Community Activity Grants Fund for the 2009-10 Fiscal Year in ]8 accordance with Council Policy No. 51: , 0 Assistance League North Coast $ 5,000 Carlsbad Boy Scout Troup 748 500 Carlsbad Educational Foundation 4,000 21 Carlsbad Explorers 11,000 22 Carlsbad Softball Assoc. Junior Umpire Program 2,500 23 Carlsbad Village Business Association 3,500 24 Community Resource Center 5,000 25 Mitchell Thorp Foundation 3,500 2" Phoenix House 5.000 27 TOTAL $40,000 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 8th day of December. 2009, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. ATTEST: LORRAINE M. WOODSeftv Clerk (SEAL) Marilyn Strong From: Sent: To: Subject: ivany/uhler@gmail.com on behalf of lvanffy-Uhler Gallery [info@ivanffyuhler.com] Tuesday, December 08, 2009 4:49 PM Marilyn Strong Community Activities Grant for "Thursdays on the Coast" Dear I-Iol~orable Mayor and Members of the City Council. As a resident and business owner in Carlsbad, I wanted to voice my full support of the Community Activities Grant for the "Thursdays on the Coast". Due to prior work com~nitments, regrettably, I shall not bc ablc to attend tonight's Council mccting. .l'liank you for your efforts in making Carlsbad Village a truly special and unique destination. \\;ith best regards, Paul Uhler Director Il.anffy-Uhler Gallery 565 Grand Ave Carlsbad CA 92008 760-730-91 66 A'cdL~UDjlli I'FEM # c: Mayor 15 City Council City iManagcr City Attorney City Clerk Lisa Hildabrand For the Information of the: PTTV POT n\lTTT 8CI Asst. CM-CAsC- From: Judi Vincent Sent: Tuesday, December 08,2009 9:01 AM - b To: Lisa Hildabrand to City hfan~pm Cc: Cynthia Haas; Lisa lrvine Subject: RE: CAG Hi Lisa- Per your request, here are the names of the members of this year's Community Activity Grant Committee: 2009-10 Community Activity Grants Committee Members From: Lisa Irvine Sent: Tuesday, December 08, 2009 7:31 AM To: Judi Vincent Subject: FW: CAG Council Member Packard Council Member Blackburn Council Member Hall Mayor Pro Tem Kulchin Please provide the information directly to Lisa H. with a cc to Cynthia and I. Thanks. Lisa From: Lisa Hildabrand Sent: Monday, December 07, 2009 4:45 PM To: Lisa Irvine Cc: Cynthia Haas Subject: CAG Northeast Quadrant Northwest Quadrant Southwest Quadrant Southeast Quadrant Senior Commission Library Board Parks & Recreation Commission Lisa- Can you send me the names of the committee members for the Comm Activity Grants? Thanks. Tom Wachter Mark Lucia Dwight Webster Joan Markovits Mike O'Connell Rob Swette Diane Proulx Lisa Hildabrand City Manager All Receive-Agenda Item # 17 Lisa Hildabrand For the Information of the: Judi Vincent ~sst. CM-CA~CC~ From: Sent: Monday, December 07,2009 1 :02 PM To : Lisa Hildabrand L >-fe Cify Manager Cc: Lisa lrvine Subject: Community Activity Grants - Mitchell Thorp Foundation In response to questions from Mayor Lewis regarding the Mitchell Thorp Foundation: 1. Per their application, the Officer's and Board of Director's for the Mitchell Thorp Brad Thorp CEO/President Beth Thorp Secretary Jacob Bobek Treasurer Tom Watson Director $8 ~c~~t-n~~~ ~;~~d Dave Walker Director k2 @ t7d K .r N,{& &t?~ 2. Per the group's application, they indicated that 100% of their group's activities benefit Carlsbad Residents. ~lso, note that the funding being recommended is mainly intended to cover the foundation's start-up expenses, rather than specific funding for individuals. Please let me know if you have additional questions. Thanks- Judi ............................................................ Judi Vincent, CPA Budget Manager City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008-7314 www.carlsbadca.~ov P: 760-602-2422 F: 760-602-8553 judi.vincent@carlsbadca.aov (new email address) COMMUNITY ACTIVITY GRANTS PROGRAM December 8, 2009 Judi Vincent, Finance Manager COMMUNITY ACTIVITY GRANTS PROGRAM •Established by Council Policy 51 •Grants provided to community groups •Programs do not receive other city funding •Funded from interest from $1M set aside •Annual application process each September FISCAL YEAR 2009-10 •$40,000 budgeted for FY 2009-10 •Application deadline September 30, 2009 •12 applications received •Total of $107,000 of grant requests FISCAL YEAR 2009-10 RECOMMENDATIONS •Citizen Review Committee recommendations •Nine applicants recommended for funding •Funding total recommended = $40,000 RECOMMENDED FUNDING •Assistance League North Coast -$5,000 –For varied community programs for local children and adults providing items such as shoes, clothing, health items, and educational materials •Carlsbad Boy Scout Troop 748 -$500 –Facility rental assistance for the Troop’s annual pancake breakfast fundraiser, a Carlsbad tradition for over 50 years RECOMMENDED FUNDING •Carlsbad Educational Foundation -$4,000 –For an interactive science enrichment program for over 50 children, ages 5-12, as part of Kid’s Care, a summer program providing childcare services to local families •Carlsbad Explorers -$11,000 –For a Police Explorer program to introduce youth, ages 14-21, to careers in law enforcement, while providing training opportunities and instilling character values RECOMMENDED FUNDING •Carlsbad Softball Association -$2,500 –For a Junior Umpire program to introduce youth, ages 11- 18, to umpiring girl’s fast-pitch softball, building self- esteem and teaching character values •Carlsbad Village Business Assoc. -$3,500 –Funding for Thursdays on the Coast, a free, monthly art walk designed to enhance Carlsbad Village as a cultural center, to support local artists and local businesses RECOMMENDED FUNDING •Community Resource Center -$5,000 –Funding for the Holiday Baskets program providing disadvantaged Carlsbad residents with food, toys, and household items during the holiday season •Mitchell Thorp Foundation -$3,500 –For start-up costs for a foundation to provide support to families with children stricken with severe illness or disease, and to provide scholarships for promising youth athletes RECOMMENDED FUNDING •Phoenix House San Diego -$5,000 –For the Carlsbad Teen Recovery Center to provide low- income Carlsbad youth with outpatient substance abuse and mental health counseling to support them in maintaining a “clean and sober” lifestyle Council Action Requested •Adopt Resolution No. 2009-310 accepting the recommendations of the Community Activity Grants Citizen Review Committee allocating funds to the organizations identified. Questions?