HomeMy WebLinkAbout2009-12-08; City Council; 20068; Budget FY 2009-10 Local Cable Infrastructure Fund\WWj CITY OF CARLSBAD -AGENDA BILL i
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AB# 20.068
MTG. 12/08/09
DEPT. Comm.
REQUEST TO APPROVE BUDGET
APPROPRIATION FOR FISCAL YEAR
2009-10 FOR THE LOCAL CABLE
INFRASTRUCTURE FUND
DEPT. HEAD ((ty^j
CITY ATTY. <g$y-
CITY MGR. NJ^-
RECOMMENDED ACTION:
Adopt Resolution No. 2009-309 approving a correction to the budget appropriation for
the Local Cable Infrastructure Fund for Fiscal Year 2009-2010.
ITEM EXPLANATION:
A budget appropriation of $107,000 was inadvertently not included in the Fiscal Year 2009-10
Local Cable Infrastructure Fund, which is part of the Communications program budget. This
appropriation funds professional services related to the city's public, educational, and
governmental ("PEG") equipment and archival programming.
The two video service providers currently operating in the City - Time Warner Cable and
AT&T - are operating under a State franchise issued pursuant to the Digital Infrastructure and
Video Competition Act of 2006 ("DIVCA"). Under DIVCA, local jurisdictions may, by
ordinance, require video service providers to pay a fee of up to 1% of gross revenues to
support PEG channels. The City of Carlsbad enacted such an ordinance in 2007, requiring a
1% PEG fee of the local video service providers. PEG fees are held in the Local Cable
Infrastructure Fund and are used to fund capital purchases for the City's PEG programming
and production costs related to creating archival footage for long-term use.
ENVIRONMENTAL IMPACT:
The proposed action is exempt from environmental review pursuant to Section 15061(b)(3) of
the Guidelines for the Implementation of the California Environmental Quality Act (CEQA).
The activity is covered by the general rule that CEQA applies only to projects which have the
potential for causing a significant effect on the environment. Where it can be seen with
certainty that there is no possibility that the activity in question may have a significant effect
on the environment, the activity is not subject to CEQA
DEPARTMENT CONTACT: Kristina Ray 760-434-2957 Kristina.Ray@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE D
UNKNOWN
RETURNED TO STAFF D
OTHER-SEE MINUTES D
FISCAL IMPACT:
Increase the Local Cable Infrastructure Fund appropriation by $107,000. The Local Cable
Infrastructure Fund has sufficient fund balance to fund the requested appropriation. The
projected fund balance available at June 30, 2010, is approximately $270,000.
EXHIBITS:
1. Resolution No. 2009-309 approving additional budget appropriation of $107,000
to the Local Cable Infrastructure Fund.
2. Original Communications Program Summary Page, Fiscal Year 2009-2010 budget.
3. Revised Communications Program Summary Page, Fiscal Year 2009-2010 budget.
Exhibit 1
1 RESOLUTION NO. 2009-309
2 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING
3 AN APPROPRIATION TO THE OPERATING
4 BUDGET FOR THE LOCAL CABLE
INFRASTRUCTURE FUND FOR FISCAL YEAR
5 2009-10.
6
WHEREAS, local video cable providers are required to pay a PEG fee of 1% to
7
help support local, educational, and governmental programming; and
8
9 WHEREAS, PEG fees are held in the Local Cable Infrastructure Fund and used
IQ to fund capital purchases for the city's PEG programming and long-term archiving; and
11 WHEREAS, due to an error, the FY 2009-10 adopted Operating Budget did not
12 include an appropriation to fund services related to the integration, installation, upkeep
13 and wiring of capital purchases and to fund production costs related to creating archival
14 footage for long-term use; and
WHEREAS, costs for the above mentioned items are estimated at $107,000 for
16
FY 2009-10; and
17
WHEREAS, sufficient funds exist in the Local Cable Infrastructure Fund for this
18
$107,000 appropriation;
20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
21 Carlsbad, California, as follows:
22 1. That the above recitations are true and correct.
23 2. That the City Council of the City of Carlsbad, California, does hereby
authorize an additional appropriation of $107,000 in Fiscal Year 2009-10 in the
25 Local Cable Infrastructure Fund.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of December. 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
LORRAINE M. WOODTCity Clerk
(SEAL)
Exhibit 2
PROGRAM: COMMUNICATIONS
FUND: GENERAL/SPECIAL REVENUE
PROGRAM GROUP: COMMUNICATION/VOLUNTEERS/VIDEO PRODUCTION
LOCAL CABLE INFRASTRUCTURE FUND
ACCT NO. 0011012/0011013/0011015/1381010
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
SPECIAL REVENUE
TOTAL FUNDING
2006-07
ACTUAL
$407,996
514,715
474
$923,185
3.75
0.00
$923,185
0
$923,185
2007-08
ACTUAL
$441,163
661,847
15,160
$1,118,170
3.75
0.00
$1,118,170
0
$1,118,170
2008-09
REVISED BDGT
$486,443
607,993
125,680
$1,220,116
3.75
0.00
$997,287
222,829
$1,220,116
2009-10
BUDGET
$456,079
411,466
60,901
$928,446
3.75
0.00
$867,545
60,901
$928,446
PROGRAM GROUP DESCRIPTION:
The Communications Department is responsible for coordinating the dissemination of information, regarding various
city issues and programs through the media, publications, city web site and video. In addition to a Communications
Manager, the department includes a Communications Coordinator, who assists the department with communications-
related activities and a Community Volunteer Coordinator, who facilitates connecting residents interested in
volunteering with city volunteer opportunities. The Video Production Manager produces four video magazines, which
air during the quarterly Council break, including the State of the City Address.
PROGRAM ACTIVITIES:
Customer Service
• Provide the residents and customers of Carlsbad with clear concise, coordinated information regarding policies,
services and opportunities available throughout the city.
KEY GOALS FOR 2009-10:
Top-Quality Services
• Provide the residents and customers with information regarding city programs and opportunities.
• Continuously update residents and customers on the progress of city programs and policies.
• Provide training to staff on communications issues.
Communication
• Assist in implementing the City Council's communication and citizen connection and partnership strategic goals.
• Redesign and assist departments with providing content for the city's Web site.
• Continue city logo implementation to provide a consistent and cohesive citywide brand.
• Record, produce and televise meetings that occur in the council chambers.
• Coordinate community outreach and forum activities, which continue to be top priorities.
• Work with Video Production Manager to improve streaming video quality and delivery.
• Work with Video Production Manager to provide more video content on the city's Web site.
• Involve volunteers to maintain and/or increase capacity while revenues are declining.
C-9
PROGRAM: COMMUNICATIONS PAGE TWO
FUND: GENERAL/SPECIAL REVENUE
PROGRAM GROUP: COMMUNICATION/VOLUNTEERS/VIDEO PRODUCTION
LOCAL CABLE INFRASTRUCTURE FUND
ACCT NO. 0011012/0011013/0011015/1381010
KEY ACHIEVEMENTS FOR FY 2008-09:
The Communication Department is now responsible for programming its own cable channel. Local cable
infrastructure funds will be used for the associated capital costs. The department continues to redesign the city's Web
site, which will go live in the second half of 2009. In addition, the department continues to implement the new city logo
to provide a consistent and cohesive citywide brand. The number of volunteers increased by 57 percent and they
donated a total of 30 percent more hours than the prior fiscal year.
SIGNIFICANT CHANGES:
• The city is now responsible for televising its own public meetings. The capital costs will be funded with the Local
Cable Infrastructure Franchise Fees the city receives.
• To reduce costs, the city calendars will no longer be printed, the Community Services Guide will be reduced by
25%, and a vacant part-time position will be unfunded.
C-10
Exhibit 3
PROGRAM:
FUND:
PROGRAM GROUP:
COMMUNICATIONS
GENERAL/SPECIAL REVENUE
COMMUNICATION/VOLUNTEERS/VIDEO PRODUCTION
LOCAL CABLE INFRASTRUCTURE FUND
REVISED PROGRAM SUMMARY
ACCT NO. 0011012/0011013/0011015/1381010
PERSONNEL
MAINTENANCE & OPERATIONS
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
GENERAL FUND
SPECIAL REVENUE
TOTAL FUNDING
COMMUNICATIONS
2006-07
ACTUAL
$407,996
514,715
474
$923,185
3.75
0.00
$923,185
0
$923,185
2007-08
ACTUAL
$441,163
661,847
15,160
$1,118,170
3.75
0.00
$1,118,170
0
$1,118,170
2008-09
REVISED
BDGT
$486,443
607,993
125,680
$1,220,116
3.75
0.00
$997,287
222,829
$1,220,116
2009-10
BUDGET
$456,079
518,466
60,901
L $1,035,446
3.75
0.00
$867,545
167,901
$1,035,446
PROGRAM GROUP DESCRIPTION:
The Communications Department is responsible for coordinating the dissemination of information, regarding various
city issues and programs through the media, publications, city web site and video. In addition to a Communications
Manager, the department includes a Communications Coordinator, who assists the department with communications-
related activities and a Community Volunteer Coordinator, who facilitates connecting residents interested in
volunteering with city volunteer opportunities. The Video Production Manager produces four video magazines, which
air during the quarterly Council break, including the State of the City Address.
PROGRAM ACTIVITIES:
Customer Service
• Provide the residents and customers of Carlsbad with clear concise, coordinated information regarding policies,
services and opportunities available throughout the city.
KEY GOALS FOR 2009-10:
Top-Quality Services
• Provide the residents and customers with information regarding city programs and opportunities.
• Continuously update residents and customers on the progress of city programs and policies.
• Provide training to staff on communications issues.
Communication
• Assist in implementing the City Council's communication and citizen connection and partnership strategic goals.
• Redesign and assist departments with providing content for the city's Web site.
• Continue city logo implementation to provide a consistent and cohesive citywide brand.
• Record, produce and televise meetings that occur in the council chambers.
• Coordinate community outreach and forum activities, which continue to be top priorities.
• Work with Video Production Manager to improve streaming video quality and delivery.
• Work with Video Production Manager to provide more video content on the city's Web site.
• Involve volunteers to maintain and/or increase capacity while revenues are declining.
C-9
PROGRAM: COMMUNICATIONS PAGE TWO
FUND: GENERAL/SPECIAL REVENUE
PROGRAM GROUP: COMMUNICATION/VOLUNTEERS/VIDEO PRODUCTION
LOCAL CABLE INFRASTRUCTURE FUND
ACCT NO. 0011012/0011013/0011015/1381010
KEY ACHIEVEMENTS FOR FY 2008-09:
The Communication Department is now responsible for programming its own cable channel. Local cable
infrastructure funds will be used for the associated capital costs. The department continues to redesign the city's Web
site, which will go live in the second half of 2009. In addition, the department continues to implement the new city logo
to provide a consistent and cohesive citywide brand. The number of volunteers increased by 57 percent and they
donated a total of 30 percent more hours than the prior fiscal year.
SIGNIFICANT CHANGES:
• The city is now responsible for televising its own public meetings. The capital costs will be funded with the Local
Cable Infrastructure Franchise Fees the city receives.
• To reduce costs, the city calendars will no longer be printed, the Community Services Guide will be reduced by
25%, and a vacant part-time position will be unfunded.
C-10