HomeMy WebLinkAbout2009-12-22; City Council; 20072; Donations 2009 Pumpkin PlungeCITY OF CARLSBAD - AGENDA BILL
^*/FO**X
AB# 20,072
MTG. 12/22/09
DEPT. PKS &REC
ACCEPTANCE OF DONATIONS
RELATED TO THE
2009 PUMPKIN PLUNGE
DEPT. HEAD J
CITY ATTY. ]\
CITY MGR. ~^
k^£^» j
(K-
RECOMMENDED ACTION:
Adopt Resolution No.2009-315 , accepting in-kind donations totaling one thousand nine
hundred and eleven dollars ($1,911) in support of the 2009 Pumpkin Plunge event.
ITEM EXPLANATION:
On Saturday, October 10th, the Recreation Department hosted the 2009 Pumpkin Plunge
event at Monroe Street Pool from 12 p.m. to 3 p.m. This year's Pumpkin Plunge was a huge
success maxing out at the event capacity of 400 attendees.
Children participated in pool games and had great fun participating in carnival games, arts,
crafts, the Fun Zone and several pool activities. New this year was a Haunted House that
took only those that dared to enter through rooms themed with pumpkins, spiders, cats, bats
and rats, body parts and the House of Heads. Other activities included performances from
the San Dieguito Synchro team, Dive San Diego and the Zombie Divers, face painting, a
costume contest, trick-or-treating, and of course, the Floating Pumpkin Patch where every
child left with their very own pumpkin thanks to the donation of over 300 pumpkins from
Henry's Farmers Market. This event had the support of long time pool patron, Florence
Ledesma who has been providing the trick-or-treating candy for the past several years.
On November 16, 2009, the Park and Recreation Commission received the above donations
and recommended acceptance by the City Council.
Letters of appreciation have already been sent to these organizations on behalf of the Parks
and Recreation Department and the City of Carlsbad
FISCAL IMPACT:
Product/service donations totaling $1,911 assisted in offsetting the actual cost of providing this
special event. A summary of the product/service donations is attached hereto as Exhibit 1.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065 and CEQA Guidelines, this action does not
constitute a "Project" within the meaning of CEQA and therefore, does not require an
environmental review.
DEPARTMENT CONTACT: Rachael Shay 760-602-7519, rachael.shav@carlsbadca.gov.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
J
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
Dn
n
Page 2
EXHIBITS:
1. Resolution No2009-315, authorizing acceptance of in-kind donations in support of the
special event, Pumpkin Plunge.
2. Pumpkin Plunge 2009 in-kind donation listings.
1 RESOLUTION NO. 2009-315
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING DONATIONS OF $1 ,91 1 IN
IN-KIND PRODUCTS AND SERVICES IN SUPPORT OF THE
4 2009 PUMPKIN PLUNGE SPECIAL EVENT.
5
, WHEREAS, the Pumpkin Plunge special event was held on6
7 October 10, 2009 in Carlsbad; and
8 WHEREAS, the City Council wishes to accept the donations of products and
9 in-kind service donations totaling $1 ,91 1 in support of the Pumpkin Plunge event, a
10 copy of which is attached hereto as Exhibit 2 and made a part hereof; and
WHEREAS, the City Council wishes to acknowledge the generosity and support
12 of community vendors and organizations that donated to this special event; and
13
WHEREAS, on November 16, 2009, the Parks and Recreation Commission
14
received products and in-kind services totaling $1,911 and recommends acceptance by
15
the Council.16
1? NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
18 Carlsbad, California, the following:
19 1 . That the above recitations are true and correct.
20 2. That the City Council does hereby accept $1,911 in products and in-kind
21 service donations as itemized in Exhibit 2.
22/
23
24
25
26
27 "
28
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 22nd day of December. 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, and Blackburn.
NOES: None.
ABSENT: Council Member Packard.
CLAUDE A LEWIS, Mayor
ATTEST:
EAL)(/'
M.WQ City Clerk
= o*|
2009 PUMPKIN PLUNGE EXHIBIT 2
COMPANY
SPONSORSHIP
Henry's Farmers Market
CONTACT
Janet Little
Florence Ledesma
ADDRESS
15420 Laguna Canyon Rd. #150
3624 Marjorie Lane
CITY
Irvine
Carlsbad
ZIP
92008
92008
SPONSOR
300 Pumpkins
Candy
Total
TYPE
In Kind
In Kind
VALUE
$1,617
$294
$1,911
Lisa Hildabrand
Subject: FW: pumpkin plunge ,-»
All Receive-Agenda Item # rJ—_
For the Information of the:
From: Sue Spickard CITY COUNCIL ^
Sent: Tuesday, December 22, 2009 8:27 AM Asst. CM___CA_±^TcJl
To: Lisa Hildabrand I . __ .
Subject: RE: pumpkin plunge mtel^a^Citv Manager W
Lisa, sherry F-.
The total (personnel and M & 0) costs for the Pumpkin Plunge were $21,200. 400 people attended. I do want to clarify
that the $21,200 is based on the Pyramid - so the numbers include all direct and indirect costs including planning,
administration, facility, etc.
Unfortunately we can't get you only the direct costs at this time. We have the actual costs for the supplies and outside
services which is $3,400. However, what I have- the Pyramid Budget for the event - doesn't break down staff time as
direct and indirect, it includes everything. I would need to speak with the staff that prepared the Pyramid Budget and
unfortunately they are all on vacation for the holidays.
Please let me know if I can clarify any further.
Sue
From: Lisa Hildabrand
Sent: Monday, December 21, 2009 3:25 PM
To: Sue Spickard
Subject: pumpkin plunge
Sue- Can you tell me what the cost of this event is? The AB mentions receiving about $1900 in donations for it but
doesn't mention the overall cost. Thanks.
Lisa Hildabrand
City Manager
CARLSBAD
1200 Carlsbad Village Drive
Carlsbad, CA 92008-1949
www.carlsbadca.gov
P: 760-434-2821
F: 760-720-9461
E: lisa.hildabrand@carlsbadca.gov