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2010-01-26; City Council; 20108; Purchase of Inductive Streetlights Contract 10-03
CITY OF CARLSBAD - AGENDA BILL 14 \^^/ AB# 20,108 MTG. 1/26/10 DEPT. TRAN AUTHORIZATION TO PURCHASE INDUCTIVE STREETLIGHTS AND FINDING OF FIVE BIDS AS NON-RESPONSIVE, CONTRACT 10-03 MF DEPT. DIRECTOR C f-f- CITY ATTORNEY X^JV^. CITY MANAGER (jU-^ RECOMMENDED ACTION: Adopt Resolution No. 2010-018 streetlights from US Lighting Tech, Inc. ITEM EXPLANATION: authorizing the purchase of energy efficient inductive On May 19, 2009, Council approved Resolution 2009-119 authorizing staff to submit a request to the Federal Government for the Energy Efficient Block Grant, apply to the California Energy Commission for a low interest loan to be put towards lighting retrofits, and to solicit proposals for the retrofitting of the City's street lights. On September 22, 2009 Council approved Resolution 2009-235 accepting Energy Efficiency and Conservation Block Grant (EECBG) funds from the US Department of Energy to partially fund the streetlight retrofit and re-lamping project, and authorizing the City Manager or designee to sign documents accepting the grant funds. Staff prepared bid documents and in accordance with Section 3.28.050 of the Municipal Code, the City Clerk published a Notice Inviting Bids and bid packages were mailed to 13 vendors. On September 24, 2009, twenty six bids were received, opened, witnessed, and recorded. The bids ranged from $1,321,922 to $2,806,385. The minimum qualifications are listed below. • The Manufacturer of the proposed luminaires is required to have a minimum of seven (7) years in business manufacturing outdoor municipal street lighting. The Vendor shall provide and attach documentation to the bid verifying this experience. • The Vendor is required to provide proof of commercial delivery of at least 1,500 inductive lighting fixtures similar to the items in this request for bids to municipal agencies or other private entities within the United States of America in the past year. This submittal should indicate to whom the items were delivered, and the total number that have been installed to date. The Vendor shall provide and attach documentation to the bid verifying this experience. • The Vendor is required to be a manufacturer's authorized distributor for inductive streetlight luminaires and inductive streetlight retrofit kits that are submitted in this request for bids. The Vendor shall provide and attach documentation to the bid verifying their status as a manufacturer's authorized distributor. • Any Vendor that fails to provide the required proof of qualifications shall have their bid declared "Non-Responsive" and their bid shall not be considered for this procurement. By submission of a bid, Vendor's agree that the City of Carlsbad shall make the sole determination as to the Vendor meeting these minimum qualifications. DEPARTMENT CONTACT: Thomas Moore , (760) 434-2939, thomas.moore@carlsbadca.gov Or Dale Schuck. (760)802-5788. dale.schuck@carlsbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED X/U D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES nnnn Page 2 After reviewing the bids for minimum qualifications, staff is recommending that five (5) bids be declared non-responsive for failing to meet the minimum qualifications required in the bid documents. The non-responsive bidders and the reasons for their disqualification are listed below. • West Light Supply. No proof of delivery of 1500 induction fixtures in the U.S. No proof of 7 years experience manufacturing outdoor streetlights. • Green E Solutions. No proof of delivery of 1500 induction fixtures in the U.S. No proof of 7 years experience manufacturing outdoor streetlights. No proof of factory authorized distributor relationship. • Crescent Electric Supply. No proof of delivery of 1500 induction fixtures in the U.S. No proof of 7 years experience manufacturing outdoor streetlights. No proof of factory authorized distributor relationship. • Munro Electric Supply. No proof of delivery of 1500 induction fixtures in the U.S. No proof of 7 years experience manufacturing outdoor streetlights. No proof of factory authorized distributor relationship. • Pacific Lighting. No proof of delivery of 1500 induction fixtures in the U.S. No specifications or information on the proposed lighting fixtures was included in the bid. Staff recommended, and received approval to perform a two part Best Value evaluation process for the procurement. The initial evaluation included reviewing the bids for the following pre-approved criteria. Cost, responsiveness to specifications, ability to provide goods and warranty service, delivery schedule, and unspecified value added options. The total score possible on the initial evaluation was 480 points. A final evaluation was recommended and approved that consisted of a physical evaluation of sample fixtures from the highest scoring bids from the initial Best Value evaluation. The criteria for the final evaluation included conformance with specifications, aesthetic quality, overall quality, performance and quality of retrofitting kits. The total score possible on the final evaluation was 25 points. The 21 responsive bids were evaluated and scored by staff. Four bidders with scores of 400 points or more, out of a possible 480 were selected to provide sample fixtures for consideration for the procurement. The finalists and their bid amounts are included below. • Full Spectrum Solutions. $1,622,246 • All Green Lighting. $1,666,338 • US Lighting Tech. $1,688,153 • Gexpro. $1,837,801 Sample fixtures were requested and were provided by all four finalists. Staff inspected all the fixtures for conformance with specifications, aesthetic quality, overall quality, performance and quality of retrofitting kits in addition to the previously selected best value criteria. Sample fixtures from each finalist were installed by staff and were reviewed for ease of installation and ability to service and repair the fixtures. In addition, the quality of the light photo metrics, glare and color were considered. PageS After a thorough evaluation and testing process staff completed the final Best Value evaluation. Staff has determined that the product from US Lighting Tech, Inc. was the highest overall quality product, most closely met the specifications required, is most easily installed and serviced and was competitively priced. Staff subsequently met with the Purchasing Officer to discuss the review process, presented the actual sample fixtures for review and submitted our final recommendation to the Purchasing Officer for review and approval. The final ranking of each vendor is listed below: • Full Spectrum Solutions. 13 Points • All Green Lighting. 18 Points • US Lighting Tech 22 Points • Gexpro. 17 Points The Purchasing Officer reviewed staff's Best Value submittal and subsequently approved the recommendation that the products from US Lighting Tech are the Best Value to the City of Carlsbad. Staff is recommending that Council award the procurement agreement to US Lighting Tech. Best Value evaluation documents are on file at the General Services department. Installation of the lights will be performed by combination of City staff and installation contractors. The selection of the installation contractors will be determined by a separate process. ENVIRONMENTAL IMPACT: Staff estimates that the change in technology will reduce the City's current power consumption for street lighting from 5,118,967 kilowatt hours per year to 2,040,898 kilowatt hours per year. This is a reduction of 3,078,049 kilowatt hours (60%) annually. In terms of greenhouse gas reduction, this project will result in the reduction of 1,240 tons annually, the equivalent of taking 170 cars off the road for a year, or planting 124,046 trees. Additionally, the technology used in induction lamps greatly reduces the amount of mercury used, resulting in diminished need for hazardous waste disposal, and reduces both costs to the City and impacts to the environment. Approximately one-tenth the amount of mercury used in high pressure sodium lighting is used in induction fixtures. The form of mercury used in induction lamps is a solid versus a liquid or gaseous form in high pressure sodium lamps, which makes it much easier to recover and recycle at the end of the lamps useful life. The project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3). The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Page 4 FISCAL IMPACT: There are sufficient funds in the project budget to cover the expense of the induction lamps' acquisition and the estimated cost of the induction lamps' installation. The original total estimated cost of this project was $3,032,000. Council has previously appropriated funds for the Energy Efficiency and Conservation Block Grant and the Loan amount shown in the table below. Additionally, the CDBG allocation was previously appropriated during the FY 2009/10 CDBG/HUD program funding authorization process. The SDG&E incentives will occur later in the Streetlight Retrofit Project process. Funding Source Energy Efficiency and Conservation Block Grant CDBG Allocation SDG&E Incentives Loan Amount* Total Amount $939,000 265,000 285,000•\ $3 ,543,000 ,032,000 'Pursuant to AB 20,062, the loan will either be a five year 1% reimbursement loan from the California Energy Commission or, if receipt of the loan is significantly delayed, a five year advance from the General Capital Construction Fund at the average yearly yield on the Treasurer's Portfolio; currently 2.63%. The table below shows the revised estimated costs for the Streetlight Retrofit Project: Item Total Budget Procurement of Light Fixtures and Retrofit Kits Estimated Cost of Installation Photocell and Supplies Contingency for Installation Total Estimated Costs Estimated Surplus Expense $3,032,000 1,688,153 710,000 50,000 71,000 $2,519,153 $512,847 Staff is projecting a surplus of funds on this project pending the receipt of bids for the installation of the fixtures and retrofit kits. Should these lower estimates be correct, the projected savings will reduce the total amount of the Loan necessary to help finance this project which will reduce the overall cost of the project. Reducing the overall project cost will provide a benefit to the Citizens of Carlsbad and the lighting district rate payers. Based on current known and estimated costs, staff is projecting a payback period for this project of 3.6 years, using energy and maintenance cost savings. Staff estimates switching to induction street lights will reduce energy costs for Street Lighting by approximately $290,000 annually. Additionally, maintenance costs are projected to decrease by an additional $100,000 annually due to extended life spans and warranties for induction lamps. The total anticipated annual savings from this project are $390,000. EXHIBITS: 1. Resolution No. 2010-018 authorizing the purchase of Inductive Street Lighting and declaring five bids as non responsive, contract 10-03. 2. Procurement agreement with US Lighting Tech, Inc. 1 RESOLUTION NO. 2010-018 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, AUTHORIZING THE PURCHASE OF INDUCTIVE STREET LIGHTING AND DECLARING FIVE BIDS AS NON 4 RESPONSIVE. CONTRACT 10-03. 5 WHEREAS, the City Council adopted Resolution 2009-235, authorizing the solicitation of g bids for inductive street lighting procurement; and 7 WHEREAS, 26 bids were received, opened, witnessed and recorded on September 24, 8 2009; and 9 WHEREAS, bids have been received by the City of Carlsbad, California to procure high 10 efficiency inductive street lights; and 11 WHEREAS, five of the bids received did not meet the minimum qualifications required of 12 bidders for the inductive street lighting; and 13 WHEREAS, the five bids that did not meet the minimum qualifications required to bid on 14 the procurement were submitted by West Light Supply, Green E Solutions, Crescent Electric 15 Supply, Munro Electric Supply, and Pacific Lighting; and 16 WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section 17 3.28.050 was performed by staff and has resulted in staff's determination that the bid submitted 18 by US Lighting Tech at $1,688,153 is the best value to the City of Carlsbad; and 19 WHEREAS, staff recommends award of the contract for Bid 10-03 Inductive Streetlights 20 and Inductive Streetlight Retrofit Kits to US Lighting Tech, Inc., in an amount not-to-exceed 21 $1,688,153. 22 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 23 California, as follows: 24 1. That the above recitations are true and correct. 25 2. That the bid of $1,391,922 from West Light Supply be declared non-responsive 26 and be rejected. 27 28 -- 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the bid of $1,498,957 from Green E Solutions be declared non-responsive and be rejected. 4 That the bid of $1,799,404 from Crescent Electric Supply be declared non- responsive and be rejected. 5. That the bid of $1,876,257 from Munro Electric Supply be declared non- responsive and be rejected. 6. That the bid of $2,306,440 from Pacific Lighting be declared non-responsive and be rejected. 7. That the bid of $1,688,153 from US Lighting Tech, Inc. is hereby accepted. 8. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a contract for Contract No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits with US Lighting Tech, Inc. L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of January, 2010, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. ATTEST: E M. WOOD, City Clerk O 7 CITY OF CARLSBAD CONTRACT #10-03 INDUCTIVE STREETLIGHTS AND INDUCTIVE STREETLIGHT RETROFIT KITS U.S. Lighting Tech, Inc. THIS AGREEMENT is made and entered into as of the oJ~? day of 2Q3p; by and between the CITY OF CARLSBAD, a municipal corporation, ("Citp), and U.S. Lighting Tech, Inc., a California Corporation, ("Contractor"). RECITALS A. The parties contemplate that the City will purchase from Seller and Seller will sell to City, Inductive Streetlights and Inductive Streetlight Retrofit Kits on an ongoing basis. B. To expedite these contemplated purchases, the parties are willing to enter into a non- exclusive agreement that sets forth the terms and conditions that will govern all such transactions between them. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. Definitions 1.1. Buyer. With respect to purchase orders issued by City, the term "Buyer" means City. With respect to orders issued by another Public Agency, the term "Buyer" means that Public Agency. 1.2 Products. The term "Product" means those items for which Buyer issues to Seller a purchase order during the term of this Agreement. Product and specific terms are described in Request for Bid #10-03 Inductive Streetlights and Streetlight Retrofit Kits, the Specifications and General Provisions attached and incorporated by reference in accordance with the terms and conditions set forth in this agreement. 2. Issuance Of Purchase Orders. Buyer may issue purchase orders to Seller from time to time for the Products. Each purchase order shall contain a description of the Products ordered, the quantities and prices, the terms and place of delivery, and will reference City of Carlsbad Bid #10-03. Every purchase order issued by Buyer to Seller following the date of this Agreement and bearing such a notation shall be governed by and be deemed to include the provisions of this agreement. In the event of any inconsistency between the terms and conditions of the Agreement, the Request for Bids, the Specifications or a purchase order, the inconsistency will be resolved in the following descending order of precedence: this Agreement, the Purchase order, the Request for Bids, and the Specifications. If the Vendor indicates "Yes" on the Public Agency Clause, any Public Agency will indicate its specific requirements on its purchasing documents/The City assumes no responsibilities for any order placed by any Public Agencies. Delivery address and instructions will be on each Participating Agency's order. There will be no minimum order and all items must be available for the term of this agreement. All items will be delivered F.O.B. Destination, Freight Prepaid and Allowed, and at the prices set forth in the bid. 3. Term. This Agreement will be effective for a period of one (1) year from the date first above written. The City Manager may extend and amend the agreement for up to two (2) City of Carlsbad Contract #10-03 Agreement for Inductive Streetlights and Inductive Streetlight Retrofit Kits Page 11 additional one (1) year periods, subject to Seller's continued satisfactory performance under this agreement and the appropriation of funds by the City. In such event, the parties will prepare a written amendment, indicating the effective date of the amendment and the length of the extended Agreement. 4. Compensation. The Contractor's materials delivery will be paid on an agreed price basis for each bid items as indicated in Exhibit "A". The total payable during the initial Agreement term will not exceed one million, six hundred eighty-eight thousand, one hundred fifty-three dollars ($1,688,153). The total payable in each subsequent Agreement period will not exceed one hundred fifty thousand dollars ($150,000). No other compensation will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the materials specified in the Contractor's proposal. 5. Termination. City may terminate this agreement at any time with thirty (30) days written notice to Seller. Seller may terminate this Agreement at any time with ninety (90) days written notice to the City. 6. Delivery. A. The delivery for purchase orders placed pursuant to this agreement shall be as specified in the Request for Bids, the Specifications, and the General Provisions. B. Time is of the essence on orders and delay in delivery will cause injury to the ordering agency. Resulting damages cannot be calculated with any degree of certainty. The vendor shall be subject to liquidated damages to be deducted from the contract price in the sum of $1.00 per luminaire and $1.00 per retrofit kit for each calendar day that delivery exceeds the contractual delivery schedule. C. Should the Contractor be obstructed or delayed in the work required to be done hereunder by any act or omission of the City or ordering agency or by strikes, an act of God, or by the inability to obtain materials or equipment, then the time of completion shall be extended for such period as may be agreed. D. Notwithstanding any other provision of this agreement, if delivery cannot be made as indicated in the contractual delivery schedule after receipt of order, Buyer may, upon knowledge of the fact and whether or not the delay would be excusable, terminate the order by written notice to Seller. The termination shall be without cost to Buyer and shall discharge all obligations and liabilities of the parties under the order except as to Products delivered and accepted previously. 7. Passage of Title and Risk of Loss. Unless otherwise specified in a particular purchase order placed pursuant to this agreement, title to and risk of any loss of or damage to the Products shall pass from Seller to Buyer when the Products are accepted by the Buyer. 8. Seller shall inspect and test all Products prior to shipment to Buyer. In addition, all Products shall be subject to final inspection and acceptance by Buyer at Buyer's facility in Carlsbad, California. Final inspection and acceptance or rejection will be made by Buyer within ninety (90) days after receipt of Products, and failure of Buyer to reject any Product within ninety (90) days after receipt shall constitute acceptance. Should Buyer reject any Product for failure to conform to the requirements of an order, Buyer shall notify Seller of the rejection, giving detailed City of Carlsbad Contract #10-03 Agreement for Inductive Streetlights and Inductive Streetlight Retrofit Kits Page | 2 reasons for the rejection. Seller shall then have the option to repair or replace the nonconforming Product within ten (10) days at Buyer's facility. If Seller fails to act to correct any nonconforming Product within this time period, then Buyer may return any nonconforming Product to Seller. Rejected items to be returned to Seller shall be shipped at Sellers risk and expense. 9. Warranty. Seller warrants to Buyer that all Products delivered under this Agreement shall be free from defects in materials and workmanship, that all Products will conform to the requirements of the order including, but not limited to, the applicable descriptions, specifications, and drawings agreed to by the parties and, to the extent the items are not manufactured pursuant to detailed designs furnished by Buyer, that all Products will be free from defects in design and suitable for the intended purposes. In addition, Seller warrants that all Products will, at the time of delivery, be free from any security interest or other lien or encumbrance. 10. Indemnification. Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 10. Notices. All notices and other communications required or authorized under this agreement shall be given in writing either by personal delivery or by first class mail addressed to the respective party. 11. Compliance With Laws. Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment and, if required, will obtain and maintain a City of Carlsbad Business License for the term of this Agreement and any amendments to the agreement. 12. Claims and Lawsuits. By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq., and Carlsbad Municipal Code Sections 3.32.025, et seq. Contractor further acknowledges that debarment by another jurisdiction is grounds for the City of Carlsbad to terminate this Agreement. 13. Venue and Jurisdiction. Contractor agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this Agreement is the State Superior Court, San Diego County, California. 14. Assignment. Contractor may assign neither this Agreement nor any part of it, nor any monies due or to become due under it, without the prior written consent of City. 15. Amendments. This Agreement may be amended by mutual consent of City and Contractor. Any amendment will be in writing, signed by both parties, with a statement of estimated changes in charges or time schedule. City of Carlsbad Contract #10-03 Agreement for Inductive Streetlights and Inductive Streetlight Retrofit Kits Page | 3 16. Authority. The individuals executing this Amendment and the instruments referenced on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof of this Amendment. CONTRACTOR (sign here) (print name/title) . m (® ix. i i A to h>V> \-edi . t dYr\ (e-mail address) 3 * ATTEST: (sign here) I/ORRAINB M /CityClerl(J (print name/title) y, il a . \-edi.cJm (e-mail address) J <J If required by City, proper notary acknowledgment of execution by contractor musf'be attached. If a Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney * Deputy City^Attorney^ City of Carlsbad Contract #10-03 Agreement for Inductive Streetlights and Inductive Streetlight Retrofit Kits Page|4 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of L^b' "22 / Dati before me. ^ personally appeared \L\cWfl V Here Insert Name" and Title of the Officer Name(s) of Signer(s) JEFF HERGESHEIMER f Commission # 1703733 fc | Notary Public - California \ Los Angeles County ' My Comm. Expires Nov9,2010 » who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ^are subscribed to the within instrument and acknowledged to me that h^/sJaeVthey executed the same in h^/J^r/their authorized capacity(ies), and that by hltf/jae'r/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Place Notary Seal and/or Stamp Above Signature: OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: CrK\ Q-V ^ISh^ 6flXl(TflY> ^lO'D^ Document Date: rK\ Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: D Corporate Officer — Title(s): _ D Individual D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: _ RIGHT THUMBPRINT OF SIGNER Top of thumb here Signer Is Representing: Signer's Name: D Corporate Officer — Title(s): D Individual D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: RIGHT THUMBPRINT OF SIGNER Top of thumb here Signer Is Representing: ©2008 National Notary Association* 9350 r 3->toAve P.O. Box 2402 • Chatsworth, CA T?<3-S402-www.NationalNolo •; #5907 Reorder: Call Toil-Free 1 -800-876-6827 City of Carlsbad Contract 10-03 Exhibit "A" REQUEST FOR BID RFB #10-03 FOR INDUCTIVE STREETLIGHTS AND INDUCTIVE STREETLIGHT RETROFIT KITS AUGUST 2009 BIDS MUST BE RECEIVED SEALED AND CLEARLY MARKED ON THE OUTSIDE WITH "RFB #10-03 INDUCTIVE STREETLIGHTS AND INDUCTIVE STREETLIGHT RETROFIT KITS" BIBS MUST BE RECEIVED PRIOR TO 11:00 A.M. ON SEPTEMBER 24, 2009 AT: CITY OE CARLSBAD Purchasing Department 1635 Faraday Avenue Carlsbad, CA 92008-7314 BIBS MAY BE SUBMITTED BY MAIL OR DELIVERED DIRECTLY TO THE ABOVE ADDRESS AND PLACED IN TEE BID BOX IN THE LOBBY PRIOR TO THE DATE AND TIME SPECIFIED ABOVE, City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" REQUEST FOR BIO INDUCTIVE STREETLIGHTS AND INDUCTIVE STREETLIGHT RETROFIT KITS BID NO. 10-03. Bid Opening: September 24,2009 11:00 a.m. FOR: Furnishing the City of Carlsbad with inductive streetlight luminaires and retrofit kits for the period from approximately January 1, 2010 through January 1, 2011 in accordance with the attached specifications. Quantities listed are for estimated purchases for one year. Actual quantities may be greater or lesser at the time of ordering. The awarded vendor will only be paid for actual quantities purchased by the City, In accordance with the Carlsbad Municipal Code, awards shall be based on a best value evaluation, initial criteria used for the evaluation will include: cost, responsiveness to specifications, ability io provide goods and warranty services, delivery schedule, and unspecified value-added offerings which may be offered by the bidder. The City of Carlsbad will determine finalists for the procurement and invite selected vendors to participate in a second evaluation period. Selected vendors will be required to submit at least three (3) of each lurninaire, and one (1) of each retrofit kit for installation and testing by the City of Carlsbad. The City will evaluate samples for performance, quality, conformance to specifications and aesthetic quality. Staff will recommend final award to the City Council. The lowest bidder may not receive the award. The attached specification sheets, price sheet, and unspecified value-added offerings sheet must be completed and returned with your bid in a sealed envelope clearly marked "Inductive Streetlights and Inductive Streetlight Retrofit Kits, Bid 10-03". Manuals, brochures, cut sheets and all other required syfomittals must be included with the bid. Delivery of sample luminaires and retrofit kits will be to: City of Carlsbad, General Services, 405 Oak Avenue, Carlsbad, CA 92008. FINALISTS MUST SUBMIT REQUIRED SAMPLES TO THE GENERAL SERVICES DEPARTMENT. 405 OAK AVENUE. CARLSBAD. CA 92008 MARKED ATTN: THOMAS MOORE PRIOR TO 11:00 A.M..WTTH1N 30 CALENDAR DAYS OF BID OPENING. If you have questions regarding the specifications, please call Thomas Moore at (760) 434- 2939. If you have questions regarding the bid process, please call John DeRego at (760) 602-2467, THE CITY OF CARLSBAD ENCOURAGES THE PARTICIPATION Of MINORITY- AND WOMEN-OWNED BUSINESSES City of Carlsbad Bid No.10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" VENDOR'S BID* The matrix below describes seven items upon which the City requests a bid. Please note that the numbers listed in the "Quantity and Units" category of the matrix below are estimates only, and will not be used for any purpose other than to compare bids received in response to this Request for Bids. The actual payments made to the Vendor will be based on the Vendor's actual materials delivered to the City consistent with the terms and conditions of the contract documents, The undersigned declares he/she has carefully read the Request for Bids, examined all specifications, and hereby proposes to furnish ail materials, equipment, transportation, and services required to do ail the work in this Request for Bids in accordance with the specifications of the City of Carlsbad, and the General Provisions and that he/she will take in full payment therefore the following unit prices for each item complete, to wit: Item No. 1 2. 3, 4, 6, 8. Description Luminaire - 40 watt cobra head type replaces 70- 100wattHPS Luminaire -100 watt cobra head type replaces 200 watt HPS Luminaire- 150 watt cobra head type replaces 250w HPS Lurninaire - 200 watt cobra head type replaces 250w HPS Retrofit Kit - 40 watt to fit "contempo" fixture Retrofit Kit - 40 watt to fit 1 00 watt HPS "acorn fixture Retrofit Kit -100 watt kits bell" fixtures i *Estimated Quantity and Units 3804 Each 1169 Each 643 Each 200 Each 965 Each 80 Each 170 Each Sales Tax @ 8.75% Unit Price $ 203.00 Each $ 245.00 Each $ 374.00 Each $ 429.00 Each $ 135.00 Each $ 135.00 Each $ 155,00 Each Total $,772,211,00 (Extended Amount) $ 286,405.00 (Extended Amount) $ 240,482.00 (Extended Amount) $ 85,800.00 (Extended Amount) i $ 130,275.00 ; (Extended Amount) $ 10,800,00 (Extended Amount) ''; \ I $ 26,350.00 (Extended Amount) ! s 135,828.35 "Estimate based on estimated City needs and is for bid comparison purposes only. The actual payments made to the Vendor will b® based on the actual items delivered to the City consistent with the terms and conditions of the contract documents, arid may be different from the prices estimated above. Cify of Carlsbad Bid" No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" one miijton six hundred eighty - eight thousand one Total amount of Vendor's Bid in words:_ _ Tola! amount of Vendor's Bid in numbers; $1,688,152.35 (items 1-8} .{Items 1-8) In the event of a discrepancy between the total amount of Vendor's proposal written in words or numbers, the amount written in words shall govern. Price(s) given above are firm for 90 days after date of bid opening. Addendum(a) No(s). Included in this bid. has/have been received and is/are The Undersigned has checked carefully ali of the above figures and understands that the City will not be responsible for any error or omission on the part of the Undersigned in preparing this proposal. Will successful bidder agree to hold unit prices firm through the initial contract period? {One year from date of award by City Council) X Richard Ham Print Name Yes No President___ OPENED, WITNESSED AND DATE City of Carlsbad Bid No. 10-03 Inductive Streetlights and inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" OPTION TO RENEW The City may desire to exercise an option to renew the Contract for two (2) additions! one (1) year periods. The City proposes that such renewal be contingent on a mytuai agreement between the City and the successful bidder herein, such agreement to be confirmed sixty (60) days prior to the termination of the contract period. Either the City or the bidder may at that time decline to confirm the renewal of the Contract, for any reason whatever, and such declination would render the renewal option null and void. Would the bidder accept an option to renew, subject to the above stated conditions? X _____ Yes No PUBLIC AGENCY CLAUSE It is intended that any other public agency {i.e., city, district, public authority, public agency, municipal utility and other political subdivision or public corporation of California) located in the State of California shall have the option to participate in any award made as a result of this solicitation, The City of Carlsbad shall incur no financial responsibility in connection with purchase by another public agency. The public agency shall accept sole responsibility for placing order or payments to the vendor. Option shall not be considered in bid evaluation, indicate below whether said option is or is not granted. X Yes No There will be no minimum order and all items must be available for the initial contract period (One year from of award by City Council). All item(s) delivered F.O.B. Destination, Freight Prepaid and Allowed, and at the prices set forth in the bid proposal. READ THE ATTACHED GENERAL PROVISIONS CAREFULLY, THEY ARE A PART OF YOUR BID. Terms Ngt.30 GUARANTEE OF GOOD FAITH REQUIRED: $ Nofig.ReggIrM_ (FAILURE TO SUBMIT GUARANTEE OF GOOD FAITH WILL VOID THE BID. SEE PARAGRAPH 3, GENERAL PROVISIONS.) Firrn Print Name _ Signature. Telephone _ _Date, City of Carlsbad Bid No. 10-03 Inductive Streetlights and inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" September 14, 2009 ADDENDUM NO. 1 RE: INDUCTIVE STREETLK3HTS AND INDUCTIVE STREETLIGHT RETROFIT KITS BID ff 10-03 Please include the attached addendum in the Notice to Bidder/Request for Bids you have for the above project. This.. addiCTChiMrTO for Bid when your bid is submitted. JOHN Buyer City of Carlsbad I ACKNOWLEDGE RECEIPT OF ADDENDUM NO, 1 BidderiStgnature OSrtQSS SW Mo. t8-03 InducHxe 9«J Insfeicfe's Stjeiflighl WJs e, 001 City of Carlsbad Contract 10-03 Exhibit "A" ADDENDUM NO. 1 INDUCTIVE STREETLIGHTS AND INDUCTIVE STREETLIGHT RETROFIT KITS BID «O.Q3 ITEM NO. 1 P4GE 6 - LIST OF SOBiitTTALS Delete the foitowing: » Complete Proposed Cos! of Services Chart Add the following: * Vendor's 8W ITEM NO. 2 PAOE1S- Delate.. the * AW references to "IP68" NO. 3 SAMPLE AGREEMENT Add the fbHowlna; The selected vendor te expected to sign a contract A sampte contort is attached which includes the scope 0! services. Yoy must consider the terms and conditions in the sample contract to tie part of your bid. Please read the insurance requirements and general provisions carefully, Please co not execute the contract- at this time, (Sample Agreentert is attached) 08?1*S9 BW Ho. 10-03 imfectiw Stee«$jts and !«!«*« SfriwiigM Rrtmffl Kits fte. 001 City of Carlsbad Contract 10-03 Exhibit "A" ITEM HO, 4 RFI QUESTIONS ANP CiTY OF CARLSBAD RESPONSES 1, Does ifie lummaire require @n internal fuse? * Wo. Poles are curmntiy fused in tfre base. 2, Our iyminaire has one access door for both balast and the lamp compartments, so they could be easily replaced if necessary. The Lumirtaire is IP55 and the gear enclosure is JP65 rated, Will this have to be bid as an * VSwr, 4$ devlttitoRs from tft* speeifiG&fflQns fat/si fee elearfy indlcatodl in 3. If the induction light company does not manufacture their own lamp, ballast or fixture and only assembles, who should wairarrt the electrical components for 1 0 years and who is considered the Suminaire manufacturer? * tXmafscffirer** is defined as **lfte Limitwim insnrfaeftirer, protfwcer or ntafer of a complete end prcHtust, auf fcoittM to fis® «d warrawftf noy and 'assemblies, making up ffte fiml and 4. clarify "Average life of not less than 100,000 hours. * Tit rated fife of tamps Is dufin&a in ifte fE5iV/t Lighting Han&toQ&k, S* Ed as "ttafffme wff«« §0% of a l«r^ e §ro»|> of tamps an in 5, Page 18 'Warranty Period* "agreeing to replace external parts" and "agreeing to internal parts", a. Please clarify that this is not pfiysieaify replacing on streetlight pole (service contract), » Warranty Is o« parts aotf cowpo««iifs. A mnis& eontrsci is not mzftiired. 6, Page 18 & 1? 'Warranty Period" "Lamp and Ballast shall include manufacturer's 10 year fyjf replacement warranty". Please If this means the manufacturer of the lamp and not just the * MarwfscftJiw" Is defined as "tt« LumUialm njsnufactorer, pmdaeer or iiuifnNr of a eomp/ei® end pmdoet auffiorfated fo w» and waiwwty any and all so& connponenis amd sssemWIes making up 1*0 fffiti ««f end product". Me OCX City of Carlsbad Contract 10-03 Exhibit "A" LIST OF SUBMITTALS The following items must be submitted with your proposal. Omissions may be cause to consider your proposal non-responsive in the City's sole discretion. » Completed Proposed Cost of Service Chart. • Vendor's Statement of Minimum Qualifications • Vendor's Statement of Ability to Provide Goods and Warranty Services • Vendor's Statement of Delivery Schedule. « Vendor's Statement of Unspecified Value Added Offerings City of Carlsbad Bid No.10-03 Inductive Streetlights and inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" EVALUATION OF PROPOSAL 1, The Vendor shall not be relieved from assuming all responsibility for property estimating the difficulties and the cost of providing the goods required with this specification, because of failure to investigate the conditions or the Vendor's failure to become acquainted with ail the information concerning the goods to be delivered. 2, In accordance with the Carlsbad Municipal Code, awards shall be based on a best value evaluation. Initial criteria used for the evaluation will include; cost, responsiveness to specifications, ability to provide goods and warranty services, delivery schedule, and unspecified value-added offerings which may be offered by the bidder. The City of Carlsbad will determine finalists for the procurement and invite selected vendors to participate in a second evaluation period. Selected vendors will be required to submit at least three (3) of each luminaire, and one {1} of each retrofit kit for installation and testing by the City of Carlsbad. The City will evaluate samples for performance, quality, conforrnance to specifications and aesthetic quality. Staff will recommend final award to the City Council. The lowest bidder may not receive the award. 3, Each vendor, by the submission of a bid, assents to each and every term and condition set forth within this specification and attached agreement and, upon award, agrees to be bound thereby, 4, Any bid which is incomplete, conditional or obscure, or which contains irregularities of any kind, may be cause for rejection in the City's sole discretion. 5, It is the vendor's responsibility to ensure that all addenda issued are incorporated in their submitted bid. Failure to acknowledge and incorporate addenda may be cause for a City determination of vendor's "non-responsiveness," 6, if a vendor takes any exceptions to any part of these specifications as written, or as amended by any Addenda subsequently issued, they must do so in writing at the time of bid submission. Failure to do so will be construed as acceptance of all provisions of the specifications. City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" MINIMUM VENDOR QUALIFICATIONS 1. The Manufacturer of the proposed luminatres is required to have a minimum of seven (7) years in business manufacturing outdoor municipal street lighting. The Vendor shai! provide and attach documentation to the bid verifying this experience. 2, The Vendor is required to provide proof of commercial delivery of at least 1,500 inductive lighting fixtures similar to the items in this request for bids to municipal agencies or other private entities within the United States of America in the past year. This submittal should indicate to whom the items were delivered, and the total number that have been installed to date. The Vendor shall provide and attach documentation to the bid verifying this experience. 3. The Vendor is required to be a manufacturer's authorized distributor for inductive streetlight lurninaires and inductive streetlight retrofit kits that are submitted in this request for bids. The Vendor shall provide and attach documentation to the bid verifying their status as a manufacturer's authorized distributor. 4, Any Vendor that fails to provide the required proof of qualifications shall have their bid declared "Non-Responsive" and their bid shall not be considered for this procurement. By submission of a bid, Vendor's agree that the City of Carlsbad shall make the sole determination as to the Vendor meeting these minimum qualifications. City of Carlsbad Bid No.10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" Minimum Vendor Qualifications 1, The company has been in the energy efficient lighting business for over 15 years. Attached is article from 1996, The company incorporated in 2005 with the DBA US Lighting Tech. Our DUN number is 556726115. 2, The company has delivered over 4,000 induction street lights to PSEG. Attached is some of our shipping documents and an article where, PSEG states they have started installation. 3, US Lighting Tech is the manufacturer of the provided induction lighting fixtures and thus there is no documentation needed as to we are an authorized distributor. City of Carlsbad Contract 10-03 Exhibit "A" VENDOR SHALL ATTACH VENDORS STATEMENT OF MINIMUM QUALIFICATIONS HERE. (VENDOR MAY INCLUDE INFORMATION AS AN ATTACHMENT) Date Contract Completed 2009-2011 Name and Address of the Employer »sraj &- r.«rt- p , i&tftft H U" P" Contact Persons Name and Telephone Number Benjamin White 609-799-6866 Type of Work Supplier Amount of Contract $36m City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kite 20405 £. BUSINESS PKWY, WALNUT, CA #f 789 (90S) 598-2561 FAX SHOT'S? {FROM} ils. SHIPPERNO, DAff ._a •'PHONE,(, w -M^ QO1S1 f rgijfif Ctewjes (Hate: FmipJif «bs»ss sre to Se PREPAID unless mafted srtecf) • ftepaW • Cailecl PM Box Stole Tip C.0,0, MU6i a ceo ftt i . CttMsCP'S &-M> OH V <» OiWWNT IMS ShPVW «>K;. ._ „ roew. __Wj«si«;»«jMrs MUIfS" OfiSCRFlTON 0~ ASTiCiES, ICMD Of « ^^ # i . ieii pieces ___CUfT Tbjs: it t9 csrt^- iNaf fije ,i^?« n^m^l ^»l^i!$ art prcperfy dssstfied, REaUISCO WH£H IWIDtlMS SP m MORE gMfPPiNS UMTSeaty: ORIVEBS r/lliy SHE STB MMF t00 itnNM.^ fka tsmw * ga'Xtmlng tstiitl;MOTS 58 UaM«)tWf iwwsrf !»r (UK^oae <»»»! »fi»i atiituvflst wtmtfed to tM cttmsoi UMacmi Motor FrtSgrt! ORIGINAL City of Carlsbad Contract 10-03 Exhibit "A" FREIGHT CHARGES ARE MtEBUB ON IBB SIX Of UkDIHG UNLESS MARKED COLLECT SrWERtKE, STRAIGHT BILL OF LADING - Phone: 800-432-8335www.odfl.com FREIGHT CHARGES: S73S~ COMSIQMES (T0}j ADORgSS ^ U^d «TV, STATE, ZIP SHIPPER WHW£ NO,: CF lO"3^—: BILL THIRO PARTY FREIGHT CMARGSS TO:CO AMOUNT .— _ isJ Cotea * PEMtTCX»TO: CITY:SWTE:BP: ROUTE MU«B6»KM* Kind of Paeicaaing, Doserjption of Articfes, Special M«rte a NMFCfto,WEIGHT (IJSSj IMUUMRIMIIIS MATCRIMSCMCRCENCY CO*Tt4CT .. wa" fctshijXBait The iigra-ii vAn <». teaiefwld g«xb, uwd iMKhtey. w jw»c.ii «T«ts *«s w* txivet! t » ia catnn- THAT TW ABWE x*ia« ¥AT»OM,S AKEt;Mft rvscorssa MARKW ««6 lAWUso ARU AM IN ?» K*KMHC^* AO30^a?tU ^ 'Zm. A!*^UCAm^ KfeC-SJUmC»«or mnwrotMttot, AKR rit SAIWKM, >«tois twa«a«j ct*si»ic*r!<»( AH T*e ajjnis«;l w a»a»re«-t note of tt>» jsraiwty «tmety sfx«»fe,Sy ste»d by !»» s^w K> txs $ , Ttis cirrfef »>* ncD !wi*» 9ot-<«» of •*» Slsxwnl Wfw,! Eamrnsf *15* ant si! t«N?j TALLV RECORD TOTAL ,*w£ condtww af ftei WJ of L»4»e HKttx* s»s»« » U» NMFC >i» sows, nd <iminaiens m hereby a>j«4 m w >1«i aiapgs; g«i aesis^at far kgastf MIJ bimaigai. » ^se i«s^fei terais < OLD DOMINION PFEI3KT LINE, INC. SHSWE* * Miai* "X* *i "HM" O*»r» City of Carlsbad Contract l|&3 Exffr DFRI fSCAC COJt, PKWY.SHIPPER NO. M~NCir~ DATE ,-SH, SHIPPER SFRQWI If I S'KLfcl ,. __ crv r - :;;i'^ Freiahi Charges (Mai www^gs&wajQSSa?1 Milvv T*<X -* «* I . , SIAI- -, ili\| C^ PHO;"MF _ ( LCC»JS»IEe (TO) j NAME tt-i x, - •,. ^-CH- ^€?'P •abL tieCt^vita . __ .^KZjftfeEM-A STREET ^ ^ , ,<Si C!TY V« H^fc C^l ' ISWE ^^ z^? f, - _ , IPHONE ^ _^ 5: freight sftanes are to Is PiEP&iO anitss market! collect) 8 Prepaid • Collect i i fieijtit c-jaflts Jo f S jffitert than afcove- Sarei Address P.O. Box Cfty C.O.D. Ar*^*^ State 7* i -HF irms^coo wus'AfffAir » j 103 £EE 4 ?i SOX SEFORE "ONSiaiHE S NAME W«ft J pf^, a«Q M w *" Il'Y T Special instasfcas 5Hrw r h'*,t ilAlL 2IP -AW HK 'MS 5/2 4.4 f DESCRIPTiOR OF AGGIES KiND Or PACKAGING SPECIAL MASKS AND FXCFPfiOKS N L35 f,« rrw * f a TT COB __ZjC<2-J^ TOTA^. HW3UNG UN TS CU PALLETS Wsrli MM ssiumis !ar fia?*fao« mawrate * Piease provide zip »«!» aM ishaw fsuwi»s« This is ia eerfiiY tMt ite a&ow samss rsstetsis am propgriy cia»«M, deswte*, p»elti|eM, marM wii tatoieC ind are w preper eofiJtstior, Mr iran^ortulan asreKJiSg JB tte ajsplicadie r«|aiafcotw si ttj«4epartment of tmmpntoMi. AUTHORIZED CUSIO&1ER SIGNATURE DRIVER StCN'^rURE TOTAL HANOUNG UNfTS If'iECES ........ BiUETS [TOTAL DrWIRS fALLY SHKT - TALLY flEQUIRED WMEU HAMOLINS 50 OR WORE SHIPPING UHITS NOTtWUsBiWy.lhNas . ,. , , ,an'- HIKK^I (wr jM*ast «j:cw< »hm wshenwse {trwMed in S»«urwM N*enal Mottxr f reioht Classificjtlon, STB M)F 100 Kttoi, w tw» earner's mwsrrtna tar>«« rorAL TCTTAl TOTAL TOTAL GRAND" TOTAl MEMORANDUM City of Carlsbad Contract 10-03 Exhibit "A" SHIPPER it, mmsxt CTARGIS AW PREPAID m THIS BILL OF LADING UNLESS MAKJCED COLLECTPLEASE NOTEjr STRAIGHT BILL OF LADING - wffKjjwww * Phone: 800-432-833S www.odfl.corn FREIGHT CHARGES: 29402095573 USB gL,\$hrjvFna -\eok <4 17 ffiiPPER PHONE NCX: Bltl. THIRD PARTY rREISMT CMABOES TO: r, swntfc,; Cl AMOUNT 13 CUSTOMER'S CHECK ACCBPWflUERWCCMW REMIT COO TO: €ITY:STW1: WDUTE KM of Packaging, Description of ArtfcJ»s, Special Maries and EKceptions MMFCNo. i CUASS WE(QHT(LBS5 s«oj»«toCoiTCHione C&\\ ^^ t\/4 . T>ir»Q/' Jo cLejtNtfi.r'^C ^2A- '**• i ' • j^j^Ix_j=_LL^-lLrz£ NA2ARDOUS MATEftiALS EMERGEHCY COMT*0r HUSS8KR; Wai !ue <m , per pfflind per awsk, imtess »h««i« ispooft •Tins K » cE»mn- T wasIN THE >«« i' M 0 iOCS OF im«s»iiir v!Jiffl;"HJCT«i AS : W»» »» aw »aw mqimO to stair ts ta »» a«isv««f t; »e :Mn«ar»» •«>»• fH arsl .a? t*«w af CoragBST"™" TALLY RECORD TOTAL osrtifira *a 1» tta<J«s(»id» ttar sB tisa^wnaioa bj OWt *h*0 Sic of «i» Mi nf fading wnsast Awn in te >&fff tflft ««es, jad rtK sukt Knss : OUD DCWINI»» FREIGHT UNE, !NC. MW RECfclVED—| iNATURP:/^x%* MM* "sr « "MUP fv* »». r«» u«i^»»««i - »».»»*.u. City of Carlsbad Contract 10-03 Exhibit "A" VENDOR'S STATEMENT OF ABILITY TO PROVIDE AND WARRANTY SERVICES The Vendor is required to make a statement of how goods and warranty services will be provided. Include: Time period between award and start of delivery, number of requested items currently in stock, company resources dedicated to goods production, length of time the manufacturer has been in business, how quickly warranty items can be addressed, method of warranty service request and company procedures for meeting warranty obligations and any other information you can offer that will help determine your ability to provide goods and warranty services. The City of Carlsbad reserves the right to evaluate the competency and responsibility of ait bidding companies and to evaluate the ability of any bidder to perform all conditions of the contract to assure the award of this contract to a firm able to produce the quality of goods and warranty service required and intended by these specifications. (ATTACH VENDOR'S STATEMENT OF ABILITY TO PROVIDE SERVICES HERE} Item No, 1 2 3 4 5 6 ? Description 40w Cobra 1 10Qw Cobra 1 150wCobra4 2G0w Cobra 4 40w Contempt) 40w Acorn lOOwBetl Delivery 45 days from PO 45 days from PO 45 days from PO 45 days from PO 45 days from PO 45 days from PO 45 days from PO Current Stock 900 pcs 454 pcs 4? pcs 31 pcs 10 pcs 343 pcs 32 pcs The company was founded in 1992 and later incorporated in 2005, Currently the company has 3 production lines of which one will be dedicated to this project. This line has a monthly production rate of 5,000 pcs/monttr The company slocks most of its parts in its Long Beach, CA location and most warranty stems can be delivered within 72 hours, if a product must be returned for repair or replacement, please contact us at (562) 427-4903 Jo receive a RETURN AUTHORIZATION NUMBER, User shall promptly return the product after receiving instructions as to if, when and where to ship product. City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" VENDOR'S STATEMENT OF UNSPECIFIED VALUE-ADDED OFFERINGS List items or services yoy are offering in addition to those in the attached specifications or scope of work offered as part of your bid and included in your bid pricing. If none, please state "none". Attachments may be used. * In addition to a 100W retrofit kit for the mission beti USLT can offer an SOW version with similar light output for the price of $145.00/ynitjyer8^ * US Lighting Tech will keep 5% overage in product at its Long Beach Location to facilitate 72 hours warranty service, * US Lighting Tech offers optional reflectors with its retrofit for the Contempo fixture, increasing light output by 30%. The cost of this dual reflector system is $30. (see submitted samples) Being local, US Lighting Tech has the ability to retrofit fixtures on-site and at cost, (fixtures must be shipped to Long Beach location.) City of Carlsbad Bid No. 10-03 inductive Streetlights and Inductive Streetlight Retrofit Kils City of Carlsbad Contract 10-03 Exhibit "A" DELIVERY SCHEDULE 1. The Vendor is required to deliver all requested inductive streetlight retrofit kits within 45 calendar days of issue of Purchase Order from the City of Carlsbad, 2. The Vendor is required to deliver 1/6 of the 40 watt iuminaires within 45 Calendar days of issue of a Purchase Order from the City of Carlsbad. The Vendor will be required to deliver an additional 1/6 of the 40 watt luminaires every 30 days after initial delivery, 3. The Vendor is required to deliver 1/2 of the 100 watt luminaires within 45 Calendar days of issue of a Purchase Order from the City of Carlsbad, The Vendor will be required to deliver an additional 1/2 of the 100 watt luminaires 90 Calendar days after delivery, 4. The Vendor is required to deliver 1/2 of the 150 watt iuminaires within 45 Calendar days of issue of a Purchase Order from the City of Carlsbad. The Vendor will be required to deliver an additional 1/2 of the 150 watt luminaires 90 Calendar days after initial delivery, 5. The Vendor is required to deliver 1/2 of the 200 watt luminaires within 45 Calendar days of issue of a Purchase Order from the City of Carlsbad. The Vendor will be required to deliver an additional 1/2 of the 200 watt iuminaires 90 Calendar days after initial delivery. 8, The Vendor will be required to deliver all items F.O.B. to one or more warehouse location within the City Limits of Carlsbad, Each delivery will be to a single address, however subsequent deliveries may be to an alternate location that meets the City of Carlsbad's needs. Does the successful bidder agree to meet the above mentioned delivery schedule and conditions? Yes No 12 City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" SPECIFICATIONS FOR INDUCTIVE STREETLIGHT LUfiSINAIRES AND INDUCTIVE STREETLIGHT RETROFIT KITS S.UBMITTAL.S AND SPECIFICATIONS Street lighting lumiriaires and associated equipment installed shall meet the following specifications. The submitta) shall contain at a minimum the following information: SUByiTTALS: Luminaires 1. Manufacturer's detailed product specification sheet including: a. Voltage rating b. Wattage and lamp type c. Ballast type d. Weight e. Internal or external fuse specification f. Power Factor g. CRi h. CCT-Kelvin rating t. L/W ratio j. Weatherproofing and sealing k. Rated lifetime per industry standards, 2. Photometric data a. IES Distribution type b. Independent laboratory tested IES photometry report c. Mounting height factor d. Initial/Mean Lumens and pupil lumens II City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" SUBMiTTALS: Retrofit kits 1. Manufacturer's detailed product specification sheet including: a. Voltage rating b. Wattage and lamp type c. Ballast type d. Initial/Mean Lumens and pupil lumens e. CRi f. L/W ratio g. CCT - Kelvin rating SPECIFICATIONS: LUMINAIRES Induction Luminaries: All luminaires, including lamps, ballasts, fuses, photo electric control devices, and housings, shall include the latest design improvements available at the time the Contract is awarded. Upper and lower sections of the housing shall be constructed from Die Cast Aluminum. A weather proof label identifying the lamp type and wattage shall be permanently attached to the fixture door to determine the lamp type and wattage from street level. Fixture shall have lens gasket designed to prevent entrance of foreign material into the seated optical system. There will be separate access doors for ballast and lamp compartments. Wiring shall be neat, bundled, and kept away from excess heat. Mounting and housing bolts shall be of non corrosive material. A prewired, heavy duty terminal block capable of receiving input wiring ranging from #12 to #8 AWG shall be installed in the fixture. The terminal block shall be situated in front of the supply wiring entrance fitting so that input wire will not have to be bent more than 45 degrees. 14 City of Carlsbad Bid No, 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" 1, Luminaires shall be weatherproofed and meet the Minimum HEMA Ingress Protection (IP) rating of 55 for the lamp cavity and 24 for the gear cavity, shall meet NEMA IP66 with a detachable reflector gasketed or permanently sealed to the lens and shall be optically seated to prevent visible light leaks. Heat and color resistant gaskets shall remain effective for 20 years. Gasket seals shall be designed to prevent intrusion by insects and environmental contaminants. The glass lens shall be of tempered, heat-resistant glass. Housings shall be of die-cast aluminum, with a durable weather proof eletrostatically applied, polyester powder coat finish with a Light Grey color, Unit shall provide tool-free one-hand access to all electrical components. 2, For cobrahead type luminaires, provide Universal slip fitting for mounting onto a bracket 1.5/8" to 2.3/8" O.D in diameter. Effective Projected Area (EPA) of iurninaire shall not exceed 1.6, and shall withstand 100 MPH wind gysts when mounted on a standard 6' aluminum mounting bracket arm without additional reinforcement. 3, Each luminaire shall have a standard NEMA tool-less bayonet mount photoelectric receptacle mount connected to the same voltage as unit. Luminaires shall be UL for outdoor wet environments. 4, Universal Ballast 120-277V shall handle voltages ranging anywhere from 120V through 277V. The ballast shall have designed operating frequency of 250 kHz The multi-tap ballast shall be ANSI regulated (constant wattage) type, internally mounted in the iurninaire. Ballasts shall regulate within ± 5 percent variation of the lamp wattage or ± 10 percent variation in primary voltage. The ballast shall operate within the range of 5 percent voltage drop and have a guaranteed starting characteristic of -40 flC (-40 "F). 5, Ail electrical components including lamps and ballasts shall be warranted by the lyminaire manufacturer for a minimym of 10 years. 8. Induction Lamps: a. External coil inductor Lamps b. CRIJQt, Color Temperature 5.000K c. Power Factor of > .95 d. Average rated life not less than 100.000 hrs RETROFIT KITS 1. Universal Ballast 120-277V shall handle voltages ranging anywhere from 120V through 277V, The ballast shall have designed operating frequency of 250 kHz The multi-tap ballast shall be ANSI regulated (constant wattage) type, internally mounted in the luminaire. Ballasts shall regulate within ± 5 percent variation of the City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" lamp wattage or ± 10 percent variation in primary voltage. The ballast shall operate within the range of 5 percent voltage drop and have a guaranteed starting characteristic of-40 CC {-40 SF), All electrical components including lamps and ballasts be warranted by the manufacturer for a minimum of 5 years. Kits shall consist of ballast, lamp, and other mounting components to make the fixture operational and to control thermal damage. The lamp may be external or internal inductor coil design depending on the fixture to be retrofit and its dimensions. External inductor type is preferred where practical. CRI shall be 80+, color temperature 5.000K , and have a power factor of >,95 PHOTOELECTRIC CONTROL iDEVJCES A standard EEi-NEMA 3 terminal polarized twist lock type photo control receptacle shall be top accessible installed and prewired in the fixture. Receptacle shall be rotatable for easy aiming of the photocell. The photoelectric cell circuitry be designed to be normally closed at night. The photocell receptacle shall be mounted above any visible light output from the luminaire, WARRANTY Warranty: LUMINARES Warranty Peiigd: Luminaires to include a written manufacturer's warranty, agreeing to replace external parts of lumirtaires exhibiting a failure of finish as specified below and a written manufacturer's warranty, agreeing to replace internal parts of luminaires from failure including Ballast, Lamp and all other electrical components as specified below. Protection of Metal from Corrosion: Luminaires shall include a manufacturer's warranty against perforation or erosion of finish due to weathering for a period of not less than 10 years from date of installation, Color Retention: Luminaires shall include a manufacturer's warranty against fading, staining, and chalking due to effects of weather and solar radiation for a period of not less than 10 years from date of installation, Warranty Period: Luminaires shai) include a manufacturer's warranty of not than 10 years from date of installation for all components. Lamp and Ballast shall include manufacturer's 10 year full replacement warranty. 16 City of Carlsbad Bid No. 10-03 Inductive Streetlights and inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" Warranty: RETROFIT KITS Warranty Period: Retrofit kits shali include a written manufacturer's warranty of not less than 10 years from date of installation. Lamp and Ballast to have manufacturer's 10 year full replacement warranty. SCHEDULE OF LUMINAIRES AND RETROFIT KITS A. Roadway Lighting Luminatres - FULL Cutoff Style 1. ES Distribution Type ill 2. Finish Color: Light Grey 3. Luminaire type a, 3804 ea. 40 watt cobra head type replaces 70-100watt HPS b. 1169 ea, 100 watt cobra head type replaces 200 watt HPS c, 643 ea, 150 watt cobra head type replaces 250w HPS d. 200 ea. 200 watt cobra head type replaces 250w HPS 8. Induction Lighting Retrofit Kit 1. IES Distribution Type 5 2. Induction wattages as specified 3. Kit type a, 965 ea. 40 watt kits to fit 70-100 watt HPS "contempo" fixture b, 80 ea. 40 watt kits to fit 100 watt HPS "acorn" fixtures c, 170 ea. 100 watt kits to fit 200w HPS "mission bell" fixtures "Contempo", "Acorn" and "Mission Self" typical fixtures will be available at 405 Oak Avenue, Carlsbad, CA 92008 for vendors to inspect by appointment to facilitate retrofit design. Contact Thomas Moore at (760) 434-2939 to schedule an appointment. 17 City of Carlsbad Bid No. 10-03 Inductive Streetlights and Inductive Streetlight Retrofit Kits City of Carlsbad Contract 10-03 Exhibit "A" Appendix » Standard warranty » fixture cut sheets » lamp cot sheets * ballast cut sheets « minority certificate "• USLightingTech City of Carlsbad Contract 10-03 Exhibit "A" LIMITED WARRANTY Piease fill in the fields below to register any installation featuring US Lighting Tech Induction Lighting Systems, The warranty coverage begins from the date of installation and registration is required to receive warranty coverage. Fax to 562-427-4903 and or email form to sypportjSyslighjjngtech.corri Contact Person to return registration # to: Company Name First Name : Last Name Address 1 State Zip Code Address 2 Telephone # I Email address Installation Information: Location Name Address 1 Address 2 installation^ Details: _ Purchased From """""Model State Telephone # Zip Code Qty 100 Install Date Installer Operating days/week Operating Hours/day Motion/Photo Sensor Yes / No Yes/No" 'Yes 7 No" ""Yes/ No "Yes/No ____.. 'YesT/NcT "Yes/" No" "Vies"/No" Page 1 of 2 City of Carlsbad Contract 10-03 Exhibit "A" - * USLightingTech Terms and Conditions US Lighting Tech's products are tested and found to be operational at the time of manufacture. Provided they are installed and operated in accordance with manufacturer's recommendations, US Lighting Tech warrants that its induction lighting ballasts, lamps and fixtures will be free from defects in materials and workmanship for a period often (10) years or 50,000 hours (which ever comes first) from date of installation or date of manufacture if installation date is unknown. Units demonstrated to be defective within the warranty period will be repaired or replaced (at US Lighting Tech's sole discretion} at the factory service center at no cost. This Warranty applies on!y to the original purchaser (end user), for use in the fifty United States, Canada, or other countries as specified by US Lighting Tech, and is not transferable. The above warranties do not cover, and US Lighting Tech will not be liable for: * Problems resulting from external causes such as accident, abuse, misuse, mishandling, negligence, fire, theft, vandalism, riot, explosion, natural disaster, or other a external causes unrelated to product defect; » incompatibility, improper design, manufacture, installation, operation or maintenance of products not supplied by US Lighting Tech; « Products for which US Lighting Tech has not yet received fuli payment; * Induction Lighting Fixtures that have not been installed in accordance with the latest National Electrical Code, Underwriters Laboratory Bulletins, and ANSI Specifications; » Conditions demonstrating misuse, faulty installation, misapplication, extreme environmental conditions beyond those defined in the product specification, under/over voltage situations, lack of compliance with applicable instructions, improper or inadequate maintenance, negligence, accident, or tampering, * Situations in which US Lighting Tech lamps and or ballasts are replaced with those from other manufacturers; » The quality of the installation of US Lighting Tech's products by the installer of those products. For example, the above warranties would not cover problems resulting from such an installer's installation methods. » Products not manufactured by US Lighting Tech, this includes ali photo and motion sensors which are excluded from alt warranty provisions; WARRANTY ACTIVATION Warranty is automatically activated after US Lighting Tech receives a completed warranty registration form within 30 days after installation. An acknowledgment wilt be sent for each registration along with a reference nymber for future correspondence RETURN OF DEFECTIVE PRODUCT If a product must be returned for repair or replacement, please contact us at (562) 427-4903 to receive a RETURN AUTHORIZATION NUMBER, User shall promptly return the product at the user's expense after receiving instructions as to if, when and where to ship product. Failure to follow this procedure shall void this warranty. Be sure you use sufficient packing materials to avoid damage to the product being returned while in transit, REPLACEMENT OF PRODUCT, LIMIT OF LIABILITY The forgoing shai: constitute the sole remedy of the purchaser and the sole liability of US Ltghttrg Tech With regard to warranty US Lighting Tech makes no other warranty, statjtory or otherwise, and none is implied No warranty of mercharttaDility of fitness for a particular purpose is made or is to be implied US Lighting Tech will not under under any circumstances be liable for special or consequential damages including, but not limited to, loss of profits or revenue or good wiil, arty other goods or equipment, or facilities cost of capital or storage or inspection cost of substitution equipment, downtime costs or claims of customers or pui chase from such damage US Lighting Tech reserves tne right to examine ail failed induction lighting systems ana reserves tne nght to be the sole judge as to whether any housing, Samps and/or ballasts are defecf.ve and covered under this warranty US Lighting Tech reserves the right to repair or replace at its discretion. US Lighting Tech assumes no responsibility or liability for expenses incurred for the troubleshooting, removal and/or installation of products requiring service and/or repair, nor for the handling of products returned to sender after the service has beer, rendered. US Lighting Tech does not repair or replace in the field: No person, agent, or representative, other than an officer of US Lighting Tech, is authorized to give any additional warranty on behalf of US Lighting Tech. Page 2 of 2 /City ofCarlsbad ContractJ 0-03 Exhibit "A"USLightingTech \mf ^mjf Project; Type; 1 Quantity: Street Lighting - Cobra 100 Wattage: 40W, 80W and 100W High index, CRI: 85; colors look more true and vibrant Vibration resistant: eiectrodeless design allows for use in high- vibration applications Instant on and Instant restrike Applications: Street Lighting, Area Lighting internal fuse Specification induction Lamp Wattage (W) j Luminance (LM) 40 i 3,400 rm >: Color temperature Average lifetime ! (Kelvin) \ |Hours) I 85 2,700-5,000 [ 100,000 I 80 6,800 ) 85 2,700-5,000 100 8500 85 2,700-5,000 Driver Wattage Input voltage Input current \ Power (W) rangcCVAC) j (A) Input frequency facfor 40 | 120/277 1^0.38-0.17 5CM3QHz t_ 6.98 80 120/277 "^ 6.74-0. 32 I 50-60H2 ! 0.98 100 120/277 0,93-0.40 ! 50-60Hz I 0.98 100,000 '00.000 Operating temp -40 to122"F -40to122*F -40 to122T Lumens f Watt J 85 ! 85 ! 85 j Input power (W) 45 87 110 Housing |» Die cast alumsnum housing with electrostatic painted surface for heat-resistance, corrosion-resistance and I long life. Universal mounting bracket handles 1.625" to 2.375". I * Glass tens for superior lighting performance. j * Anodized aluminum reflector - Provides type ill light distribution pattern » IP54 Gas tight silicon rubber seal. • Ordering Guide j Example: CO-t20;277V-lOOW-5K-P6 j Series ¥oita§e Wattage Kelvin Temp Lens Type CO100 120V?277V 040W 080W 100W ] PG: Prismatic Drop Glass FG: Clear Fiat Glass BG: Clear Drop Glass SSSSTempieAve. Signal Hi!!, CA9075S www,us!ightmgfech.com Ph{888)8?8-3249 Fax(5$2|42?~4055 info@us!ightifigtecf*,,oom CitjcpfQarlsbad Contract 10-03 Exhibit "A"bad Contract 10-03 Exhibit "A"USLightingTech Project: Type: Quantity Street Lighting - Cobra 100 Dimensions 19ibs • Economics ^^^^^^^^B Induction j Wattage 40W CRI 85 Lamp life 100,000 Pupil lumens 5,508 1 Design Lumens 3,400rOperating costs $473* ^^^^^^^^B High Pressure Sodium Wattage 1 70W I CRI [ 21 Lamp life [ 24,000 j Pypil lumens 1 3,591 Design Lumens j 6,300 [ Operating costs $1,128* Induction Induction ^^^^^^H Wattage 80W CRI 85 Lamp fife 100,000 Pups! lumens Wattage 100W CRI 85 Lamp life 100,000 Pupil lumens 13,770 Design Lumens Besign Lymens 6,800 _J 8,500 Operating costs $858* Operating costs $1,156 Htqh Pressure Sodium Hioh Pressure Sodium BVBVfl Wattage Wattage 150W | 250W CRI 21 Lamp life 24,000 Pupil iumens 9,120 Design Lumens 16,000 Operating costs $2,172-* CRI 21 Lamp Wf« 24,000 Pupil iumens 15,675 Design iumens 27,500 Operating costs $3,354 * Based on 0.12 KW/H, 10 ypars of use, 8760 hours/year 2565 Temple Awe. Signal Hi!!, CA 90755 vwwf.usiighlingtech.eom Ph{888}878-3249 Fax{562)427-4058 mfo@usiighlingtech.com City of Carlsbad Contract 10-03 Exhibit "A"USLightingTech Project: Type: Quantity Street Lighting - Cobra Series Wattage: 40W, SOW, High index, CRI: 85; Makes colors took more true and vibrant Vibration resistant; eiectrodetess design allows for use in high-vibration applications Instant on and Instant restrike Applications: Street Lighting, Area Lighting Specification Induction Lamp Wattage (W) Luminance ! 40 I 80 ! 150 Driver Wattage (W) I 40 ! 80 | 150 3,400 6,800 i 12,750 ; Input voltage range (VAC) 120/277 12G/277 120/2/7 (LM) CRI 85 85 I 85 Input cyrrent (A) 038-0 17 0.74-0 32 1 38-0 60 Color temperature Average lifetime (Keivtn| (Hours) 5.000 5,000 i 5,000 Input frequency 50-80HZ 50-SOHz SG-SQHz Power factor "'""'"098 0,98 098 100000 ! 100000 100,000 [ Operating temp ~4Qto122cF -4010122^ 40to122-F Lumens / Watt 85 85 85 \ Input power (W) 45 87 160 Housing Die cast aluminum alloy housing Electrostatic painted surface for heat-resistance, corrosion resistance and long life Glass tempered lens is impact resistant and resilient against high temperature Stainless tool-less entry for easy access Miro reflector for ultimate lighting performance IP85- Universal mounting bracket handles 1,625" to 2,375" Ordering Guide Example. • AH-12Q/277V-15 Series Voltage Wattage 40W SOW 150W Kelvin Temp 5K Lens Type FG: Clear Flat Glass BG: Clear Drop Glass 2665 Temple Ave. Signal HfllCA 90755 www.uslightingtech.cwn Ph(688)8T8-3249 Fax(S62)4Z7-4055 irtfo@usiightingtech.com A ,t:ity of Carlsbad Contract 10-03 Exhibit "A"" "USLightingTech I Project: [Type; I Quantity Street Lighting - Cobra Series Dimensions 31 Ibs Economics Induction Induction wattage 40W CRI 85 Lamp life 100,000 Pupil lumens 5j508 : Design Lumens ___3j400_ Operating costs $473* Wattage SOW CRI 85 Lamp life 100,000 Pupil lumens 11,016 Design Lumens 6,800 Operating costs $858* High Pressure Sodium High Pressure Sodium Wattage T Wattage 70W \ 150W cm out 21 21 Lamp life \ Lamp life 24,,000 24,000 Pupii lumens 3,591 Design Lumens j^mo Operating costs $1,128* Pupil iumens J.120 Design Lumens 16^000 Operating costs $2,172* Induction Wattage 150W cm 85 Lamp life 100JH3Q Pupi! lumens 20,665 Design Lumens IZJSQ Operating costs $1,682* High Pressure Sodium Wattage 2 SOW CRI 21 Lamp life 24,000 Pupii iumens 15,675 Design Lumens 27,500 Operating costs $3,"*M + on 0.12 KW/H, 10 years of use, 8760 Temple Ave. Signal Hi!i,CA90?55 www.iiSiigWingtech.com Ph{888)878-3249 Fax(5S2)427-4055 info@usfightingtech,com City of Carlsbad Contract 10-03 Exhibit "A"« i • *••* • » i < «USLightingTech Project; Typa: Quantity Street Lighting - Cobra Series Wattage: 200W and 250W High index, CRI: 85; Makes colors look more true and vibrant Vibration resistant: electrodeiess design allows for use in high-vibration applications Instant on and Instant restrike Applications: Street Lighting, Area Lighting Specification Induction Lamp | Wattage (W) : Luminance fLM) i 200 17,000 ( 250 21,250 cm 85 Driver Wattage (W)_____ 250 j input voltage I Input currei I range (VAC) j (A) f 120/277 \ 120/277 j 1.77-0.77 i 2.29-0.99 Color temperatuw ! Average lifetime (Kelvin) 5,000 2,700-5,000 Power 100,000 100,000 Lumens / Watt 85 85 , , ,Input frequency j factor | Operating temp | Input power (W) | 50-60HZ 50-60HZ 0.98 0.98 -40 to122°F -40 to122T 210 283 Housing Die cast aluminum alloy housing Electrostatic painted surface for heat-resistance, corrosion resistance and long life Glass tempered lens is impact resistant and resilient against high temperature Stainless steel tool-less entry for easy access Miro reflector for ultimate lighting performance IP65. Universal mounting bracket handles 1.825" to 2.375" • Ordering Guide 1 Example: Rl-12Q/27?V-200W-5K~AL22 . 1 Series Voltage Wattage Kelvin Temp Lens Type JRH I 12GW277V 20QW 250W SK | ; | : FG: Cfear Flat Glass 8G: Clear Drop Glass 2665 Temple Aw, Signal Hi!!. CA 90755 www.usfightingtech.com Phf 888)878-3249 f8x{562|42?-4055 irtfo@usiigMingtech.com City Of C3rts|jad £ojjl^c^l 0-Q? Exhibit "A^ , "ingTech i Project: [Type: | Quantity : Street Lighting • Cobra Series Dimensions 3?lbs • Economics 1 ^^^^^^^^^^^^^^^^^^H Tnrifirttnn Tnrtnrtinn ^^^^^^^^^^^^^^^^^^H Wattage 200W CRI 85 Lamp life 100,000 Pupil lumens 27,540 Design Lumens 1.7,000rjperisting costs . _, ^^.^^/,/UO Wattage 250W CRI 85 Lamp life 100,000 Pupil lumens 34,425 Design Lumens 21^250 Operating costs ^^^^^^^^^^^^^^^^^BHioh Pressure Sodium Hrah Pressure Sodmm^^^^^^^^^^^^^^^^H * Wattage 400W CRI 21 Lamp life 24,000 Pupil lumens 28,500 Design Lumens 50,000 Operating costs $5,078* Wattage 400W cm 21 lamp life 24,000 Pupil lumens _____2JL500 Design Lumens 50,000 Operating costs $5,078* Based on 042 KW/H, 10 years of use, 8760 hours/year Temple Ave, Signal Hill, CA 90755 www.ustightmgtech.eom Ph(888)S78-3249 gasch .com Inductive Streetlight Procurement Inductive Streetlight Overview •7,000+ Streetlights •Replacement with high efficiency lights •Phased installation program •Utilize staff and contract resources Procurement Process •Developed lighting specifications •Set minimum vendor qualifications •Developed 2 part Best Value Evaluation •Solicited and evaluated bids Minimum Vendor Qualifications •7 years producing municipal lighting •Delivery of 1,500 units in USA •Manufacturer or authorized distributor Minimum Specification •High efficiency inductive lamp •Cast aluminum fixture •Full cut-off style lens •Separate access to lamp and ballast •No tools required to access compartments Initial Bid Evaluation Criteria •Cost •Responsiveness to specifications •Ability to provide goods and warranty •Delivery schedule •Unspecified value-added offerings Selection of Finalists •Reviewed 21 responsive bids •Performed “Best Value” evaluation •Selected top 4 vendors for final evaluation •Requested and installed sample fixtures Final Product Evaluation •Install and evaluate sample lights •Conformance to specifications •Aesthetic and overall quality of fixtures •Performance of lighting •Quality of retrofitting kits Final Selection •22 Points: US Lighting Tech $1,688,153 •18 Points: All Green Lighting $1,666,338 •17 Points: Gexpro $1,837,801 •13 Points: Full Spectrum $1,622,246 •Meets “Buy America” requirements Funding Sources •Energy Efficiency Block Grant $ 939,000 •CDBG Allocation $ 265,000 •SDG&E Incentives $ 285,000 •1% CEC Loan $1,543,000 •Total $3,032,000 Estimated Costs •Procurement of lights $1,688,153 •Installation of lights $ 710,000 •Photocells & supplies $ 50,000 •Contingency funds $ 71,000 •Total $ 2,519,153 •Surplus funds $ 512,847 Cost Savings and Payback •Annual energy savings $ 290,000 •Maintenance savings $ 100,000 •Total annual savings $ 390,000 •Payback period 3.6 years Environmental Impact •Reduces annual greenhouse gas emissions by 1,200 tons •Equivalent to removing 170 cars from the road or planting 124,000 trees •Reduce mercury waste by 90% Next Steps Council Action Requested •Declare 5 bids as non-responsive •Award procurement agreement to US Lighting Tech for Inductive Streetlights