HomeMy WebLinkAbout2010-03-23; City Council; 20167; Continuation Local Declaration of EmergencyCITY OF CARLSBAD - AGENDA BILL A 10
AB# 20,167
MTG. 03/23/09
DEPT. TRAN
CONTINUATION OF LOCAL
DECLARATION OF EMERGENCY FOR
CARLSBAD BOULEVARD ROADFILL FAILURE
DEPT. DIRECTOR (2^\~
CITY ATTORNEY /gj?.
CITY MANAGER (X^-i ^
RECOMMENDED ACTION:
Adopt Resolution No. 2010-057 to continue the Declaration of a Local Emergency for repair and
stabilization of a roadfill failure along the number two lane of Carlsbad Boulevard, Southbound,
northerly and southerly of the Encinas Creek Bridge.
ITEM EXPLANATION:
On January 17, 2010, and for several days following, severe storms produced substantial rainfall,
flooding and destructive tidal-surge wave action in Carlsbad. These events occurred on or about the
same time as higher than normal tides produced by an astronomical high tide event. On February 2,
2010, during a routine inspection, staff determined that the roadway along Carlsbad Boulevard, south
of the Encinas Creek Bridge had been compromised and the integrity of the roadway was at risk. Staff
implemented protocols to ensure the safety of the motoring public, bicyclists, and pedestrians, and a
local emergency was declared on February 5, 2010.
Federal-Aid is currently being pursued by Staff. Staff and Nolte Associates have prepared a 60%
design to temporarily protect Carlsbad Boulevard by extending the rip rap design being used for the
Encinas Creek Bridge replacement project, Project No. 3919, approximately 250 feet south to the
State's sewer lift station where suitable rip rap exists. Based on meetings with Encina Wastewater
Authority (EWA), EWA has agreed to secure the professional services of an engineering consultant to
prepare a design to protect their outfall.
Staff is in the process of securing an Emergency Coastal Development Permit (CDP) separate from
the CDP issued for the Encinas Creek Bridge replacement projeet. An Emergency CDP is required to
excavate on the west side of Carlsbad Boulevard and locate the Encina Wastewater Treatment Plant
(EWTP) outfall. After locating the outfall, the rip rap design and the design to protect EWTP outfall
can be completed.
Staff has been coordinating with the State Department of Parks (State) to relocate their sewer
forcemain that was exposed during the destructive tidal-surge wave action that occurred in January.
The State's existing sewer forcemain conflicts with the City's proposed temporary rip rap
improvements and must be removed prior to placing rip rap. The State is in the process of designing
the relocation of their facilities.
ENVIRONMENTAL IMPACT:
Emergency projects are statutorily exempt from CEQA pursuant to CEQA Guidelines Section 15269.
DEPARTMENT CONTACT: Skip Hammann (760) 434-2856. Skip.hamman@carlsbadca.gov
Jacob Moeder (760) 602-2736. Jacob.Moeder@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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FISCAL IMPACT:
The February 5, 2010 declaration initiated reviews by appropriate State agencies to determine if the
damage incurred is eligible for reimbursement from either the State or Federal Government. At this
time, though, Federal-Aid Highway Emergency Relief or California Disaster Assistance has not been
secured.
Table 1 below shows the estimated project cost for the Carlsbad Boulevard rip rap repairs.
TABLE 1
ESTIMATED PROJECT COST FOR CARLSBAD BLVD. RIP RAP REPAIRS
TASK DESCRIPTION
Construction
Construction Contingencies (25%)
TOTAL ESTIMATED CONSTRUCTION COST
Construction Inspection, Testing, and Administration (15%)
Design (15%)
ESTIMATED PROJECT BUDGET
CURRENT PROJECT APPROPRIATIONS
ESTIMATED ADDITIONAL APPROPRIATION
ESTIMATED
COSTS
441,000
110,000
$551,000
82,000
82,000
$715,000
$100,000
$615,000
Provided an Emergency CDP is issued, staff and EWA can complete the design to protect Carlsbad
Boulevard and EWTP outfall. City Council appropriated $100,000 from the Gas Tax Fund at the
March 9, 2010 Council meeting to complete the design portion of the emergency project. If Federal-
Aid is secured, the Gas Tax Fund will be reimbursed by Federal-Aid. Staff will update the estimates
after completing the design and obtaining a cost proposal for the improvements from Bert W. Salas,
the onsite Contractor for the Encinas Creek Bridge replacement project. Staff will request additional
funds once the cost proposal has been obtained.
EXHIBITS:
1. Resolution No. 2010-057 continuing the Declaration of a Local Emergency for repair and
stabilization of a roadfill failure along the number two lane of Carlsbad Boulevard, Southbound,
northerly and southerly of the Encinas Creek Bridge.
2. Declaration of Local Emergency dated February 5, 2010.
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RESOLUTION NO. 2010-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, PROCLAIMING THE
CONTINUATION OF A DECLARATION OF A LOCAL
EMERGENCY TO REPAIR/REPLACE ROADFILL AT
CARLSBAD BOULEVARD SOUTHBOUND, NORTHERLY AND
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SOUTHERLY OF ENCINAS CREEK BRIDGE.
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WHEREAS, conditions of extreme peril to the safety of persons and property have
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arisen within the City of Carlsbad caused by severe storms and associated tidal action beginning
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on or about the 17th day of January, 2010, and the subsequent failure of roadfill along Carlsbad
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Boulevard Southbound, northerly and southerly of Encinas Creek Bridge, within the City Limits of
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Carlsbad; and
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WHEREAS, these conditions created unexpected occurrences that pose a clear and
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imminent danger and required immediate action to prevent or mitigate the loss or impairment of
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life, health, property, or essential public services, and are or are likely to be beyond the control of
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the services, personnel, equipment and facilities of the City of Carlsbad; and14
WHEREAS, these conditions are determined to have been caused by an act of nature,15
not reasonably mitigated by the best efforts of the City and its Staff; and16
WHEREAS, the roadway in question is classified as a federal highway, and as such the
City may be eligible for reimbursement for expenses related to the repair and stabilization of the18
roadway; andi y
WHEREAS, these conditions do not permit a delay resulting from a competitive
„, solicitation for bids, and that the action is necessary to respond to the emergency; and
22 WHEREAS, on February 5, 2010, the City Manager declared a Local Emergency; and
WHEREAS, City Council of the City of Carlsbad ratified the emergency at a special
meeting held on February 9, 2010.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
1 2. There is a need to continue the local emergency declared Tuesday, February 9,
2 2010, by adoption of Resolution 2010-030 to repair/replace roadfill at Carlsbad Boulevard
3 southbound, northerly and southerly of Encinas Creek Bridge.
3. That every fourteen days the City Manager shall review with City Council the
* emergency actions taken and determine the need to continue the emergency.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 23rd day of March, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
(SEAL) (J (J
, City Cler
DECLARATION OF LOCAL EMERGENCY
WHEREAS, the City Council of the City of Carlsbad empowers the City Manager
to proclaim the existence of a local emergency when said City is affected by a public
calamity and the City Council is not in session; and
WHEREAS, the City Manager of the City of Carlsbad, California does hereby
find:
That conditions of extreme peril to the safety of persons and property have arisen
within the City of Carlsbad caused by severe storms and associated tidal action beginning
on or about 17th day of January, 2010 the subsequent failure of roadfill along Carlsbad
Boulevard Southbound, northerly and southerly of Encina Creek Bridge; and,
That these conditions are creating unexpected occurrences that pose a clear and
imminent danger and required immediate action to prevent or mitigate the loss or
impairment of life, health, property, or essential public services, and are or are likely to
be beyond the control of the services, personnel, equipment and facilities of the City of
Carlsbad; and
That these conditions do not permit a delay resulting from a competitive
solicitation for bids, and that the action is necessary to respond to the emergency; and
That the City Council of the City of Carlsbad was not in session and could not
immediately be called into session.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency
now exists throughout the City of Carlsbad, California; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of
said local emergency, the powers, functions and duties of the emergency organization of
the City of Carlsbad are those prescribed by state law, by ordinances and resolutions of
the City of Carlsbad Emergency Plan.
Dated: _, . _
i Hildabrand, City Manager
City of Carlsbad, California