HomeMy WebLinkAbout2010-04-06; City Council; 20178; Continuation of Local Declaration of Emergency for Carlsbad Boulevard Roadfill Failure Project No 6032CITY OF CARLSBAD - AGENDA BILL
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20.178AB#
MTG. 04/06/09
DEPT. IRAN
CONTINUATION OF LOCAL DECLARATION OF
EMERGENCY FOR CARLSBAD BOULEVARD
ROADFILL FAILURE PROJECT NO. 6032
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER /
RECOMMENDED ACTION:
Adopt Resolution No. 2010-067 to continue the Declaration of a Local Emergency for repair and
stabilization of a roadfill failure along the number two lane of Carlsbad Boulevard, Southbound
southerly of the Encinas Creek Bridge and appropriate additional funds, Project No. 6032.
ITEM EXPLANATION:
On January 17, 2010, and for several days following, severe storms produced substantial rainfall,
flooding and destructive tidal-surge wave action in Carlsbad. These events occurred on or about the
same time as higher than normal tides produced by an astronomical high tide event. On February 2,
2010, during a routine inspection, staff determined that the roadway along Carlsbad Boulevard, south
of the Encinas Creek Bridge had been compromised and the integrity of the roadway was at risk. Staff
implemented protocols to ensure the safety of the motoring public, bicyclists, and pedestrians, and a
local emergency was declared on February 5, 2010.
Staff and Nolte Associates have prepared a design to temporarily protect Carlsbad Boulevard by
extending the rip rap design being used for the Encinas Creek Bridge Replacement Project, Project
No. 3919, approximately 250 feet south to the State Department of Parks' (State) sewer lift station
where suitable rip rap exists. The Encina Wastewater Treatment Plant (EWTP) outfall has been
located and the city is currently working with Encina Wastewater Authority (EWA) to prepare a design
to protect their utility.
An Emergency Coastal Development Permit (CDP) has been issued for the three separate projects.
The three separate projects include the Carlsbad Blvd Rip Rap Repairs, EWTP outfall protection, and
the State's sewer forcemain and lift station relocation.
Staff has been coordinating with the State to relocate their sewer forcemain that was exposed during
the destructive tidal-surge wave action that occurred in January. The State's existing sewer
forcemain conflicts with the City's proposed temporary rip rap improvements and must be removed
prior to placing rip rap. The State is in the process of designing the relocation of their facilities. In an
effort to complete the rip rap repairs before May 28th, the City will construct a temporary sewer bypass
above ground on the east side of Carlsbad Blvd, which will allow rip rap to be placed.
Staff is in the process of executing a new contract for the Carlsbad Blvd Emergency Rip Rap Repairs,
Project No. 6032, which is separate from the Las Encinas Creek Bridge Replacement project, but
utilizes the same Contractor (Bert Salas, Inc.). It is anticipated that the construction for the rip rap
repairs will commence on Wednesday, April 7th provided additional funds are appropriated.
DEPARTMENT CONTACT: Skip Hammann (760) 434-2856 Skip.hamman@carlsbadca.aov
Jacob Moeder (760) 602-2736 Jacob.Moeder@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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ENVIRONMENTAL IMPACT:
Emergency projects are statutorily exempt from CEQA pursuant to CEQA Guidelines Section 15269.
FISCAL IMPACT:
The February 5, 2010 declaration initiated reviews by appropriate State agencies to determine if the
damage incurred is eligible for reimbursement from either the State or Federal Government. The City
has requested the Governor declare a state of emergency so that State and Federal emergency funds
can be pursued for this project. At this time the State has not declared an emergency and therefore
neither Federal-Aid Highway Emergency Relief nor California Disaster Assistance has been secured.
Table 1 below shows the estimated project cost for the Carlsbad Boulevard rip rap repairs.
TABLE 1
ESTIMATED PROJECT COST FOR CARLSBAD BLVD. RIP RAP REPAIRS
TASK DESCRIPTION
Construction
Construction Contingencies (20%)
TOTAL ESTIMATED CONSTRUCTION COST
Construction Inspection, Testing, and Administration
Design
ESTIMATED PROJECT BUDGET
CURRENT PROJECT APPROPRIATIONS
ESTIMATED ADDITIONAL APPROPRIATION
ESTIMATED
COSTS
535,000
107,000
$642,000
100,000
100,000
$842,000
$100,000
$742,000
City Council appropriated $100,000 from the Gas Tax Fund at the March 9, 2010 Council meeting to
complete the design portion of the emergency project. If Federal or State emergency funding is
secured, the Gas Tax Fund will be reimbursed by Federal-Aid subject to any proportional share
required to be paid by Carlsbad. Based on the formal price received from the Contractor, the
temporary rip rap revetment will cost $642,000. Staff is requesting an additional amount of $742,000
be appropriated from the Gas Tax Fund to make the necessary rip rap improvements.
EXHIBITS:
1. Resolution No. 2010-067 proclaiming the continuation of a Declaration of a Local
Emergency for repair and stabilization of a roadfill failure along the number two lane of Carlsbad
Boulevard, Southbound southerly of the Encinas Creek Bridge and appropriate additional funds,
Project No. 6032.
2. Declaration of Local Emergency dated February 5, 2010.
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FUNDS, PROJECT NO. 6032.
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RESOLUTION NO. 2010-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, PROCLAIMING THE
CONTINUATION OF A DECLARATION OF A LOCAL
EMERGENCY FOR REPAIR AND STABILIZATION OF A
ROADFILL FAILURE ALONG THE NUMBER TWO LANE OF
CARLSBAD BOULEVARD SOUTHBOUND SOUTHERLY OF
ENCINAS CREEK BRIDGE, AND APPROPRIATE ADDITIONAL
WHEREAS, conditions of extreme peril to the safety of persons and property have
arisen within the City of Carlsbad caused by severe storms and associated tidal action beginning
on or about the 17th day of January, 2010, and the subsequent failure of roadfill along Carlsbad
Boulevard Southbound, northerly and southerly of Encinas Creek Bridge, within the City Limits of
Carlsbad; and
WHEREAS, these conditions created unexpected occurrences that pose a clear and
imminent danger and required immediate action to prevent or mitigate the loss or impairment of
life, health, property, or essential public services, and are or are likely to be beyond the control of
the services, personnel, equipment and facilities of the City of Carlsbad; and
WHEREAS, these conditions are determined to have been caused by an act of nature,
not reasonably mitigated by the best efforts of the City and its Staff; and
WHEREAS, the roadway in question is classified as a federal highway, and as such the
City may be eligible for reimbursement for expenses related to the repair and stabilization of the
roadway; and
solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, on February 5, 2010, the City Manager declared a Local Emergency; and
WHEREAS, City Council of the City of Carlsbad ratified the emergency at a special
meeting held on February 9, 2010; and
WHEREAS, an additional appropriation in the amount of $742,000 is required for the
completion of Project No. 6032.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. There is a need to continue the local emergency declared Tuesday, February 9,
5 2010, by adoption of Resolution 2010-030 to repair/replace roadfill at Carlsbad Boulevard
6 southbound, northerly and southerly of Encinas Creek Bridge.
3. That every fourteen days the City Manager shall review with City Council the
8 emergency actions taken and determine the need to continue the emergency.
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4. That the Finance Director is authorized to appropriate $742,000 from the Gas
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Tax Fund to construct the necessary rip rap repairs to Carlsbad Blvd.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 6th day of April. 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Packard and Blackburn.
NOES: None.
ABSENT: Council Member Hall.
/IS/ Mayor
ATTEST:
LbftRAINE Ml)W06Bf City Clerk
(SEAL)
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DECLARATION OF LOCAL EMERGENCY
WHEREAS, the City Council of the City of Carlsbad empowers the City Manager
to proclaim the existence of a local emergency when said City is affected by a public
calamity and the City Council is not in session; and
WHEREAS, the City Manager of the City of Carlsbad, California does hereby
find-
That conditions of extreme peril to the safety of persons and property have arisen
within the City of Carlsbad caused by severe storms and associated tidal action beginning
on or about 17* day of January, 2010 the subsequent failure of roadfill along Carlsbad
Boulevard Southbound, northerly and southerly of Eneina Creek Bridge; and.
That these conditions are creating unexpected occurrences that pose a clear and
imminent danger and required immediate action to prevent or mitigate the loss or
impairment of life, health, property, or essential public services, and are or arc likely to
be beyond the control of the services, personnel, equipment and facilities of the City of
Carlsbad; and
That these conditions do not permit a delay resulting from a competitive
solicitation for bids, and that the action is necessary to respond to the emergency; and
That the City Council of the City of Carlsbad was not in session and could not
immediately be called into session,
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency
now exists throughout the City of Carlsbad, California; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of
said local emergency, the powers, functions and duties of the emergency organization of
the City of Carlsbad are those prescribed by state law, by ordinances and resolutions of
the City of Carlsbad Emergency Plan.
Dated: .'*y ^
Lisa 1 lildabrand. City Manager
City of Carlsbad, California
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