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HomeMy WebLinkAbout2010-04-27; City Council; 20204; Amendment Buena Vista Lift Station Forcemain VC4CITY OF CARLSBAD - AGENDA BILL AB# 20.204 MTG. 4/27/10 DEPT. UTIL RATIFICATION OF AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH BROWN & CALDWELL, INC., FOR BUENA VISTA LIFT STATION FORCEMAIN (VC4), PROJECT NO. 5508 DEPT. DIRECTOF CITY ATTORNEY CITY MANAGER ( ^ RECOMMENDED ACTION: Adopt Resolution No. 2010-090 approving a ratification of Amendment No. 3 to professional services agreement with Brown & Caldwell, Inc., to provide professional engineering and design services for the Buena Vista Lift Station Forcemain, Project No. 5508 (VC4). ITEM EXPLANATION: The Buena Vista Lift Station Forcemain, Reach VC4, replaces an existing sewage forcemain located in Jefferson Street. This sewage forcemain conveys wastewater tributary to the Cities of Vista and Carlsbad to a 42-inch diameter interceptor sewer. The City of Carlsbad entered into a professional services agreement with Brown & Caldwell Inc. to prepare plans and specifications for a parallel pipeline and rehabilitation of the existing forcemain. The professional services agreement (PWENG634) expired on January 15, 2010, with no available extensions. The project is taking longer than expected due to unanticipated design changes requested by the City of Vista. This is a result of Vista commissioning a Value Engineering Study after the project was 90 percent complete to comply with requirements to obtain a California State Revolving Fund (SRF) loan which Vista is pursuing to fund their share of the project costs. Based on the Value Engineering Study, the scope of the project has been revised to include the redesign of the forcemain's valve control systems, and provide for bidding alternative pipeline materials, and construction methods. The changes requested are cost saving measures. Estimated savings based on the Value Engineering Study analysis would be $260,000 for the valve control system revisions, and $225,000 for providing alternative pipeline materials, and allowing alternative construction methods. The construction cost savings is substantially more than the cost to make these design changes. An initial contract of $455,156 was executed with the consultant to provide design engineering services. Amendment No. 1 was executed on October 14, 2008 and increased the contract by $42,678 to include additional professional services related to sewer force main design. Amendment No. 2 was executed on June 5, 2009 to increase the contract by $46,377 for additional professional services related to Best Management Practices and new Tier 3 construction Storm Water Pollution Prevention Plan requirements. The contract needs to be increased by $66,687 for additional scope of work items to include the redesign of the force main's valve control systems, provide for bidding with alternative construction materials, and incorporate alternative construction methods. Total cost for all three amendments to the original agreement is $155,742 which exceeds the City Manager's $100,000 authorization limit. The project's final design is scheduled to be completed within three months. DEPARTMENT CONTACT: David Ahles, (760) 602-2748. dahle@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY COUNCIL ACTION:APPROVED DENIED O CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D Page 2 ENVIRONMENTAL IMPACT: A Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program were prepared for the VC4. On November 4, 2009, the Planning Commission adopted Resolution No. 6644 adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Resolution No. 6645 approving Coastal Development Permit (CDP 09-03) and Resolution No. 6646, Special Use Permit (SUP 09-01) for the project. FISCAL IMPACT: The City of Vista and the City of Carlsbad entered into a master agreement for ownership, operation, and maintenance of the Vista/Carlsbad Interceptor Sewer on February 26, 2002. From the agreement with the City of Vista, their share of this project is 89.6 percent and Carlsbad's share is 10.4 percent. In accordance with the master agreement between Vista and Carlsbad, the City of Carlsbad is the Lead Agency for this reach since the project is within the City of Carlsbad's public right of way. As the Lead Agency Carlsbad has the sole contracting responsibility over consultant agreements and construction contracts. Prior to authorizing the Project for construction bids, a Project Agreement will be developed that identifies the specific improvements, shows each agency's cost share, and the reimbursement payment schedule. Once the Project Agreement is approved and accepted by each agency the City of Vista will reimburse the City of Carlsbad for design services, provide an initial deposit for construction costs, and make monthly progress payments as requested by Carlsbad. The cost associated with Amendment No. 3 is $66,687. Sufficient funds are available for the completion of the project design. The project is funded by the Sewer Replacement Fund. The original professional services agreement with Brown & Caldwell (PWENG634) was for a total amount not to exceed $455,156. Amendment No. 1 and No. 2 were in the amounts of $42,678 and $46,377, respectively, for a total of $89,055. Additional funds in the amount of $66,687 are needed to complete the additional work as described above. The increased total of all three amendments is $155,742. The total cost under agreement PWENG634 is increased to $610,898. The Engineer's Estimate for the costs associated with the Buena Vista Lift Station Forcemain Improvement Project is shown in Table 1. TABLE 1 PROJECT Final Design, Plans and Specifications (Brown & Caldwell) Engineering Staff Construction Contract (Budget) Construction, Inspection, Materials Testing (Budget) Environmental Mitigation & Monitoring (Budget) PROJECT TOTAL COST CURRENT APPROPRIATION ADDITIONAL APPROPRIATION REQUIRED ESTIMATED COSTS $610,898 $80,000 $4,500,000 $450,000 $75,000 $5,715,898* $6,225,000* NONE FUNDING SOURCE Sewer Replacement Funds The actual cost will be prorated between the Cities of Vista and Carlsbad; 89.6% and 10.4%, respectively. Carlsbad will invoice Vista for their share of the work. PageS EXHIBITS: 1. Location Map. 2. Resolution No. 2010-090 approving a ratification of Amendment No. 3 to extend and amend a professional services agreement with Brown & Caldwell, Inc., to provide professional engineering and design services for the Buena Vista Lift Station Forcemain (VC4), Project No. 5508. 3. Ratification of Amendment No. 3 to Extend and Amend Agreement for Buena Vista Lift Station Force Main (VC-4) with Brown & Caldwell, Inc., Project No. 5508. 3 LOCATION MAP S/7E NOT TO SCALE SITE PROJECT NAME BUENA LIFT STATION FORCE MAIN (VC 4) EXHIBIT 1 DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERNG DEPT. 8/30/07 C: \CAPITAL\AHLES\BUENA LIFT STATION FORCE UAIN.DWG 1 RESOLUTION NO. 2010-090 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO APPROVE A RATIFICATION OF 3 AMENDMENT NO. 3 TO EXTEND AND AMEND A PROFESSIONAL SERVICES AGREEMENT WITH BROWN & CALDWELL, INC., TO 4 PROVIDE PROFESSIONAL ENGINEERING AND DESIGN SERVICES FOR THE BUENA VISTA LIFT STATION FORCEMAIN (VC4), PROJECT 5 NO. 5508. 6 WHEREAS, the current agreement, PWENG634 for professional engineering services 7 with Brown & Caldwell, Inc., to design Buena Vista Lift Station forcemain parallel pipeline and 8 rehabilitation of existing forcemain improvements was executed on January 15, 2008 and expired 9 on January 15, 2010; and 10 WHEREAS, the agreement needs to be extended to January 15, 2012, to complete the 11 design of the sewer facility improvements and provide engineering services during construction; 12 and 13 WHEREAS, two previous amendments have been approved for a total amount of 14 $89,055; and '* WHEREAS, the amount of the agreement needs to be increased to $610,898 reflecting 16 an increase of $66,687 to the current agreement to include design services for valve control 17 system revisions, incorporate alternative pipe materials, and alternative construction methods 18 which is included in Amendment No. 3; and 1Q WHEREAS, the City Council of the City of Carlsbad, California, has determined it on necessary and in the public interest for the City of Carlsbad to enter into Amendment No. 3 with 21 Brown & Caldwell, Inc.; and 22 WHEREAS, an Agreement dated February 26, 2002, titled "Agreement for Ownership, 23 Operation and Maintenance of the Vista/Carlsbad Interceptor Sewer" calls for the City of Vista's 24 share in the cost of the Preliminary Design Report to be 89.6 percent and Carlsbad's share to be 25 10.4 percent; and 26 WHEREAS, there are sufficient funds appropriated for Project No. 5508. 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. That the above recitations are true and correct. 2. That Amendment No. 3 to extend the term of the agreement and increase the total amount of the Agreement for Professional Engineering Services with Brown & Caldwell, Inc., is hereby approved. 3. That the agreement amount is increased by $66,687 to a total of $610,898. 4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute Amendment No. 3 with Brown & Caldwell, Inc., for and on behalf of the City of Carlsbad. /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 27th day of April, 2010, by the following vote to wit: AYES: Council Members Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: Mayor Lewis CLAUDE A/l/EWIS, Mayor Ann J. Kulcnin, Mayor Pro-Tern ATTEST: LORRAfNE M^VpODXTiD/ Clerk (SEAL) Karen R. Kundtz. Assistant City Clerk JS^ PWENG634 RATIFICATION OF AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) (BROWN & CALDWELL) ~This Ratification of Amendment No. 3 is entered into as of the _ day of _ , 201_£_, but effective as of the 15th day of January, 2010, extending and amending the agreement dated January 15, 2008 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and Brown & Caldwell, Inc., a private employee company, ("Contractor") (collectively, the "Parties"). RECITALS A. On October 14, 2008, the Parties executed Amendment No. 1 to the Agreement to alter the Agreement's scope of work to include additional professional services related to sewer force main design; and B. On June 5, 2009, the Parties executed Amendment No. 2 to the agreement to alter the Agreement's scope of work to include additional professional services related to sewer force main design, including the addition of BMP's and tier 3 construction Storm Water Pollution Prevention Plan; and C. The Agreement, as amended from time to time expired on January 15, 2010 and Contractor continued to work on the services specified therein without the benefit of an agreement; and D. The Parties desire to alter the scope of work of the Agreement to include additional professional services related to sewer force main design including providing for alternate pipe materials and construction methods; and E. The Parties desire to extend the Agreement for a period of 2 years; and F. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. The retroactive extension and amendment of the Agreement is ratified. 2. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 3. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed sixty six thousand six hundred eighty seven dollars ($66,687.00). 4. Contractor will complete all work described in Exhibit "A" by January 15, 2012. City Attorney Approved Version #05.22..01 5. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 6. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version #05.22..01 7. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this amendment. CONTRACTOR BROWN & CALDWELL, INC., a private employee company CITY OF CARLSBAD, a municipal corporation of the State of California — Gity-ivfopa§e^er Mayor Ann J. Kulchin, Mayor Pro Tern (print name/title) £r ATTEST: ><s>9 -menl(e-menl address) *By: LOfcBAlNE*MJNQlOD Q City Clerk Karen R. Kundtz. Assistant City Clerk (sign here).^M»'«/,4^?Vo'%,vSV',««=;:•••.-?./' (print name/title) (e-mail address) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney B, Me ^rDeputy CityAttorney\ City Attorney Approved Version #05.22..01 CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of California County of -SA A/ On /O before me,,<£;/»• (4flere insert name and title of the officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Publi (Notary Seal) MARY AGOSTINO f Commission # 1680039 t Notary Public - California i San Diego County * My Comm. Expires Jul 8, 2010 \ ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of attached document) (Title or description of attached document continued) Number of Pages Document Date (Additional information) CAPACITY CLAIMED BY THE SIGNER D Individual (s) LI Corporate Officer D D n D (Title) Partner(s) Attorney-in-Fact Trustee(s) Other INSTRUCTIONS FOR COMPLETING THIS FORM Any acknowledgment completed in California must contain verbiage exactly as appears above in the notary section or a separate acknowledgment form must be properly completed and attached to that document. The only exception is if a document is to be recorded outside of California. In such instances, any alternative acknowledgment verbiage as may be printed on such a document so long as the verbiage does not require the notaiy to do something that is illegal for a notary in California (i.e. certifying the authorized capacity of the signer). Please check the document carefully for proper notarial wording and attach this form if required. • State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. fae/she/thcy, is /are ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re-seal if a sufficient area permits, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk. Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. Indicate title or type of attached document, number of pages and date. Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). Securely attach this document to the signed document 2008 Version CAPA vl2.10.07 800-873-9865 www.NotaryClasses.com CERTIFICATE OF SECRETARY OF BROWN AND CALDWELL, A CALIFORNIA CORPORATION I, the undersigned, do hereby certify that: 1. I am the duly elected and acting Secretary of Brown and Caldwell, a California corporation, and am keeper of the corporate records and seal of said corporation. 2. At the annual meeting of the Board of Directors on February 5, 2010, the following resolution was adopted: RESOLVED that all Brown and Caldwell officers currently appointed to serve are ratified and authorized to continue to hold their offices at the pleasure of the Board of Directors of this corporation until the next annual meeting of the Board of Directors of this corporation or until their respective successors are elected or qualified, or until their earlier resignation. A listing of current company officers is attached. BE IT FURTHER RESOLVED that all Brown and Caldwell officers listed are authorized to financially commit the corporation in accordance with the Company procedures and policies within their respective area of responsibility or as stated in the Bylaws. 3. Michael W. Nienberg is a Vice President of Brown and Caldwell, is so identified in the February 5, 2010, resolution referenced above, and in that capacity is duly authorized to financially commit the corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Corporation this 3rd day of March, 2010. SIGNED: ROBERT S. LEICHTNKR, Sc (SEAL) EXHIBIT A SCOPE OF WORK AND FEE RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) FEBRUARY 11, 2010 SCOPE OF WORK The following Scope of Work (Services) describes the modifications to the plans, specifications, cost estimate, schedule and construction services for the Buena Vista Lift Station Force Main (VC-4) ("Project") based on the AGREEMENT FOR DESIGN SERVICES FOR THE BUENA VISTA LIFT STATION FORCE MAIN (VC-4) made and entered into between the City of Carlsbad (CITY) and Brown and Caldwell (CONSULTANT), dated January 15, 2008 CONSULTANT shall prepare final plans, specifications, and estimates, (PS&E) for construction of the Project. All deliverables shall be in English units. Tasks (Task 14) associated with this amendment shall include: • attendance at meetings to discuss modifications, negotiate final scope and reach consensus with the CITY and Project stakeholders • review final comments to plans, • project management and administration for the additional effort, • addition of a new, parallel force main "C" as alternate to CIPP of existing, • removal of the hydraulically actuated ball valves, vaults and associated hydraulics, instrumentation and control strategies, • deletion of the inspection risers on the cured-in-place lined force main "A", replacement with revised spool and term ination detail, • revision of crossover strategy and details to provide three buried plug valves at the transition to the existing, dual 16-Inch ACP force mains at Jefferson Street Bridge and Interstate 5 • inclusion of fusible PVC, C 905 as an alternate pipe material • reconfiguration of the BVLS yard piping due to the requested changes and; • addition of an alternate bid item to allow CONTRACTOR to compete CIPP against construction of a new parallel force main. The plans, designs, specifications, estimates, calculations, reports, and other documents furnished under this Scope of Services shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and having the maker and checker identified. The minimum standard of appearance, organization, and content of the plans, estimates, calculations, reports, and other documents shall conform to applicable City of Carlsbad standards and manuals, except where noted herein. 2/11/2010 EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES Page A-2 CITY shall approve all changes to the Scope of Work. Changes to the Scope of Work will not be made without prior written approval from CITY. CONSULTANT will not be compensated for services provided prior to approval of a change to the Scope of Work. The CITY will not reimburse any services provided by CONSULTANT that are not covered by this Scope of WORK. The following is an itemized breakdown of the professional and technical engineering services required for preparation of the plans, specifications and cost estimates for the Project: Task 14.1 - Project Management, Administration, and Meetings 14.1.1 CONSULTANT will manage this additional work of this amendment and project with responsibility for the execution of the overall work effort. CONSULTANT will provide project management and administration including attending meetings (4 meetings assumed), quality control/quality assurance, utility and subconsulting coordination, scheduling, budgeting, progress reporting, and invoicing. 14.1.2 CONSULTANT'S Project Manager will monitor and direct work activities on this project in accordance with the contracted work scope and schedule. Four additional project team/stakeholder meetings will be held in conjunction with this amendment to the project. Two of the aforementioned meetings have already been held with the CONSULTANT, CITY and Project stakeholders to address this amendment. 14.1.3 Regular communications will be facilitated through the Project Manager. CONSULTANT'S staff and other team members will be available to meet with CITY personnel to discuss technical or administrative issues to keep the project on track. 14.1.4 Project management will include the previously accepted Quality Control/Quality Assurance Program to review the final preparation of the plans, specifications, and estimate. Cost for Task 14.1: $9,097 Task 14.2 - Add New Force Main "C" 14.2.1 CONSULTANT shall revise plans to add a new, parallel force main "C" as an alternate to, and as a replacement of, the existing 24" ductile iron force main. The new force main shall be designed using fusible plastic pipe and be similar to the previously designed force main "B". Design shall allow for alternate pipe materials, either fusible PVC, AWWA C905 with restrained, corrosion protected ductile iron fittings or HOPE, fully fused joints, using ductile iron pipe sizes (DIPS). All buried Dl bends, valves, fittings shall be epoxy coated and lined, polyethylene wrapped and wax taped. Sacrificial anodes will not be included. Addition of the new force main "C" shall include review of 2/11/2010 EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES Page A-3 the structural supports for the existing 24-Inch force main "A" beneath the Jefferson Street West Bridge. 14.2.2 The CONSULTANT shall review the previous survey and potholing of the existing utilities to verify what, if any, conflicts exist with the addition of the new force main "C"., CONSULTANT shall identify and plot on all drawings the locations of all above and below ground utilities and facilities that are along the pipeline alignment and provide recommendations to remedy conflicts. Cost for Task 14.2: $ 9,587 Task 14.3 - Remove Hydraulically Actuated Ball Valves, Controls, HPU's and Vaults 14.3.1 The CONSULTANT shall remove from the plans and specifications relating to the previously designed hydraulically controlled ball valves and all controls, vaults, conduit, wiring and appurtenances associated with these valves. Control for the parallel force mains shall strictly be by manually controlled plug valves. The existing vaults shall be structurally designed cast-in-place concrete versus the previously provided precast vaults. Cost for Task 14.3: $8,490 Task 14.4 - Remove CIPP Inspection Risers 14.4.1 CONSULTANT shall remove the previously designed inspection risers for the rehabilitated (cured-in-place pipe or CIPP) existing force main "A". Inspection risers shall be replaced with either locating tape or a locating monument to mark locations of CIPP termination should the CONTRACTOR choose this bid alternate over a new parallel force main. A new termination detail using a restrained spool including CIPP liner termination shall be provided. Cost for Task 14.4: $2,980 Task 14.5 - Reconfigure BVLS Yard Piping 14.5.1 CONSULTANT shall reconfigure the yard piping at the BVLS to incorporate the removal of the vaults for the control valves. The revised yard piping shall incorporate a bypass/ cleanout with plug valve for each force main. Yard piping shall modify sumps and sump pump drainage to wet well of BVLS. Cost for Task 14.5: $ 12,624 Task 14.6 - Reconfigure Crossover Connection to Dual Existing 16-Inch ACP Force Mains @ Jefferson Street Bridge and I-5 14.6.1 CONSULTANT shall remove the previously designed traffic-rated crossover vault and valve assemblies and replace with three 24-Inch buried plug valves with valve cans. The two combination air-vacuum release valves (CARV's) will follow City of Carlsbad 2/11/2010 EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES Page A-4 standard drawings with any necessary modifications and shall be located within the Jefferson Street right-of-way adjacent to travel lanes within a vandal-resistant can. Cost for Task 14.6: $7,512 Task 14.7 - Add Alt Bid Item 1 (Force Mains "A" and "B"), Alt Bid Item 2 (Force Mains "B" and "C") 14.7.1 CONSULTANT shall modify the plans and specifications to allow two separate bid alternates: Bid Alternate 1 - a CIPP rehabilitated force main "A" with a parallel, new force main "B" as originally designed. Bid Alternate 2 - Two new, parallel, fusible plastic force mains "B" and "C" with the removal of force main "A", force main "C" to be installed in the same location as force main "A". Each bid alternate shall allow pipe to be either fusible HOPE or PVC with ductile iron fittings and push-on joints. Cost for Task 14.7: $9,646 Task 14.8 - Project Cost Estimate 14.8.1 CONSULTANT shall prepare a revised, detailed final construction cost estimate that represents the best estimate of the fair and reasonable price expected for each of the items of work to be performed as of the mid-point of construction. The cost estimate shall include labor effort to reflect the modifications to the plans and specifications detailed in this scope of work. Cost for Task 14.8: $6,481 Task 14.9 - Construction Phase Services Construction phase services will be provided as requested by CITY. The extent of bid phase services will be limited to a not-to-exceed budgeted cost amount. Cost for this task are not part of this Amendment but estimated effort is included for as a basis for negotiation at time of construction. The following services along with the assumed effort are provided as the tentative construction phase services: 14.9.1 Respond to requests for information regarding technical aspects of the design from the construction contractor and CITY. As a basis for estimating this task, assume twelve RFI's with 3 hours each by Engineer II, 1 hour CADD Designer, 4 hours QA/QC and 1 hour PM labor per RFI. 14.9.2 Review shop drawings and other submittals for compliance with the construction contract plans and specifications. As a basis for estimating this task, assume 20 shop drawings, 10 resubmittals with 2 hours project Engineer, 0.5 hour Project Manager, 1 hour Project Assistant, 1 hour Engineer II, 4 hours QA/QC per submittal or resubmittal. 2/11/2010 EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES Page A-5 14.9.3 Revise and reissue construction drawings to incorporate design changes requested by CITY. As a basis for estimating this task, assume changes are on an as-needed basis, not to exceed 16 hours CADD Designer, 8 hours Engineer II, 2 hours Project Manager. 14.9.3 Prepare record drawings from construction contractor markups. As a basis for estimating this task, assume 16 hours CADD Designer, 40 hours CADD Drafter, 2 Hours Project Manager, 4 hours Engineer II and 4 hours QA/QC. Cost for Phase 14.9: $ TBD during construction Carlsbad, City of (CA) - Buena Vista Lift Station Force Main (VC-4) - Ratification of Amendment No. 2 to Extend and Amend Agreement Phase Phase Description 014 Amend to Final 001 PM, Admin & Meetings 002 Add New FM "C" 003 Remove Valves, etc 004 Remove CIPP Risers 005 Reconfig BVLS Yd Piping 006 Reconfig Crossover Connecti 007 Alt Bid Items 1 & 2 008 Project Cost Estimate 009 Construction Services $227.00 $111.00 $131.00 $245.00 $262.00 $173.00 $173.00 $173.00 $204.00 $196.00 $227.00 $196.00 $131.00 Total Labor Effort 58 24 4 6 2 8 ti 4 8 2 0 4 4 0 0 0 0 0 0 0 0 58 3 16 8 2 12 4 12 1 0 4 4 0 0 0 0 0 0 0 0 4 4 0 0 0 0 0 0 0 0 24 0 4 4 0 6 4 6 0 0 72 0 12 16 4 12 16 12 0 0 4 0 0 0 0 4 0 0 0 0 2 0 0 0 0 0 0 0 2 0 32 4 0 0 0 0 0 0 28 0 5 8 0 0 3 4 0 0 0 0 2 4 0 0 0 0 0 0 0 0 128 0 20 20 12 32 20 24 0 0 403 43 63 54 20 80 48 62 33 0 66,687 9,097 9,857 8,490 2,980 12,624 7,512 9,646 6,481 0 GRAND TOTAL 58 58 24 72 32 128 403 $66,687 Hours and Dollars are rounded to nearest whole number. 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