HomeMy WebLinkAbout2010-04-27; City Council; 20204; Amendment Buena Vista Lift Station Forcemain VC4CITY OF CARLSBAD - AGENDA BILL
AB# 20.204
MTG. 4/27/10
DEPT. UTIL
RATIFICATION OF AMENDMENT NO. 3 TO
PROFESSIONAL SERVICES AGREEMENT WITH
BROWN & CALDWELL, INC., FOR BUENA VISTA LIFT
STATION FORCEMAIN (VC4), PROJECT NO. 5508
DEPT. DIRECTOF
CITY ATTORNEY
CITY MANAGER ( ^
RECOMMENDED ACTION:
Adopt Resolution No. 2010-090 approving a ratification of Amendment No. 3 to professional
services agreement with Brown & Caldwell, Inc., to provide professional engineering and design
services for the Buena Vista Lift Station Forcemain, Project No. 5508 (VC4).
ITEM EXPLANATION:
The Buena Vista Lift Station Forcemain, Reach VC4, replaces an existing sewage forcemain located
in Jefferson Street. This sewage forcemain conveys wastewater tributary to the Cities of Vista and
Carlsbad to a 42-inch diameter interceptor sewer. The City of Carlsbad entered into a professional
services agreement with Brown & Caldwell Inc. to prepare plans and specifications for a parallel
pipeline and rehabilitation of the existing forcemain. The professional services agreement
(PWENG634) expired on January 15, 2010, with no available extensions.
The project is taking longer than expected due to unanticipated design changes requested by the City
of Vista. This is a result of Vista commissioning a Value Engineering Study after the project was 90
percent complete to comply with requirements to obtain a California State Revolving Fund (SRF) loan
which Vista is pursuing to fund their share of the project costs. Based on the Value Engineering
Study, the scope of the project has been revised to include the redesign of the forcemain's valve
control systems, and provide for bidding alternative pipeline materials, and construction methods.
The changes requested are cost saving measures. Estimated savings based on the Value
Engineering Study analysis would be $260,000 for the valve control system revisions, and $225,000
for providing alternative pipeline materials, and allowing alternative construction methods. The
construction cost savings is substantially more than the cost to make these design changes.
An initial contract of $455,156 was executed with the consultant to provide design engineering
services. Amendment No. 1 was executed on October 14, 2008 and increased the contract by
$42,678 to include additional professional services related to sewer force main design. Amendment
No. 2 was executed on June 5, 2009 to increase the contract by $46,377 for additional professional
services related to Best Management Practices and new Tier 3 construction Storm Water Pollution
Prevention Plan requirements. The contract needs to be increased by $66,687 for additional scope of
work items to include the redesign of the force main's valve control systems, provide for bidding with
alternative construction materials, and incorporate alternative construction methods.
Total cost for all three amendments to the original agreement is $155,742 which exceeds the City
Manager's $100,000 authorization limit. The project's final design is scheduled to be completed within
three months.
DEPARTMENT CONTACT: David Ahles, (760) 602-2748. dahle@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY
COUNCIL ACTION:APPROVED
DENIED O
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Page 2
ENVIRONMENTAL IMPACT:
A Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program were prepared for
the VC4. On November 4, 2009, the Planning Commission adopted Resolution No. 6644 adopting a
Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Resolution No.
6645 approving Coastal Development Permit (CDP 09-03) and Resolution No. 6646, Special Use
Permit (SUP 09-01) for the project.
FISCAL IMPACT:
The City of Vista and the City of Carlsbad entered into a master agreement for ownership, operation,
and maintenance of the Vista/Carlsbad Interceptor Sewer on February 26, 2002. From the agreement
with the City of Vista, their share of this project is 89.6 percent and Carlsbad's share is 10.4 percent.
In accordance with the master agreement between Vista and Carlsbad, the City of Carlsbad is the
Lead Agency for this reach since the project is within the City of Carlsbad's public right of way. As the
Lead Agency Carlsbad has the sole contracting responsibility over consultant agreements and
construction contracts. Prior to authorizing the Project for construction bids, a Project Agreement will
be developed that identifies the specific improvements, shows each agency's cost share, and the
reimbursement payment schedule. Once the Project Agreement is approved and accepted by each
agency the City of Vista will reimburse the City of Carlsbad for design services, provide an initial
deposit for construction costs, and make monthly progress payments as requested by Carlsbad.
The cost associated with Amendment No. 3 is $66,687. Sufficient funds are available for the
completion of the project design. The project is funded by the Sewer Replacement Fund.
The original professional services agreement with Brown & Caldwell (PWENG634) was for a total
amount not to exceed $455,156. Amendment No. 1 and No. 2 were in the amounts of $42,678 and
$46,377, respectively, for a total of $89,055. Additional funds in the amount of $66,687 are needed to
complete the additional work as described above. The increased total of all three amendments is
$155,742. The total cost under agreement PWENG634 is increased to $610,898.
The Engineer's Estimate for the costs associated with the Buena Vista Lift Station Forcemain
Improvement Project is shown in Table 1.
TABLE 1
PROJECT
Final Design, Plans and Specifications (Brown & Caldwell)
Engineering Staff
Construction Contract (Budget)
Construction, Inspection, Materials Testing (Budget)
Environmental Mitigation & Monitoring (Budget)
PROJECT TOTAL COST
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION REQUIRED
ESTIMATED
COSTS
$610,898
$80,000
$4,500,000
$450,000
$75,000
$5,715,898*
$6,225,000*
NONE
FUNDING
SOURCE
Sewer
Replacement
Funds
The actual cost will be prorated between the Cities of Vista and Carlsbad; 89.6% and 10.4%, respectively.
Carlsbad will invoice Vista for their share of the work.
PageS
EXHIBITS:
1. Location Map.
2. Resolution No. 2010-090 approving a ratification of Amendment No. 3 to extend and
amend a professional services agreement with Brown & Caldwell, Inc., to provide professional
engineering and design services for the Buena Vista Lift Station Forcemain (VC4), Project No.
5508.
3. Ratification of Amendment No. 3 to Extend and Amend Agreement for Buena Vista Lift Station
Force Main (VC-4) with Brown & Caldwell, Inc., Project No. 5508.
3
LOCATION MAP
S/7E
NOT TO SCALE
SITE
PROJECT NAME
BUENA LIFT STATION FORCE MAIN (VC 4)
EXHIBIT
1
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERNG DEPT. 8/30/07 C: \CAPITAL\AHLES\BUENA LIFT STATION FORCE UAIN.DWG
1 RESOLUTION NO. 2010-090
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, TO APPROVE A RATIFICATION OF
3 AMENDMENT NO. 3 TO EXTEND AND AMEND A PROFESSIONAL
SERVICES AGREEMENT WITH BROWN & CALDWELL, INC., TO
4 PROVIDE PROFESSIONAL ENGINEERING AND DESIGN SERVICES
FOR THE BUENA VISTA LIFT STATION FORCEMAIN (VC4), PROJECT
5 NO. 5508.
6 WHEREAS, the current agreement, PWENG634 for professional engineering services
7 with Brown & Caldwell, Inc., to design Buena Vista Lift Station forcemain parallel pipeline and
8 rehabilitation of existing forcemain improvements was executed on January 15, 2008 and expired
9 on January 15, 2010; and
10 WHEREAS, the agreement needs to be extended to January 15, 2012, to complete the
11 design of the sewer facility improvements and provide engineering services during construction;
12 and
13 WHEREAS, two previous amendments have been approved for a total amount of
14 $89,055; and
'* WHEREAS, the amount of the agreement needs to be increased to $610,898 reflecting
16 an increase of $66,687 to the current agreement to include design services for valve control
17 system revisions, incorporate alternative pipe materials, and alternative construction methods
18 which is included in Amendment No. 3; and
1Q WHEREAS, the City Council of the City of Carlsbad, California, has determined it
on necessary and in the public interest for the City of Carlsbad to enter into Amendment No. 3 with
21 Brown & Caldwell, Inc.; and
22 WHEREAS, an Agreement dated February 26, 2002, titled "Agreement for Ownership,
23 Operation and Maintenance of the Vista/Carlsbad Interceptor Sewer" calls for the City of Vista's
24 share in the cost of the Preliminary Design Report to be 89.6 percent and Carlsbad's share to be
25 10.4 percent; and
26 WHEREAS, there are sufficient funds appropriated for Project No. 5508.
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1. That the above recitations are true and correct.
2. That Amendment No. 3 to extend the term of the agreement and increase the
total amount of the Agreement for Professional Engineering Services with Brown & Caldwell, Inc.,
is hereby approved.
3. That the agreement amount is increased by $66,687 to a total of $610,898.
4. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute Amendment No. 3 with Brown & Caldwell, Inc., for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 27th day of April, 2010, by the following vote to wit:
AYES: Council Members Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: Mayor Lewis
CLAUDE A/l/EWIS, Mayor
Ann J. Kulcnin, Mayor Pro-Tern
ATTEST:
LORRAfNE M^VpODXTiD/ Clerk
(SEAL)
Karen R. Kundtz. Assistant City Clerk
JS^
PWENG634
RATIFICATION OF AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT
FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
(BROWN & CALDWELL)
~This Ratification of Amendment No. 3 is entered into as of the _ day of
_ , 201_£_, but effective as of the 15th day of January, 2010, extending
and amending the agreement dated January 15, 2008 (the "Agreement") by and between the
City of Carlsbad, a municipal corporation, ("City"), and Brown & Caldwell, Inc., a private
employee company, ("Contractor") (collectively, the "Parties").
RECITALS
A. On October 14, 2008, the Parties executed Amendment No. 1 to the Agreement
to alter the Agreement's scope of work to include additional professional services related to
sewer force main design; and
B. On June 5, 2009, the Parties executed Amendment No. 2 to the agreement to
alter the Agreement's scope of work to include additional professional services related to sewer
force main design, including the addition of BMP's and tier 3 construction Storm Water Pollution
Prevention Plan; and
C. The Agreement, as amended from time to time expired on January 15, 2010 and
Contractor continued to work on the services specified therein without the benefit of an
agreement; and
D. The Parties desire to alter the scope of work of the Agreement to include
additional professional services related to sewer force main design including providing for
alternate pipe materials and construction methods; and
E. The Parties desire to extend the Agreement for a period of 2 years; and
F. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. The retroactive extension and amendment of the Agreement is ratified.
2. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
3. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed sixty six thousand six hundred eighty
seven dollars ($66,687.00).
4. Contractor will complete all work described in Exhibit "A" by January 15, 2012.
City Attorney Approved Version #05.22..01
5. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
6. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22..01
7. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this amendment.
CONTRACTOR
BROWN & CALDWELL, INC., a private
employee company
CITY OF CARLSBAD, a municipal
corporation of the State of California
— Gity-ivfopa§e^er Mayor
Ann J. Kulchin, Mayor Pro Tern
(print name/title) £r ATTEST:
><s>9
-menl(e-menl address)
*By:
LOfcBAlNE*MJNQlOD Q
City Clerk
Karen R. Kundtz. Assistant City Clerk
(sign here).^M»'«/,4^?Vo'%,vSV',««=;:•••.-?./'
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
B, Me ^rDeputy CityAttorney\
City Attorney Approved Version #05.22..01
CALIFORNIA ALL-PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of -SA A/
On /O before me,,<£;/»•
(4flere insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to
the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Notary Publi (Notary Seal)
MARY AGOSTINO f
Commission # 1680039 t
Notary Public - California i
San Diego County *
My Comm. Expires Jul 8, 2010 \
ADDITIONAL OPTIONAL INFORMATION
DESCRIPTION OF THE ATTACHED DOCUMENT
(Title or description of attached document)
(Title or description of attached document continued)
Number of Pages Document Date
(Additional information)
CAPACITY CLAIMED BY THE SIGNER
D Individual (s)
LI Corporate Officer
D
D
n
D
(Title)
Partner(s)
Attorney-in-Fact
Trustee(s)
Other
INSTRUCTIONS FOR COMPLETING THIS FORM
Any acknowledgment completed in California must contain verbiage exactly as
appears above in the notary section or a separate acknowledgment form must be
properly completed and attached to that document. The only exception is if a
document is to be recorded outside of California. In such instances, any alternative
acknowledgment verbiage as may be printed on such a document so long as the
verbiage does not require the notaiy to do something that is illegal for a notary in
California (i.e. certifying the authorized capacity of the signer). Please check the
document carefully for proper notarial wording and attach this form if required.
• State and County information must be the State and County where the document
signer(s) personally appeared before the notary public for acknowledgment.
• Date of notarization must be the date that the signer(s) personally appeared which
must also be the same date the acknowledgment is completed.
• The notary public must print his or her name as it appears within his or her
commission followed by a comma and then your title (notary public).
• Print the name(s) of document signer(s) who personally appear at the time of
notarization.
• Indicate the correct singular or plural forms by crossing off incorrect forms (i.e.
fae/she/thcy, is /are ) or circling the correct forms. Failure to correctly indicate this
information may lead to rejection of document recording.
• The notary seal impression must be clear and photographically reproducible.
Impression must not cover text or lines. If seal impression smudges, re-seal if a
sufficient area permits, otherwise complete a different acknowledgment form.
• Signature of the notary public must match the signature on file with the office of
the county clerk.
Additional information is not required but could help to ensure this
acknowledgment is not misused or attached to a different document.
Indicate title or type of attached document, number of pages and date.
Indicate the capacity claimed by the signer. If the claimed capacity is a
corporate officer, indicate the title (i.e. CEO, CFO, Secretary).
Securely attach this document to the signed document
2008 Version CAPA vl2.10.07 800-873-9865 www.NotaryClasses.com
CERTIFICATE OF SECRETARY
OF
BROWN AND CALDWELL,
A CALIFORNIA CORPORATION
I, the undersigned, do hereby certify that:
1. I am the duly elected and acting Secretary of Brown and Caldwell, a
California corporation, and am keeper of the corporate records and seal of
said corporation.
2. At the annual meeting of the Board of Directors on February 5, 2010, the
following resolution was adopted:
RESOLVED that all Brown and Caldwell officers currently
appointed to serve are ratified and authorized to continue to
hold their offices at the pleasure of the Board of Directors of
this corporation until the next annual meeting of the Board of
Directors of this corporation or until their respective
successors are elected or qualified, or until their earlier
resignation. A listing of current company officers is attached.
BE IT FURTHER RESOLVED that all Brown and Caldwell
officers listed are authorized to financially commit the
corporation in accordance with the Company procedures and
policies within their respective area of responsibility or as stated
in the Bylaws.
3. Michael W. Nienberg is a Vice President of Brown and Caldwell, is so
identified in the February 5, 2010, resolution referenced above, and in that
capacity is duly authorized to financially commit the corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Corporation this 3rd day of March, 2010.
SIGNED:
ROBERT S. LEICHTNKR, Sc
(SEAL)
EXHIBIT A
SCOPE OF WORK AND FEE
RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT
FOR
BUENA VISTA LIFT STATION FORCE MAIN (VC-4)
FEBRUARY 11, 2010
SCOPE OF WORK
The following Scope of Work (Services) describes the modifications to the plans, specifications,
cost estimate, schedule and construction services for the Buena Vista Lift Station Force Main
(VC-4) ("Project") based on the AGREEMENT FOR DESIGN SERVICES FOR THE BUENA
VISTA LIFT STATION FORCE MAIN (VC-4) made and entered into between the City of
Carlsbad (CITY) and Brown and Caldwell (CONSULTANT), dated January 15, 2008
CONSULTANT shall prepare final plans, specifications, and estimates, (PS&E) for construction
of the Project. All deliverables shall be in English units.
Tasks (Task 14) associated with this amendment shall include:
• attendance at meetings to discuss modifications, negotiate final scope and reach
consensus with the CITY and Project stakeholders
• review final comments to plans,
• project management and administration for the additional effort,
• addition of a new, parallel force main "C" as alternate to CIPP of existing,
• removal of the hydraulically actuated ball valves, vaults and associated hydraulics,
instrumentation and control strategies,
• deletion of the inspection risers on the cured-in-place lined force main "A", replacement
with revised spool and term ination detail,
• revision of crossover strategy and details to provide three buried plug valves at the
transition to the existing, dual 16-Inch ACP force mains at Jefferson Street Bridge and
Interstate 5
• inclusion of fusible PVC, C 905 as an alternate pipe material
• reconfiguration of the BVLS yard piping due to the requested changes and;
• addition of an alternate bid item to allow CONTRACTOR to compete CIPP against
construction of a new parallel force main.
The plans, designs, specifications, estimates, calculations, reports, and other documents
furnished under this Scope of Services shall be a product of neat appearance, well organized,
technically and grammatically correct, checked, and having the maker and checker identified.
The minimum standard of appearance, organization, and content of the plans, estimates,
calculations, reports, and other documents shall conform to applicable City of Carlsbad
standards and manuals, except where noted herein.
2/11/2010
EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT
FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES
Page A-2
CITY shall approve all changes to the Scope of Work. Changes to the Scope of Work will not be
made without prior written approval from CITY. CONSULTANT will not be compensated for
services provided prior to approval of a change to the Scope of Work. The CITY will not
reimburse any services provided by CONSULTANT that are not covered by this Scope of
WORK.
The following is an itemized breakdown of the professional and technical engineering services
required for preparation of the plans, specifications and cost estimates for the Project:
Task 14.1 - Project Management, Administration, and Meetings
14.1.1 CONSULTANT will manage this additional work of this amendment and project with
responsibility for the execution of the overall work effort. CONSULTANT will provide
project management and administration including attending meetings (4 meetings
assumed), quality control/quality assurance, utility and subconsulting coordination,
scheduling, budgeting, progress reporting, and invoicing.
14.1.2 CONSULTANT'S Project Manager will monitor and direct work activities on this
project in accordance with the contracted work scope and schedule. Four
additional project team/stakeholder meetings will be held in conjunction with this
amendment to the project. Two of the aforementioned meetings have already
been held with the CONSULTANT, CITY and Project stakeholders to address
this amendment.
14.1.3 Regular communications will be facilitated through the Project Manager.
CONSULTANT'S staff and other team members will be available to meet with CITY
personnel to discuss technical or administrative issues to keep the project on track.
14.1.4 Project management will include the previously accepted Quality Control/Quality
Assurance Program to review the final preparation of the plans, specifications, and
estimate.
Cost for Task 14.1: $9,097
Task 14.2 - Add New Force Main "C"
14.2.1 CONSULTANT shall revise plans to add a new, parallel force main "C" as an alternate
to, and as a replacement of, the existing 24" ductile iron force main. The new force main
shall be designed using fusible plastic pipe and be similar to the previously designed
force main "B". Design shall allow for alternate pipe materials, either fusible PVC,
AWWA C905 with restrained, corrosion protected ductile iron fittings or HOPE, fully
fused joints, using ductile iron pipe sizes (DIPS). All buried Dl bends, valves, fittings
shall be epoxy coated and lined, polyethylene wrapped and wax taped. Sacrificial
anodes will not be included. Addition of the new force main "C" shall include review of
2/11/2010
EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT
FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES
Page A-3
the structural supports for the existing 24-Inch force main "A" beneath the Jefferson
Street West Bridge.
14.2.2 The CONSULTANT shall review the previous survey and potholing of the existing
utilities to verify what, if any, conflicts exist with the addition of the new force main "C".,
CONSULTANT shall identify and plot on all drawings the locations of all above and
below ground utilities and facilities that are along the pipeline alignment and provide
recommendations to remedy conflicts.
Cost for Task 14.2: $ 9,587
Task 14.3 - Remove Hydraulically Actuated Ball Valves, Controls, HPU's and Vaults
14.3.1 The CONSULTANT shall remove from the plans and specifications relating to the
previously designed hydraulically controlled ball valves and all controls, vaults, conduit,
wiring and appurtenances associated with these valves. Control for the parallel force
mains shall strictly be by manually controlled plug valves. The existing vaults shall be
structurally designed cast-in-place concrete versus the previously provided precast
vaults.
Cost for Task 14.3: $8,490
Task 14.4 - Remove CIPP Inspection Risers
14.4.1 CONSULTANT shall remove the previously designed inspection risers for the
rehabilitated (cured-in-place pipe or CIPP) existing force main "A". Inspection risers
shall be replaced with either locating tape or a locating monument to mark locations of
CIPP termination should the CONTRACTOR choose this bid alternate over a new
parallel force main. A new termination detail using a restrained spool including CIPP
liner termination shall be provided.
Cost for Task 14.4: $2,980
Task 14.5 - Reconfigure BVLS Yard Piping
14.5.1 CONSULTANT shall reconfigure the yard piping at the BVLS to incorporate the removal
of the vaults for the control valves. The revised yard piping shall incorporate a bypass/
cleanout with plug valve for each force main. Yard piping shall modify sumps and sump
pump drainage to wet well of BVLS.
Cost for Task 14.5: $ 12,624
Task 14.6 - Reconfigure Crossover Connection to Dual Existing 16-Inch ACP Force
Mains @ Jefferson Street Bridge and I-5
14.6.1 CONSULTANT shall remove the previously designed traffic-rated crossover vault and
valve assemblies and replace with three 24-Inch buried plug valves with valve cans. The
two combination air-vacuum release valves (CARV's) will follow City of Carlsbad
2/11/2010
EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT
FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES
Page A-4
standard drawings with any necessary modifications and shall be located within the
Jefferson Street right-of-way adjacent to travel lanes within a vandal-resistant can.
Cost for Task 14.6: $7,512
Task 14.7 - Add Alt Bid Item 1 (Force Mains "A" and "B"), Alt Bid Item 2 (Force Mains "B"
and "C")
14.7.1 CONSULTANT shall modify the plans and specifications to allow two separate bid
alternates:
Bid Alternate 1 - a CIPP rehabilitated force main "A" with a parallel, new force main "B"
as originally designed.
Bid Alternate 2 - Two new, parallel, fusible plastic force mains "B" and "C" with the
removal of force main "A", force main "C" to be installed in the same location as force
main "A".
Each bid alternate shall allow pipe to be either fusible HOPE or PVC with ductile iron
fittings and push-on joints.
Cost for Task 14.7: $9,646
Task 14.8 - Project Cost Estimate
14.8.1 CONSULTANT shall prepare a revised, detailed final construction cost estimate that
represents the best estimate of the fair and reasonable price expected for each of the
items of work to be performed as of the mid-point of construction. The cost estimate
shall include labor effort to reflect the modifications to the plans and specifications
detailed in this scope of work.
Cost for Task 14.8: $6,481
Task 14.9 - Construction Phase Services
Construction phase services will be provided as requested by CITY. The extent of bid phase
services will be limited to a not-to-exceed budgeted cost amount. Cost for this task are not part
of this Amendment but estimated effort is included for as a basis for negotiation at time of
construction. The following services along with the assumed effort are provided as the tentative
construction phase services:
14.9.1 Respond to requests for information regarding technical aspects of the design from the
construction contractor and CITY. As a basis for estimating this task, assume twelve
RFI's with 3 hours each by Engineer II, 1 hour CADD Designer, 4 hours QA/QC and 1
hour PM labor per RFI.
14.9.2 Review shop drawings and other submittals for compliance with the construction
contract plans and specifications. As a basis for estimating this task, assume 20 shop
drawings, 10 resubmittals with 2 hours project Engineer, 0.5 hour Project Manager, 1
hour Project Assistant, 1 hour Engineer II, 4 hours QA/QC per submittal or resubmittal.
2/11/2010
EXHIBIT A - SCOPE OF WORK AND FEE - RATIFICATION OF AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT
FOR BUENA VISTA LIFT STATION FORCE MAIN (VC-4) DESIGN ENGINEERING SERVICES
Page A-5
14.9.3 Revise and reissue construction drawings to incorporate design changes requested by
CITY. As a basis for estimating this task, assume changes are on an as-needed basis,
not to exceed 16 hours CADD Designer, 8 hours Engineer II, 2 hours Project Manager.
14.9.3 Prepare record drawings from construction contractor markups. As a basis for
estimating this task, assume 16 hours CADD Designer, 40 hours CADD Drafter, 2 Hours
Project Manager, 4 hours Engineer II and 4 hours QA/QC.
Cost for Phase 14.9: $ TBD during construction
Carlsbad, City of (CA) - Buena Vista Lift Station Force Main (VC-4) - Ratification of Amendment No. 2 to Extend and Amend Agreement
Phase Phase Description
014 Amend to Final
001 PM, Admin & Meetings
002 Add New FM "C"
003 Remove Valves, etc
004 Remove CIPP Risers
005 Reconfig BVLS Yd Piping
006 Reconfig Crossover Connecti
007 Alt Bid Items 1 & 2
008 Project Cost Estimate
009 Construction Services
$227.00 $111.00 $131.00 $245.00 $262.00 $173.00 $173.00 $173.00 $204.00 $196.00 $227.00 $196.00 $131.00
Total Labor
Effort
58
24
4
6
2
8
ti 4
8
2
0
4
4
0
0
0
0
0
0
0
0
58
3
16
8
2
12
4
12
1
0
4
4
0
0
0
0
0
0
0
0
4
4
0
0
0
0
0
0
0
0
24
0
4
4
0
6
4
6
0
0
72
0
12
16
4
12
16
12
0
0
4
0
0
0
0
4
0
0
0
0
2
0
0
0
0
0
0
0
2
0
32
4
0
0
0
0
0
0
28
0
5 8
0 0
3 4
0 0
0 0
2 4
0 0
0 0
0 0
0 0
128
0
20
20
12
32
20
24
0
0
403
43
63
54
20
80
48
62
33
0
66,687
9,097
9,857
8,490
2,980
12,624
7,512
9,646
6,481
0
GRAND TOTAL 58 58 24 72 32 128 403 $66,687
Hours and Dollars are rounded to nearest whole number. To display decimals, change the format of the cells.