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HomeMy WebLinkAbout2010-04-27; City Council; 20215; Underground Utility District No 19CITY OF CARLSBAD - AGENDA BILL 18 AB# 20215 MTG. 04/27/10 DEPT. TRANS UNDERGROUND UTILITY DISTRICT NO. 19 EL CAMINO REAL BETWEEN TAMARACK AVENUE AND CHESTNUT AVENUE, PROJECT NO. 3957, PUBLIC HEARING DEPT. HEAD C</P CITY ATTY. g^__ CITY MGR. (jL*— RECOMMENDED ACTION: Adopt Resolution No. 2010-096 declaring and designing a certain part of the City as Underground Utility District No. 19. ITEM EXPLANATION: On April 6, 2010, the City Council Adopted Resolution No. 2010-070 expressing intent to determine whether to form an underground utility district and setting a public hearing for April 27, 2010. All affected property owners within the proposed district boundaries were notified of the public hearing at least fifteen (15) calendar days in advance by mail. The boundary of the proposed district includes a portion of El Camino Real from Chestnut Avenue to approximately 3,000 feet south. The district will also include a minor distribution line from a pole in El Camino Real. Exhibit 1 shows the location of the project and Exhibit 2 shows the underground district boundary. Staff met in the field with representatives of the utility companies and established the exact boundaries of the district with due consideration for the location of utility facilities, service to existing buildings and property boundaries. A total of 11 main poles and 2 auxiliary poles will be undergrounded within this underground district. Two private properties at 3821 and 3851 El Camino Real will have their overhead utilities undergrounded when a minor distribution line from a pole in El Camino Real to about 240 feet west is undergrounded. If the district is formed, San Diego Gas and Electric, AT&T Telephone, and Time Warner Cable will prepare plans for the undergrounding. The undergrounding will be constructed as part of the El Camino Real Widening Project No. 3957, which widens El Camino Real from Chestnut Avenue south to Tamarack Avenue to full prime arterial standards on portions of the east and west side. It is estimated that the undergrounding design will take 9 months to complete. Once the design is complete, the entire project will be advertised for construction. Construction is estimated to take 21 months. The dates when properties must be disconnected from the overhead lines and when the lines will be removed will be established by the City Council when a definite construction schedule has been established. DEPARTMENT CONTACT: Eva Plajzer 760-602-2768 eva.plaizer@carlsbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED f D D n CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D D D D Page 2 ENVIRONMENTAL IMPACT: A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program were prepared for the El Camino Real Road Widening project (CDP 07-22/HDP 07-02/SUP 07-04/HMP 07- 08). The Notice of Intent (NOI) to adopt a Mitigated Negative Declaration was published in the newspaper November 1, 2007, and sent to the County Clerk's Office for a 30-day public review (October 30, 2007 - November 30, 2007). One comment letter was received during the 30-day review period. The MND was approved by the Planning Commission on June 3, 2009 in compliance with the California Environmental Quality Act (CEQA) Guidelines Section 15074. FISCAL IMPACT: The proposed El Camino Real Widening Project is a compilation of various Capital Improvement Program (CIP) projects. The CIP projects and their funding sources include: • 3957 - El Camino Real Widening Tamarack to Chestnut - Traffic Impact Fees, TransNet- Local, & TransNet-Miscellaneous • 3929 - El Camino Real Widening South of Chestnut - Traffic Impact Fees • 6303 - Traffic signal repairs at El Camino Real and Tamarack - Infrastructure Replacement • 6302 - Traffic signal repairs at El Camino Real and Chestnut - Infrastructure Replacement • 3643 - El Camino Real Median Improvements - Public Facilities Fees & Gas Tax Table 1 below summarizes current CIP account balances for the roadway widening, anticipated future expenditures for the project. TABLE 1 - EL CAMINO REAL WIDENING FINANCIAL SUMMARY Table 2 lists the TASK DESCRIPTION Design Property Acquisition Construction, Inspection, Materials Testing Environmental Mitigation & Monitoring TOTAL APPROPRIATED TO DATE $1,368,063 $200,000 $13,228,845 $72,500 $14,869,408 EXPENDITURES/ ENCUMBRANCES TO DATE $1,058,949 $0 $144,030 $2,043 $1,205,022 REMAINING BALANCES $309,114 $200,000 $13,084,815 $70,457 $13,664,386 TABLE 2 - FUTURE PROJECT EXPENSES El Camino Real Widening, Project No's. 3957, 3929, 6303, 6302, 3643 Design Property Acquisition Mitigation Credits Purchase Construction Contract (Engineer's Estimate) Construction Contingency (10%) Construction Management and Inspection (7.5%) Construction Testing (5%) TOTAL ESTIMATED FUTURE COSTS PROJECT AVAILABLE BALANCE ADDITIONAL APPROPRIATION ANTICIPATED FOR PROJECT Estimated Costs $75,000 $200,000 $67,500 $10,805,866 $1,080,587 $810,440 $540,293 $13,579,686 $13,664,386 -0- PageS The road widening project design is 90 percent complete and construction is currently estimated to cost $10.8 million. When inspection, material testing, and construction contingency are added to the road widening construction, the construction total is estimated to be $13.2 million. Working with San Diego Gas & Electric (SDG&E), staff estimates the cost of the undergrounding of about $2.1 million for the undergrounding alternative selected by the City Council at the April 6, 2010, Council meeting. These undergrounding costs are included in the construction contract estimate in Table 2. Two financing options are available to the City via the SDG&E undergrounding programs: 20A and 20B. The 20A and 20B programs are undergrounding programs through the California Public Utilities Commission that allow for funding mechanisms for undergrounding projects. The 20A program is funded through allocations from SDG&E to the City's 20A account. The funds for the allocations are collected from SDG&E ratepayers. As of April 2010, the City's account has a balance of minus $53,431. A negative balance occurs when the City borrows against future allocations. The City is able to borrow against up to 5 years of future allocations under the 20A program. The last 20A project performed by the City (Roosevelt Street undergrounding) required borrowing against future 20A allocations. Over the last 5 years, annual allocations to the City's 20A account ranged from a low of $82,469 in 2005 to a high of $186,452 in 2009 with an average of $133,000. Staff estimates that it would take at least 12 years before a sufficient balance exists in the 20A account to fund this undergrounding. Also, if this project uses the 20A funds, all other undergrounding projects will need to be paid with other funds or delayed. For example, staff is currently in the process of designing an undergrounding project for Valley Street/Magnolia Avenue as part of the street improvements in CIP project no. 6019. If 20A funds were used for the El Camino Real Widening project to underground the utilities, those funds could no longer be used for the Valley Street undergrounding project. As part of the road widening, SDG&E would need to relocate its overhead poles that are in the City's right-of-way at its expense. Since the City desires to underground the overhead wires, under the 20B program, SDG&E pays for the removal of the overhead facilities and gives the City an equivalent overhead credit towards the cost of the project. The credit is created because SDG&E will not have to construct new poles. This credit is determined by SDG&E during its undergrounding design and an estimate is not available at this time. The City pays for all other undergrounding costs, such as conduit, concrete structures, cables, etc. SDG&E pays to place the cables in the conduits and energize the new system. With this project being in its final design stages, staff recommends that the 20B program be used at where the City pays for the undergrounding. TransNet funds can be used for undergrounding purposes and funds are sufficient within all budgets for the widening to construct the undergrounding with these funds. EXHIBITS: 1. Location Map 2. Underground Utility District No. 19 3. Resolution No. 2010-096 declaring and designing a certain part of the City as Underground Utility District No. 19. LOCATION MAP SITE NOT TO SCALE VICINITY MAP NOT TO SCALE SITE PROJECT NAME £/_ BETWEEN CHESTNUT AVENUE AND TAMARACK AVENUE PROJECT NUMBER 3957 EXHIBIT1 D/MHN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 10/22/09 H: \CAPITAL IMPROVEMENT PROGRAM\3957-ECR WIDENING TAMARACK TO CHESTNUT\PLANS A EXHIBITS\3957.DWG LOCATION MAP PROJECT NAME EL CAMINO REAL WIDENING UNDERGROUND UTILITY DISTRICT NO. 19 PROJECT NUMBER 3957 EXHIBIT DRAWN BY: SCOTT EVANS. CARLSBAD ENGINEERING DEFT. JO/19/09 H:\CAPITAL IMPROVEMENT PROGRAU\3957-ECR WIDENING TAMARACK TO CHESTNUT\3957-ALTERNAT1VES.DWG 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION NO. 2010-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DECLARING AND DESIGNATING A CERTAIN PART OF SAID CITY AS UNDERGROUND UTILITY DISTRICT NO. 19 ON EL CAMINO REAL BETWEEN TAMARACK AVENUE AND CHESTNUT AVENUE, PROJECT 1 2 3 4 n NO. 3957. 5 WHEREAS, on April 6, 2010, the City Council of the City of Carlsbad adopted Resolution 6 No. 2010-070 expressing its intent to initiate proceedings pursuant to Chapter 11.08 of the 7 Carlsbad Municipal Code and calling a public hearing to determine whether or not the public 8 health, safety or welfare requires the formation of an underground utility district in a portion of the 9 City of Carlsbad; and provides for the formation in the City of Carlsbad of underground utility 10 districts to accomplish the orderly removal of existing overhead facilities and the construction of new underground facilities; and 12 WHEREAS, pursuant to Resolution No. 2010-070, a public hearing was held on April 27, •10 2010, at 6:00 p.m., in the Council Chambers in the City Hall, Carlsbad, California, to ascertain whether the public health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service, within that certain area of the City describe as follows: On a portion of El Camino Real from Chestnut Avenue to 3,000 feet south including two parcels at 3821 and 3851 El Camino Real as shown on that certain map entitled "Underground Utility District No. 19", on file in the Office of the City Clerk and incorporated by reference herein; and WHEREAS, said hearing was also held to determine whether or not the City should continue proceedings to create and implement an underground utility district to accomplish said removal and installation; and WHEREAS, notice of said hearing, in the manner and for the time required by law, was given to all affected utility companies and property owners as shown on the last equalized assessment roll; and 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, said hearing has been duly and regularly held, and all persons interested have been given an opportunity to be heard; and WHEREAS, the underground project will be performed as a San Diego Gas and Electric Rule 20B project where the City of Carlsbad pays for most of the undergrounding costs; and WHEREAS, San Diego Gas & Electric requires that property owners in Rule 20B projects agree in writing to have wiring changes made on their premises. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The City Council of the City of Carlsbad, California, hereby finds and determines that the public health, safety and welfare require the removal of poles, overhead wires and associated structures, and the underground installation of wires and facilities for supplying electric, communication or similar or associated service in the above-described area hereby expresses its intent to initiate proceedings for the formation of an underground utility district for the above- described area. 3. That said area is hereby declared to be an underground utility district, and is designated as Underground Utility District No. 19 of the City of Carlsbad. 4. That the Project Manager obtain the written consent of the affected property owners to have wiring changes made on their premises. 5. That the City Council finds that said District is in the public interest for the following reasons: A. The streets in the District are extensively used by the general public and carry a heavy volume of vehicular or pedestrian traffic. B. The street adjoins and passes through a civic or public recreation area or an area of unusual scenic interest to the general public. C. It will eliminate a heavy concentration of overhead electric facilities. 6. The City Clerk is hereby instructed to notify all affected utilities and all persons owning real property within Underground Utility district No. 19 of the adoption of this resolution 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 within ten (10) days after the date of such adoption. Such notification shall be made by mailing a copy of this resolution, together with a copy of Chapter 11.08 of the Carlsbad Municipal Code, to affected property owners as such are shown on the last equalized assessment roll and to the affected utilities. 6. That the City Council does hereby order said removal and installation within said District. The City Council will fix by subsequent resolution the time within which such removal and installations shall be accomplished. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 27th day of April, 2010, by the following vote to wit: AYES: Council Members Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: Mayor Lewis CLAUDE Ann J. Kulchin, Mayor Pro-Tern ATTEST: LORRAINE. (SEAL) Karen R. Kundtz, Assistant City Clerk NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a public hearing has been scheduled by the City Council of the City of Carlsbad on April 27, 2010, starting at 6:00 p.m. in the City Council Chambers, 1200 Carlsbad Village Drive, Carlsbad, California, to Consider the following: Underground Utility District No. 19, along a portion of El Camino Real from Chestnut Avenue to approximately 3,000 feet south. A public hearing will be held to ascertain whether the public health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures and the installation of wires and facilities for supplying electric, communication, or similar or associated services in the District hereinabove described. All comments, oral and written, will be accepted by the City Council. Written comments may be mailed to the City of Carlsbad, Attn: City Clerk's Office, 1200 Carlsbad Village Drive, Carlsbad, California 92008. If you have any questions regarding this matter, you are encouraged to contact, Eva Plajzer, Senior Civil Engineer, Transportation Department, telephone number 760-602-2787. All written comments submitted one full week in advance of the meeting will be distributed to the City Council with the agenda report. "Important Notice to all interested persons: If you challenge in court the action or actions in this notice, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or written correspondence delivered to the City Clerk at, or prior to the public hearing." Dated: April 7, 2010 LORRAINE WOOD City Clerk Carlsbad, California CITY OF V CARLSBAD Office of the City Clerk www.carlsbadca.gov April 28, 2010 RE: FORMATION OF UNDERGROUND UTILITY DISTRICT NO. 19: A PROTION OF EL CAMINO REAL FROM CHESTNUT AVENUE TO 3,000 FEET SOUTH INCLUDING TWO PARCELS AT 3821 AND 3851 EL CAMINO REAL. Dear Property Owner: At its meeting of April 27, 2010, the Carlsbad City Council held a public hearing to consider undergrounding of the overhead facilities on El Camino Real from Chestnut Avenue to 3,000 feet south, including two parcels at 3821 and 3851 El Camino Real. The City Council adopted Resolution No. 2010- 096, which established Underground Utility District No. 19. A copy of the above-mentioned Resolution is enclosed for your information as well as a copy of Chapter 11.08 of the Carlsbad Municipal Code that sets out the City's regulations for underground utility facilities. Please note that as an affected owner within the boundaries of the District, you will be notified of the date by which all poles, overhead wires, and associated structures are to be removed and underground facilities to be installed. If you have any questions regarding Underground Utility District No. 19, please contact Eva Plajzerof the Transportation Department at 760-602-2787. FREISIN Depfoy' Clerk c: Transportation Director Eva Plajzer, Senior Civil Engineer i$3P|k Records Management 1200 Carlsbad Village Drive, Carlsbad, CA 92008-1949 (760) 434-2808 © C I T Y O F CARLSBAD Office of the City Clerk www.carlsbadca.gov April 28, 2010 FORMATION OF UNDERGROUND UTILITY DISTRICT NO. 19: A PORTION OF EL CAMINO REAL FROM CHESTNUT AVENUE TO 3,000 FEET SOUTH INCLUDING TWO PARCELS AT 3821 AND 3851 EL CAMINO REAL. Dear Utility Company Representative: At its meeting of April 27, 2010, the Carlsbad City Council held a public hearing to consider undergrounding of the overhead facilities on El Camino Real from Chestnut Avenue to 3,000 feet south, including two parcels at 3821 and 3851 El Camino Real. The City Council adopted Resolution No. 2010-096, which established Underground Utility District No. 19. A copy of the above-mentioned Resolution is enclosed for your information as well as a copy of Chapter 11.08 of the Carlsbad Municipal Code that sets out the City's regulations for underground utility facilities. If you have any questions regarding Underground Utility District No. 19, please contact Eva Plajzer, of the Transportation Department at 760-602-2787. Sincerely, 'SHERRYJFREISI Deputy Clerk c: Transportation Director E. Plajzer, Senior Civil Engineer Records Management.^,jL—, 1200Carlsbad Village Drive, Carlsbad, CA 92008-1949 (760)434-2808 0 Jany Staley Governmental Liaison Planner San Diego Gas & Electric 8315 Century Park Court, Suite 210 San Diego, CA 92123-1548 Manuel M JR & Irene H Diaz 3851 El Camino Real Carlsbad, CA 92008 Raymond W. Harns Senior Project Coordinator TIME WARNER CABLE 10450 Pacific Center Court San Diego, CA 92121 Ronald A & Karen Montgomery 3821 El Camino Real Carlsbad, CA 92008 Jill Scott-AT&T AT&T Engineer 7337 Trade Street, Room 5700 San Diego, CA 92121 1 CITY OF CARLSBAD Office of the City Clerk Records Management 1200 Carlsbad Village Drive Carlsbad, CA 92008-1949 RETURN SERViCE REQUESTED 1 $ * OG,36y 04/OS/2010 in 9200& US POSTAGE Manuel M JR & Irene H Diaz 3851 El Camino Real Carlsbad, CA 92008 1 31OI OO O4/10/1ORETURN TO SENDER DIAZ 3SSO SIERRA MORENA AVECARUSBAD CA 9SO1O-S139 RETURN TO SENDER Sherry Freisinger From: Eva Plajzer Sent: Wednesday, April 28, 2010 5:15 PM To: Sherry Freisinger Subject: ECR Widening Addresses These are the two property owners as listed in the county records. MONTGOMERY RONALD & KAREN 3821 EL CAMINO REAL CARLSBAD CA 92008 DIAZ MANUEL JR & IRENE 807 W SAN MARCOS BLVD SAN MARCOS CA 92078 Please let me know if you need any additional information. Regards Eva Plajzer Underground Utility District No. 19 El Camino Real Between Tamarack Avenue and Chestnut Avenue Project No. 3957 Public Hearing April 27, 2010 Underground Utility District No. 19 •Part of the El Camino Real Widening Project •Required per Council Policy No. 41 •A 20B project per SDG&E Undergrounding Rules –majority of cost paid by City •Will underground 12 poles south of Chestnut Avenue Underground Utility District No. 19 Boundary Overhead Poles Along El Camino Real Questions