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Home My WebLink About2010-05-25; City Council; 20237; Barn Restoration Leo Carrillo Ranch ParkCITY OF CARLSBAD - AGENDA BILL AB# MTG. DEPT. 20,237 05/25/10 P&R AUTHORIZATION TO BID CONSTRUCTION FOR THE BARN RESTORATION AT LEO CARRILLO RANCH PARK, CIP PROJECT 45051 DEPT. DIRECTOR CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2010-120 ; authorizing the City Clerk to advertise for bids for construction of the Barn Restoration project at Leo Carrillo Ranch Park, City Project No. 45051. ITEM EXPLANATION: The Leo Carrillo Ranch Master Plan calls for retrofitting the original barn into a theater to showcase Leo Carrillo's life, other period and interpretive films, as well as a venue for lectures. In addition, the visitor's center will be relocated within the barn. The barn project has been split into two phases, "stabilization" and "restoration". In June of 2009, the Carrillo Ranch Barn "stabilization" project was completed using a combination of City funds and a Federal grant. The "stabilization" for the barn included new foundations, roofing, bracing, concrete flooring, and other improvements to strengthen and prepare the barn for future "restoration" and adaptation to the theater and visitor's center. Originally the completion for the "restoration" of the barn/theater was scheduled to be concurrent with Phase III development of the park in Fiscal Year (FY) 2015-19. However, on August 11, 2009, the Council voted to move the build out of the barn/theater restoration project to the FY 2009-10 Capital Improvements Program (AB 19,925). In addition, the Council appropriated $500,000 from the Public Facilities Fund (PFF) account to cover the estimated costs to complete the full build out of the barn/theater. In December 2009, an architectural consultant was hired to complete the plans and specifications for the full restoration of the barn/theater. Plans and specifications for the project have been completed and staff is seeking authorization from City Council to approve the plans and specifications and to bid the project. FISCAL IMPACT: To date a total of $487,416 has been spent in General Capital Construction funds for the recently completed barn "stabilization". This amount included $197,535 in a Save America's Treasures Grant that the City received and which was used to reimburse the General Capital Construction Fund. DEPARTMENT CONTACT: Liz Ketabian 760-434-2978 liz.ketabian@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED *Dn n n CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES nnaa Page 2 A summary of the project funding to complete the next phase of the project (the "restoration") is outlined below. Project Funding Summary-Carrillo Ranch Barn Restoration Item Design Construction Engineer's Estimate for Construction Contract Construction Contingency (10%) Construction Management Inspection and Testing Architectural Consultants( oversight during construction) Miscellaneous Costs ( printing, grand opening, etc.) Estimated Furniture, Fixtures, Equipment ( FFE) Sub Total Construction Costs TOTAL ESTIMATED PROJECT COSTS Total Appropriations Amount $30,000 $350,000 $35,000 $40,000 $10,000 $5,000 $30,000 Total $30,000 $470,000 $500,000 $500,000 Annual operating costs for the barn/theater are estimated at $13,000. These are for facility maintenance costs only. No additional operating costs are required as Parks & Recreation staff currently on site will operate the facility. ENVIRONMENTAL IMPACT: The Leo Carrillo Ranch Park Master Plan was originally approved by the Planning Commission with a Mitigated Negative Declaration, on November 11, 1999 (Planning Commission Resolution No. 4694). Planning staff has reviewed the proposed barn stabilization project and the Planning Director has determined that the proposed project is within the scope of the prior environmental documents and that no further environmental documentation is required per CEQA Guideline Sections 15162. EXHIBITS: 1. Resolution No. 2010-120 , of the City of Carlsbad, California, authorizing the City Clerk to advertise for bids for the Construction of the Leo Carrillo Ranch Barn Restoration, City Project No. 45051. 2. Location Map 3. Rendering of Project 4. Plans and Specifications for the Leo Carrillo Ranch Barn Restoration - On file at the Parks & Recreation Department Administration Office - (Park Development) 1 RESOLUTION 2010-120 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY 3 CLERK TO ADVERTISE FOR BIDS FOR CONSTRUCTION 4 OF THE LEO CARRILLO RANCH BARN RESTORATION, CITY PROJECT NO. 45051. 5 6 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 7 necessary, desirable, and in the public interest to complete the restoration of the existing 8 barn structure at Leo Carrillo Ranch Park; and 9 WHEREAS, funds are available in the Fiscal Year 2009-10 Capital Improvement 10 Program Budget for the restoration of the barn structure; and 11 WHEREAS, the plans and specifications for furnishing of all labor, materials, 12 tools, equipment, transportation, and other expenses necessary or incidental to the construction for the complete restoration of the barn at Leo Carrillo Ranch Historic Park, 15 Project No. 45051, have been prepared and are on file in the Parks and Recreation 16 Department of the City of Carlsbad and are approved and incorporated herein by 17 reference. 18 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 19 Carlsbad, California, as follows: 20 1. That the above recitations are true and correct. 21 2. Funds are available in the Fiscal Year 2009-10 Capital Improvement Program 22 Budget for the estimated costs of the barn restoration construction at Leo Carrillo23 Ranch Historic Park. 25 3. That the plans, specifications and contract documents for the construction of 26 the restoration work at Leo Carrillo Ranch Historic Park, Project No. 45051 are 27 28 1 on file in the Parks and Recreation Department of the City of Carlsbad and are 2 hereby approved. 4. That the City Clerk of the City of Carlsbad is hereby authorized and directed 4 to publish, in accordance with State law, a Notice to Contractors Inviting Bids for 5 the construction of the Barn Restoration at Leo Carrillo Ranch Historic Park, 6 City Project No. 45051, in accordance with the plans, specifications, and contract 7 documents referred to herein.8 9 " 10 // 11 // 12 // 13 // 14 // 15 // 16 // 17 // 18 19 " 20 » 21 // 22 // 23 // 24 // 25 // 26 // 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 25th day of May, 2010, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. CLAUDE A. LEWIS, Mayor ATTEST: D, City Clerk ,' Leo Carrillo Ranch EXTERIOR VIEW INTERIOR VIEW FROM ENTRY LEO CARRILLO RANCH HISTORIC PARK BARN THEATER RESTORATION 9"