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Home My WebLink About2010-06-22; City Council; 20270; Purchase of HP blade server systemCITY OF CARLSBAD - AGENDA BILL 11 AB# 20,270 MTG. 6/22/10 DEPT. IT APPROVAL OF THE PURCHASE OF A HEWLETT PACKARD BLADE SERVER SYSTEM DEPT. HEAD £f CITYATTY. tt<^> CITY MGR. U/ — RECOMMENDED ACTION: Adopt Resolution No. 2010-152 approving the purchase, under the Western States Contracting Alliance (WSCA) contract, of a Hewlett Packard Blade Server System for the Faraday data center. Maintenance and support are provided by Hewlett Packard, Inc. ITEM EXPLANATION: Consistent with the citywide Information Technology Strategic Roadmap, industry best practices and the City's commitment to 'Green' initiatives, the Information Technology (IT) Department is implementing technologies which provide for expanding services, while utilizing less energy and space. A key component of these technologies is a blade server system. A server computer, or more simply 'server', is a computer system that provides computing services to clients across a network. Servers are broadly used in information technology and many servers have dedicated functionality such as web servers, file and print servers and application servers. / A blade server is a server computer with a modular design optimized to minimize the use of physical space and energy. This modular design allows multiple servers to be housed in a single enclosure, consuming less space and power than an equivalent number of independent servers. Additionally, the IT department continues to leverage virtualization technology to further maximize the use of physical resources. Virtualization allows multiple servers to run on a single physical server. Without virtualization, many more physical servers would be required. In 2007, IT deployed a blade server system which currently hosts over fifty virtual servers. This additional blade server system will further facilitate the efforts to consolidate and virtualize servers as well as allow pilot projects to explore the use of virtualization technology for desktop computers. The blade server system is manufactured by Hewlett Packard and the City has previously purchased Hewlett Packard products pursuant to competitive WSCA contracting used by numerous public agencies. FISCAL IMPACT: The cost for hardware, software, maintenance and installation is $121,223. This funding is approved in the IT department capital equipment budget for fiscal year 2009-2010. Support and maintenance are included in the purchase. DEPARTMENT CONTACT: Bob Fries - Bob.Fries@carlsbadca.gov (760)602-2789 FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED X D D Dn CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D D D D The State of Minnesota on the behalf of the Western States Contracting Alliance (WSCA) has established this competitive multi-state cooperative contract for Computer Equipment, Software and Services. California has elected to participate and makes this contract available to all State agencies and local government agencies. Numerous public agencies have made purchases via WSCA contracts. In accordance with CMC 3.28.100, 'The Purchasing Officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner". WSCA Contract # B27164-CA was made in a competitive manner. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378, this contract does not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2010-152 2. Pricing per WSCA Contract and Hewlett Packard quote no. CNWY-33250-02 1 RESOLUTION NO. 2010-152 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE 3 PURCHASE, PURSUANT TO THE WESTERN STATES 4 CONTRACTING ALLIANCE CONTRACT, OF A HEWLETT PACKARD BLADE SERVER SYSTEM 5 WHEREAS, the City of Carlsbad has determined the need for an additional blade 6 server system at the Faraday data center; and 7 WHEREAS, the purchase of the blade server system will be done through a8 9 Western States Contracting Alliance (WSCA) contract vendor; and !0 WHEREAS, Hewlett Packard is an authorized WSCA contract vendor; and 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 12 Carlsbad, California, as follows: 1. That the above recitations are true and correct. 14 2. That the purchase of a Hewlett Packard blade server system, pursuant to 15 Western States Contracting Alliance contract with Hewlett Packard, is 16 hereby approved and the City Manager is authorized to execute all 1 „ required documents or purchase orders on behalf of the City. 19 3. That the purchase of a blade server system from Hewlett Packard and 20 maintenance and support with Hewlett Packard shall not exceed $121,223 21 as further described in the pricing per WSCA contract no. B27164-CA for 22 the City of Carlsbad by Hewlett Packard. 23 // 24 // 25 // 26 27 " 28 » 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 22nd day of June, 2010, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, and Blackburn. NOES: None. ABSENT: Council Member Packard. ATTEST: LCRRAIN^ M. WOCld, 'City Cleric (SEAL) U EXHIBIT 2 Legal Quotation To: CITY OF CARLSBAD 1635 Faraday Ave Carlsbad, CA92O08 Attn: Chuck Lee Phone: (76O) 6O2-2484 Fax: Email: clee@ci.carlsbad.ca.us In reply to your request: Blade Configurations HP Quote # Created CNWY-3325O-O2 5/7/2010 Your HP Sales Contact: Sarah J. Harris Phone: 800-277-89887719093 Fax: Email: Sarah.J.Harris@hp.com Payment Terms: Net 30 days, subject to credit approval Submit Purchase Order To: Rita Kravnik. Phone: 800-386-1117 Fax: 800-386-1118 Email: OM_PCBC_SLED@hp.com Expires 8/5/2010 Solution Hardware: Software: Support: Other: Sub-Total: Shipping and Handling: Grand Total: Net Price $102,225.55 $2,038.16 $10,307.00 $6,652.00 $121,222.71 $0.00 $121,222.71 Estimated Delivery Upon Order Entry: Unreleased Product Delivery Method: Standard Delivery Duty Paid Shipping & HnnHlinp anrl Spprial HanHline F.ypmpt Print Date:5/7/2010 4:28:23PM Please direct inquires regarding this quote to: RFQ-US-SLED@HP.COM Legal Quotation Quote Number CNWY-33250-02 Page 2 No. O1OO O1O1 O1O2 01O3 O1O4 0105 0106 0107 O108 01O9 O11O Olll 0112 O113 Qty i 6 6 6 6 6 36 36 12 12 6 6 6 6 2 2 2 2 8 8 6 6 6 6 1 1 Product 507019-821 507864-621 Opt. oDl 595727-L21 595727-B21 Opt. ODl 500662-821 Opt. ODl 512547-821 Opt. ODl 456972-821 Opt. ODl 534916-821 Opt. ODl 455880-821 Opt. oDl 466482-821 Opt. ODl 455883-821 Opt. ODl 499243-821 Opt. ODl 412140-821 Opt. ODl 456204-821 Opt. ODl Description Complex i HP BLC7000 CTO 3 IN LCD ROHS End HP BM6oc G6 CTO Blade Factory integrated HP X5650 BL460C G6 FIO Kit HPXs650BL46ocG6Kit Factory integrated HP 8GB 2Rx4 PC3-1O6OOR-9 Kit Factory integrated HP 146GB 6G SAS 15K 2.5in DP ENT HDD Factory integrated HP BLc Emulex LPel2O5 8Gb FC HBA Opt Factory integrated HP 512MB Flash Backed Write Cache Factory integrated HP BLc VC Flex-io Enet Module Opt Factory integrated HP BLc VC-FC 8Gb 24-Port Opt Kit Factory integrated HP BLc 10Gb SR SFP+ Opt Factory integrated HP 2400W High Efficiency Power Supply Factory integrated HP BLc Encl Single Fan Option Factory integrated HP BLC700O DDR2 Encl Mgmt Option Factory integrated Extended Item Net Price 3,531-01 6,701.40 6,127.62 6,127.62 22,311.72 4,371.24 3,718.62 1,879.02 17,810.54 18,978.54 7,702.96 1,528.62 652.62 656.27 Estimated Delivery Upon Order Entry 9 days 2 weeks 2 weeks Unreleased Product Unreleased Product Unreleased Product 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 8 days 8 days 7 days 7 days 8 days 8 days 5 days 5 days 5 days 5 days HP Confidential and Proprietary Information. Do Not Share. Shipping and handling charges are stated separately for Hewlett-Packard standard transportation and not included in product prices quoted. Delivery quoted is in weeks. Taxes, if applicable, are not included. Payment on partial shipments will be considered acceptable unless otherwise noted on your purchase agreement. Except as otherwise expressly provided in the Product Description, all prices are for USA end use only. Print Date:5/7/2010 4:28:23PM Please direct inquires regarding this quote to: RFQ-US-SLED@HP.COM Legal Quotation Quote Number CNWY-33250-02 Page 3 No. 0114 O2OO O3OO O4OO O50O O60O Qty i i i 6 1 1 1 1 1 1 1 Product 413379-Bai HAlloAs Opt.7FX Opt. yXE HA114A1 Opt. 5FY TC276AAE HAlloAs Opt.4YK HA124M Opt. 56H Description HP BLcyooo i PH FIO Power Module Opt HP sy Support Plus 24 SVC cyooo Enclosure HW Supp BL4xxc Svr Bid HW Support HP Installation and Startup Service HP Startup BladeSys c-Class Infrastr SVC HP Insight Ctl Enc Bdl 8 E-LTU 24x7 SW HP sy Support Plus 24 SVC HP 1C BL 8-Svr SW Supp HP Technical Installation Startup SVC HP Startup BladSys C7OOO Encd Ntwk SVC ExtendedItem Net Price 127.75 1,783.00 6,972.00 4,376.00 2,038.16 1,552.00 2,276.00 EstimatedDelivery Upon Order Entry 8 days 5 days Grand Total: $121,222.71 HP Confidential and Proprietary Information. Do Not Share. Shipping and handling charges are stated separately for Hewlett-Packard standard transportation and not included in product prices quoted. Delivery quoted is in weeks. Taxes, if applicable, are not included. Payment on partial shipments will be considered acceptable unless otherwise noted on your purchase agreement. Except as otherwise expressly provided in the Product Description, all prices are for USA end use only. Print Date:5/7/201O 4-.28-.23PM Legal Quotation Quote Number Page CNWY-3325O-O2 4 Please direct inquires regarding this quote to: RFQ-US-SLED@HP.COM USA only = Some Software which is delivered on physical media or resides within computer hardware can be enabled electronically. Such enablement provides the appropriate password, keys or access code (Keys) as applicable. Electronic delivery of these Keys and Software restore CDs do not qualify for state tax exemption in those states that would exempt electronically downloaded software products Additional license authorizations restrictions and authorizations applicable to your software product are found at http://support.OpenView.hp.com/licenses.jsp Stated delivery times are based on current supplier response and are subject to change. At this time we are unable to provide delivery information for any item(s) with delivery of TEA (To Be Advised). Hewlett-Packard Company reserves the right to requote delivery at time of order placement for any item whose delivery is TEA. This item is an unreleased product and its pricing and availability have not been determined. It is estimated that the eventual price will not exceed the amount stated. To receive the quoted software via E-Delivery, your purchase order MUST include the end-user's EMAIL address. If the email address is not included on the PO, HP will not be able to deliver this software via E-Delivery, and delivery will revert to standard shipment. Additional license authorizations restrictions and authorizations applicable to your software product are found at http://support.OpenView.hp.com/licenses.jsp For payment purposes only, installation, inspection, and acceptance are deemed at time of delivery. The payment terms for the order (including, but not limited to, hardware(HW), software(SW), HW/SW Support and Installation with the purchase of product) contained within this Legal Quotation are Net 30 days from the date of the invoice. The invoice for this order will generate at the same time the hardware and/or software product(s) ship and payment for all items is expected within 30 days upon receipt of a proper invoice whether or not the installation/service has occurred at the time payment is due. If you anticipate that your installation site will not be ready within 30 days of delivery, please contact your HP sales representative to discuss alternative pricing options. The terms and conditions of the WSCA/NASPO contract number B27164-CA applies to any order placed as a result of this inquiry. No other terms and conditions shall apply. Please reference this contract when placing an order Hardware Title Passes At: At Delivery, Named Place of Destination Please reference Hewlett-Packard's quote number, purchase agreement number (if applicable), item sequence and the following information on any resulting purchase order: - Your requested delivery date - The name and telephone number of the individual who is the end-user contact that Hewlett-Packard may call for product support information. - If applicable, your support identifier or handle name, on any previously purchased support contract, covering the system on which any software herein quoted will be installed. The support identifier or handle is the one assigned when a support agreement is purchased. Please contact your Hewlett-Packard Sales Representative should you have any technical questions or any other questions. HP has financing options for technology solutions for the End User. If in the U.S., please contact the HP Technology Finance representative or call 1-888-999-HPTF (4783) for more information; if in Canada, please call i-8oo-HP-LEASE (1-800-475-3273). Prices are exclusive of use, sales, value added and other taxes. When applicable, such taxes will appear as a separate item on HP's invoice. Should the item(s) being quoted herein be exempt from sales tax, please ensure that the appropriate valid Tax HP Confidential and Proprietary Information. Do Not Share. Shipping and handling charges are stated separately for Hewlett-Packard standard transportation and not included in product prices quoted. Delivery quoted is in weeks. Taxes, if applicable, are not included. Payment on partial shipments will be considered acceptable unless otherwise noted on your purchase agreement. Except as otherwise expressly provided in the Product Description, all prices are for USA end use only. Print Date: 5/7/2010 4:28:23?M Legal Quotation Quote Number Page CNWY-3325O-O2 5 Please direct inquires regarding this quote to: RFQ-US-SLED@HP.COM Exemption Certificate, referencing Hewlett-Packard Company as the vendor, be forwarded to your Hewlett-Packard Order Processing Coordinator. Unless indicated differently this quote is subject to the terms and conditions as set forth in your purchase agreement 9PACJ. California law requires collection of a recycling fee for laptop computers, LCD desktop monitors, and CRTs (monitors and TVs). For more information, go to www.hp.com/go/hwrecycle. Applicable recycling fees may not be reflected in this quotation. Such fees will be included on your invoice upon order. HP CONFIDENTIAL AND PROPRIETARY INFORMATION DO NOT SHARE HP Confidential and Proprietary Information. Do Not Share. Shipping and handling charges are stated separately for Hewlett-Packard standard transportation and not included in product prices quoted. Delivery quoted is in weeks. Taxes, if applicable, are not included. Payment on partial shipments will be considered acceptable unless otherwise noted on your purchase agreement. Except as otherwise expressly provided in the Product Description, all prices are for USA end use only. Print Date: 5/7/2010 4:28:23PM CALIFORNIA PARTICIPATING ADDENDUM WESTERN STATES CONTRACTING ALLIANCE (WSCA) COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014) HEWLETT-PACKARD COMPANY MASTER PRICE AGREEMENT CONTRACT B27164 1. Scope: This Participating Addendum covers the purchase of all Computer Equipment, Software, Peripherals and Related Services for all California political subdivisions/local governments. A subdivision/local government is defined as any city, county, city and county, district, or other local governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds. Each political subdivision/local government should make its own determination whether the WSCA program is consistent with its procurement policies and regulations. STATE AGENCIES ARE RESTRICTED FROM USING THIS CONTRACT IN ACCORDANCE WITH MANAGEMENT MEMO 05-11, EXCEPT FOR THOSE CATEGORIES NOT OFFERED UNDER CALIFORNIA STRATEGIC SOURCING INITIATIVE (CSSI) CONTRACTS FOR IT HARDWARE: PC GOODS AND ENTERPRISE, SERVERS AND STORAGE PRODUCTS. THE SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING ARRA FUNDS APPLY TO THE ORDERING AGENCY. IF OR WHEN HP, AS A VENDOR, IS NOTIFIED BY ORDERING AGENCY THAT A SPECIFIC PURCHASE OR PURCHASES ARE BEING.MADE WITH ARRA FUNDS, HP AGREES TO COMPLY WITH THE DATA ELEMENT AND REPORTING REQUIREMENTS THAT ARE LEGALLY REQUIRED OF PROVIDERS OF GOODS AND RELATED SERVICES. HP, AS IT RELATES TO PURCHASES UNDER THIS CONTRACT IS NOT A SUBCONTRACTOR OR SUBGRANTEE, BUT SIMPLY A PROVIDER OF GOODS AND RELATED SERVICES . 2. Leasing 'Funding to purchase or lease products available under this contract may be available to State agencies via:the GS $Mart-(purchases) or Lease $Mart program. For small dollar transactions where GS $Mart or Lease $Mart isn't available, local agencies are able to take advantage of leasing options in the original (Minnesota) contract • •'.'''•''• 3. Changes: Changes to the terms and conditions of the signed Master Price Agreement and Participating Addendum are as follows: a. Orders and payment may be handled by one of HP's authorized Resellers as approved by HP. All other agency orders and payments are to be handled by HP directly unless otherwise mutually agreed by HP and the Participating Entity as allowed in this section of the Participating Addendum. b. The California General Provisions (CAGP) Revision 8/10/2009 (GSPD-401IT based on April 12, 2007 standard) for Western States Contracting Alliance (WSCA) Computer Equipment, Software, Peripherals and Related Services as attached become a part of this Participating Addendum. • c. The California General Provisions (CAGP) shall prevail if there is a conflict between the terms and conditions of the contractor's WSCA State of Minnesota, Master Price Agreement, packaging, invoices, catalogs, brochures and technical data sheets. d. The State of California will retain the same contract number as the State of Minnesota, Master Price Agreement number, B27164. Revised 8/28/08 Page 1 of 4 CALIFORNIA PARTICIPATING ADDENDUM WESTERN STATES CONTRACTING ALLIANCE (WSCA) COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014) HEWLETT-PACKARD COMPANY MASTER PRICE AGREEMENT CONTRACT B27164 e. State of Minnesota, Master Price Agreement cover page, is hereby modified as follows: "Original Award Date" changed to "Effective Date 9/1/2009". i f. Delivery: As negotiated between agency and contractor and included in the purchase order, or as otherwise stipulated in the contract. g. DGS Termination of Contract: The State may terminate this contract at any time upon 30 day prior written notice. Upon termination or other expiration of this contract, each party will assist the other party in orderly termination of the contract and the transfer of all assets, tangible and intangible, as may facilitate the orderly, nondisrupted business continuation of each party. This provision shall not relieve the contractor of the obligation to perform under any purchase order or other similar ordering document executed prior to the termination becoming effective. h. Reports & Administrative Fee: Contractor shall submit quarterly reports to the California Contract Administrator for all California purchases providing the following information for products: Agency Name Agency Contact'Name WSCA Contract.Number Agency Address Purchase Order Number Total Invoice Amount Purchase Order Date Total Dollars for the quarter WSCA Administrative Fee Dollar Amount The Contractor shall submit a check, in addition to the report, payable to the State of California, Contract Administrator for the calculated administrative fee for an amount equal to one percent (0.01) of the sales for the quarterly period. This fee shall be included as an adjustment to contractors WSCA pricing and not invoiced or charged to the purchasing entity. Payment of the administrative fee by Contractor due irrespective of status of payments on orders from users to Contractor. A report is due even when there is no activity. Any report that does not follow the required format or that excludes information will be deemed incomplete. Failure to submit reports and fees on a timely basis shall constitute grounds for suspension of this agreement. Reports and fee delivery will be in accordance with the following schedule. ' . Calendar Quarter 1 (JUL 1 to SEP 30) DueOCT31 Calendar Quarter 2 (OCT 1 to DEC 31) Due JAN 31 Calendar Quarter 3 (JAN 1 to MAR 31) Due APR 30 Calendar Quarter 4 (APR 1 to JUN 30) Due JUL 31 The administrative fee check and report should be submitted to the following address: Cynthia Okoroike Department of General Services Procurement Division Multiple Award Program - WSCA Revised 8/28/08 Page 2 of 4 CALIFORNIA PARTICIPATING ADDENDUM WESTERN STATES CONTRACTING ALLIANCE (WSCA) COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014) HEWLETT-PACKARD COMPANY MASTER PRICE AGREEMENT CONTRACT B27164 707 Third Street, 2nd Floor, MS # 202, West Sacramento, CA 95605-2811 The primary state government contact for this Participating Addendum is as follows: Department of General Services, Procurement Division Multiple Award Program - WSCA 707 Third Street, 2nd Floor, MS # 202 West Sacramento, CA 95605 Contact: Cynthia Okoroike E-mail: cvnthia.okoroike(S)dqs.ca.gov Phone: (916)375-4389 Fax: (916)375-4663 The primary Hewlett Packard CUSTOMER contact for this Participating Addendum is as follows: Hewlett Packard Address: 442 Swan Blvd. Deerfield, IL60015 Contact: Debra Lee E-Mail: Debra.lee@hp.com Phone: 847/537-0344 Fax: 847/572-1336 k. Price Agreement Number: The Master Price Agreement number for the Participating State is B27164. The Master Price Agreement Number MUST be shown on all Purchase Orders issued against this Master Price Agreement. This Addendum and the Price Agreement together with its exhibits and/or amendments, set forth the entire agreement between the parties with respect to the subject matter of all previous communications, representations or agreements, whether oral or written, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary or in addition to the terms and conditions of this Addendum and the Price Agreement, together with its exhibits and/or amendments, shall not be added to or incorporated into this Addendum or the Price Agreement and its exhibits and/or amendments, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and conditions are hereby rejected. The terms and conditions of this Addendum and the Price Agreement and its exhibits and/or amendments shall prevail and govern in the case of any such inconsistent or additional terms. Revised 8/28/08 Page 3 Of 4 CALIFORNIA PARTICIPATING ADDENDUM WESTERN STATES CONTRACTING ALLIANCE (WSCA) COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014) HEWLETT-PACKARD COMPANY MASTER PRICE AGREEMENT CONTRACT B27164 m. Effective Dates: This Participating Addendum shall be effective upon approval by the Department of General Services and will continue until the End Date of the Master Price Agreement. Lead State amendments to extend the term date are automatically incorporated into this Participating Addendum unless terminated early in accordance with the terms and conditions of the Master Price Agreement or this Participating Addendum. By Signing below Hewlett Packard agrees to offer the same products/and or services as on the State of Minnesota B27164 at prices equal to or lower than the prices on this contract. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both padie^ be,low. State of California: By: Name: Jim Butler Title: Deputy Director #7 3 /Date: #7 3 / 0 *? Revised 8/28/08 Page 4 of 4