HomeMy WebLinkAbout2010-06-29; City Council; 20289; Animal Control Services Contract ApprovalCITY OF CARLSBAD - AGENDA BILL
AB# 20,289
MTG. 6-29-10
DEPT. POLICE
ANIMAL CONTROL SERVICES
CONTRACT APPROVAL
DEPT. HEA
CITY ATTY.
CITY MGR.I A/
RECOMMENDED ACTION:
City Council to adopt Resolution No. 2010-168 authorizing the City Manager to approve the
Fiscal Year 2010-11 Joint Operating and Financial Plan with the County of San Diego for animal
control services.
ITEM EXPLANATION:
On May 15, 1986, the City of Carlsbad adopted Resolution No. 9085 approving a contract with
the County of San Diego for animal control services. The County has satisfactorily provided
animal control services for the past 24 years pursuant to additional contracts and annual
extensions. The current agreement covers these services for five years starting July 1, 2008,
through June 30, 2013. Annually, the County of San Diego prepares a written Joint Operating
and Financial Plan for the services to be provided for the following fiscal year.
FISCAL IMPACT:
The estimated annual net cost of the contract for Fiscal Year 2010-11 is $515,740. Funds
totaling $515,740 have been budgeted in the Fiscal Year 2010-11 Police operating budget.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guideline section 15738, this does
not constitute a "project" within the meaning of CEQA and therefore does not require an
environmental review.
EXHIBITS:
1. Resolution No. 2010-168 ratifying a joint operating and financial plan between the City
of Carlsbad, California and the County of San Diego for animal control services.
2. Agreement
DEPARTMENT CONTACT: Fiona Everett 760-931-2279 fiona.everett@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED %
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Exhibit 1
1 RESOLUTION NO. 2010-168
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, RATIFYING A JOINT
3 OPERATING AND FINANCIAL PLAN BETWEEN THE CITY
4 OF CARLSBAD, CALIFORNIA AND THE COUNTY OF SAN
DIEGO FOR ANIMAL CONTROL SERVICES
5
6..
WHEREAS, animal control services have been provided to the City of Carlsbad
7
by the County of San Diego Department of Animal Services; and
8
WHEREAS, the most recent agreement is effective through June 30, 2013; and
9
WHEREAS, the County of San Diego Department of Animal Services prepares a
10
Joint Operating and Financial Plan annually for the services to be provided for fiscal
11
year 2010-11; and
12
WHEREAS, it is necessary and desirable to continue providing animal control
13
services for the City of Carlsbad through the County Department of Animal Services.
14
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
15
Carlsbad, California, as follows:
16
1. That the above recitations are true and correct.
17
2. That the agreement for continued animal control services attached hereto
18
between the City of Carlsbad and the County of San Diego, is hereby ratified.
19
3. That the City Manager of the City of Carlsbad is hereby authorized and
20
directed to execute said agreement for and on behalf of the City of Carlsbad, California.
21
22
23
24 '"
25
26 ///
27 ///
28
1
2
3
4
5
6
7
8
9
10
.11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council
of the City of Carlsbad on the 29th day of June, 2010, by the following vote to wit:
AYES: COUNCIL MEMBERS LEWIS, KULCHIN, HALL, PACKARD AND
BLACKBURN.
NOES: NONE.
ABSENT: NONE.
CLAUDE A LEWIS, Mayor
ATTEST:
LORRAINE M. WDODTCity Clerk (J
($EALJL/
OFFICE: (619)767-2605
FAX: (619)767-2706
DAWN DANIELSON, RVT DEPARTMENT OF ANIMAL SERVICES WEBSITE: www.sddac.com
DIRECTOR 5480 GAINES STREET, SAN DIEGO, CA 92110-2687 MAIL STOP: H-39
April 30, 2010
Fiona Everett
City of Carlsbad, Carlsbad Police Department
2560 Orion Way
Carlsbad, CA 92008
FY 2010-11 JOINT OPERATING AND FINANCIAL PLAN
Please find enclosed the Animal Services FY 2010-11 Joint Operating and Financial Plan. These
documents provide you with the details of the changes to the department's operational plan including the
annual salary and benefit adjustments and increases and decreases to various services and supplies
accounts. We understand the tight budget constraints each of you are working with and have done our
best to limit increases to the costs that we all share to provide superior animal control services to both our
citizens and yours.
These documents include an overview of the various cost factors affecting the delivery of animal control
and sheltering services to our residents and to you, the cities served by the County of San Diego
Department of Animal Services. As you know, your city's annual contract costs are affected by three
factors: increases in shared departmental operating costs and your city's pro-rated share of those costs
based on population growth and volume of requests for patrol services.
Our overall increase this year is only 3.2% and after the reduction of costs that the County does not pass
on to your city the overall shared increase is only .2%. Because of the fluctuations based on the formula
for your city's share the increase is greater for some cities and for some there has even been a decrease.
To see a breakdown of increases and decreases by the three factors in the formula see pages 4 and 5. The
figures for your city's net annual cost - and the basis for the amount of your city's quarterly payment -
are on Page 8.
Also enclosed are the contract Attachment B documents for your approval. Please return the signed
copies before June 30, 2010.
If you,have any questions or need additional information, please call Randall Krogman at 619-767-2622.
DAWN DANIELSON, RVT
DIRECTOR
DD:ca
Enclosure
cc: Randall Krogman, Administrative Services Manager II, Department of Animal Services
TO PROTECT THE HEALTH, SAFETY AND WELFARE OF PEOPLE AND ANIMALS
ATTACHMENT B
City of Carlsbad
Contract Animal Control Services Program
Joint Operating and Financial Plan
Fiscal Year 2010-11
This Joint Operating and Financial Plan made and agreed to for the period
beginning July 1, 2010 and ending June 30, 2011, by and between the City of Carlsbad
and the County of San Diego shall become a part of the Agreement between said parties.
The County of San Diego shall provide animal control services to the City of
Carlsbad as specified in Sections 3 through 5 of the Agreement. The gross cost of
providing animal control services to Carlsbad for fiscal year 2010-11 shall be $660,640.
The County shall collect license and other fees, as specified under the County's Animal
Services Fee Resolution within City of Carlsbad. For fiscal year 2010-11, the estimated
revenue amount to be collected within City of Carlsbad is $150,000. After deducting
estimated revenues from gross cost, the City of Carlsbad shall pay County the net amount
of $515,740, which includes the amount of $5,100.00 to finance the spay/neuter program
as provided for in Sections 6 and 8 of the Agreement. The City of Carlsbad shall pay
County in quarterly payments as specified in Section 6, paragraph 5 of the Agreement.
As approved:
CITY OF CARLSBAD
By?
City Manager
COUNTY OF SAN DIEGO
Directorof Animal Services
Approved as to form and legality
^: .
frf ''tityAttorney
Approved as to form and legality
County Counsel
DEPARTMENT OF ANIMAL SERVICES Final Version
2010-2011 JOINT OPERATING AND FINANCIAL PLAN As of 4/5/201°
BUDGET GROWTH
Department External
Costs Overheads Total Costs
2009-2010 ESTIMATED COSTS (As of 5/5/2009) $14,013,473 $977,570 $14,991,043
09-10 Adjustments to 5/5/2009 Estimate:
CHANGE LETTER:
S & S Medical Supplies & Services $150,000
S & S Spay Neuter Expenses $100,000
S & S Special Department Expenses $94,675
S & S IT Equipment $100,000
2009-2010 ADOPTED BUDGET $14,458,148 $977,570 $15,435,718"
2010-11 Budget Adjustments:
Salaries & Benefits Adjustments:
S & B - Salary Negotiated 2% + Step Increases $253,328
S & B - Retirement & Pension Bonds (related to Salaries) -$63,416
S & B - Other Benefits $67,181
S & B - Position Adjustments $9,676
Services & Supplies Adjustments:
Liability Insurance - Accounts 52130 & 52138 -$74,629
S & S Minor Equipment $100,000
Professional and Specialized Services -$166,235
ISF - Fleet & Fuel- Accounts 52178 & 52182 $123
ISF - Facilities Mgmnt, Rents, Utilities $58,047
ISF - Information Technology $4,772
ISF - Desktop Computing & PCs $137,025
ISF - Data Cntr Services -$25,000
Major Maintenance - Account 52737 -$323,100
Fixed Assets $40,000
External Overhead Adjustment - A-87s -
Increase/Decrease: -$73,611
2010-2011 Estimated Costs (As of 3/23/2010) $14,475,920 $903,959 $15,379,879
CityCosts-09-10to 10-11 - #3 rk.xls Yr2Yr 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
UNSHARED COSTS
Department External
Costs Overheads Total Costs
2010/2011 ESTIMATED BUDGET
Unshared Costs:
Director, Animal Control
Administrative Secretary
Temp. Help
OTO Services and Supplies*
CAO Executive
DCAO Community Services
Auditor & Controller - Audits
Auditor & Controller - FM
Civil Service Commission
2010/2011 SHARED COSTS
$14,475,920
-$220,336
-$82,873
-$200,000
-$140,000
$13,832,711
$903,959
-$10,853
-$195,826
-$7,506
-$83,300
-$4,253
$602,221
$15,379,879
$14,434,932
2009/2010 SHARED COSTS $13,708,223 $703,324 $14,411,547
INCREASE $124,488 -$101,103 $23,385
* OTO costs for minor equipment
City Costs-09-10 to 10-11 - #3 rk.xls Unshared 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
TOTAL COSTS COMPARISON
Unincorporated County
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL
09/10
Total Costs
10/11
Total Costs Inc/Dec
$3,852,214
$680,722
$33,219
$403,460
$8,966,782
$401,046
$74,103
$14,411,546
$3,816,580
$660,640
$33,936
$409,228
$9,065,429
$367,939
$81,180
$14,434,932
-$35,634
-$20,082
$717
$5,768
$98,647
-$33,107
$7,077
$23,386
% Change
-0.9%
-3.0%
2.2%
1.4%
1.1%
-8.3%
9.6%
0.16%
City Costs-09-10 to 10-11 - #3 rk.xls TOTAL COSTS 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
BREAKDOWN OF COST CHANGES
Unincorporated County
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL
INCREASES/
Population
$3,878
-$1,678
-$164
-$1,845
$28
$213
-$433
$0
DECREASES
Service
Requests
-$45,695
-$19,475
$826
$6,950
$83,933
-$33,916
$7,378
$0
DUE TO:
DAS Costs
$6,183
$1,071
$55
$663
$14,687
$597
$132
$23,386
TOTAL
-$35,635
-$20,082
$717
$5,768
$98,647
-$33,107
$7,077
$23,385
City Costs-09-10 to 10-11 - #3 rk.xls BREAKDOWN 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
CITY POPULATION and SERVICE REQUESTS
50% of COSTS DISTRIBUTED
By POPULATION
50% of COSTS DISTRIBUTED
By SERVICE CALLS
Unincorporated County
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL
09/10
Population
10/11
Population
491 ,764
103,811
4,580
63,864
1,336,865
56,068
13,500
2,070,452
499,190
104,652
4,591
64,145
1,353,993
56,848
13,547
2,096,966
%
Change
1.51%
0.81%
0.24%
0.44%
1.28%
1 .39%
0.35%
1 .28%
09/10
Share
10/11
Share
23.75%
5.01%
0.22%
3.08%
64.57%
2.71%
0.65%
100.00%
23.81%
4.99%
0.22%
3.06%
64.57%
2.71%
0.65%
100.00%
09/10
Requests
10/11
Requests
8,920
1,331
72
755
17,976
858
113
30,025
8,563
1,226
74
769
17,976
703
141
29,452
%
Change
-4.00%
-7.89%
2.78%
1.85%
0.00%
-18.07%
24.78%
-1.91%
09/10
Share
10/11
Share
29.71%
4.43%
0.24%
2.51%
59.87%
2.86%
0.38%
100.00%
29.07%
4.16%
0.25%
2.61%
61.03%
2.39%
0.48%
100.00%
Sources:
Population: San Diego County Fact Sheet - January 2009 & SANDAG
Requests: Actual Requests by City for period of Jan 1, 2009 thru Dec. 31, 2009
City Costs-09-10 to 10-11 - #3 rk.xls POP-REQ 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
SPAY/NEUTER ALLOCATION
'10-11 Participation
Unincorporated County
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL
SPAY/NEUTER
ALLOCATION
$38,500
$5,100
$450
$4,000
$57,000
$3,900
$825
$109,775
City Costs-09-10 to 10-11 -#3 rk.xls SpayNeuter 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
NET COSTS COMPARISON
Unincorporated County
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL
2009/10
REVENUE
$1,100,000
$150,000
$10,000
$102,000
$1,575,000
$98,000
$19,300
$3,054,300
2009/10
NET COSTS
$2,790,714
$535,822
$23,669
$305,460
$7,448,782
$306,946
$55,628
$11,467,021
2010/11
REVENUE
$1,100,000
$150,000
$10,000
$102,000
$1,575,000
$98,000
$19,300
$3,054,300
2010/11
NET COSTS*
$2,755,080
$515,740
$24,386
$311,228
$7,547,429
$273,839
$62,705
$11,490,407
CHANGE
-$35,634
-$20,082
$717
$5,768
$98,647
-$33,107
$7,077
$23,386
* 2010-11 Net Costs calculated using 2009-2010 revenue amounts and spay neuter allocation for participating jurisdictions.
City Costs-09-10 to 10-11 - #3 rk.xls NET COSTS 4/6/2010 2:11 PM
DEPARTMENT OF ANIMAL SERVICES
2010-2011 JOINT OPERATING AND FINANCIAL PLAN
COSTS DISTRIBUTION
Final Version
As of 4/5/2010
Department Cos A-87
50% Population 50% Population
JURISDICTION
Unincorporated County
Shared
Non-Shared
Carlsbad
Del Mar
Encinitas
San Diego
Santee
Solana Beach
TOTAL Shared
TOTAL TOTAL
50% Requests 50% Requests
$3,657,353 $159,227
$4,300,562 $460,965
$633,078 $27,562
$32,520 $1,416
$392,155 $17,073
$8,687,223 $378,207
$352,589 $15,350
$77,793 $3,387
$13,832,711 $602,221
$14,475,920 $903,959
TOTAL COSTS
$3,816,580
$4,761,527
$660,640
$33,936
$409,228
$9,065,429
$367,939
$81,180
$14,434,932
$15,379,879
Licensing Other
Revenue Revenues
($770,000) ($330,000)
$0 $0
($770,000) ($330,000)
($102,000) ($48,000)
($9,000) ($1,000)
($80,000) ($22,000)
($1,140,000) ($435,000)
($78,000) ($20,000)
($16,500) ($2,800)
($2,195,500) ($858,800)
TOTAL
REVENUES
-$1,100,000
$0
-$1,100,000
-$150,000
-$10,000
-$102,000
-$1,575,000
-$98,000
-$19,300
-$3,054,300
Spay/Neute
Revenue
Allocation
$38,500
$0
$38,500
$5,100
$450
$4,000
$57,000
$3,900
$825
$109,775
2010-2011
NET COSTS
$2,755,080
$3,700,027
$515,740
$24,386
$311,228
$7,547,429
$273,839
$62,705
$1 1 ,490,407
2009-2010
NET COSTS
$2,790,714
$3,370,210
$535,822
$23,669
$305,460
$7,448,782
$306,946
$55,628
$11,467,021
$12,435,354 $12,046,517
Increase or Chang
Decrease e
-$35,634 -1.3%
$365.451 63.1%
$329,817 9.8%
-$20,082 -3.7%
$717 3.0%
$5,768 1.9%
$98,647 1.3%
-$33,107 -10.8%
$7,077 12.7%
$23,386 0.2%
$388,837 3.2%
Contract Payments •$8,664,052 $8,605,463
Total Net City Cost
Total Contract City Rev.
Total Gross City Cost
49200 Total City S/N Rev
$8,735,327 $71,275 $8,664,052
-$1,954,300
$10,618,352
$71,275
City Costs-09-10 to 10-11 - #3 rfc.xlsDistribution4/6/20102:10 PM 8