HomeMy WebLinkAbout2010-07-13; City Council; 20300; REPLACEMENT POLICE PATROL SEDANSCITY OF CARLSBAD - AGENDA BILL
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AB* 20,300
MTG. 7/13/10
DEPT. PEM
AUTHORIZATION TO PURCHASE REPLACEMENT
POLICE PATROL SEDANS
DEPT DIRECTOR ! 'J&-
CITYATTORNEY/%^^-
CITY MANAGER ///—
2010-182 authorizing the purchase of six (6) replacement police
RECOMMENDED ACTION:
Adopt Resolution No.
patrol sedans from Bob Wondries Ford.
ITEM EXPLANATION:
Staff is requesting that six (6) new Ford Crown Victoria police patrol sedans be purchased from Bob
Wondries Ford. The units tentatively scheduled for replacement include units A044, A047, A049,
A061, A074 and M75. These vehicles have all exceeded the three year guideline for replacement and
are expected to reach or exceed the mileage guideline in the current fiscal year. These vehicles were
included in the FY2010-11 Capital Outlay Budget, as adopted by Council on June 29, 2010.
Traditionally, the Fleet Operations staff meets with the Police Department liaison at the time of vehicle
delivery to make a final determination of the actual vehicles that are replaced. The final replacements
are determined by the vehicle age, mileage, vehicle condition, anticipated future major repairs, and
maintenance cost history. Police sedans are only produced by the manufacturer for a limited time
each model year. Lead times between ordering and actual delivery can be several months. Deferment
of the actual replacement vehicles until delivery allows the City to replace the police sedans that are
most in need of replacement due to the above-mentioned criteria. At the time of replacement, the
replaced vehicles will be stripped of all reusable specialty equipment, retired from the fleet, and sent to
auction.
Funds are appropriated in the Fiscal Year 2010-11 Fleet-Vehicle Replacement Budget for the
purchase of six (6) police patrol sedans that will meet or exceeded the age and mileage requirements
of the City's vehicle replacement program.
Section 3.28.100 of the Carlsbad Municipal Code allows the Purchasing Officer to purchase
equipment through cooperative purchasing programs with other public agencies when the agency
has made its purchase in a competitive manner. In March of 2009, the County of Los Angeles
received 10 bids for 50 police patrol sedans. The lowest responsive bid of $25,532 per vehicle (base
vehicle plus specifications), was submitted by Bob Wondries Ford.
This bid included a public agency clause, allowing other governmental agencies to purchase like units
under a cooperative purchasing arrangement.
Staff recommends ordering our vehicles with options not included on the Los Angeles County
vehicles. The options include: keyed alike key code, rear door locks/handle inoperable and power
windows (D/P switches only). Additionally, some features that were options in the past are now
standard equipment on 2011 model year vehicles, resulting in a savings to the City.
Our price per vehicle as specified is $23,800 including tax.
DEPARTMENT CONTACT: John McKelvey (760) 434-2992, iohn.mckelvev@carlsbadca.aov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
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ENVIRONMENTAL IMPACT:
The proposed purchase of these sedans does not qualify as a "project" under the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15378 as it does not result in
a direct or reasonable foreseeable indirect physical change in the environment.
FISCAL IMPACT:
Staff requests that City Council approve the purchase of the vehicles. Sufficient funds are available in
the Fleet-Vehicle Replacement fund to fully-fund the purchase.
EXHIBITS:
1. Resolution No. 2010-182 authorizing the purchase of six (6) replacement
police patrol sedans.
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RESOLUTION NO. 2010-182
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, AUTHORIZING THE PURCHASE OF SIX (6)
REPLACEMENT POLICE PATROL SEDANS.
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WHEREAS, $219,000 was previously appropriated to the Fiscal Year 2010-11 Vehicle
5 Replacement Budget for the purchase and outfitting of six (6) replacement police patrol sedans;
6 and
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WHEREAS, Fleet Management has reviewed the overall condition, maintenance history,
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future maintenance needs, and determined it is in the best fiscal interest of the City to replace six
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(6) police patrol sedans; and
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WHEREAS, Section 3.28.100 of the Carlsbad Municipal Code provides that the City may
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participate in cooperative purchasing programs with other public agencies; and
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WHEREAS, the County of Los Angeles used formal bidding procedures to establish the
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cost of procurement of police patrol sedans, which included a clause allowing other public
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agencies to procure equipment as awarded by the County of Los Angeles; and
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WHEREAS, the City has procured a quote from Bob Wondries Ford to provide six (6)
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new police patrol units in accordance with the cooperative purchasing clause for the bid awarded
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by the County of Los Angeles.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows:
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1. That the above recitations are true and correct.21
2. That Fleet Management is authorized to initiate a purchase order with Wondries22
Ford for the purchase of six (6) replacement police patrol sedans.23
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 13th day of July, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
ATTEST:
LORRAINJE M.
(SEAL)
OD, City ClerlQ