HomeMy WebLinkAbout2010-11-09; City Council; 20385; CONTRIBUTION FUND 2010 SNORES AND SMORES EVENTCITY OF CARLSBAD - AGENDA BILL
AB#
20.385
MTG. 11/9/2010
DEPT. PARKS &
REC
ACCEPTANCE AND APPROPRIATION OF
CASH AND IN-KIND DONATIONS TO THE
SPECIAL EVENT CONTRIBUTION FUND
IN SUPPORT OF THE 2010 SNORES &
S'MORES FAMILY CAMPOUT EVENT
DEPT.
DIRECTOR
CITY
ATTORNEY
CITY
MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2010-246 , accepting an individual cash donation of two hundred fifty
dollars ($250) and in-kind donations of products and services with a fair market value of three
thousand two hundred ninety-six dollars ($3,296) in support of the Snores & S'mores Family
Campout special event held on August 21, 2010, and recommend acceptance by the City
Council and directing the Finance Director to appropriate the received funds to the Parks &
Recreation Special Event Contribution Fund.
ITEM EXPLANATION:
On Saturday, August 21, 2010, the Parks & Recreation Department hosted the Snores &
S'mores Family Campout special event at Aviara Park. The sold out event had an
attendance of 305 participants.
This event was geared toward the first time camper as well as families with young children.
For the second consecutive year, the event was held in the safe and controlled environment
of Aviara Community Park where campers set up their tents on the ball field lawn and joined
in activities in the throughout the park. The "Snug as a Bug" theme was complimented with a
giant fly wall, a caterpillar obstacle course, bug crafts, bug themed relay games, and "Capture
the Bug" scavenger hunt that sent families around the park collecting escaped bugs. Guests
enjoyed a barbecue dinner provided by Pat & Oscar's and settled in on the hillside for
s'mores, popcorn, and an outdoor viewing of A Bug's Life.
As part of the Park & Recreation Department's continuing effort to minimize General Fund
expenses, staff seeks support from various businesses. Many businesses sponsored the
event with both cash and in-kind donations for a total of $3,546.
On September 20, 2010, the Parks & Recreation Commission unanimously accepted the
donation and recommended acceptance by City Council.
The City of Carlsbad Parks & Recreation Department wishes to acknowledge the generosity
of all the sponsors involved. Letters of appreciation have been sent on behalf of the Park &
Recreation Department and the City of Carlsbad.
DEPARTMENT CONTACT: Rachael Shay 760-602-7519 rachael.shav@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
Jfer
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
D
Page 2
FISCAL IMPACT:
Cash donations of $250 were deposited into the Parks & Recreation Special Event Contribution
Fund and will be appropriated for the purposes related to Park & Recreation Department special
events.
Product/service donations totaling $3,296 assisted in offsetting the actual cost to the general
fund. A summary of the cash and product/service donations is attached hereto as Exhibit 2.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065 and CEQA Guidelines, this action does
not constitute a "Project" within the meaning of CEQA and therefore, does not require an
environmental review.
EXHIBITS:
1. Resolution No.2010-246. authorizing acceptance of cash, product and in-kind service
donations in support of the 2010 Snores & S'mores Family Campout special event, and
appropriation of received funds to Parks & Recreation Special Events Contribution Fund.
2. 2010 Snores & S'mores Family Campout donation listings.
1 RESOLUTION NO. 2010-246
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING DONATIONS OF $3,546 IN
CASH AND IN-KIND PRODUCTS AND SERVICES IN SUPPORT OF
4 THE 2010 SNORES & S'MORES FAMILY CAMPOUT SPECIAL EVENT
AND APPROPRIATION OF RECEIVED FUNDS.
5
WHEREAS, the Snores & S'mores Family Campout special event was held
on August 21, 2010 in Carlsbad; and
8
WHEREAS, the City Council wishes to accept the donations of cash, products
9
and in-kind service totaling $3,546 in support of the Snores & S'mores Campout
special event,; and
12 WHEREAS, the City Council wishes to acknowledge the generosity and support
13 of community businesses that helped to support to this special event; and
14 WHEREAS, on September 20, 2010 the Parks & Recreation Commission
15 received cash, products and in-kind services totaling $3,546 and recommends
16 acceptance by the Council.
17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
18
Carlsbad, California, the following:
19
1. That the above recitations are true and correct.
20
2. That the City Council does hereby accept $3,546 in cash and in-kind
22 donations as itemized in Exhibit 2.
23 3. That the City Council authorizes the Finance director to appropriate $250
24 upon receipt to the Special Event Contribution Fund.
25 //
26 „
27 //
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 9th day of November, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Packard and Blackburn.
NOES: None.
ABSENT: Council Member Hall.
CLAUDE A. LEWIS, Mayor
ATTEST:
itM
RRAINE M. WOOD, City Clerk
/
2010 Snores & S'mores Family Campout Donation Listing
COMPANY
SPONSORSHIP
Pat & Oscar's
Point Loma Credit Union
Starbucks Coffee Company
Vons
Vons
Albertsons
CONTACT
Geoffrey Hunt
Adriana Brunner
Teresa Brezo
Store Director
Store Director
Store Director
ADDRESS
965 Palomar Airport Road
6971 El Camino Real
2708 Loker Ave West
985 Tamarack Ave
2560 El Camino Real
955 Carlsbad Village Dr
CITY
Carlsbad
Carlsbad
Carlsbad
Carlsbad
Carlsbad
Carlsbad
ZIP
92011
92009
92010
92008
92008
92008
SPONSOR
Dinner
Gift Basket
Coffee
Gift Card
Gift Card
5 cs Gatorade
Total
IN KIND
$ 3,021.03
-
135.00
25.00
50.00
65.03
$ 3,296.06
CASH
$
250.00
-
-
-
-
$ 250.00
VALUE
$ 3,021.03
250.00
135.00
25.00
50.00
65.03
$ 3,546.06
V
A