HomeMy WebLinkAbout2010-12-14; City Council; 20417; CONSULTING AGREEMENT AGUA HEDIONDA PROJECTCITY OF CARLSBAD - AGENDA BILL
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MTG.
DEPT.
20,417
12/14/2010
PEM
APPROVE CONSULTANT AGREEMENT FOR FINAL
ENVIRONMENTAL AND DESIGN SERVICES FOR THE
AGUA HEDIONDA CHANNEL DREDGING PROJECT
CITY PROJECT NUMBER 3338
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2010-269 approving a consultant agreement for final environmental and
design services for the Agua Hedionda Channel Dredging Project, City Project No. 3338.
ITEM EXPLANATION:
On October 12, 2010, the City Council adopted Resolution No. 2010-239 approving a license agreement
for the City's development of a mitigation site required for the Agua Hedionda Channel Dredging Project.
City staff thereafter prepared and distributed to six (6) firms a Request for Proposal ("RFP") for final
environmental and design services required for the project. The City subsequently received a total of three
(3) formal proposals for the work from the following firms:
AECOM, Incorporated of San Diego, California
Dudek, Incorporated of Encinitas, California
LSA Associates, Incorporated of Carlsbad, California
A five (5) member City staff team evaluated the proposals based upon twenty (20) different selection
criteria. The City staff team met and discussed the proposals in depth and has identified the firm of
AECOM, Incorporated as having provided the most comprehensive proposal that provides the best value
to the City for the work. Therefore, City staff recommends AECOM, Incorporated for this project.
The final project environmental and design services include:
Prepare the mitigation plan and submit the plan to the Resource Agencies;
Create mitigation site construction drawings and specifications;
Amend the City's existing permit applications and provide supplemental data and exhibits;
Secure all final Resource Agency permits and approvals;
Prepare alternatives for disposal of the dredge materials including a local beach option;
Undertake a sampling and analysis plan ("SAP") of the material within the two creeks;
Update and/or renew all existing City permits for its designated local beach disposal site under
the Opportunistic Beach Fill Program;
Create construction drawings and specifications for this option if selected;
Undertake 2011 nesting season protocol surveys for endangered species;
Create revegetation and irrigation construction drawings and specifications for areas within the
two creeks based upon the mitigation plan to be approved by the Resource Agencies;
Revise and update the construction document package where needed;
Revise and update the construction estimate;
Provide support services during the bid period.
Staff recommends approval of the attached consultant agreement.
DEPARTMENT CONTACT: John Cahill, 760-602-2726: John.Cahill@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
*Dn
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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ENVIRONMENTAL IMPACT:
On August 5, 2008, the City Council adopted Resolution No. 2008-229 certifying Environmental Impact
Report EIR 04-02 finding the Agua Hedionda Channel Dredging Project in conformance with the
requirements of the California Environmental Quality Act and the environmental policies of the City of
Carlsbad. EIR 04-02 identified the project's wetlands impacts and mitigation requirements. The proposed
development of a mitigation site near Basin BJB is consistent with the mitigation requirements.
FISCAL IMPACT:
The table below shows the current status of the Agua Hedionda Channel Project. The project is funded using
a combination of General Capital Construction and Planned Local Drainage Area B funds.
AGUA HEDIONDA CHANNEL - PROJECT NO. 3338
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Environmental Mitigation & Monitoring
Property Acquisition
Studies & Reports
TOTAL
APPROPRIATION
$954,255
$2,053,006
$1,221,727
$969,421
$75,000
$5,273,409
EXPENDITURES/
ENCUMBRANCES
$649,692
$144,307
$1,050,032
$635,384
$69,616
$2,549,031
REMAINING
BALANCES
$304,563
$1,908,699
$171,695
$334,037
$5,384
$2,724,378
The total cost for the completion of the above referenced final environmental and design services is
$283,505. As shown above, there are sufficient funds to complete the final design and environmental
services for the project.
EXHIBITS:
1. Resolution No. 2010-269 approving a consultant agreement for final environmental and
design services for the Agua Hedionda Channel Dredge Project, City Project No. 3338.
2. Location map.
3. Consultant agreement.
1
RESOLUTION NO. 2010-269
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING A CONSULTANT
AGREEMENT FOR FINAL ENVIRONMENTAL AND DESIGN
4 SERVICES FOR THE AGUA HEDIONDA CHANNEL DREDGING
PROJECT. CITY PROJECT NO. 3338.
5
WHEREAS, the City Council of the City of Carlsbad, California, hereafter the "City," has
6
previously appropriated funds for the design, entitlement, and construction of the Agua Hedionda
Channel Dredging Project, City Project No. 3338, hereafter the "Project;" and
8 WHEREAS, the City Council adopted Resolution No. 2010-239 on October 12, 2010
g
approving a license agreement for the development of a mitigation site required for the Project; and
in WHEREAS, the City prepared and distributed a Request for Proposal (RFP) for required final
11' environmental and design services for the Project; and
12 WHEREAS, the City received three (3) formal proposals for this work which were
13 subsequently evaluated by the City; and
14 WHEREAS, the evaluation of said proposals by the City has resulted in a best value
15 recommendation of AECOM, Incorporated for the Project; and
16 WHEREAS, a consultant agreement between the City and AECOM, Incorporated has been
17 prepared and is recommended for approval; and
18 WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest to
19 approve said consultant agreement.
20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
21 California, as follows:
22 1 • That the above recitations are true and correct.
23 2. That a consultant agreement between the City and AECOM, Incorporated is hereby
24 approved and the Mayor is authorized to execute said agreement. Following the
25 Mayor's execution of said agreement, the City Clerk is directed to forward copies of
20 this Resolution and the executed agreement to AECOM, Incorporated, attention: Teri
27 Fenner, 1420 Kettner Boulevard, Suite 500, San Diego, California, 92101 and the
2Q Property and Environmental Management Department.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 14th day of December, 2010, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn and Packard.
NOES: None.
ABSENT: None.
ABSTAIN: Council Member Douglas.
MATT HALL, Mayor
ATTEST:
LORRAINE M. WOOD, City Clerk
(SEAL)
LOCATION MAP
MljmTION PROJEC-—~^/\OAC/W o re
DREDGE PROJECSITE
LIMITS OF PROJECT
NOT
PROJECT NAME
AGUA HEDIONDA DREDGING PROJECT
PROJECT
NUMBER
3335
EXHIBIT
SCOTT CVWS. CARLSBAD UHUK3 BtfT. t/O/IO G \TfMfSfVKUIKH Rf/WWEHrVCSKN WVf5WN\CAHHl \JJJ40lHB
AGREEMENT FOR FINAL ENVIRONMENTAL AND DESIGN SERVICES
FOR THE AGUA HEDIONDA CHANNEL DREDGING PROJECT
(AECOM TECHNICAL SERVICES, INC.)
THIS AGREEMENT is made and entered into as of the 1*5 day of
/ l^j^e^-tLJcuLj^ 2010, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and AECOM TECHNICAL SERVICES, INC., a California corporation,
("Contractor").
RECITALS
A. City requires the professional services of an environmental and engineering firm
experienced in the design and entitlement of environmentally sensitive public projects.
B. Contractor has the necessary experience in providing professional services and
advice related to these projects.
C. Selection of Contractor is expected to achieve the desired results in an expedited
fashion.
D. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and
skill customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment
while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of three (3) years from the date first
above written. The City Manager may amend the Agreement to extend it for two (2) additional
one (1) year periods or parts thereof in an amount not to exceed fifty thousand dollars ($50,000)
per Agreement year. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will
prepare a written amendment indicating the effective date and length of the extended
Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
two hundred eighty three thousand five hundred five dollars ($283,505). No other compensation
for the Services will be allowed except for items covered by subsequent amendments to this
Agreement. Incremental payments, if applicable, should be made as outlined in attached Exhibit
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"A". Contractor shall not proceed with optional work tasks or contingency design items without
prior written direction of City.
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not
be considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within
thirty (30) days for any tax, retirement contribution, social security, overtime payment,
unemployment payment or workers' compensation payment which City may be required to
make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work
done under this Agreement. At the City's election, City may deduct the indemnification amount
from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless
specifically noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that
this section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
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insurance carrier admitted and authorized to do business in the State of California. The
insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII". OR
with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers
(LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below, unless City
Attorney or City Manager approves a lower amount. These minimum amounts of coverage will
not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit
per occurrence for bodily injury, personal injury and property damage. If the submitted policies
contain aggregate limits, general aggregate limits will apply separately to the work under this
Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and
property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation
limits as required by the California Labor Code. Workers' Compensation will not be required if
Contractor has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be
maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on General Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any
extensions of it and will not be canceled without thirty (30) days prior written notice to City sent
by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to
maintain the required coverages. Contractor is responsible for any payments made by City to
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obtain or maintain insurance and City may collect these payments from Contractor or deduct the
amount paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under
this Agreement. All records will be clearly identifiable. Contractor will allow a representative of
City during normal business hours to examine, audit, and make transcripts or copies of records
and any other documents created pursuant to this Agreement. Contractor will allow inspection of
all work, data, documents, proceedings, and activities related to the Agreement for a period of
three (3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
For City For Contractor
Name David Hauser Name Teri Fenner
Title Director Title Principal
Property and
Environmental
Department Management Address 1420 Kettner Boulevard, Suite 500
City of Carlsbad San Diego, California 92101
Address 1635 Faraday Avenue Phone No. 619-233-1454
Carlsbad, California 92008
Phone No. 760-602-2739
The name of the persons who are authorized to give written notices or to receive written notice
on behalf of City and on behalf of Contractor under this Agreement. Each party will notify the
other immediately of any changes of address that would require any notice or delivery to be
directed to another address.
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16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required of
Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees, agents,
or subcontractors will complete and file with the City Clerk those schedules specified by City
and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees, subcontractors and
consultants warrants that by execution of this Agreement, that they have no interest, present or
contemplated, in the projects affected by this Agreement. Contractor further warrants that
neither Contractor, nor Contractor's agents, employees, subcontractors and consultants have
any ancillary real property, business interests or income that will be affected by this Agreement
or, alternatively, that Contractor will file with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way affect the
performance of the Services by Contractor. Contractor will at all times observe and comply with
these laws, ordinances, and regulations and will be responsible for the compliance of
Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants that the services required
by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both
parties involved along with recommended methods of resolution, which would be of benefit to
both parties. The representative receiving the letter will reply to the letter along with a
recommended method of resolution within ten (10) business days. If the resolution thus
obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded
to the City Manager. The City Manager will consider the facts and solutions recommended by
each party and may then opt to direct a solution to the problem. In such cases, the action of the
City Manager will be binding upon the parties involved, although nothing in this procedure will
prohibit the parties from seeking remedies available to them at law.
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services
contemplated by this Agreement, City may terminate this Agreement upon written notice to
Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any
documents owned by City and all work in progress to City address contained in this Agreement.
City will make a determination of fact based upon the work product delivered to City and of the
percentage of work that Contractor has performed which is usable and of worth to City in having
the Agreement completed. Based upon that finding City will determine the final payment of the
Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product
and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee
payable under this Agreement. City will make the final determination as to the portions of tasks
completed and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or
violation of this warranty, City will have the right to annul this Agreement without liability, or, in
its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full
amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in
anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false
claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement
for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction
is grounds for City to terminate this Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
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24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor any
monies due or to become due under it may be assigned by Contractor without the prior consent
of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it,
along with the purchase order for this Agreement and its provisions, embody the entire
Agreement and understanding between the parties relating to the subject matter of it. In case of
conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor
any of its provisions may be amended, modified, waived or discharged except in a writing
signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
AECOM TECHNICAL SERVICES, INC.,
a California corporation
*By:
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
(sign here)
(print name/title)
*By:
ATTEST:
(sign here)LORRAINE M. WOOD, City
W 1 UU AM T
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor
attached. If a Corporation. Agreement must be signed by one corporate officer from each of
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
Deputy City Attorney
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ATCOM AECOM 619.233.1454 tel
1420 Kettner Boulevard 619.233.0952 fax
Suite 500
San Diego, CA 92101
www.aecom.com
November 30, 2010
Mr. John Cahill
City of Carlsbad
1 635 Faraday Avenue
Carlsbad, CA 92008
Subject: Scope of Work - Environmental and Final Design Engineering Services,
Agua Hedionda Channel Dredging Project
Dear Mr. Cahill:
Maintenance of Agua Hedionda and Calavera creeks is critical to flood control in the City of
Carlsbad (City). AECOM is thrilled to have been selected for the opportunity to continue
supporting the City on this important drainage project.
Per your request, our comprehensive scope of work is provided as Attachment 1 . This scope
of work is consistent with the scope provided in our proposal dated November 15, 2010.
Based on the City's direction, the scope also includes an optional task for beach
replenishment permit renewal. A comprehensive fee estimate and rate sheets for AECOM,
Brown and Caldwell, and West are also provided (Attachment 2), as well as an updated
project schedule to reflect the anticipated start date of December 15, 2010 (Attachment 3).
We look forward to continuing our partnership with you on this important project.
Sincerely,
Michelle Fehrensen Teri Fenner
Project Manager Principal
Attachments:
1 . Scope of Work
2. Fee Schedule and Rate Sheets
3. Schedule
/f
ATTACHMENT 1
AECOM
AGUA HEDIONDA CHANNEL DREDGING PROJECT
SCOPE OF WORK
November 30, 2010
The AECOM team appreciates the opportunity to support the City in completing the final steps
in the process of dredging the Agua Hedionda and Calaveras creek channels to ensure
adequate flood control in developed neighborhoods. Our approach to the requested scope of
work is based on our history working on the project and our review of the most current
information. Our approach contains 8 parts within which there are 3 optional elements clearly
noted.
Part 1 - Mitigation Plan
AECOM's restoration ecologists and landscape architects will work collaboratively to produce
draft and final mitigation plans that reflect unique site conditions that benefit from our vast local
experience in wetland mitigation design, implementation, and monitoring and maintenance,
and will facilitate a smooth regulatory process. AECOM will proceed through the mitigation
planning process in four main steps.
Background Research: The AECOM team will review available information relevant to the
mitigation need, process, and selected site. Our history with the project provides us a head
start on this task that will help us quickly move forward into the next step in the process.
Draft Mitigation Plan: AECOM will prepare a draft conceptual mitigation plan for the Robertson
Ranch site. The Glenn Lukos and Associates conceptual restoration plan provides a good
starting point for this effort by outlining the opportunities for wetland restoration on the site.
From that starting point, AECOM will develop a complete conceptual mitigation plan that meets
the requirements of the USAGE, CDFG, and RWQCB. The plan will address both the
restoration and enhancement activities proposed for the site and will include the following
elements:
a) Project description
b) Existing condition of mitigation sites
c) Project goals
d) Implementation plan, including requirements for site preparation, erosion control,
planting, seeding, and irrigation
e) Success criteria
f) Maintenance, monitoring, and reporting requirements
g) Figures/maps depicting the restoration and enhancement areas
Agua Hedionda Channel Dredging Project Page 1 AECOM
2. Contract Attachments changes accepted.doc
AECOM assumes that California Rapid Assessment Method (CRAM) evaluation of the
mitigation site as it proceeds through its maintenance and monitoring period will be required by
agencies. AECOM will identify reference sites during initial plan fieldwork and include CRAM
assessment of two reference sites as part of the preparation of the initial draft conceptual
mitigation plan. By including this effort up front, AECOM will prevent any potential schedule
delays and will also minimize costs by conducting the assessments during initial plan
preparation fieldwork.
AECOM will prepare a submittal package for agency review that includes the draft conceptual
mitigation plan and other relevant background data necessary for review of the plan. We
anticipate preparing four copies of the submittal, which includes a master copy for the City.
AECOM will be available to attend up to three (3) meetings with the resource agencies (in the
field or office), as described further in Part 2 of this proposal, to review comments on the draft
plan.
Final Mitigation Plan: One round of comments (coordinated comments from the resource
agencies and the City) on the plan is assumed to be necessary. Following receipt of comments
and concurrence from the City, the final mitigation plan will be prepared and submitted to the
resource agencies and the City.
Construction Drawings and Specifications: AECOM will prepare construction drawings and
specifications based on the approved final mitigation plan. Based on site needs, we anticipate
preparing a construction document set with the following components:
• Layout plans: Will show the location of all site elements, including fencing, signage,
staging areas, access points, and any other critical information not shown on other
plans.
• Planting plans: Will show the size, type, and location of plant material (container plants
and seed). Plans will show planting zones for target habitats and implementation
strategies that correspond to typical details that illustrate planting patterns for each.
• Irrigation plans: Will identify necessary components and facilities for a temporary
automatic irrigation system. Plans will show sprinkler head layout, piping, valves,
controllers, and other required components, along with equipment performance
requirements for each component. This task assumes a suitable irrigation point of
connection will be identified by the City.
• Details and notes: Necessary details and notes will be provided to adequately illustrate
the intended design to contractors. Regional standard details will be used to the extent
possible. AECOM's custom details for restoration projects will be used where regional
details do not apply.
• Specifications: Will include supplemental specification language sufficient to bid and
construct the mitigation project.
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Brown and Caldwell will prepare and incorporate the approved mitigation plan and
corresponding specifications into the final construction design package. The construction cost
estimate will reflect additional components necessary for construction of the mitigation site. It is
assumed that one general drawing (property and limit lines, signage), as well as one grading
and drainage plan, and a sediment and erosion control plan will be prepared. Brown and
Caldwell will submit final drawings in Mylar (standard sizing) to match the engineering drawing
package. The final drawings will be stamped and signed by the responsible engineer (Brown
and Caldwell) or landscape architect (AECOM).
Deliverables:
• Draft (80 percent) mitigation site construction document set - Three hard (3) copies
(bond paper) for City for review and comment
• Final (100 percent) mitigation site construction document set - Three (3) hard copies
(2 on bond and 1 on Mylar) and a digital copy in PDF format
Part 2 - Resource Agency Permits for Channel Dredging - Tasks a and b
Final permit attainment is required to proceed to the construction phase of the project. While
several project approvals have been secured (City Coastal Development Permit, EIR
certification), wetland permitting approvals have not yet been obtained. Permit applications for
this project component were submitted in October 2008 and included a 404 Individual Permit
Application to the USAGE, a 401 Water Quality Certification Application to the RWQCB, and
Streambed Alteration Agreement Notification Package to the CDFG. These permit applications
have been on hold pending further mitigation planning. The key to successfully meeting the
schedule on this project will be timely and diligent work with the resource agencies. As a part
of this effort, AECOM will immediately reengage the resource agencies upon receipt of the
Notice to Proceed (NTP). This reengagement will involve phone calls to each of the resource
agency representatives formerly working on the project to confirm their continued involvement,
or identification of a replacement representative. Previous project contacts included Kari Coler
(USAGE), Mike Porter (RWQCB), Tamara Spear (CDFG), and Marci Koski (USFWS). AECOM
is aware that Tamara Spear is no longer employed by CDFG and will identify the new CDFG
point of contact for the project.
Upon completion of phone call reengagement, email notification of the planned schedule for
submittal of the mitigation plan, landscape plans, and beach disposal plans will be provided.
This schedule will include deadlines for agency representative review and will outline a
timeframe for response to any comments, and preparation of final plans for approval. At the
time of this email, we will also request that agencies review their permit application files and
notify us as soon as possible of any other lingering permit requirements/gaps that will be
required prior to permit issuance. This request will ensure agencies review project files
immediately and reduce the likelihood of delay in permit issuance. AECOM will address
questions, comments, or permit requirements related to the mitigation planning and Brown and
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Caldwell will address questions, comments, or permit requirements of the resource agencies
related to the design drawings.
Upon approval by the City of the draft mitigation plan and associated construction plans and
specifications, a field meeting will be scheduled with all approving resource agencies. It is
assumed this will include the CDFG, RWQCB, and USAGE. In addition, the USFWS will be
included as an informal consulting agency, if no special-status species trigger formal
consultation. Due to the critical timing of this project, multiple field meetings may be required to
accommodate all agency representatives. It is anticipated that two to three meetings may be
necessary. Prior to the meeting(s), the draft mitigation plan and construction documents will be
provided electronically to the resource agencies. The key AECOM staff, Dick Rol (Landscape
Architect) and Jim Prine (Mitigation Specialist) will be present to discuss the details of the
mitigation proposal with the agencies.
Upon conclusion of this meeting, AECOM will request comments from agencies on the draft
mitigation plan. AECOM will work diligently to revise plans as necessary and submit a final
mitigation plan and construction documents to the resource agencies. AECOM will draft a letter
for City Project Manager signature, requesting timely approval of these plans and issuance of
project permits. The schedule will be reiterated in this letter. The letter and plans will be
provided to the resource agencies electronically and in writing. Once the letter is submitted,
AECOM's Project Manager will follow up persistently with the resource agency
representatives, to obtain timely permit approvals. The schedule does not allow for another
review by the agencies of plan documents, so AECOM will work to address agency comments
at the draft phase, to prevent the need for further revisions. This review will include an in-
person meeting or conference call with the agencies to review and address their comments
and obtain concurrence on the final revisions prior to submittal of the final version.
Permit issuance is the greatest schedule constraint. Unpredictable workloads for agency
representatives can result in delay of project approvals. AECOM's Project Manager will work
diligently to respond to agency requests, aggressively monitor the schedule, offer services
(drafting of documents/text, map generation, etc) and keep the City Project Manager abreast of
any issues that have the potential for schedule delay. Our strong working relationships,
commitment to complete and thorough work products, and proactive approach to agency
negotiations will be beneficial to the City in obtaining fair and timely permits for the project.
Part 2 - Resource Agency Permits - Task c.
It is understood that the Agua Hedionda Channel Dredging Project will require complex
construction staging and an effective erosion and sediment control plan. To address these
issues, Brown and Caldwell will develop one draft and one final Storm Water Pollution
Prevention Plan (SWPPP) in compliance with the State Water Resources Control Board
(SWRCB) General Construction Permit that will phase dredging and construction activities,
identify temporary stockpile locations and contractor staging areas (subject to City approval),
and provide effective deployment of best management practices (BMPs). After City approval, it
is anticipated that Brown and Caldwell will be required to submit the required Notice of Intent
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(NOI), along with a copy of the SWPPP, to the SWRCB for review, approval, and issuance of
an approved construction permit. Ten (10) copies of the approved SWPPP will be prepared
and submitted to the City. The City will pay the cost of all associated permit application fees.
Deliverables:
• Up to three field meetings with the resource agencies
• Estimated weekly phone calls with the resource agencies
• Draft and Final SWPPP
• SWRCB NOI
• 404 Permit from the USAGE, 401 Certification from the RWQCB, and Streambed
Alteration Agreement from the CDFG
Part 3 - Alternative for Beach Disposal of Dredge Materials (Optional Element for Wave
Runup Analysis)
The City of Carlsbad has an approved program to allow for opportunistic beach nourishment
with construction project spoils if the material is appropriate quality. The Carlsbad
Opportunistic Beach Fill Program is derived from the statewide SCOUP. An MND for the City's
program was approved by Carlsbad in May 2006 and permits from state and federal agencies
were issued that same year. The program has a 5-year span so the current authorizations will
expire in 2011, but it is possible to extend those permits (not a part of this proposal). No
material has been placed in Carlsbad under this program to date and none are anticipated in
the near term.
The existing program allows for up to 30,000 cy of material (initial volume) with up to maximum
25 percent fines to be placed on the South Carlsbad receiver site between September 15 and
March 15. (This initial volume is lower than the maximum 150,000 cy annually authorized by
the program given this would be the first placement under the program.) Volumes and
percentage fines authorized by the program vary by season and no placement is allowed
during the summer months. As identified by AECOM during the DMP EIR, there is a possible
opportunity for the channel dredge materials to provide beach nourishment materials under
this program. The anticipated volumes are within the 30,000-cy range and the timing appears
to be appropriate. Under this task, the AEOCM team would perform engineering support to
determine if the dredged material would be appropriate, evaluate and gain approval on
transportation routes, and prepare a dredge material disposal conceptual plan for use by the
bidders. The benefits include more beach sand and reduced overhauling and disposal costs.
AECOM and Brown and Caldwell will partner together, with optional support from WEST
Consulting, for the timely completion of the beach disposal tasks. To take advantage of this
opportunity, the following tasks will be performed:
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a) AECOM will complete a sampling and analysis plan (SAP) for the materials within the
two creeks. The SAP is required under the program to confirm the material is
appropriate for beach placement. Consistent with the SAP, samples of proposed
dredged material will be assessed for (1) physical properties, (2) chemical properties,
and (3) biological properties and effects. Information on grain size (percent sand, silt,
clay), percent solids (dry matter), density/specific gravity, and organic matter (as total
organic carbon) would be provided for all samples All samples will undergo metals
analysis, but site history and organic matter concentration will be used to assess
whether organics analysis would be required. Organics testing might include
polychlorinated biphenyls, dioxins/furans, organochlorine pesticides,
organophosphorous pesticides, semivolatile organics (including polyaromatic
hydrocarbons and tributyl tin), and volatile organic compounds. If levels of organics or
metals indicated a potential toxic effect, assessment of the toxicity of the sediment to
benthic microinvertebrates may be needed.
Brown and Caldwell will support AEGOM to address engineering issues related to the
field sampling and analysis. At least one site visit/investigation will be required of the
project team to determine appropriate sampling locations.
The SAP and results will be submitted for approval by the USAGE and U.S.
Environmental Protection Agency.
b) Brown and Caldwell will determine the amount of dredged material required for
removal, as well as prepare exhibits and cross sections as required to determine
locations of clean sand and spoil materials for disposal. As noted in the introduction,
previous estimates for dredged material are approximately 28,000 cy from the
channels, which may be viable for beach nourishment and approximately 5,000 cy
from the access road that may not be viable. This will be detailed by Brown and
Caldwell.
c) Brown and Caldwell will assist in the preparation of the conceptual plan for
transportation and placement of dredged materials on the identified South Carlsbad
receiver site. This public beach receiver site is located along Carlsbad Boulevard, just
north of Encinas Creek. The product will be a dredge material disposal conceptual
plan consisting of one general exhibit and two drawings (traffic route for hauling and
beach disposal). The team will develop exhibits, drawings, or other relevant
documents deemed necessary to provide sufficient detail for this conceptual plan.
The Carlsbad Opportunistic Beach Fill Program MND identified several truck haul
routes and a beach ramp to access the receiver site. Based on that information, the
likely haul route for beach disposal of proposed project material is a circular route
from the site to El Camino Real, Cannon Road, South Carlsbad Boulevard; then
down a temporary ramp constructed north of Encinas Creek; back to Carlsbad
Boulevard; and to the site via Palomar Airport Road to College Boulevard.
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d) After approval by the resource agencies involved with this disposal option, and City
concurrence of the dredge material disposal conceptual plan, Brown and Caldwell will
prepare and incorporate the approved plan, drawings, and corresponding
specifications into the overall design package. The construction cost estimate will
reflect additional components necessary for implementation of the dredge material
disposal conceptual plan
e) It is assumed that one general exhibit, six design drawings, and a conceptual traffic
plan will be prepared. Brown and Caldwell will submit final drawings in Mylar
(standard sizing) to match the engineering drawing package.
The AECOM team has included WEST on the team to perform a wave runup analysis
if requested by the Agencies (optional item). WEST will review and update the wave
runup calculations, as needed, for the wave runup level exceeded by 2 percent of the
incoming waves. The factors used in the wave runup calculations that are changed by
the proposed beach replenishment, will be modified from the 2009 analysis they
performed for the Encinas Creek Bridge Project. The significant wave height and
wave period will be based on data available online from the National Oceanic and
Atmospheric Administration (NOAA) and a 1991 Storm and Tidal Wave Study by the
USAGE for the San Diego region. The depth-limited design sea state assumption will
be reviewed and updated with the latest information, if appropriate, for development
of the design wave height. A brief technical memorandum will be prepared as a PDF
document and submitted via email. WEST will coordinate and correspond (email,
phone), as needed with AECOM and the City of Carlsbad.
As part of this task the AECOM team will also be prepared to summarize the
requirements of the program that must be included in the plans and specifications for
the bid package. These include requirements for surveyed beach profiles before
placement, immediately following placement, and 1 year after placement, as well as
other biological monitoring from the MND and applicable permit conditions. Those
requirements would be implemented by the contractor.
Deliverables:
. Draft and Final SAP
• Identification of dredge volumes, and information on the quantity of clean, beach-quality
sand as well as material suitable for landfill disposal
• One general exhibit, six design drawings, and a conceptual traffic plan. Construction
specifications based on monitoring requirements form the Opportunistic Beach Fill
Program MND and permits (as extended beyond 2011 expiration)
• Brown and Caldwell to submit final drawings in Mylar (standard sizing) to match the
engineering drawing package
• Wave runup analysis (optional)
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Part 4 - Engineering Requirements
As the "Engineer of Record," Brown and Caldwell will be responsible for revisions and updates
to the design plans, specifications, cost estimates, and overall bid package. During this task,
AECOM will provide support and collaboration on conceptual drawings and specifications as
may be required to complete the overall bid package.
a) Construction Plans and Specifications. Brown and Caldwell will take the lead in
updating the overall design package. Construction plans and specifications will be
revised based on current design requirements (2009 "Greenbook") or equivalent. One
complete set of final drawings on Mylar, standard size, with City title block ready for
City signature, will be provided. In addition, one "camera ready" set of specifications
(8.5" by 11" format) and one electronic version will be provided on CD. It is assumed
that the City will provide electronic copies of any recent changes to the City's contract
documents or other bidding documents required to complete the bidding package. It
is assumed one City team meeting will be required to complete the bid documents.
b) Construction Cost Estimate. As previously discussed, Brown and Caldwell prepared
the original construction cost estimate (in 2008 dollars). Thus, the firm will take the
lead in updating the construction cost estimate to a July 1,2011, bid timeframe. It is
assumed that at least one team meeting will be required to prepare the construction
cost estimate.
c) Mitigation Plan. Plans and specifications related to the approved Mitigation Plan will
be incorporated into the overall design package. An addendum to the construction
cost estimate will be generated for the Mitigation Plan drawing. Revisions will be
based on current design requirements (2009 Greenbook) or equivalent.
d) Resource Agencies/Stakeholders Approvals. Brown and Caldwell will take the lead in
preparing revisions to the construction plans, specifications, and construction bid
package arising from comments, requests, or approvals by the resource agencies to
the mitigation plan, dredge material disposal conceptual plan, and permitting
requirements.
e) Alternative Bid Item. At the request of the City, Brown and Caldwell will prepare an
alternative bid item and construction cost estimate that will reflect components
necessary for implementation of the dredge material disposal conceptual plan for
beach replenishment and disposal. The plan will incorporate the corresponding
specifications, travel routes, and disposal options as a stand-alone alternative bid
item.
Deliverables:
• One final set of construction plans and specifications (Mylar, standard size)
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• Specifications (One camera-ready, 8.5x11"; one CD)
• Final engineers cost estimate
• Alternative bid item and construction engineers cost estimate for beach sand disposal
Part 5 - Other Requirements
AECOM will provide comprehensive project management and support services to the City
under this contract.
Michelle Fehrensen will ensure effective lines communication remain in place, including routine
meetings and conference calls, to facilitate progress on a project with an aggressive schedule.
She will use multiple tools to assist her in effectively tracking project status, including
Microsoft Project and Vision Planning. These tools will be used to manage the schedule and
budget, respectively.
The AECOM team will support the City during the bid period, concluding with the award of the
construction bid by the City. This support will include attendance at the Pre-Bid Meeting by
Chris Herencia (Brown and Caldwell Engineer), Dick Rol (AECOM Landscape Architect), and
Michelle Fehrensen (AECOM Project Manager). In addition, the project team will support the
City in responding to written and electronic inquiries and clarifications regarding construction
documents and, as applicable, preparing and distributing addenda to drawings and
specifications related to the construction bid package. Brown and Caldwell has budgeted
responses to a minimum of six (6) inquiries, via electronic media, revisions to two (2) drawings,
and addendum preparation and distribution to all plan holders, if required.
a) AECOM and Brown and Caldwell have provided a draft project schedule, including
required environmental and engineering activities, as a part of this proposal (see
Section 05). At NTP, AECOM will confirm this schedule in coordination with the City
and Brown and Caldwell. This schedule will be updated on a monthly basis, or more
frequently as needed, and submitted to the City on the first of every calendar month.
b) AECOM and Brown and Caldwell will provide support at all project-related meetings
required to complete the entire scope of services. An initial project kick-off meeting
will be scheduled upon receipt of NTP and will include representative team members
from the City, AECOM, and Brown and Caldwell. Attendance at additional meetings
will depend on the content being discussed and may include the Engineer, Project
Manager, Landscape Architect, and/or Mitigation Specialist. Meetings may occur in
office and/or over the phone. AECOM will provide conference calling services for and
teleconferences required.
Deliverables:
• Monthly Schedule Updates
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• Monthly Status Reports highlighting Tasks Completed That Month, Tasks Anticipated
the Following Month, and Any Issues/Concerns
• Project Kick-Off Meeting
• Pre-Bid Meeting
• Up to five other project-related meetings (in addition to the three resource agency
meetings outlined in Part 2 - eight meetings total)
Part 6 - Additional Task - Landscape Revegetation Drawings
AECOM understands that landscape revegetation drawings for Aqua Hedionda and Calavera
creeks will be required by the resource agencies for permit attainment. These landscape
revegetation drawings and specifications are required for vegetated areas that would be
temporarily impacted by dredging activities and are a separate task from mitigation planning
efforts for the parcel on Robertson Ranch (Part 1).
AECOM's landscape architects and restoration ecologists will collaboratively prepare
landscape revegetation plans for the temporary impact areas in the channels. The plans will
focus primarily on establishing permanent native vegetative cover to minimize erosion and
simultaneously retain channel capacity. We anticipate the revegetation area to remain
unirrigated throughout the establishment period; thus no irrigation plans will be prepared.
AECOM will prepare a planting strategy that (1) will perform well under unirrigated conditions,
(2) is appropriate for a stream/riparian zone, (3) provides good erosion control benefits in both
the short term and long term, and (4) is compatible with the function and maintenance of the
channel for flood control.
The revegetation plan will consist of construction drawings and specifications outlining the
planting effort and plant establishment period. Drawings will consist of (1) a planting plan that
describes the size, type, and location of plant material and/or seeding to be installed and (2)
details and notes as necessary. The planting plan will include clear work limits, planting
legends, and seed mix tables and will outline different planting zones to the extent needed, but
individual plant locations will not be shown. Specifications are anticipated to rely primarily on
the City's standard specifications.
Drawings and specifications will be prepared and signed by AECOM's Landscape Architect.
Drawings will be prepared at a scale and size to match the engineering drawing package and
will be seamlessly incorporated. Drawing submittals will be made at 80 percent (Draft) and 100
percent (For Construction) completion.
Deliverables:
• Draft 80 percent landscape planting plans - Three hard (3) copies (bond paper) for City
for review and comment
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• Final (100 percent) landscape planting plans - Three (3) hard copies(2 on bond and 1
on Mylar) and a digital copy in PDF format
• AECOM will coordinate with Brown and Caldwell to incorporate the landscape planting
plan into the final construction bid package
Part 7 - Additional Task - Protocol and Preconstruction Species Surveys (Optional
Element for Southwestern Willow Flycatcher)
AECOM is aware of habitat that is suitable to support federally listed and state-listed,
threatened and endangered bird species near both the proposed channel dredging site and at
the mitigation site. Surveys for least Bell's vireo and southwestern willow flycatcher were
performed in 2005 at the project site. However, no surveys were conducted on the mitigation
site. The City has indicated that protocol surveys, as required by the City's habitat
management plan (HMP) are a service they will require for the mitigation site. To date, the City
has specified the need for protocol surveys for the least Bell's vireo and coastal California
gnatcatcher on the mitigation site. AECOM understands, based on presence of suitable habitat
and HMP requirements, that surveys for the southwestern willow flycatcher will also be
required. Accordingly, AECOM will perform protocol surveys for coastal California gnatcatcher,
least Bell's vireo, and southwestern willow flycatcher. The latter, only if confirmed by the City.
Protocol-level surveys are not required for compliance with the City's DMP EIR at the channel
dredging site. Rather, preconstruction surveys are specified for California gnatcatcher, least
Bell's vireo, and southwestern willow flycatcher. Assuming no significant lapse of time between
protocol surveys at the mitigation site and initiation of construction activities, preconstruction
surveys for these species can be conducted for the channel dredging project area at the same
time as protocol surveys for the mitigation site, at no additional cost to the City. If timing of
protocol surveys does not allow preconstruction surveys to occur simultaneously, then the
contractor would have to perform the preconstruction surveys to remain in compliance with the
DMP EIR.
In accordance with USFWS protocol as described in the table below, species-specific surveys
will be conducted for these listed species within suitable habitat at the mitigation site. Surveys
will be conducted as early as possible within the allowed protocol survey windows. The survey
area includes the Robertson Ranch property and a 500-foot buffer of these areas. For added
efficiency, surveys for least Bell's vireo and southwestern willow flycatcher (if authorized) will
be conducted concurrently. For fieldwork, permitted individuals (as appropriate) will perform
the required number of site visits and complete data sheets/notes for all the species surveyed.
The table below provides an overview of the requirements for these bird species. As required
by the USFWS, a report documenting survey results for each species will be submitted 45
days after surveys are complete.
Due to timing restrictions in protocol requirements, protocol level surveys will be completed in
early July which is the same month as the construction bid. For maximum flexibility, AECOM
will work with the City and Brown and Caldwell to develop specification language that would
address both positive survey and negative survey result scenarios. In addition, AECOM will
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update the City and Brown and Caldwell after each field survey. Should a field survey (protocol
or preconstruction) identify presence of a listed bird species, revisions to the specifications and
construction schedule will be initiated promptly. These modifications can run concurrent with
field survey completion, to minimize any potential schedule delays.
Deliverables:
• Draft and Final 45-Day Reports (least Bell's vireo, and southwestern willow flycatcher [if
authorized], coastal California gnatcatcher).
Table 1. USFWS Protocol Survey Summary Table
Coastal
California
Gnatcatcher
February
15-
August 31
Between
6:00 AM
and 12:00
PM
At least 1
week
apart
Suitable habitat
occurs at the
Robinson Ranch
Mitigation Site.
Surveys
initiated at onset of
survey window
(2/15).
Least Bell's
Vireo (LBV)
April 10-
July31
Dawn and
11:00 AM
At least
10 days
apart
Suitable habitat
occurs at the
Robinson Ranch
Mitigation Site and
within the southern
portion of the
project site.
Surveys initiated at
onset of survey
window (4/10). Last
5 surveys
concurrent with
SWFL.
Southwestern
Willow
Flycatcher
(SWFL)
May 15-
July17
Half-hour
before dawn
to 10:00 AM
Three
separate
survey
periods,
with 1 or 2
surveys
per
period*
Suitable habitat
occurs at the
Robinson Ranch
Mitigation Site and
within the southern
portion of the
project site.
Surveys initiated at
onset of survey
window (5/15).
Concurrent with
LBV.
*0ne survey must occur between May 15 and June 1, two surveys must occur between June 1 and June 24, and
two surveys must occur between June 24 and July 17.
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Part 8 - Renewal of Resource Agency Permits for City of Carlsbad Opportunistic
Beach Fill Program (Optional Part)
If authorized, AECOM will assist the City in renewal of resource agency permits for the
City's Opportunistic Beach Fill Program. A table of permits to be renewed, their
expiration dates, and the anticipated renewal process is provided below.
Table 2. Resource Agency Permits for Opportunistic Beach Fill Program
... - - . .PerreSt
Coastal Development
Permit (CDP 06-02)
Coastal Development
Permit (No. 6-06-048)
Clean Water Act 404
Permit (No. 200601 161-
CLK)
401 Water Quality
Certification (Certification
No. 06C-050)
Project Approval Letter
(04/05-SD-14)
State Lands Lease
Agreement (PRC No.
8718.9)
x - . :Jk®M®r . -
City of Carlsbad
California Coastal
Commission (CCC)
USAGE
RWQCB
California Department of
Parks and Recreation
State Lands Commission
(SLC)
Ixpiratioa Date ,, -•
May 17, 2011
October 11, 20 11
May 21, 2017
Issued on March 23, 2007
(permit states 5 year
project)
No expiration date in
Letter, however letter
indicates State Parks must
be notified if project is
substantially delayed
October 11, 2011
A . ,' . ' ilMiMvi^PlBCNMI*.:.. ',;...:;
Permit extension will be
requested via application at
least 90 days prior to
expiration.
Extension of time is only valid
for 1 year. AECOM anticipates
a new application for permit
will be required to obtain a 5
year permit. This will be
confirmed at a project
meeting.
No permit renewal required -
permit valid for 10 years
An amendment to be obtained
via a letter to the RWQCB.
Letter request to be prepared
for continuation of approval.
Amendment to existing lease
via completion of application.
Of note, the permit extension process is anticipated to include a letter to each agency
indicating the City's desire for a time extension and reference to/attachment of the
original permit. In the case of the SLC, an application for lease amendment will be
required. In the case of the City of Carlsbad, an application for extension will be
required. For the CCC, AECOM anticipates that a new application for permit will be
required as noted in the table above. AECOM will confirm this at one meeting with the
CCC. The new application will include all of the required submittal components,
including a public notice package and will attach the previous permit, Opportunistic
Beach Fill MND, and other existing information. No new evaluation is anticipated to be
required and the project is anticipated to go on Consent at the CCC Hearing. In
addition, the City will pay all permit application fees associated with renewal or
extension of permits.
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Deliverables:
Draft permit amendment request packages provided to the City digitally. Two
hard copies of each final permit amendment request will be provided to the City
for submittal to each associated permitting agency.
Draft CCC permit application package provided to the City digitally. Two hard
copies of final permit application will be provided to the City for submittal to the
CCC.
One meeting with the CCC.
Follow-up phone calls for a period of 4 months to encourage agency
responsiveness to requests (assumes no major agency controversy).
Permit Extensions from the City of Carlsbad, RWQCB, California Department of
Parks and Recreation, and SLC.
A new 5 year permit from the CCC.
Agua Hedionda Channel Dredging Project Page 14 AECOM
2. Contract Attachments changes accepted cfoc
Ib
ATTACHMENT 2
AGUA HEDIONDA CHANNEL DREDGING PROJECT
FEE FOR SERVICES
AECOM is committed to providing comprehensive services and competitive pricing. For this
contract we have established a highly competitive rate structure and cost estimate and will bill
all reimbursables and subconsultants at cost. Below is a summary of fees by task to perform
the services requested. In addition to the services requested, AECOM believes that protocol
surveys for southwestern willow flycatcher may be required for project approvals and has
identified this as an optional task. A wave runup analysis has also been included as an
optional task, should it be required. In addition, per the City's request, an optional task for
permit renewal for the City's Opportunistic Beach Fill Program has been included.
A detailed cost proposal is provided, listing all personnel, hours, hourly rates, plus
miscellaneous costs for the AECOM Team. The first spreadsheet illustrates all AECOM hours,
with Brown and Caldwell and WEST lump sum for under subconsultants. Separate pages
provide the fee estimate for both these team members. For complete disclosure, fee rate
sheets for AECOM, Brown and Caldwell, and WEST are provided as well.
Agua Hedionda Channel Dredging Project AECOM
2. Contract Attachments changes accepted.doc
Agua Hedionda Channel Dredging Project Fee Proposal
Pagel of 2
Submitted by: AECOM Team
AECOM Rate
Project Director $170
Project Manager $120
Beach Nourishment Advisor $180
Senior Landscape Architect $1 5C
Senior Restoration Ecologist $160
Environmental Analyst II $90
Senior Environmental Assessor $135
Environmental Assessor $105
biologist III Environmental $100
Biologist II Environmental $90
Designer II Landscape $80
GIS Specialist 1 $80
Technical Editor $95
Word Processor II $75
F0T*tAi8SG!8JiABW • 1 - • ~ • • *~.
Sub-Consultants Rates
Brown and Caldwell *
West Engineers (optional) *
SlBM^iKSUuSPMjQST '«,-,',,;,,, , , ",.',. ,1
TOTAL SUB-CONSULTANT COST
'reject Expenses
Equipment Rental
•teprographics/Photo Copies per page:
B&W8.5X11 $0.10
Color 8.5x11 $0.95
Color 11x17 $1.35
VehWe Use (Rental at cost, Company 4X4 $75) $75.00
Miscellaneous (gas and laboratory testing)
'WSJSJCfSPPiNSKSCSPF * >-- :,- ' ,';,',' -,^_
TOTAL PROJECT EXPENSES COST
TOTAL FEE (WITHOUT OPTIONAL TASKS)
TOTAL FEE (OPTIONAL TASKS)
KK^ij^i; ... '
;ONTINGENCY (10%)
ajHfflSk M ,„. . -
Part 01
MltlgaiMn Pan & Drswiaqs
Hours Costs
4 $680
12 $1,440
144 $21,600
26 $4,160
46 $4,140
214 $17,120
40 $3,200
8 $760
8 $600
- -T W- '.HWUSK
Part 01
$15,446
', : '. • i >.. ..' iip«5
! 15,446
Cost
" * ' ' • ~~ >'/>* - [l
$69,146
, y®,w
' < , ,
Part 02
Hours Costs
4 $680
40 $4,800
12 $1,800
12 $1,920
40 $3,600
10 $1,000
2 $190
2 $150
•;:'-"•• -S22- ,; 1-1^146
Part 02
$13,113
- ,,'••- i, fs.iia
$13,113
Cost
100 $10
50 $48
3 $225
>,'„,' • • ,» '-, ',-W®
$283
$27,536
, J2?,S36
- ',.'
Part 03
Hours Costs
4 $480
16 $2,880
16 $1,440
16 $2,160
24 $2,520
--- , , t$ -> -Wfim
Part 03
$19,228
•' „- , 419,228:
$19,228
Cost
40 $4
$10,000, • ; j -:, ••-•-, mm
$10,004
$38,712
,5S8i?tJ
Part 04
Hours Costs
4 $680
16 $1,920
'„ 20" ,-,^,189
Part 04
$41,178
'-" • |41i??S
$41,178
Cost
t ',':'•• • '• ":
$43,778j
fSPW
Part 05
Oshsr Rf (iiiirsmesrts
Hours Costs
12 $2,040
40 $4,800
( '• 52 , -- ?-9HM
Part 05
$19,424
'•--••- • I4SS24
$19,424
Cost
' • -; , ~f a ' ,,
$26,264
526.264
Part 06
Hours Costs
2 $340
4 $480
24 $3,600
10 $900
60 $4,800
", : ; W , $1&t2G
Part 06
Cost
•'':.: :.. ••'• "- ':"'•
$10,120
PPS85
"
ASSUMPTIONS:
'Detailed cost estimates for Brawn and Caldwell and West are provided on the following pages.
"Based on concurrent field survey with LBV. No field time included in this task.
3 hard copies of draft and final mitigation plans, landscape drawings, SAP,
8 project related meetings (3 agency and 5 other)
Estimated weekly phone calls
Assumes no irrigation for landscape drawings
"'Assumes CCC will require new permit and all other remaining permits can be extended. Assumes no attendance at CCC Hearing, as project is exptect to go on consent.
City to pay all permit fees
Optional parts to be authorized by the City in advance
Final Agua Hedionda Fee Proposal - wlab
Agua Hedionda Channel Dredging Project Fee Proposal
Page 2 of 2
Submitted by: AECOM Team
AECOM Rate
Project Director $170
Project Manager $120
Beach Nourishment Advisor $1 80
Senior Landscape Architect $150
Senior Restoration Ecologist $160
Envronmental Analyst II $90
Senior Environmental Assessor $1 35
Environmental Assessor $105
Sicrogist III Environmental $100
Biologist II Environmental $90
Designer II Landscape $80
GIS Specialist I $80
Technical Editor $95
Word Processor II $75
f0WMSMiy»P8 ' '
Part7a
0:»tc;s-!d!« ami IKS!. Scli's
v'ireo
Hours Costs
4 $480
80 $8,000
140 $12,600
32 $2,560
10 $950
16 $1,200
, M , . . J2SBO
OPTIONAL Part 7b
Prolog £>;fv<!v'si - SW iViiiiivv
Flycatcher'4
Hours Costs
2 $240
5 $500
32 $2,880
16 $1,280
5 $475
8 $600
- ® sssis
OPTIONAL Part 3d
Wavs Rue Up ApaJysb
Hours Costs
OPTIONAL Part 8
&*»•;!! «aWKKf;f!,is!i»
Saasn Fs> P«n>S!s'"
Hours Costs
60 $7,200.00
30 $5,400.00
120 $10,800.00
24 $1,920.00
16 $1,520.00
30 $2,250.00
Mi tB,<8&,06
Total
AB TiS'fi
Hours Costs
26 $4,42t
182 $21,840
46 $8,280
180 $27,000
38 $6,080
176 $15,840
16 $2,160
24 $2,52C
95 $9,500
228 $20,520
274 $21,920
112 $8,960
41 $3,895
64 $4,800
*^-,,i--,i,M,?tMS
Sub-Consultants Rates
Brown and Caldwell *
West Engineers (optional) *
8iS-efiHBUtfWfT$0S1f"- ' . „ '''
TOTAL SUB-CONSULTANT COST
Part7a OPTIONAL Part 7b OPTIONAL Part 3d
$8,330.00
- . *. S833W)
$8,330.00
OPTIONAL Part 8 Total
$108,38!
$8,33C
J1WJ1S
$116,71!
"reject Expenses
Equipment Rental
Reprographics/Photo Copies per page:
B8.W8.5x11 $0.10
Color 8.5x11 $0.95
Color 11x17 $1.35
Vehicle Use (Rental at cost, Company 4X4 $75) $75.00
Miscellaneous (gas and laboratory testing)
*f®jS&&y>8iimm<®$F 'f. ' '-' '
TOTAL PROJECT EXPENSES COST
Cost
$300
400 $40
100 $95
150 $203
11 $825
$300•'•, - , mM
$1,763
Cost
$150
200 $20
50 $48
75 $101
IS
$319
Cost
, ,
Cost
100 $10.00
20 $19.00
20 $27.00
$SS.SO.
$56.00
Cost
$450
840 $84
220 $209
245 $331
14 $1,050
$10,300, ' - .mm
$12,424
TOTAL FEE (WITHOUT OPTIONAL TASKS) $27,553
TOTAL FEE (OPTIONAL TASKS)
30NTIN6ENCY(10%)
5SftSBl$f8L:;*,' „': >'*<• /'<> 'i ^ *-*€;X::; *',"/*:?, ',*«* "''J '>'*>,";- '..*'
$6,294 $8,330
.':.'.• '..^:..v. .n;,,'T'T'ii-rfi
$29,146
; ^ {,.:...-. \f..-.^-n ...<~n
$243,108
$14,624
$25,773
'~- '....:.. HM38
ASSOMP770NS:
'Detailed cost estimates for Brown and Caldwell and West are provided on t
"Based on concurrent field survey with LBV. No field time included in this t;
3 hard copies of draft and final mitigation plans, landscape drawings, SAP,
8 project related meetings (3 agency and 5 other)
Estimated weekly phone calls
Assumes no irrigation for landscape drawings
'"Assumes CCC will require new permit and all other remaining permits ca
City to pay all permit fees
Optional parts to be authorized by the City in advance
Final Agua Hedionda Fee Proposal - wlab
$196.00 $236.00 $148.00 $148.00 $167.00 $189.00 $196.00 $126.00 $107.00 $126.00
100 Mitigation Plan
200 Resource Agency Permits
300 AH Beach Disposal
400 Engineering Requirements
500 Other Req'ts/Support
24
20
30
44
44
2
2
2
8
10
8
32
36
52
24
a
0
8
0
0
18
8
20
32
0
0
0
0
40
8
0
0
0
14
0
0
0
0
0
8
0
4
0
16
8
36
16
24
40
12
96
82
120
246
114
15,086
12,908
19,228
40,608
19,424
250
150
0
350
0
100
50
0
200
0
350
200
0
550
0
350
200
0
550
0
360
205
0
570
0
15,446
13,113
19,228
41,178
19,424
GRAND TOTAL 107,254 1,100 1,135 108,389
V
V
PHASE ASSUMPTION
100 Assumes preparation of the following items:
One team meeting, one draft and one final exhibit
One draft and one final mitigation plan (2 drawings each)
Incorporation of the following AutoCADD drawings specifications (in MS Word format) received from Prime:
One Grading & Drainage drawing, one Landscape drawing, one Irrigation drawing/details/Specifications.
200 Assumes preparation of the following items:
One draft and one final SWPPP; water pollution control drawings (5 drawings)
One draft and one final water pollution control drawings (5 drawings each)
300 Assumes preparation of the following items:
One site visit, one team meeting, one draft and ohe final exhibit
One draft and one final transportation plan (2 drawings each)
Incorporation of AutoCADD Encinas Creek Beach (2 drawing each) and Specifications.
400 Assumes preparation of the following items:
One draft and one final design plans and Specifications
One draft and one final revised cost estimate (2011 dollars) in PDF Format
Preparation of one draft and one final stand-alone alternative bid item (Dredge Material Disposal Conceptual Plan).
500 Assumes preparation of the following items:
Participation in (1) pre-bid meeting (4 Mrs including travel time).
Responses to requests for information (up to 6 inquiries)
Revisions and addenda (up to two drawings) and Specifications Section
Progress meetings (3 total).
WEST 11440 West Bernardo Court
Suite 360
San Diego, CA 92127-1644
fe, (858) 487-9378
COST ESTIMATE
CONSUHANTS. INC. (858) 487-9448/ov
Client/Job Name
City of Carlsbad and AECOM
Wave Run-up Analysis for Dredge Material Disposal
Agua Hedionda Channel Dredging Project
January 2010 Rates
Hourly Rate
A. LABOR COSTS
TASK No. DESCRIPTION
1
(a)
(b)
2
(a)
(b)
(c)
3
(a)
(b)
Meetings and Site Visit
Project kick-off meeting and review meeting
Site visit
Subtotal
Wave Run-up Analysis and Dredge Material Disposal
Update wave height assumptions
Perform updated wave run-up calculations - proposed conditions
Review dredged material disposal plans, provide feedback/consultation
Subtotal
Technical Memo and Project Coordination
Prepare technical memorandum
Project coordination and correspondence
Subtotal
TOTAL HOURS
TOTAL LABOR COST
Associate
189.00
0
1
1
1
1
2
Project
Manager
168.00
4
3
7
1
4
8
13
6
2
8
28
Senior
Engineer
117.00
0
0
0
0
Hydro-
logist
106.00
3
3
4
12
6
22
4
4
29
Clerical/
Technician
47.00
0
0
1
1
2
2
Total
Task
Hours
4
6
10
5
16
15
36
12
3
15
61
COST
672
822
1,494
592
1,944
2,169
4,705
1,668
383
2,051
$8,250
B. DIRECT COSTS
Mileage (3 r/t)
TOTAL DIRECT COST
TOTAL FOR ALL TASKS
COST
80
$80
$8,330
Updated: 11/15/2010
AICOM AECOM
1420 Kettner Boulevard
Suite 500
San Diego, CA 92101
www.aecom.com
619.233.1454
619.233.0952
tel
fax
Agua Hedionda Channel Dredging Project
Schedule of Fees
Professional Services
Principal I
Principal II
Beach Nourishment Advisor
Project Director
Project Manager
Planner I
Planner II
Planner III
Planner IV
Senior Planner I
Senior Environmental Assessor
Environmental Assessor
Environmental Engineer/Scientist I
Environmental Engineer/Scientist II
Environmental Engineer/Scientist III
Environmental Planner/Analyst I
Environmental Planner II
Environmental Planner III
Environmental Planner IV
Senior Environmental Planner I
Biologist I
Biologist II
Biologist III
Senior Biologist I
Senior Biologist II
Landscape Architect
Senior Landscape Architect
Designer I
Designer II
Designer III
Senior Designer
Archaeologist/Architectural Historian I
Archaeologist/Architectural Historian II
Archaeologist/Architectural Historian III
Archaeological Technician I
Archaeological Technician II
Archaeological Technician III
$225
$265
$180
$170
$120
$80
$85
$115
$150
$180
$135
$105
$110
$125
$195
$80
$90
$125
$150
$170
$80
$90
$110
$145
$170
$115
$150
$75
$80
$130
$160
$75
$85
$155
$55
$60
$70
Technician
Field Crew Chief
CIS Specialist I
CIS Specialist II
CIS Specialist III
CADD Specialist
Programmer I
Programmer II
Graphic Artist
Technical Editor
Word Processor I
Word Processor II
Project Administration
Intern
Other Direct Costs
AECOM 4x4 Vehicle Use
(gas excluded)
GPS System Use
Disposable Camera
Film Charge
Facsimile
$50
$65
$80
$100
$120
$65
$115
$150
$100
$95
$60
$75
$75
$50
$75.00 daily
$75.00 daily
$15.00 each
$5.00 per roll
$0.50 per page
Invoices will be submitted on 4-week intervals for work in
progress unless otherwise agreed. Invoices are due and
payable within 30 days after invoice date.
Fees are valid through December 31, 2011. Rates are
subject to adjustment based on contract terms.
O_wp_2011_11280123 Schedule ofFees.doc
Brown and Caldweli
Standard Schedule of Hourly Billing Rates
November 12, 2010
A
B
C
Drafter Trainee
Assistant Drafter
Drafter
Engineering Aide
Inspection Aide
Engineer I
Senior Drafter
Senior Illustrator
Inspector I
Field Service Technician I
Field Service Technician II
Field Service Technician 111
Geologist/Hydrogeologist I
Scientist I
Senior Field Service Technician
Office/Support Services I $59
Word Processor t
Office/Support Services II $71
Word Processor II
Office/Support Services III $80
Accountant I
Word Processor III
Office/Support Services IV $91
Accountant II
Word Processor IV $107
Engineer I)
Inspector II
Lead Drafter
Lead Illustrator
Geologist/Hydrogeotogist I
Scientist II
Accountant III
Area Business Operations Mgr
Technical Writer
Word Processing Supervisor $126
Engineer III
Inspector III
Senior Designer
Supervising Drafter
G Supervising Illustrator
Senior Engineer
Principal Designer
Senior Construction Engineer
H Senior Engineer
Principal Engineer
Principal Construction Engineer
I Supervising Designer
Supervising Engineer
Supervising Constr. Engineer
J Supervising Engineer
K Managing Engineer
Chief Engineer
L Executive Engineer
M Vice President
Geologist/Hydrogeologist I
Scientist III
Senior Geologist/Hydrogeologist
Senior Scientist
Principal Geologist/Hydrogeologist
Principal Scientist
Supervising Scientist
Supervising Geologist/
Hydrogeologist
Managing Geologist/Hydrogeologist
Managing Scientist
Chief Scientist
Chief Geologist/Hydrogeologist
Accountant IV
Administrative Manager
Senior Technical Writer
Corp.Contract Administrator
Assistant Controller
Area Bus Ops Mgr IV
Corp Marketing Comm. Mgr.
$148
$167
$189
$196
$219
$236
$252
WEST
CONSULTANTS, INC.
California
11440 West Bernardo Court
Suite 360
San Diego, CA 92127-1644
858-487-9378
858-487-9448 Fax
Arizona
8950 S. 52nd Street
Suite 210
Tempe, AZ 85284-1043
480-345-2155
480-345-2156 Fax
Oregon
2601 25th Street SE
Suite 450
Salem, OR 97302-1286
503-485-5490
503-485-5491 Fax
10300 SW Greenburg Road
Suite 470
Portland, OR 97223-5488
503-946-8536
503-946-8537 Fax
Washington
12509 Bel Red Road
Suite 100
Bellevue, WA 98005
425-646-8806
425-646-0570 Fax
River Measurement
A Division of WEST
Consultants
811 NE 154th Street
Vancouver, WA 98685-1347
360-571-2290
360-571-2291 Fax
www.westconsultants.com
Hydraulics
Hydrology
Sedimentation
Water Quality
Erosion Control
Environmental Services
2010 RATE SCHEDULE
POSITION
Principal
Associate
Project Manager (Level 3)
Project Manager (Level 2)
Project Manager (Level 1)
Senior Engineer (Level 2)
Senior Engineer (Level 1)
Staff Engineer (Level 2)
Staff Engineer (Level 1)
Hydrologist,
Hydrologist,
Hydrologist,
Hydrologist,
Hydrologist,
Scientist (Level 5)
Scientist (Level 4)
Scientist (Level 3)
Scientist (Level 2)
Scientist (Level 1)
Engineering Technician (Level 3)
Engineering Technician (Level 2)
Engineering Technician (Level 1)
Clerical/Wordprocessor (Level 3)
Clerical/Wordprocessor (Level 2)
Clerical/Wordprocessor (Level 1)
HOURLY
RATE
$250.00
$189.00
$182.00
$168.00
$153.00
$134.00
$117.00
$106.00
$95.00
$138.00
$120.00
$96.00
$72.00
$62.00
$88.00
$74.00
$62.00
$61.00
$47.00
$38.00
Travel and Per Diem*:
Airline Actual Cost
Automobile Mileage $0.50/mi
Per Diem as per PARS Regulations or Contract.
Incidentals - receipts provided for expenses over $25.00
Effective: January 01, 2010
ATTACHMENT 3
AGUA HEDIONDA CHANNEL DREDGING PROJECT
SCHEDULE
AECOM has prepared a project schedule, including all environmental and engineering related
tasks, based on the City's desire to send the project out to bid in July 2011. This project
schedule will be confirmed at the project kick-off meeting with the City, and on a monthly basis
(or more frequently as needed) throughout the duration of the project.
Agua Hedionda Channel Dredging Project AECOM
2. Contract Attachments changesaccepted.doc
37
Environmental and Final Design Engineerings Services, Agua Hedionda Channel Dredging Project Schedule
jApril jMay :^.-.ai3ggQj3/27i4/3 J4/10-4/17J4/24J 5/1 j 5/8.;5/15i5/22g/29|6/5 ;6/
Thu 3/31 Ml
Wed 1/12/11
Wed"i/26/i'i
Wed"2/i6/iii
Thu 2/17/1 i i
Thu 3/17/11j
Thu 3/31/11;
thu3/31/11:
I
External Tasks
External Milestone
Notice To Proceed
Project Kick-Off Meeting
litigation Plan
AECOM Prepares Draft Mitigation Plan
Carlsbad 'Reviews Draft Mitigatibn'piah
AECOM Revises Draft Mitigation Pian'for Submittai to Resource Agencies
OraftMi^ationPiari'Subrriitted"to" Agencies
Resoure Agencies Review Draft Mitigation Plan
AECOM Prepares Final Mitigation Plan based on Agency Comments
AECOM Prepares Draft Mitigation Drawings and Specs
Carlsbad Renews Mitigation Drawings and Specs
"AECOM"p're^a'res Final Mib^
Resource Agency Permits (USAGE, CDFGJ arid RWQCB)
Re-Initiate Resource Agency Contact
Permit' Process"Schedule Delivered to Resource Agencies
Resource Agency Field' Meeting(s)
Resource Agency Phone Calls
Obtain Final Resource Agency Permits
SWPPP
''B&c"Pre'pares"braft'SW'PP'P
'Carlsbad Reviews Draft SWPPP
B&C Prepares Final SWPPP
B&C Submits SWPPP and NOItoRWQCB
RWQCB Review and Comment
B&C incorporated RWQCB cdrnmehte-Su'bmTf Revised FinaTSWPPP
"RWQCB" Provides NOi 'Number
Beach Disposal Documentation
SAP ;
'AECOM Prepares Draft SAP
Carlsbad Reviews Draft SAP
AECOM Prepares Draft Final SAP
SAP Distributed to Resource Agencies for Review
"Resourcei Agencies'Review SAP"
'AECOM Prepares Final'SAP
B&C ''Pre'pa'rBsbredge'Qu'an'tities
Dredge Material Disposal Conceptual Plan
BSC/AECOM Prepares Draft Disposal Plan
Carlsbad Reviews Draft Disposal Plan
B&C/AE'COM Prepares Final Draft bisposafplan "
; Final Draft Disposal Plan Distributed for Agency Review
; Resource Agencies Retvew Final Draft Disposal Plan
; B&C/AECOM Prepare Final Disposal Plan
i Wave Run-Up Analysis (if requested)
' "• WEST Prepares'Draft Wave Runup
Carlsbad Reviews Draft Wave Runup
WEST Prepares Draft Final Wave Runup
Final 'Draft Wave Runup 'bis'tributed'"to Resource Agencies
"Wave Runup'bistrito'uted to ^
"WEST Prepares" FkiaVw'ave Runup"
Engineering Package
Revise Draft Construction Plans 'and Specifications (GREENBObK 2009) '
Incorporate Draft MitigationPlan-Landscape, Details
Incorporate" Dr"aft"Bea"cn" Disposa i >ia'h'-"D'red"g"e""bu'a'rititie's
Revise arid prepare braftcdristaictibn Cost"Estimate
116 days
20'days' "
ib'da'y's""
i'5 days'"
""i'da'y"
20 days
10 days
15 days
'iOdays
'is'days""
138 days '
5 days
Sdays
"5'days"'"
80 days
15 days
108 days
24 days'""
14days
12 days
' 2day's""
20 day's
6 days
30 days'""
76days
76 days
20 days"
IOdays
15 days
"itey
20 days" '
IOdays
"id days'""
76 days
20'days""
'i'ddays""
i'Sdays"
20 days
IOdays
76days
20'days"
10 days
15 days
"Tday
20 days""
10 days'"
177 days
28 days
15 days
IOdays""
IOdays'"'
Start I Finish
~^Ve¥T27l^57Tb^nSed~727T5/lbT
thu"12/16/16"" thu iaie/ibi
Thu12/16/10 Thu5/26/lij
' 'thu 12/16/10- Wed i/12/lii
thu 1/13/11. Wed'l/26/l'i;
Wed 2/16/1 il
Thu2/i7/11;
Thu 3/17/1 i;
Thu 3/31/11;
Thu 4/21/111
Thu 5/5/11 j
Thu'5/26/li'i
Thu 1/27/11
thu 2/17/11
Fn 2/18/11
Fri 3/18/11
Fri 4/1/11
Fri 4/22/11
Fri 5/6/11
thu 12/16/10; Mon 6/27/11
Thu 12/16/10- Wed 12/22/10
thu 12/23/10; Wed 12/29/10
thu 2/24/11: Wed"3/2/'il
wed'4/6/ri
Thu 4/21/11
Mon 6/27/11
Tue3/i'/i"i
Mon3/2'i/ii
Wed 4/6/11
Fii 4/8/11
Fri "5/6/11
Mon'5/i6/'il
Mon "6/27/11
Thu3/31/il
thu 3/31/11
Thu 12/16/10:
Fri 4/1/11:
thu 1/27/11;
"thu 1/27/11;
Wed 3/2/11
Tue 3/22/11;
thu 4/7/11;
Mon 4/11/11
Mon 5/9/11;
fiie 5/17/11:
thu 12/16/10:
thu 12/16/16;
thu i'2/16/l6;"" Wed i/12/ii
Thu 1/13/11; Wed 1/26/11
Thu 1/27/11; Wed 2/16/11
thu 2/17/11; Thu "2/17/il
Fri 2/18/11! Thu'3/17/11
Fn 3/18/11 Thu'3/31/11
thu 1/13/11 Wed 1/26/11
thu 12/16/10
"thu 12/16/10
thu 1/13/11
thu 1/27/11
thu 2/17/11;
Fri 2/18/11;
Fri 3/18/11;
thu12/16/ioT
thui2/i6/io;
Thu 1/13/11:
Thu 1/27/11i
'thu 2/17/11
Fri 2/18/11;
Fri 3/18/11;
thu 12/2/10;
" 'thu 12/2/10
Fri 4/1/11:
tiie 1/11/11
Fri 4/22/11.
Project: Agua Schedule DRAFT 1
Date: Tue 11/30/10
Task
Split
Progress
Milestone
Summary
Project Summary
Final Design Engineerings Services. Agua Hedionda Channel Dredging Project Schedule
= F9bnjgnL__^....LM.g.rg!-.-.-.-. .-.... J ?pn! .,.U/3p|2^/13^212/2_7^6^/13|3/203/27:4/3J4/10J*INoyember^^fat^tw^ ^j?- "l^nMjF^^^HMMijM^QIOj.
"83"
84"
•Sir
[Task Name
; Prepare and Submit Draft Plans for City Review
Revise Plans & Specs based on City Comments
Prepare and Submit Final Plans. Specifications a
Prepare Sid Package - Plans and Specs
Prepare Alternate Beach Disposal Bid Package - Plans and Specs
Advertise Bid" Package - Plans and Specs
Pre^B'id"Meeting -Plans and Specs
Landscape Revegetatton Plans for Agua Hedionda and Caiavera Creeks
AECOM Prepares Draft Revegetation Plans'
Carlsbad Reviews Drafti'Revegetation" Piahs
AECOM Revises' Draft" Landscape Plan's for' Submittai to Resoui
Draft Landscape Plans Submitted to Agencies
Resoure Agencies Review Draft Landscape Plans
AECOM Prepares Final Landscape Plans based 01
Protocol Surveys
Gnatcatcher Protocol Survey
Gnatcatcher Protocol Survey 1
Gnatcatcner•Protocol Survey 2
Gnatcaicber Protocol Survey 3
LBV/SWFL Protocol Surveys> (joint survey for" 3-8)
'"Survey'i
"Survey 2
Surveys
Survey 4
Surveys
Surveys
Survey 7
Survey 8
•Renewal of Opportunistic Beach Fiji Permits
AECOM Prepares Letters/Applications Requesting time Extension
City Reviews and Submits Letters to Resource Agencies
AECOM Follows Up with Agencies on time Extension Request
AECOM'Prepares CCC Application' Package'
City Reviews CCC Application Package
AECO'M Submits CCC "Application"Package
CCC Completeness Review
AECOM Responds to CCC Questions
Agencies Issue Permits/Extensions
CCC Hearing Date to be Determined
15 days
i 1 5 days
Cost Estimate to City 8 days
'4 days
ns and Specs : 2 days
30'edays"'"
1 day
20 days
10 days'" "
if to Resource Agehcies : 15 days
1 day
20 days
Agency Comments - 10 days
lOOdays
11 days
iday '"
1 day
Iday
Kdays"
1 day
Iday
I'day""'
1 day
Iday
1 day
1 day
1 day
me Extension : 15 days
icies ; 5 days
n Request ; 5 days
; 15 days
"" ; ib'days""
: 1 day
; SOedays
! 1 0 days
! 90 edays
: 30days '
Fri 5/6/11;
Fri 5/27/1 1 ;
Fri 6/1 7/11:
Wed 6/29/11.
Tue 7/5/11
Wed 7/6/11
Fri 7/15/11
Thu 12/16/10
thu 1/13/11
thu 1/27/11
"Yhu2/17/11!
Fri 2/1 8/11
Fri 3/1 8/11
Wed 2/16/11!
Wed 2/16/11
' "Wed 2/16/11
""Wed 2/23/11
Wed 3/2/1 1
Mon 4/1 1/11
Mon 4/1 1/11
Wed 4/20/11
Mon 5/2/11
Mon 5/1 6/11:
Wed 6/1/11
Mon 6/1 3/11;
Fri 6/24/1 1 ;
"Fn 12/17/10:
Fri 1/7/11!
Fri 1/14/11
Fri 12/1 7/10;
Fri 1/7/11
Fri 1/21/11
Fri 1/21/11;
Mon 2/21/11;
Fri 3/4/11;
Fri'6/3/li'r
Thu 5/26/11
Thu 6/16/11
Tue 6/28/11
Mon7/4/li
Wed 7/6/11
Fri'8/5/il
Fri'7/15'/Vl
Wed i/12/11
Wed 1/26/11
Wed"2/16/l"l
Thu2/i7/il
Thu 3/1 7/11
Thu 3/31 /1 1
Tue7/5/ii
Wed 3/2/11
Wed 2/16/11
Wed"2/23/11
Wed'iJ/ii/'ll
Tue7/5/l1
Mon 4/11/1 i
Wed4/20/ii"
Mon" 5/2/1 i'
Mon'5/16/li"
Wed 6/1 /ii
Mon 6/1 3/11
Fri 6/24/1 1
Thu i/6/11
Thu 1/13/11
Thu'l/20/ii
Thu"l'/6'/i"l
Thu"l/20/11
Ffi"i/21/li"
Sun2V20/11
Fri 3/4/1 1
Thu 6/2/1 1
thu 7/14/11
| i
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'
Project: Agua Schedule DRAFT 1Date: Tue 11/30710
Progress
Milestone
Summary
Project Summary
External Tasks
External Mi lesion*