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HomeMy WebLinkAbout2011-02-22; City Council; 20461; CONTRACT INSTALLATION AUDIBLE PEDESTRIAN SIGNALSCITY OF CARLSBAD - AGENDA BILL AB# 20,461 MTG. 02-22-11 DEPT. TRAN ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE INSTALLATION OF AUDIBLE PEDESTRIAN AND COUNTDOWN PEDESTRIAN SIGNALS, PROJECT NO. 6321-1 DEPT. DIRECTOlW^^ CITY ATTORNEY fL&/ CITY MANAGER / //l/v/ RECOMMENDED ACTION: Adopt Resolution No. 2011-032 accepting bids, authorizing the appropriation of funds, and awarding a contract for the installation of audible pedestrian and countdown pedestrian signals at twenty-one signalized intersections, Project No. 6321-1. ITEM EXPLANATION: On July 13, 2010, the City Council approved the bid package for the installation of audible pedestrian and countdown pedestrian signals at twenty-one locations and directed the City Clerk to advertise for construction bids. On December 7, 2010, the following four (4) sealed bids were received. Traffic Development Services Republic ITS HMS Construction Lekos Electric $152,059 $174,665 $208,500 $227,300 The second low bidder, Republic ITS, sent a letter to staff on December 10, 2010, protesting the award of the contract to the apparent low bidder, Traffic Development Services. In the letter, Republic ITS claims that the countdown pedestrian signals furnished by Traffic Development Services (manufactured by Dialight) would not meet project specifications. Although our current technical specifications for countdown pedestrian signals were based on specifications supplied by General Electric, it was not staff's intention to restrict countdown pedestrian signals to General Electric products only. Based on staffs evaluation of the Dialight Uniform Appearance Countdown Pedestrian Signal specifications, as submitted by the apparent low bidder, it is staff's professional opinion that the differences between the Dialight product and our current specifications are minor in nature and that the Dialight product should be accepted as equal. As specified in Section 4-1.6 of the contract, the "Contractor may supply any of the materials specified or offer an equivalent. The Engineer shall determine whether the material offered is equivalent to that specified." ENVIRONMENTAL IMPACT: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) - minor alteration of existing facilities involving negligible or no expansion. DEPARTMENT CONTACT: Jim Murray 760-602-2734, Jim.Murrav@carlsbadca.gov FOR CITY CLERKS USE ONLY \/ COUNCIL ACTION: APPROVED xlB^ DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D D D D Page 2 FISCAL IMPACT: On June 26, 2009 SANDAG's Board of Directors awarded $150,660 in Transportation Development Act/TransNet (TDA/TransNet) funding for this project. Per the Grant Agreement, the TDA/TransNet funds will be disbursed by SANDAG on a reimbursement basis as eligible project expenditures are made. The current status of the project is shown below. AUDIBLE/COUNTDOWN PEDESTRIAN SIGNALS - PROJECT NO. 6321 TASK DESCRIPTION Construction, Inspection, Materials Testing TOTAL APPROPRIATION $150,660 $150,660 EXPENDITURES/ ENCUMBRANCES $555 $555 REMAINING BALANCES $150,105 $150,105 The engineer's estimate for construction was $150,660. Additional funds are being requested because construction bids came in higher than anticipated. The construction cost breakdown is as a follows: Construction Construction Inspection, & Administration (10%) Construction Contingencies (10%) TOTAL CONSTRUCTION COSTS TOTAL AMOUNT APPROPRIATED FOR THIS PROJECT ADDITIONAL APPROPRIATIONS REQUESTED $152,059 $15,206 $15,206 $182,471 $150,660 $31,811 Funds in the amount of $150,660 related to the TDA/TransNet award have been previously appropriated from the TDA Fund. Expenditures up to $150,660 will be reimbursable under the TDA/TransNet Grant Agreement. However, appropriations from the TDA Fund can only occur if an equal amount of TDA revenues have been secured from SANDAG. Since the grant award totaled $150,660, and additional grant monies are not available, the additional appropriation for this project requires an alternate funding source. Gas Tax funds are eligible to use towards this project. Therefore, an additional appropriation of $31,811 in Gas Tax funds is requested to complete the project. There are sufficient Gas Tax funds for the requested appropriation. EXHIBITS: 1. Location Map of the twenty-one signalized intersections. 2. List of the twenty-one signalized intersections. 3. Resolution No. 2011-032 accepting bids, authorizing the appropriation of funds, and awarding a contract for the installation of audible pedestrian and countdown pedestrian signals at the twenty-one signalized intersections, Project No. 6321-1. EXHl&fT 1 Legend Project Location 3 L1ST OF INTERSECTIONS TO INSTALL AUDIBLE PEDESTRIAN SIGNALS AND COUNT-DOWN PEDESTRIAN SIGNALS FOR TPA/TRANSNET PROJECT FUIMUING 1. Carlsbad Blvd. / Grand Ave. 2. Carlsbad Blvd. / C.V.D. 3. Carlsbad Blvd. / Pine Ave. 4. Carlsbad Blvd. / Tamarack Ave. 5. Carlsbad Blvd. / Cannon Rd. 6. Carlsbad Blvd. / Poirtsettia Ln. 7. Carlsbad Blvd. / Avenida Encinas 8- Calle Barcelona / R.S.F. Rd. 9. C.V.D. / Monroe St. 10. College Blvd. / Tamarack Ave. (N) 11. College Blvd. / Tamarack Ave. (S) 12. E.C.R. / Matron Rd. 13.E.C.R./HospWv. EXHIBIT 2. 14. E.C.R. / C.V.D. 15. E.C.R. / Tamarack Ave. 16. E.C.R. / Aviara Pkwv. / Alga Rd. 17. La Costa Ave. / R.S.F. Rd. 18. Marron Rd. / Monroe St. 19. Melrose Dr. / Poinsettia Ln. 20. Poinsettia Ln. / El Fuerte St. 21. Poinsettia Ln. / Alicante Rd. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO.2011-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS, AUTHORIZING THE APPROPRIATION OF FUNDS, AND AWARDING A CONTRACT FOR THE INSTALLATION OF AUDIBLE PEDESTRIAN AND COUNTDOWN PEDESTRIAN SIGNALS AT TWENTY-ONE SIGNALIZED INTERSECTIONS, PROJECT NO. 6321-1 WHEREAS, the City Council has determined it necessary, desirable and in the public interest to install audible pedestrian and countdown pedestrian signals at twenty-one existing signalized intersections; and WHEREAS, four (4) sealed bids were received on December 7, 2010 for the project; and WHEREAS, the Grant Agreement with SANDAG for the $150,660 grant requires the city to pay for the materials and installation costs of the project upfront; and WHEREAS, the lowest responsive, responsible bid for the project was submitted by Traffic Development Services in the amount of $152,059; and WHEREAS, Traffic Development Services proposed an alternative countdown pedestrian signal manufacturer and the Transportation Department has determined that the proposed countdown pedestrian signal equipment is equal to the specified countdown pedestrian signal equipment; and WHEREAS, all project costs up to $150,660 are reimbursable; and WHEREAS, additional funds in the amount of $31,811 are needed in order to complete the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the low bid submitted by Traffic Development Services in the amount of $152,059 is hereby accepted and the Mayor is hereby authorized to execute a I, 1 contract on behalf of the City for the installation of audible pedestrian and 2 countdown pedestrian signals at twenty-one existing signalized intersections; 3 3. That the Finance Director is authorized to appropriate $31,811 from the Gas Tax 4 Fund to Project No. 6321-1 for the installation of audible pedestrian and countdown pedestrian signals at twenty-one existing signalized intersections; 6 4. That the City Manager is hereby authorized to approve construction change 7 orders up to $15,206 for Project No. 6321-1. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 22nd day of February, 2011, by the following vote to wit: AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard. NOES: None. ABSENT: None. — -LORRAINE M. WOOD, city cierk (SEAL)