HomeMy WebLinkAbout2011-04-26; City Council; 20517; OUT OF STATE TRAVEL FEMA MANAGEMENT COURSECITY OF CARLSBAD - AGENDA BILL
AB# 20,517
MTG. 4/26/2011
DEPT. Fire
REQUEST APPROVAL FOR OUT OF
STATE TRAVEL TO ATTEND FEMA
1 A ITCX^ O A "Ten m ACDf* IT A 1 f* \fINTEGRATED EMERGENCY
MANAGEMENT COURSE AND ACCEPT
GRANT REIMBURSEMENT
DEPT. HEAD ^
CITY ATTY.x^
CITY MGR/
(jJ^-^
RECOMMENDED ACTION:
Adopt Resolution No. 2011-072 approving out-of-state travel for five city employees to
attend FEMA Integrated Emergency Management Course in Emmitsburg, Maryland on May 2-
5, 2011, and accept grant reimbursement to cover meal-related costs.
ITEM EXPLANATION:
The San Diego County Office of Emergency Services (County OES) is coordinating an out-of-
state emergency management course to be conducted at FEMA's Emergency Management
Institute in Emmitsburg, Maryland, on May 2-5, 2011, plus travel days. The course name is
E390: IEMC Community Specific and its purpose is to assemble county public safety and
emergency services leadership, Chiefs and managers at an off-site location to exercise San
Diego County's wildland fire scenario. County OES has solicited approximately 75 participants
from jurisdictions and agencies throughout the county to participate. The course plan calls for
staffing a mock county Emergency Operations Center and six city EOC's. Oceanside and
Carlsbad will partner to staff one EOC. Proposed attendees have been coordinated through
Carlsbad's Emergency Management Administrative Team (CEMAT) and include: Fire Division
Chief Chris Heiser, Police Captain Neil Gallucci, Fire Battalion Chief Michael Davis, City
Communications Manager Kristina Ray and Emergency Preparedness Manager David
Harrison.
FEMA will directly reimburse each individual for travel costs. The course and lodging are
provided by the Emergency Management Institute at no charge. San Diego County OES is
making State Homeland Security Grant Funds available to reimburse participants' meal costs.
Total meal costs are estimated at $98 per person for the four days of training. Staff requests
that the City Council accept and appropriate $490 SHSG funds to the Fire Department General
Fund budget to reimburse participants' food costs.
FISCAL IMPACT:
There is no fiscal impact for this training. FEMA will reimburse travel costs directly to
participants. The course and lodging is provided at no charge. An appropriation of $490 is
requested to reimburse participants for their meal costs. An appropriation is requested because
SHSG rules state individuals cannot receive grant funds; only agencies. Therefore, the General
Fund will reimburse the participants and will, in turn, be reimbursed by SHSG funds.
DEPARTMENT CONTACT: David Harrison 760-931-2137 David.Harrison @carlsbadca.gov
FOR CITY CLERKS USE ONL Y.
COUNCIL ACTION: APPROVED M
DENIED Q
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, this
action does not constitute a "project" within the meaning of CEQA and therefore, does not
require additional environmental review.
EXHIBITS:
1. Resolution No. 2011-072
r
1 RESOLUTION NO. 2011-072
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA APPROVING OUT OF STATE
3 TRAVEL FOR FIVE CITY EMPLOYEES TO ATTEND FEMA
4 TRAINING AND ACCEPTING AND APPROPRIATING
FEDERAL STATE HOMELAND SECURITY GRANT FUNDS
5 TO REIMBURSE MEAL COSTS
6
7 WHEREAS, the City Council promotes and supports learning opportunities which
8 are of value to the city and its citizens; and
9 WHEREAS, Fire Division Chief Chris Heiser, Police Captain Neil Gallucci, Fire
10
Battalion Chief Michael Davis, City Communications Manager Kristina Ray and
11
Emergency Preparedness Manager David Harrison request to attend the Federal
12
Emergency Management Agency (FEMA) Emergency Management Institute E930:
IEMC Community Specific course in Emmitsburg, Maryland for the purpose of working
15 with 70 other county personnel to exercise San Diego County's wildland fire scenario;
16 and
17 WHEREAS, travel costs are directly reimbursed to the individual participant by
18 FEMA; and
19 WHEREAS, there is no cost for lodging or training at FEMA Emergency
20 Management Institute; and
21
WHEREAS, the City of Carlsbad Fire Department is eligible to receive federal
22
grant funds through the State Homeland Security Grant Program (SHSGP) for
23
emergency preparedness; and
25 WHEREAS, the federal grant funds for SHSGP require no matching funds, and
26 all grant-related meal expenditures are 100% reimbursable; the city shall incur no costs;
27
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
2 Carlsbad, California, as follows:
1. That the above recitations are true and correct.
4 2. That out-of-state travel is hereby authorized, in accordance with Council
5
Policy No. 2 for Fire Division Chief Chris Heiser, Police Captain Neil Gallucci, Fire
6
Battalion Chief Michael Davis, City Communications Manager Kristina Ray and
7
Emergency Preparedness Manager David Harrison to attend the Federal Emergency
o
g Management Agency (FEMA) Emergency Management Institute E930: IEMC
IQ Community Specific course in Emmitsburg, Maryland.
11 3. The SHSGP grant funds require no matching funds. Since all grant-related
12 meal costs are 100% reimbursable, all travel costs are directly reimbursed to the
13 participant, and there are no training or lodging costs; the City shall incur no costs.
14 4. That Council authorizes the receipt of State Homeland Security Grant funds.
15 5. The Finance Director is authorized to appropriate funds totaling $490 to the
16
Fire Department's General Fund budget.
17
6. That the Fire Chief, or his designee, is authorized to execute any and all
18
documentation associated with Carlsbad's receipt of State Homeland Security Grant
2Q funds.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 26th day of April, 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
MATt H^I_C Mciyor"
ATTEST:
tAINEM. WOOD, City Clerk
(SEAL)